Q: I may have been exposed to someone with COVID-19. What should I do? 
A: Military Personnel on active duty: (Contact the Military Health System Nurse Advice Line at 1-800-874-2273, option 1. You can also go to MHS Nurse Advice Line, or call your primary care clinic. 
Civilians: Call your primary care clinic. 
All: If your health care provider recommends that you self-isolate, then you must notify your command. Separate yourself from other people in your home/quarters and avoid sharing personal items. CDC provides information to people who have had close contact with a person confirmed to have, or being evaluated for, COVID-19:  How to Protect Yourself & Others | CDC 

Q: My employee seems to have a fever, cough, and/or shortness of breath. What should I do? 
A: Follow the Coast Guard COVID-19 Risk Assessment Flowchart for guidance. 

Q: What should I do if my doctor tells me to self-isolate or quarantine? 
A: Notify your chain of command/supervisor, and change your status in CGPAAS to Quarantined. 
Quarantine for 5 or 10 days in accordance with the COVID-19 Risk Mitigation Framework and do not come in to your CG workspace. 
If you display COVID symptoms, notify your doctor or primary care manager. 

Q: What should I do if I need to care for a close family member required to self-isolate or quarantine? 
A: Civilians: You are entitled to take accrued or advanced sick leave. Advanced leave is capped at 240 hours. If you exhaust your available sick leave, you can use other paid leave or paid time off. You may consider applying for donating leave under the Voluntary Leave Donation Program. You may also telework from home, under a voluntary telework agreement. If you have any questions, consult your supervisor or servicing HR Specialist: Servicing Assignment Representative 
Military Personnel: Follow your Medical Officer/health care provider’s recommendations and directions. Inform your command immediately. In most cases your command will place you on sick leave. 

Q. Does EEO law allow supervisors to require employees to stay home if they have COVID-19 symptoms? 
A. Yes. The CDC states that employees who become ill with symptoms of COVID-19 must leave the workplace. EEO law does not interfere with employers following this advice. 

Q. When employees return to work after recovering from COVID-19, may supervisors require doctors' notes certifying their fitness for duty? 
A. Yes. Such inquiries are permitted under EEO law. The Coast Guard could require a fitness-for-duty evaluation if a supervisor was concerned that the illness wasn’t fully resolved or had questions about the employee’s ability to perform their work after recovery from COVID-19. 

Q: I got an alert from CGPAAS, and I’m confused about what to do next.
A: The CGPAAS COVID-19 Reporting Tool User Guide is available at CGPAAS. If you still need help, email the CGPAAS Help Desk at paas@navy.mil. If you are unable to update your status, your unit CGPAAS Commanding Officer Representative (COR) can update your status on your behalf. If you do not know who your COR is, contact your supervisor. 

Q: When accessing CGPAAS, my device warns me that the connection is not private and that CGPAAS may be trying to steal my information
A: CGPAAS is hosted on a secure Navy server that uses DOD security certificates that are often not recognized by commercial/personal devices. Bypass the security notice by clicking “Show Details” and then click “visit this website.” Then choose “Click here to access the non-mobile version” at the bottom of the CGPAAS login screen.

Q: How do I know which CGPAAS status best describes me?
A: Current Personnel Status definitions are available in the CGPAAS COVID-19 module, by selecting the help button or link for personnel status definitions. 

Unaffected: Member is not quarantined, isolated, hospitalized, or released. If member was previously quarantined while awaiting diagnosis and a health care professional determines the member does not have COVID-19, member returns to unaffected status. 
Quarantined: Member was in  close contact (>15 minutes) to a COVID-19 case WITHOUT PPE, or member displays COVID-19 symptoms and member has been separated from the general population while awaiting diagnosis or test results. 
Isolated: Member either 1) Tested positive for COVID-19  or 2) Was diagnosed with COVID-19 by a healthcare professional. Must include one of the following notes, "1. Positive test" or "2. Clinically diagnosed". 
Hospitalized: Member has been admitted to the hospital due to COVID-19. Must include one of the following notes, "1. Positive COVID-19 test" or "2. Clinically diagnosed". 
Released: Prior isolated or hospitalized member, who has recovered and been released by a healthcare professional. This status does NOT apply to individuals who are released from Quarantine. Must include one of the following notes, "1. Positive COVID-19 test" or "2. Clinically diagnosed". 
Deceased: A person who is either known to have died, determined to have died on the basis of conclusive evidence, or declared to be dead on the basis of a presumptive finding of death, due to COVID-19. This option only used by HQ staff or casualty affairs staff. 

For work status definitions: 
Working On-site: Member spends a majority (more than 50%) of required work time on-site at their normal work location (including duty watchstanders, pre-COVID telework), not using situational telework or weather & safety leave. 
Working Off-site: Member spends a majority (more than 50%) of work time away from their normal work location, using situational telework. 
Not Working: Member is unable to work at normal work site and unable to telework. 

Q: Why do I see an option in CGPAAS to select “Deceased” as my personnel status?
A: Although this option is visible in the dropdown menu, it can only be selected by CGHQ and casualty affairs staff with specific CGPAAS permissions. 

Q: My contact information in CGPAAS is wrong. How can I correct it?
A: For help, use the following the guide on the CG Portal.  Update your contact information in Direct Access, Active Directory, National Finance Center and DEERS to prevent them from overwriting your corrected CGPAAS data.

Q: I am concerned about inputting personal information into CGPAAS. Does reporting my status create a medical record protected by HIPAA?
A: No, your status does not constitute HIPAA-protected information. Depending on your response, it may contain Personally Identifiable Information (PII). All CGPAAS CORs are trained in the proper collection, maintenance, protection, storage, and destruction of PII contained within the CGPAAS system. All DoD services and agencies are utilizing similar reporting requirements and status definitions in their respective PAAS systems. 

Q. When and where do I need to wear a mask?  
A.  Mask wear guidance is subject to Coast Guard policy, guided by the Centers for Disease Control and Prevention. In regards to Coast Guard facilities –  including child development centers, cutters, small boats, buildings, and aircraft – commands will use the CDC Community Level guidance for setting unit policy for general mast wearing. Current Coast Guard guidance does not require mask wearing indoors or outdoors in geographic areas with low or medium COVID-19 Community Level thresholds, regardless of vaccination status. However, it is recommended that everyone – regardless of vaccination status – wear a mask in an area with a COVID-19 High Community Level. Masks will continue to be worn in all healthcare settings. You should also follow applicable local, state, and federal mask requirements during off-base activities.

Q: Does making unvaccinated personnel wear a mask violate HIPAA? 
A. The mask itself is not protected health information nor does HIPAA apply to them.  

Q: If I continue to wear a mask, can I wear any type of face mask I choose? 
A. No, the Coast Guard does not authorize face masks with exhalation valves/vents or single layer neck gaiters for safety reasons and all face masks must be of neutral colors.  For additional information about types of masks visit the CDC website:  Masks and Respirators (cdc.gov) 

 Q: If a single member assigned afloat residing on the ship is directed to quarantine, where does this member quarantine? |
A: Member will be quarantined in Unaccompanied Personnel Housing (UPH) single occupancy rooms that do not share a bathroom and/or kitchen facility. 

Q: What if a single member residing in single or multi-occupancy UPH room, including single occupancy homes converted to UPH and Unaccompanied Personnel Leased Housing (UPLH) is directed to quarantine? Where does this member quarantine? 
A: A member residing in a single occupancy UPH with a private bathroom and/or kitchen facility will remain in their assigned room. A member residing in UPH with a shared bathroom and/or kitchen facility will be relocated to a single occupancy UPH room with private facilities. 

