About Employee ID Numbers

R 131500Z JUN 00 ZUI ASN-D00165000252
FM COMDT COGARD WASHINGTON DC//G-W//
TO ALCOAST
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UNCLAS//N01300//
ALCOAST 256/00
COMDTNOTE 1300
SUBJ: EMPLOYEE IDENTIFICATION NUMBER (EMPLID)
1. THIS ALCOAST INTRODUCES THE USE OF EMPLID AS A REPLACEMENT FOR THE
SOCIAL SECURITY NUMBER (SSN) AS THE PRIMARY METHOD OF ACCESSING
MEMBERS' ELECTRONIC PAY AND PERSONNEL RECORDS IN THE NEW COAST GUARD
HUMAN RESOURCES MANAGEMENT SYSTEM (PeopleSoft).  THIS CHANGE IMPROVES
PROTECTION OF SSNS BY MINIMIZING THEIR USE ON ELECTRONIC DATA PANELS.
SERVICEWIDE USE OF THE EMPLIDS WILL TAKE EFFECT WHEN WE IMPLEMENT THE
FIRST OF MANY PERSONNEL-RELATED PROCESSES USING PeopleSoft.
2. THE EMPLID IS A CGHRMS-GENERATED NUMBER THAT IDENTIFIES EACH COAST
GUARD EMPLOYEE.  NO TWO EMPLOYEES WILL HAVE THE SAME EMPLID.  ACTIVE
DUTY AND RESERVE MEMBERS WILL BE THE FIRST TO RECEIVE THEIR NUMBERS. 
BEGINNING WITH THE JUNE LES AND CONTINUING IN JULY, EMPLID'S WILL BE
INCLUDED IN THE REMARKS BLOCK OF THE LES.
3. IN AUGUST 2000, A NEW PROCESS FOR COMPLETION, APPROVAL, AND
SUBMISSION OF THE ASSIGNMENT DATA CARD (ADC), CG-3698A, WILL BE
INTRODUCED TO MEMBERS, COMMANDS, AND PERSRUS.  EMPLID NUMBERS WILL BE
A REQUIRED FIELD ON THE NEW ADC.  A SEPARATE ALCOAST DESCRIBING THE
NEW PeopleSoft ASSIGNMENT MODULE WILL BE RELEASED IN THE NEAR FUTURE.
4. POC FOR QUESTIONS REGARDING THIS ALCOAST IS YNCM JONES (G-WRI) AT
202 267-0359 OR CWO BOYD (PPC) AT 785 357-3471.
5. INTERNET RELEASE AUTHORIZED.
6. RADM F.L. AMES, ASSISTANT COMMANDANT FOR HUMAN RESOURCES SENDS.
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