Members residing in multi-occupancy UPH that has a private bathroom and/or kitchen facility will remain in their assigned rooms during quarantine. If only one occupant is directed to quarantine, that member will be relocated to a single occupancy UPH room with private facilities. 

Q: What if a single member residing on the economy is directed to quarantine. Where does this member quarantine? 
A: The member will be quarantined in their private home. 

Q: What if a married member residing as a geographical bachelor is directed to quarantine. Where does this member quarantine? 
A: If a member’s private residence is not within a reasonable commuting distance of the Permanent Duty Station, the member may be temporarily assigned to a single occupancy UPH room with private facilities. 

Q: What if a married member residing in CG-owned or CG-leased housing is directed to quarantine. Where does this member quarantine? 
A: The member will be quarantined in their CG-owned or leased home. Members with dependents may request to be quarantined in a single occupancy UPH room with private facilities. 

Q: What if a married member residing on the economy is directed to quarantine? Where does this member quarantine? 
A: The member will be quarantined in their private home. Members with dependents may request to be quarantined in a single occupancy UPH room with private facilities. 

Q. What if a member married to a member residing in CG-owned or CG-leased housing is directed to quarantine. Where does this member quarantine? 
A: If both members are exposed, they will be quarantined in their CG-owned or CG-leased home. If only one member is exposed, that member will be assigned to a single occupancy UPH room with private facilities. 

Q: What if a member married to a member residing on the economy is directed to quarantine. Where does this member quarantine? 
A: If both members are exposed, they will be quarantined in their private home. If one member is exposed, that member will be assigned to a single occupancy UPH room with private facilities. 

Q: Will members be required to pay a UPH service fee if they are temporarily assigned to UPH as a result of exposure to COVID-19? 
A: CG-133 has authorized UPH fee waivers for members directed to quarantine. This waiver is only authorized for the duration of quarantine. Local Housing Officers must report the number and amounts of waivers to PSC-PSD-fs. 

Q: What if there are no UPH rooms with private facilities to quarantine members? 
A: If a UPH room with private facilities is not available, contracted quarters will be acquired for the duration of quarantine. See paragraph 10 of ALCOAST 071/20 for guidance on funding. 

Q:  I just completed my PCS move but was ordered to quarantine because I came from a COVID-19 impacted area.  If I can’t move into housing yet, is there an allowance that could help? 
A:  Yes, both members and dependents may be entitled to isolation allowance. Contact your inbound unit SPO to determine if you are entitled to this allowance. 

Q. May a supervisor delay the start date of an applicant who has COVID-19 or symptoms associated with it?
A. Yes. According to current CDC guidance, an individual who has COVID-19 or symptoms associated with it should not be in the workplace.

Q. May an employer withdraw a job offer when it needs the applicant to start immediately but the individual has COVID-19 symptoms?
A. Consult with your Civilian HR Office to discuss options, including delaying the start date. However, depending on the situation, the Coast Guard is able to withdraw a job offer.

Q: Are enclosed mass gatherings related to mission-essential work authorized? 
A: Yes. Mass gatherings related to mission-essential work are necessary and authorized. This may include holding quarters on a cutter, conducting a navigation brief, or manning a small boat station; each of these gatherings is essential to carry out high-priority Coast Guard missions.  

Q: What things should be considered when holding an enclosed-space mass gathering in accordance with normal Coast Guard customs and operations? 
A: Events of any size should only be continued if they can be conducted by protecting vulnerable participants, observing social distancing, and taking the proper hand washing procedures. However, mass gatherings related to mission-essential work are necessary and authorized. 

USCG or DHS hosted in-person meetings, conferences, or other indoor events that will be attended by more than 50 participants must be approved by the Secretary of DHS, regardless of whether participants include members of the public. Requests for approval shall be submitted through the chain of command to CG CCAT. Normal periodic unit meetings which exceed 50 CG participants (e.g., all hands musters, training, Area Maritime Security Committee meetings, mission-essential exercises) are exempt from this process. Command decisions regarding outdoor events of 50 participants, which do not require Secretary of DHS approval, should carefully consider the potential for unfavorable publicity/media attention. 

Q: We would like to have an inside gathering at our unit. What should I consider to evaluate risk? 
A: FORCECOM has created an Enclosed Space Mass Gathering Risk Assessment Tool to help units make decisions about hosting gatherings. The assessment tool can be found on the COVID-19 Community of Practice page: https://cg.portal.uscg.mil/units/cgcpe2/Pages/HomeCOP.aspx 

Q. What is the local leave area?
A. Local leave and liberty areas for all units is now defined as an area not to exceed 50 miles of a member’s home and 50 miles of a member’s worksite, although commuting from home to work and back in excess of 50 miles, each way, will remain authorized. All previously approved leave to travel beyond the local area shall be revisited and approved by the first O-6 in the member’s chain of command.

Q. If I’ve requested a medical exemption or religious accommodation, am I still allowed to go on leave and/or travel outside of the local area?
A. In accordance with ALCOAST 352/21, members who are awaiting adjudication of a medical exemption or religious accommodation request must comply with prescribed risk mitigation measures. Members may request leave/travel outside the local leave area (now defined as no more than 50 miles from home or worksite) from the first O-6 in their chain of command. Commuting from home to work and back in excess of 50 miles, each way, will remain authorized.

Q. If I already have leave outside the local leave area approved and I am not vaccinated, am I required to re-submit for approval?
A. All previously approved leave to travel beyond the local area shall be revisited and approved by the first O-6 in the member’s chain of command, using the updated definition of local area.

Q: Can I travel outside the United States?
A: Vaccinated Personnel: For vaccinated personnel, policies for foreign and domestic leave and travel are returned to pre-COVID procedures, in accordance with ALCOAST 245/21 and Military Assignments and Authorized Absences, COMDTINST M1000.8. However, leave and travel approving officials should weigh individual member vaccination status (vaccinated versus unvaccinated) and site-specific COVID-19 conditions when conducting readiness risk assessment and approving leave and travel requests.

Unvaccinated Military Personnel: For unvaccinated military personnel, including Reservists on active duty, leave travel to or through foreign countries or territories is prohibited. This includes previously approved leave. Members may request a waiver, with final approval authority at the first Flag Officer/SES in their chain of command, in extenuating circumstances. For personnel stationed over-seas, follow the guidance of the cognizant DOD/CCMD or DOS/COM, as applicable.

Unvaccinated Civilian Personnel, Reservists Not on Orders, Dependents, Auxiliarists, and Non-Appropriated Fund personnel (NAF): Leave or leisure travel, to or through foreign countries or territories is highly discouraged. Consult the CDC and Department of State (DOS) travel advisory websites prior to making any decision. Personnel who travel internationally, may be screened for COVID-19 symptoms when they return to the Unites States.

Contractors: Contract personnel that have traveled (or plan to travel) to or through foreign countries or territories are required to notify their Contracting Officer’s Representative.

Q: Can I travel within the United States?
A: Vaccinated Personnel: For vaccinated personnel, policies for foreign and domestic leave and travel are returned to pre-COVID procedures, in accordance with ALCOAST 245/21 and Military Assignments and Authorized Absences, COMDTINST M1000.8. However, leave and travel approving officials should weigh individual member vaccination status (vaccinated versus unvaccinated) and site-specific COVID-19 conditions when conducting readiness risk assessment and approving leave and travel requests.

Unvaccinated Military Personnel: Unvaccinated military personnel, including Reservists on active duty, are only authorized local travel while on leave or liberty. Local leave and liberty areas for all units is now defined as an area not to exceed 50 miles of a member’s home and 50 miles of a member’s worksite, although commuting from home to work and back in excess of 50 miles, each way, will remain authorized. Members may request leave/travel outside the local leave area from the first O-6 in their chain of command. All previously approved leave to travel beyond the local area shall be revisited and approved by the first O-6 in the member’s chain of command.

Q: I’m currently stationed in a foreign country. What should I do?
A: Follow the guidance of the cognizant Department of Defense/Combatant Command or Department of State Chief of Mission, as applicable. See the Department of Defense’s Foreign Clearance Guide.

Q: I am returning to the U.S. from a foreign country, what do I need to do?
A: All personnel returning from foreign travel to a country with an active CDC travel advisory should quarantine at home for 14 days. All personnel should contact their supervisor to discuss telework or leave options during quarantine.

Unvaccinated Personnel: Unvaccinated personnel and onsite contractors returning from travel through or through foreign territories or countries, or who live with someone who is subject to self-monitoring due to travel or exposure history (as verified by a positive COVID-19 test) shall not return to a CG workspace within 14 days of completing referenced travel or without the results of a negative COVID test taken within 3 days of return to work.

Unvaccinated Civilian Personnel, Reservists Not on Orders, Dependents, Auxiliarists, and Non-Appropriated Fund personnel (NAF): Unvaccinated personnel who travel internationally, may be screened for COVID-19 symptoms when they return to the Unites States.

Q: What should I do if my spouse or someone in my household has to travel?
A:  Being in close contact with someone who has traveled does not trigger quarantine requirements unless the traveler has been tested or diagnosed with COVID-19. CG personnel should contact their supervisor to discuss telework or leave options if they have been in close contact with a person who has COVID-19.

Q: What kind of leave is available for medical care of self/dependents?
A: Military Personnel on active duty: If you are sick, sick leave or SIQ may be appropriate under the direction of medical health care professional and approved by the member’s command. All other cases would require members to request annual leave through normal unit procedures. Additionally, when supervisors observe military members exhibiting medical symptoms, the command can order members to seek medical attention. You may also telework from home under a voluntary telework agreement.

Q: Can I telework?
A: In order to telework, you must be in a telework-eligible position, obtain supervisor’s approval, take telework training, and complete a telework agreement. ALCOAST 166/20 provides additional guidance.

DHS is encouraging agencies to maximize their telework capacity. ALCOAST 166/20 helps commands and supervisors to balance risk to the workforce and risk to mission. Managers should ensure that there are effective processes in place for communicating with members who are teleworking.

You can find additional details in the Coast Guard’s telework IT guidance and telework policy guidance.

Q: How do I equip myself for telework?
A: You have a few options. Start with number one, which has the most minimal network bandwidth, and then move down the list to access greater capability as needed:

1. Offline or “off-network” telework: No bandwidth demand. *do not use your personal email for FOUO, PII or OPSEC.
2. BlackBerry (if assigned): Low bandwidth demand. Talk to your supervisor.
3. Outlook Web Access (OWA): Low to medium bandwidth demand. Available via CAC reader. Try to avoid sending large file attachments.
4. CG Portal: Low to medium bandwidth demand. Available via CAC reader.
5. Virtual Private Network (VPN): Medium to high bandwidth demand. VPN accesses software loaded to your normal workstation (e.g. MS Visio, MS Project, etc.), and receives Windows OS patches. If your government laptop was connected to the network prior to March 15, it probably already has the new AnyConnect VPN software. Find it in the “Cisco” folder in your start menu, and click “Cisco AnyConnect Secure Mobility Client.”
6. Virtual Desktop Interface (VDI): Highest bandwidth demand.

ALCOAST 166/20 provides additional guidance regarding telework priorities and options, as well as expectations of supervisors and employees. For more information, visit the Telework website.

Q: Are contractors allowed to telework?
A: Yes, contractors are allowed to telework if needed because of the COVID-19 pandemic. They should communicate with their Contracting Officer and Contracting Officer Representatives.

Q: I need to get my CAC or USID card issued or reissued. What do I need to know?
A: To minimize in-person visits to DEERS/RAPIDS offices, temporary policy changes allow certain people to either complete CAC and USID card transactions without going to DEERS/RAPIDS sites, or to hold off on renewing their card. Review the DoD’s Frequently Asked Questions (FAQs) at www.CAC.mil/coronavirus to find the most recent guidance.

Q:  My CAC is about to expire.  How do I get it renewed?
A:  If your CAC expired on or after April 16, 2020, you may have the certificates updated within 30 days of the card’s expiration date by visiting the DoD ID Card Office Online (https://www.dmdc.osd.mil/self_service). This policy change is in effect through Sept. 30, 2020.  For details, see ALCOAST 190/20.

Q: Where can I find the closest DEERS/RAPIDS office?
A: Your closest DEERS/RAPIDS site and its hours of operation can be found at https://www.dmdc.osd.mil/rsl/. Do not show up without an appointment! Walk-ins are not allowed.  ALCOAST 139/20 provides information about qualifying for an in-person appointment. To schedule one, go to https://rapids-appointments.dmdc.osd.mil/. 

Q: I was ordered to self-monitor after I returned from official government travel. What benefits are available to me?
A:  The Joint Travel Regulations (JTR) was updated to provide guidance on per diem allowances that are impacted by COVID-19. This website is a helpful source of information: https://www.defensetravel.dod.mil/site/news_Coronavirus.cfm

Q: I was ordered to self-isolate while in the middle of temporary duty (TDY) travel for official duty. What will happen when my TDY orders are supposed to end?
A: If you are ordered into restriction of movement for self-monitoring at a TDY location, your command may authorize continued TDY travel and transportation allowances. Your TDY orders should be amended to extend the TDY assignment to cover the period of self-monitoring, allowing your per diem and travel allowances to continue until you can return to your permanent duty station.

Q: Can I request an extension of the 10-day TLE allowance?
A:  No. There is no authorization in law to extend the number of TLE days in this situation.

Q: What happens if I or my college son/daughter is in a resident program and is sent home to conduct studies online? What happens to my Basic Allowance for Housing or other benefits
A: The answer will depend on the type of action taken by the school, the timing of the action, and the current program approval. Contact the Veterans Benefits Administration, Education Call Center at: 1-888-442-4551. Note: dependent students are not authorized travel and transportation allowances if required to quarantine before proceeding to the PDS or school.

Q: If an enlisted member on a cutter is quarantined shoreside, do they get Basic Allowance for Subsistence (BAS)?
A: Yes. Work with your Admin/SPO to transfer the BAS entitlement.  

Q:  I just completed my PCS move but was ordered to quarantine because I came from a COVID-19 impacted area.  If I cannot move into housing yet, is there an allowance that could help?
A:  Yes, both members and dependents may be entitled to isolation allowance. Contact your inbound unit SPO to determine if you are entitled to this allowance.

Q. Are there any other pay, allowances, or entitlements available given the current challenges with COVID?
A. Several new pay and allowances are now available to members and their dependents. These entitlements are part of the overall military effort to support our members during the COVID-19 pandemic, and include:

• Isolation Allowance
• Hardship Duty Pay – Restriction of Movement
• COVID-19 Related Galley Meals
• Basic Allowance for Subsistence II (BAS-II)
• Continuation of Special and Incentive Pays
• Family Stability Act (BAH and Housing Flexibility)

Prior to seeking external financial assistance, contact your local Personnel and Administration (P&A) office to determine your eligibility for these new pay and allowances.

Detailed information on entitlements can be found in the article, “New pay and allowances to help you through COVID-19.”

Q: I have heard about this new pay called HDP-ROM. What is that?
A: Hardship Duty Pay – Restriction of Movement (HDP-ROM) is a newly authorized pay that compensates service members for the hardship associated with being ordered to self-monitor in isolation (i.e., restriction of movement) somewhere other than at their home or a government-funded lodging facility. HDP-ROM is only payable in situations in which the member remains assigned to the same permanent duty station; it is not payable when a member is isolated while on official travel or Permanent Change of Station (PCS). Detailed information on entitlements can be found in the article, “New pay and allowances to help you through COVID-19.”

Q: I’m not able to complete the requirements outlined for the continuation of my Special and Incentive Pay, what can I do? 
A: Members who are receiving special or incentive pays (other than Career Sea Pay) that require the performance of specific duties (e.g., Hazardous Duty Incentive Pay, Special Duty Pay, Dive Pay) that can’t be performed through no fault of their own may be allowed continuation of the S&I pay for up to 12 months. This authority to waive performance of duties required is delegated to the first O-6 in the members’ chain of command.  To the extent that this authority may conflict with broader, more liberal waiver authorities contained in existing policy guidance, existing policy shall take precedence. 

Q: If I am self-monitoring at home, can I get Basic Allowance for Subsistence Level II (BAS II) instead of BAS?
A: No.  BAS II (i.e., twice the monthly rate) may be authorized for those members ordered to lodging that cannot store food, which in turn requires the member to get his or her meals from a commercial source.  BAS II may only be authorized for an individual in these circumstances if it is uniformly authorized for all enlisted members in similar situations at the same installation or in the same geographic area. Detailed information on entitlements can be found in the article, “New pay and allowances to help you through COVID-19.”

Q: I am an enlisted member ordered to reside in my Unaccompanied Personnel Housing (UPH or shipboard quarters) or temporary contracted quarters in the close vicinity of my PDS.  During my period of restriction of movement for self-monitoring, I do not have access to a galley or other Appropriated Fund Dining Facility for meals, and the quarters in which I am quarantined or isolated do not have adequate food storage and preparation facilities. What is my subsistence allowance authorization?
A: All members out of Basic Training receiving Basic Pay are entitled to Basic Allowance for Subsistence.  If a quarantined/isolated enlisted member is subject to automatic meal charge deductions from their pay accounts while on sea duty or at Class A School, such deductions are to be suspended during the period restricted movement in quarters.  For enlisted personnel in restricted to quarters without galley meal availability and in quarters without adequate food storage and preparation facilities, commands must request BAS-II authorization from COMDT (CG-1332) for members whose conditions of restriction of movement meet the requirements for BAS-II. See Sec. 3.A.5. of the CG Pay Manual, CIM 7220.29 (series).  BAS-II is a second payment of ENL-BAS rate, pro-rated daily for the eligible period.  Officers are not authorized BAS-II. Detailed information on entitlements can be found in the article, “New pay and allowances to help you through COVID-19.”

Q: I have not been feeling well and am worried that I may have COVID-19. I do not want to infect my family and friends. Can I just isolate myself at a hotel and then request HDP-ROM to defray the cost?
A: No.  HDP-ROM may only be paid in the case where your commander (in conjunction with military or civilian health care providers) determines that you are required to self-monitor and orders you to do so away from your existing residence in lodging not provided by or funded by the government and that you must pay for without reimbursement. Detailed information on entitlements can be found in the article, “New pay and allowances to help you through COVID-19.”

Q: I have been ordered to restriction of movement for self-monitoring because I recently returned home from travel during which I may have come in contact with someone infected by COVID-19. I have spent the past two weeks alone in my personal residence. When will I receive my Hardship Duty Pay – Restriction of Movement (HDP-ROM) payment?
A: Although you have been ordered to restriction of movement for self-monitoring, you have been allowed to do so at home in your personal residence. You receive Basic Allowance for Housing (BAH) for your residence and are not eligible for HDP-ROM. Detailed information on entitlements can be found in the article, “New pay and allowances to help you through COVID-19.”

Q: I am in the middle of a PCS move and just checked out of my old command. But, now I was ordered to stay at my old duty station as a part of the stop-movement. Am I eligible for HDP-ROM?
A: No, HDP-ROM is not authorized when a member is isolated while on official travel or during PCS. Detailed information on entitlements can be found in the article, “New pay and allowances to help you through COVID-19.”

Q: I just returned from a deployment and transited through a CDC THN Level 3 country. I am required to self-monitor but don’t want to potentially expose my dependents. Am I eligible for HDP-ROM?
A: Your command may order you to self-isolate from your family who did not travel to the CDC Level 3 country and are not currently affected by COVID-19. If no on-post government facilities (e.g. barracks, dorms) or government-funded lodging (e.g., government contract off-post hotel rooms) are available and you are required to incur additional costs for lodging, which are neither reimbursed nor defrayed by any other source, you are eligible for HDP-ROM. Detailed information on entitlements can be found in the article, “New pay and allowances to help you through COVID-19.”

Q: I just returned from deployment and am not required to self-monitor. However, we think one of my dependents was exposed to COVID-19 while I was gone. If I return to my residence, I will also be exposed. Am I eligible for HDP-ROM?
A: Your command may order you to restrict your contact with your potentially exposed dependents. If no on-post government facilities (e.g., UPH, barracks, dorm) or government-funded lodging (e.g., government contract off-post hotel rooms) are available and you are required to incur additional costs for lodging, which are neither reimbursed nor defrayed by any other source, you are eligible for HDP-ROM. Detailed information on entitlements can be found in the article, “New pay and allowances to help you through COVID-19.”

Q: I have been hospitalized at a medical facility near my permanent duty station and near where my dependents live. I am unable to see them. Am I eligible for Family Separation Allowance (FSA)?
A: No, Family Separation Allowance (FSA) is not authorized in this situation.

Q: My command ordered me into restriction of movement for self-monitoring near my permanent duty station and I am unable to return to be with my family even though we live nearby. Am I eligible for Family Separation Allowance (FSA)?
A: No, Family Separation Allowance (FSA) is not authorized in this situation. You may be eligible for other benefits, such as Hardship Duty Pay – Restriction of Movement (HDP-ROM), galley-provided meals without charge, or BAS-II, depending on where you are ordered to isolation for self-monitoring.  Check with your P&A office. Detailed information on entitlements can be found in the article, “New pay and allowances to help you through COVID-19.”

Q: I am away from my family on TDY and not allowed to return because of the stop movement order? I was receiving Family Separation Allowance – Temporary (FSA-T). Will that continue
A. Yes, FSA-T will continue until the TDY ends, as long as the total length of the separation is 30 days continuous or more.

Q: I am currently in the middle of a permanent change of station (PCS) move. As a result of the stop movement order, I am separated from my dependents and expect to be separated from them for an extended period of time. Am I eligible for FSA?
A. Yes. Members who are separated from their dependents during the PCS process, where a member is at the original or new duty location but their dependents are at the other, are eligible for Family Separation Allowance – Restricted (FSA-R) if the directed separation lasts longer than 30 days for the direction of the ordered separation.

Q: If my dependent is NOT authorized concurrent travel on my PCS orders to my new duty station because of the travel restrictions, am I eligible to receive a second housing allowance?
A: Basic Allowance for Housing (BAH) at the new duty station and Family Separation Housing Allowance (FSH) will be authorized if ALL of the following conditions are met:

1.  government quarters are not available at the new duty station,
2.  the member has obtained private-sector housing, and
3.  the dependent does not reside at or near the new permanent duty station.

Q: How much do I get if I am eligible for Family Separation Housing (FSH) Allowance?
A: You will continue to receive Basic Allowance for Housing (BAH) or Overseas Housing Allowance (OHA - if in a not in the 50 states/District of Columbia) at the “with-dependent” rate for your dependent’s location or the old permanent duty station (whichever is more equitable). Additionally, FSH will be paid in a monthly amount equal to the “without-dependent” BAH or OHA rate applicable to your paygrade for the new permanent duty station.

Q: If my dependent(s) visits me at my new duty station, will I continue to receive Family Separation Housing (FSH) Allowance?
A: Your FSH will continue uninterrupted while your dependent visits at or near the new Permanent Duty Station (PDS), but the visit cannot exceed 90 continuous days. If, for any reason (including illness or any other emergency), a visit lasts 91 or more days or whenever it appears that your dependents have taken up residence in the vicinity of your PDS - whichever is earlier - FSH eligibility ends and payment must be stopped. FSH may be authorized again on the day the dependent departs from the PDS if the COVID restriction has not been lifted.  If one or more, but not all, dependents visit for longer than 90 days and you are authorized a with-dependent housing allowance on behalf of the dependents who are not visiting or do not reside in the vicinity of your PDS, then FSH will continue uninterrupted. When/if your dependents are determined to have taken up residence in the vicinity of your PDS, FSH is stopped and your housing allowance is BAH/OHA at the with-dependent rate for your PDS.

Q: Will I still be able to vote? How do I register to vote and request an absentee ballot in the current climate?
A: The pandemic is impacting the primary election season, so we are encouraging all military members and American citizens overseas to visit the Federal Voting Assistance Program (FVAP) website to:

Register to vote Request an absentee ballot now and each time you change your duty station

This is obviously a very dynamic situation. States are evaluating the impact to voting daily. You can monitor election date information at: https://www.fvap.gov/guide/upcoming-elections.

If you need support, please contact the Department of Defense through the FVAP email: vote@fvap.gov. For any urgent issues that cannot be resolved through FVAP, please email OutbreakQuestions@uscg.mil.

Q: I am scheduled to retire or separate from the Coast Guard. How can I get the information I need for the transition?
A: You can complete the Transition Assistance Program (TAP) online. Pre-separation counseling is available on Learning Management System (LMS) course 10061, or can be found by searching for "Pre-separation." Upon completion of this course, the member can take workshops on Joint Knowledge Online (JKO). Once on JKO, search for the classes by selecting TGPS in the dropdown window above the PREFIX column, then click the Search button. Your regional transition managers will help direct you through this process.

Q: Do I still need to perform Active Duty for Training (ADT) and Inactive Duty for Training (IDT)?
A: Yes. Reservists must still report for ADT and IDT as directed by cognizant authority to maintain mobilization readiness. Failure to report for duty without prior authorization will be viewed as an unexcused absence. Drills marked as “unexcused” may not be rescheduled for a later date. However, commands are encouraged to provide their reservists with maximum flexibility, while balancing operational readiness with exposure risk. Communicate with your supervisor to determine if your training can be rescheduled, completed remotely, or shifted to another location. Commands may give special consideration to reservists who travel from outside of the reasonable commuting distance to their units. However, if you are ordered to report for duty by a cognizant authority, you must do so.

Q: What impact will excusing or rescheduling ADT or IDT due to COVID-19 have on my ability to earn a “good year” for retirement?
A: In accordance with 10 U.S.C. §12732, Reservists must earn at least 50 points during their anniversary year to be credited for a good year for retirement. This requirement is law and cannot be waived. Commands should make every reasonable effort to reschedule duty within the member’s anniversary year for members exhibiting symptoms or diagnosed with COVID-19. Members who are unable to perform duty can earn retirement points via Electronic Based Distance Learning (EBDL). The complete EBDL Course List and information can be found here: https://www.reserve.uscg.mil/Resources/CG131/CG1311/Training/EBDL/.

Additionally, Section 516 of the FY21 National Defense Authorization Act (NDAA) amended 10 U.S.C. §12732(a)(2)(F), giving the Secretary of Homeland Security the authority to provide up to 35 non-paid retirement points to Coast Guard reservists who were already on track for a good anniversary year and were negatively impacted by cancellation or postponement of ADT/IDTs on or after 1 March 2020 until 60 days after the date the travel or duty restrictions were lifted. The ADT/IDT must have been scheduled and required to be cancelled or rescheduled beyond the end of the reservist's anniversary date. Affected members may earn up to a total of 50 retirement to include their 15 membership points, but no greater than the total of 50 points in the affected anniversary year. This impacted very few reservists and the authority was not continued in the FY22.

View the NDAA here: https://www.congress.gov/bill/116th-congress/house-bill/6395/text

Q: As a Command how do I hold reservists accountable to the “90% rule” if I excuse IDT drills?
A: Reservists are required to complete 90% of scheduled drills, which is normally 48 drills in a fiscal year. Commands may excuse the performance of IDT drills, reducing the number of drills used in determining satisfactory participation. For example, if the command excuses four drills the satisfactory participation calculation would be 90% of 44 scheduled drills as opposed to the normal 48. Excused drills may be rescheduled at a later date. This does not eliminate the requirement for a member to attain 50 points in an anniversary year for that year to be counted towards retirement.
 

Q: What should Commands do to minimize a reservist COVID-19 risk while on ADT or IDT?
A: Commands are highly encouraged to communicate with their reservists prior to scheduled travel or reporting to determine if reservists are sick or have been exposed to COVID-19. SELRES members experiencing flu or COVID-19 like symptoms (fever, chills, nausea/ vomiting, shortness of breath/trouble breathing, etc.), should work with their Command to reschedule duty rather than reporting if feeling ill.

Q: As a Command, what if we have a reservist who may have been exposed to or who starts exhibiting symptoms for COVID-19 while performing ADT or IDT (including while traveling to/from) duty?
A: First and foremost, direct the member to call their primary care provider who will assess symptoms and advise them. Not unlike an injury or illness incurred while in a qualifying duty status, if symptoms/exposure happened while in a qualifying duty status, the member may qualify for Reserve Incapacitation Benefits. Commands must conduct a Line of Duty investigation to determine and document member exposure. Chapter 6.F of the Reserve Policy Manual COMDTINST M1001.28 (series) and Chapter 7 of the Administrative Investigations Manual COMDTINST M5830.1 (series) provide guidance on procedures to follow for both commands and reservists.  Reservists who are experiencing flu or COVID-19 like symptoms must work with their Command to reschedule ADT/IDT and not report if ill. 

Q. What should I do if I become COVID-19 positive?  ​
A. Notify your command and update CG Personnel Accountability and Assessment System (CGPAAS) at https://cgpaas.uscg.mil/  immediately/ASAP. In accordance with ALCOAST 174/20, CGPAAS is the official means to most accurately report and track personnel status during this dynamic time; it has been modified to include a module and categories specific to COVID-19. Personnel can report their status through the CGPAAS website without being connected to the CG network and without their CAC card. Reserve personnel on active duty orders shall report both personal and work statuses and update the status as appropriate. Reserve personnel in a drilling status are encouraged to report personal status. All changes to personal or work status must be updated in CGPAAS by the member or unit CGPAAS Commanding Officer Representative (COR).

Q: Will DXRs make special provisions to procure IDT berthing for SELRES members (who are authorized IDT berthing at this permanent duty station) approved to perform IDT at an alternate location more than 50 miles from home?
A. With the end of COVID-19 travel restrictions, members are no longer authorized IDT berthing at an alternate duty location. Commands that authorize a reservist to drill at an alternate location more than 50 miles from the member’s home must provide TDY travel entitlements.

Q. What is the policy on reservists drilling via telework?
A: The purpose of inactive duty training (IDT) drills is to provide individual mobilization and unit readiness training; therefore, commands must carefully weigh whether mobilization training can be completed via telework. At this point in the pandemic and with the vaccination requirement, most members will be authorized to perform training at the unit so drilling via telework will not be necessary. The Coast Guard Telework Program instruction, COMDTINST 5330.4, provides guidance for reserve telework. If a command authorizes telework, paid drills must still meet the duty requirements of Chapter 2 of the Reserve Duty Status and Participation Manual (RDSP), COMDTINST M1001.2 (series) and reimbursement for meals is not authorized when teleworking.

Q: What are other ways to perform duty or earn retirement points outside of IDT and ADT-AT?
A: If a member is unable to drill at the unit due to COVID-19, there are several ways to earn retirement points, including Electronic Based Distributed Learning (EBDL). Members and units should consult the Reserve Component (RC) Use of Electronic-Based Distributed Learning (EBDL) Methods for Training, COMDTINST 1500.7 to learn about command-directed and elective courses that can provide retirement points upon completion. In limited cases, IDT pay for completing of EBDL may be awarded but commands must abide by strict rules prior to members being authorized pay. Review Reserve Component Use of Electronic-Based Distributed Learning (EDBL) Methods for Training, COMDTINST 1500.7 (series) for more information.

Q: In the event of an activation, what if my family care plan won’t work because either my caregiver is high-risk or can’t arrive?
A: Due to the fluid nature of the event, these situations will be handled on a case-by-case basis. Members should ensure their commands and unit ombudsman are aware of individual circumstances, and whether additional local resources are required. Commands should remain sensitive to the needs of their Coast Guard families. 

Q: If I’m recalled, how much notice will I get?
A: Normally, for involuntary recalls of 90 days or more under 10 USC 12302, there is a 30-day notification requirement; however, the Secretary of Homeland Security waived this requirement during the initial activations. For COVID-19 related recalls, the Areas and DOL should provide 30-day notification during this steady state period and at least seven days advanced notice prior to activation for any future COVID-19 surges. For more information see ALCOAST 128/20.

Q: Which members will be recalled?
A: As requirements evolve, certain skillsets will be recalled as commands request reserve support through Direct Access Mobilization Module (DA MOB). Members should check DA MOB if they are looking for opportunities. 

Q: Are medical/dental screenings required for this activation?
A: In-person medical screenings are only required if service members are deploying outside of the United States, or deploying to a Department of Defense Combatant Command (COCOM). 

All members being activated will be asked a series of prescreening medical questions to address unit and personal risk factors. These questions, referenced in ALCOAST 128/20, can be found at the CG-R page on CG Portal.

At the conclusion of involuntary recall orders, members will be required to complete a Separation History and Physical Examination (SHPE) and a mental health screening prior to demobilization.

Q: Can Electronic Based Distance Learning (EBDL) be completed on the same day as an Inactive Duty for Training (IDT) drill?
A: To receive the retirement points associated with completion of an EDBL course, members cannot be in a duty status (IDT, ADT, ADOS, or contingency orders) when they finish the course. This is especially important for members attending virtual advanced education (e.g., Naval War College, RCNSC, etc.) courses. For example, if the last day of a semester-long course falls on a drill weekend (whether or not the member completed any coursework that day), the member cannot get credit for the course. Members need to be cognizant of these dates when scheduling any form of duty.

Q: What are some other resources for training?
A: If a member cannot perform duty at the unit due to COVID-19, there are numerous learning opportunities through Learning Management System (LMS): https://elearning.uscg.mil that the member can complete to earn the 50 points necessary for a good year for retirement. There are also opportunities through other government agencies for distance-learning courses that directly support Maritime Homeland Security, National Defense, and Disaster Response and Recovery. This information can also be obtained online or through the Electronic Based Distance Learning (EBDL) contacts listed above. Prior to pursuing any of these opportunities, members must gain command approval of their training plan.

Q: If I’m performing training activities remotely, what are examples of measurable products?
A: Measurable products can include, but are not limited to, progress or completion of a PQS, progress towards a unit required competency, evaluations/marks, notes from a teleconference or training session, study guide for Servicewide Examinations (SWE) or qualification, completion or drafting of unit instructions in whole or part, and conducting single officer investigations resulting in findings, administrative tasks required by Reserve management, and large-scale training such as Civil Rights Training. For more information, reference ALCOAST 150/20.

Q. Can I perform my Active Duty for Training-Annual Training (ADT-AT) at home?
A. It’s not likely, but permission may be granted on a case-by-case basis by each District's DXR. Active Duty for Annual Training (ADT-AT) should be used to gain hands-on operational experience or access to longer courses/classroom activities, ensuring you are ready to mobilize for contingencies. At this point in the pandemic and with the vaccination mandate, most reservists should be able to perform ADT-AT at their home unit.

Q. What impact will excusing or rescheduling ADT or IDT have on my ability to earn the 70 points required to be eligible for the Reserve Good Conduct Medal?
A. ALCOAST 358/20 announces a temporary policy change to modify eligibility requirements for the Reserve Good Conduct Medal (RGCM).Effective 01 March 2020 until a date to be determined, paragraph 5.A.2.a.(2) in the Coast Guard Medals and Awards Manual, COMDTINST M1650.2E, is temporarily modified to reduce the requirements for a qualifying year from 70 to 50 points. The requirement to apply the standard in place at the beginning of the anniversary year does not apply to this temporary reduction in points.

Questions regarding the Reserve Good Conduct Medal should be directed to CG PSC-PSD-ma at: ARL.Medals@uscg.mil.

Q. I travel from outside RCD to drill.  Is double berthing being enforced during the pandemic?
A.  No.  For the duration of the pandemic (or until otherwise indicated) single occupancy berthing is authorized and will be funded.  Members conducting IDT at their normal drilling location who are eligible to receive berthing are granted an exception to berthing policy contained in Chapter 2 of the Reserve Duty Status and Participation Manual (RDSP), COMDTINST M1001.2 (series).

Q. Are “weigh-ins” still required during the pandemic?
A. Yes.  Semi-annual “weigh-ins,” now referred to as Body Composition Screenings, have resumed as of 01 October 2020 for all military members.  FAQs and specific SELRES guidance can be found here:  https://www.dcms.uscg.mil/Portals/10/CG-1/cg133/pdf/Body_Comp_FAQs_Sept_2020.pdf?ver=xu1jlg13QWRUXTcl7xTDog%3d%3d.

General and policy questions regarding the Body Composition Program should be sent to HQS-SMB-BodyCompPolicy@uscg.mil.

Q. I have been mobilized in support of COVID-19, can my orders be extended?
A. Maybe.  In accordance with ALCOAST 363/20, Reserve mobilization policy is updated to allow orders to be issued for up to 365 days.  Existing orders may be amended to bring the total duration to 365 days.  Extension requests beyond 180 days must be approved through appropriate authority (PAC/LANT/DOL) and may take additional time to process. This change will better meet the needs of operational and mission support field commanders as well as the needs of individual reservists. Orders extensions should be pursued early to ensure uninterrupted benefits and entitlements.

 While 10 U.S.C. §12302 authorizes the involuntary recall of reservists for up to two years, the Secretary of DHS has only authorized the involuntary recall of CG reservists for COVID-19 response operations for up to 365 days. After 365 days, members may volunteer to remain on duty under ADOS-AC orders in support of the COVID-19 pandemic; however, involuntary orders under 10 U.S.C. §12302 will not be extended past 365 days. Contact your District DXR for more information.

Q:  May I be reimbursed for the cost of obtaining a COVID-19 test for my dependent that is required for official travel?
A: Maybe, but only if the test is mandated by law for official travel to or from an OCONUS destination and is not available through a Federal dispensary. You may only be reimbursed for the cost of the COVID-19 test and not for the cost of the office visit. If a free test is available through a federal dispensary, medical treatment facility, or the cost is covered by insurance, then no reimbursement for a test is authorized. You may not be reimbursed for the cost of the COVID-19 test when performing “transportation only” funded leave travel, such as emergency leave and Funded Environmental and Morale Leave.

Q:  Can I be reimbursed for the cost of obtaining a COVID-19 test that is required for my official travel to or from an OCONUS destination?
A: You may only be reimbursed for the cost of the COVID-19 test and not for the cost of the office visit. If a free test is available through a federal dispensary or medical treatment facility, or the cost is covered by insurance, then no test reimbursement is authorized. You may not be reimbursed for the cost of the COVID-19 test when performing “transportation only”-funded leave travel, such as emergency leave and Funded Environment Morale Leave.

Q:  Are all air passengers arriving to the U.S. from a foreign country required to get tested for COVID-19?
A:, The CDC amended its October 25, 2021 order requiring all air passengers arriving to the U.S. from a foreign country to show negative COVID-19 viral test results taken no more than one day before their flight departs or documentation of having recovered from COVID-19 in the past 90 days before boarding the flight. Air passengers will also be required to confirm that the information they present is true in the form of an attestation.

Q:  I received the first of the COVID vaccinations can I PCS and receive the other vaccine at my new PDS? 
A: No. Both doses of the COVID vaccine must done at the same location/facility.

Q: What kind of help is available for members and families delayed during PCS?
A: The answer depends on the member’s situation. Seek assistance of your P&A but in summary:

For service members: If a service member is ordered to isolate or quarantine after detaching or signing out of the unit, then per diem may be authorized for the Service member at the location specified in the orders. If the service member is ordered to travel to an alternate location, then per diem may be authorized. If a Service member is ordered to isolate or quarantine after arrival at the new PDS and before TLE begins, then the member may be authorized per diem. Per Diem authorizations are in accordance with JTR, Chapter 5, Part A. If lodging in kind or meals in kind are provided, then per diem is not payable.

For dependents: If the service member’s dependents are ordered to isolate or quarantine after detaching or signing out of unit, then per diem may be authorized at the location specified on the orders. If the dependents are required to travel to an alternate location to await transportation, then standard PCS allowances are authorized. If the dependents are ordered to isolate or quarantine after arrival at the new PDS and before TLE begins, then the dependents may be authorized per diem. Per Diem authorizations are in accordance with JTR, Chapter 5, Part A. If lodging in-kind or meals in-kind are provided, then per diem is not payable. If dependents do not remain in place awaiting transportation, then per diem is not authorized.

Q: Does the Float Plan need to be completed prior to receiving PCS Orders?
A: PCS Float Plans for PCS 2022 is optional for any member that conducted a PCS move before. For new Coast Guard Member’s PCS’ing for the first time, the PCS Float Plan is mandatory. The only authorized Float Plan can always be found on the Coast Guard’s Coronavirus website; signature authority is delegated to E7 or above.

Q: Who is authorized to sign for command approval of the Float Plan?
A: Commands are authorized to delegate approving authority E7 or above. The Float Plan was created to ensure the safe transfer of member in the heightened-risk environment. Leaders at all levels should be engaged with their transferring members to ensure they identify the best solutions for each member’s specific scenario and individual needs.

Q: Will the Coast Guard begin requiring Float Plans every year from now on?
A: The Float Plan was designed to meet the specific and unique challenges created by the COVID-19 pandemic. Given the ongoing state of the pandemic, the use of Float Plan is available for all, is optional for any member that has conducted a PCS move before. For new Coast Guard Member’s PCS’ing for the first time, the PCS Float Plan is mandatory.

Q: What actions should be taken if a member or dependents exhibit flu-like symptoms while en route?
A: Members and dependents can contact the Tricare (MHS) Nurse Advice Line: 1-800-874-2273, option 1, or contact their healthcare provider to check symptoms. For general information, you can follow the CDC guidelines listed here: https://www.cdc.gov/coronavirus/2019-ncov/if-you-are-sick/steps-when-sick.html. Members should then immediately contact their unit POCs to update them on their status and to coordinate next steps.

Q: Why is there a requirement to ensure a specific communication plan during travel? Is this necessary?
A: Just as ops and position checks are critical to identifying the location and welfare of a search and rescue crew, regular check-ins will ensure positive contact between units and members. Missed communication can serve as early warning signs that something may be wrong. Additionally, regular check-ins will ensure the PCS’ing member is alerted if conditions change along the way or at the new unit.

Q:  Can I book both hotels and short-term rentals (e.g., AirBnB or VRBO) during my PCS travel this year?
A: If family-type government quarters are not occupied IAW the JTR, 050601, table 5-16, then reimbursement for commercial or private lodging, a furnished or unfurnished apartment, house, mobile home, or recreational vehicle is authorized.

Q: Can I still perform Coast Guard missions, request patrol orders or be assigned to duty?
A:  Yes, but the Coast Guard Order Issuing Authority (OIA) and the Auxiliarists involved must properly apply risk management principles prior to requesting, planning or undertaking any assignments that involve potential COVID-19 exposure. Do not request patrol orders or assignment to duty unless an authorized OIA has specifically identified the mission need for Auxiliary support. For more information, please review the most recent Coast Guard COVID-19 Planning Order (PLANORD).

OIAs and Auxiliary members should also be aware of any mission restrictions or prohibitions established by the Chief Director of Auxiliary (CG-BSX); the Headquarters program manager for a Headquarters unit or their designee (e.g., the Chief of Health, Safety and Work-Life (CG-11)); the Area Commander or their designee (e.g., Area Chief of External Affairs (092)); or the District Commander or their designee (e.g., Chief of Prevention (dp), Director of Auxiliary (dpa), District Chaplain (dch), Sector Commander).

Q: How should orders for patrols or missions be requested?
A: Requests for patrol orders should ONLY be requested after receiving a request from the OIA. The lead Auxiliarist for the patrol request or mission must contact the Order Issuing Authority (OIA) well in advance of the assignment to duty and as specified by the OIA to determine whether to proceed due to COVID-19 considerations. OIAs and Auxiliarists should also be aware of any mission restrictions or prohibitions established by the District Commander or their designee (e.g., Chief of Prevention (dp), Director of Auxiliary (dpa), Sector Commander). If an approved patrol is cancelled, go into AOM and cancel the patrol order.

Q: I’m an Auxiliarist who effectively serves as an Order Issuing Authority (OIA) for the assignment of Auxiliarists to duty for certain Auxiliary activities (e.g., conduct vessel safety checks and marine dealer visits). Can I continue performing such functions?
A: No. The cognizant District Director of Auxiliary (DIRAUX) will serve as the Coast Guard Order Issuing Authority for such activities during the COVID-19 pandemic. Use the Auxiliary Chain of Leadership and Management (COLM) to obtain authorization from the DIRAUX office. Individual members must not contact the DIRAUX.

Q: I am supposed to attend a C-school soon. Will I still be able to attend?
A: Auxiliary C-schools that had been scheduled through September 2020 have been canceled. CG-BSX-1 will evaluate conditions for FY21 C-Schools and will issue future guidance.

Q: What do I need to know if I have been assigned to duty?
A: Auxiliarists assigned to duty should recognize the uncertain nature of COVID-19’s scope and its potential to spread. This requires heightened watchfulness when assigned to duty and in everyday life. Auxiliarists should vigilantly maintain good hygiene to safeguard themselves from exposure risks (see Health FAQs).

Coast Guard OIAs are continually assessing the operational risks posed by COVID-19 and developing strategies in advance of mission performance. OIAs are the best source for guidance regarding Auxiliary assignments to duty within their Area of Responsibility (AOR). As a reminder, any Auxiliarist who is requested to be assigned to duty for a Coast Guard mission has the absolute right to refuse orders or requests if they believe the risk outweighs the gain.

Q: I may have been exposed to COVID-19 while on a Coast Guard assignment to duty. What should I do?
A: Auxiliarists are encouraged to seek medical attention from their personal health providers and follow their guidance, whether they were exposed in the course of a Coast Guard assignment to duty or not. If an Auxiliarist suspects they were exposed to COVID-19 during an assignment to duty, it should be processed as “other Auxiliary injury claims” in accordance with the provisions of the Auxiliary Manual (COMDTINST M16790.1 (series). If an Auxiliarist tests positive, or is diagnosed with COVID-19, they should notify any CG unit where they recently performed duties to initiate contact tracing for any CG member who may have had close contact with the Auxiliarist.

Q: What should I do if I was denied entry to a Coast Guard installation?
A: You should follow the order of the individual denying you access and depart the location as directed. Commanding officers of Coast Guard installations are authorized to deny entry to any personnel, including Auxiliarists, to ensure the safety and security of the installation. Prior to arriving at a Coast Guard installation, it is recommended that you contact the unit and ask what screening criteria are in place so that you may determine, prior to traveling to the unit, whether you will be denied entry because you will not meet the screening criteria.

Q: Am I allowed to travel in my civilian capacity?
A: The Coast Guard does not prohibit Auxiliarists from traveling in their civilian capacity. However, you must abide by all state and local restrictions, including quarantine orders, when you are traveling in your civilian capacity.

Q: If I do travel, what should I do when I return?
A: IAW ALCOAST 211/20 All personnel, including Auxiliarists, returning from foreign travel to a country with an active CDC travel advisory should quarantine at home for 14 days. You are prohibited from participating in Coast Guard/Auxiliary activities or visiting units for 14 days following your return from travel. You must also advise your Flotilla Commander and your District Director of Auxiliary via your Auxiliary COLM.

Q: What should I do if I have been advised to self-monitor?
A: Any Auxiliarist asked to self-monitor is prohibited from participating in Coast Guard/Auxiliary activities or visiting units for 14 days. You must also inform your Auxiliary COLM at the earliest opportunity that you have been asked to self-monitor. If you are symptom free after 14 days, you will be authorized to resume participation in Coast Guard/Auxiliary activities. Consult your physician if you experience any symptoms related to the coronavirus.

Q: The COVID-19 pandemic is changing many things very quickly. Have there been any changes to the initial Auxiliary guidance that was issued in ALAUX 003/20 on March 17, 2020?
A: Yes. Now, when an Auxiliarist returns from travel from or through a foreign location that the CDC has issued a Level 2 or higher Travel Health Notice (THN), they are prohibited from participating in Coast Guard/Auxiliary activities or visiting Coast Guard/Auxiliary units during a period of 14 days.

Additionally, the Coast Guard has clarified that Auxiliarists are not precluded from engaging in Coast Guard missions with any risk of exposure to COVID-19. Such missions should no longer be considered an absolute limitation or restriction placed on assignment to duty of Auxiliary resources to support Coast Guard missions.  See Question H1 for more details, or review the latest Coast Guard COVID-19 Planning Order (PLANORD).

Q: Will any changes be made to Auxiliary workshop training requirements due to the COVID-19 pandemic?
A: Yes, ALAUX 004/20 was issued on March 20, 2020, to address this concern. The required completion date for the Auxiliary Surface Operations workshop, which Auxiliary surface operators must complete this year, has been changed from June 30, 2020 to September 30, 2020. The 2020 Air Operations and Telecommunications Workshops remain optional.

All national operation workshops may be completed via webinar.

Workshop trainings must be delivered by an Auxiliarist qualified in the respective operations program, provided they are either a certified instructor or are under the supervision of a certified instructor. Instructors may use any webinar delivery platform that is available in their region.

If COVID-19 safety protocols are in effect for a longer period of time, the Chief Director of Auxiliary (CG-BSX) and the National Executive Committee (NEXCOM) will consider changing the completion date as circumstances warrant.

Q: With the significant curtailment of Auxiliarists’ ability to perform authorized activities and log the associated hours, will currency maintenance requirements be waived? How about annual performance service award criteria?
A: Currency maintenance is predicated on the conduct of requisite tasks during the course of a calendar year. At this point in both the calendar year and the COVID-19 pandemic, we don’t have enough information yet to make a firm decision as to whether any Auxiliary currency maintenance requirements will be waived. The Chief Director of Auxiliary (CG-BSX) and the Auxiliary National Executive Committee (NEXCOM) continue to closely monitor and gauge the impacts of the COVID-19 pandemic with an eye toward the necessity of currency maintenance requirements in Calendar Year 2020. The same approach will be taken with respect to determining whether to change annual performance service award criteria.

Q: With the significant curtailment of Auxiliarists’ ability to perform authorized activities and log the associated hours, will election eligibility criteria be waived?
A: The Chief Director of Auxiliary (CG-BSX) and the Auxiliary National Executive Committee (NEXCOM) continue to closely gauge the impacts of the COVID-19 pandemic, and have not yet decided whether or not any Auxiliary election eligibility criteria will be waived.

Q: Is the Auxiliary National Supply Center (ANSC) still operating, or has it been shut down? What about the Auxiliary Center (AUXCEN)?
A: The Auxiliary National Supply Center (ANSC), located in Granite City, Illinois, is staffed by five personnel contracted by the Coast Guard. It is still operating under its normal weekday schedule with all personnel reporting to work each day and available to fill orders for materials. The Auxiliary Center (AUXCEN), located in St. Louis, Missouri, is following its normal weekday schedule, and remains available for filling orders for materials.

Q: Should Auxiliarists expect any change to their obligation to pay dues?
A: The Chief, Director of Auxiliary (CG-BSX) and the Auxiliary National Executive Committee (NEXCOM) continue to closely gauge the impacts of the COVID-19 pandemic. Enough information is still not yet available at this point to make a firm decision as to whether or not any Auxiliary dues will be waived or changed in any way.

Q: With springtime activities curtailed due to the COVID-19 pandemic, there seems to be nothing for Auxiliarists to do. What should we do?
A: The reconstitution of Auxiliary activities understandably continues to vary across Coast Guard Districts as local conditions are situationally factored into the assessment of mission risks and gains in the COVID-19 environment.  That does not deter from the fact that there is always something to do with the Auxiliary! Have Auxiliary Core Training (AUXCT) courses to complete or renew? Well, now is a great time to do so. There are also many diverse training courses available through the Auxiliary Learning Management System (AUXLMS, https:///auxlearning.uscg.mil) that Auxiliarists can take to improve their programmatic skills and expertise. Auxiliarists can claim Auxiliary credit for all of the time that they engage in these types of activities. A great place to start is with the Auxiliary website (www.cgaux.org) and the Auxiliary’s sea-level leaders, its Flotilla Commanders.