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R 131500Z JUN 00 ZUI ASN-D00165000252 FM COMDT COGARD WASHINGTON DC//G-W// TO ALCOAST BT UNCLAS//N01300// ALCOAST 256/00 COMDTNOTE 1300 SUBJ: EMPLOYEE IDENTIFICATION NUMBER (EMPLID) 1. THIS ALCOAST INTRODUCES THE USE OF EMPLID AS A REPLACEMENT FOR THE SOCIAL SECURITY NUMBER (SSN) AS THE PRIMARY METHOD OF ACCESSING MEMBERS' ELECTRONIC PAY AND PERSONNEL RECORDS IN THE NEW COAST GUARD HUMAN RESOURCES MANAGEMENT SYSTEM (PeopleSoft). THIS CHANGE IMPROVES PROTECTION OF SSNS BY MINIMIZING THEIR USE ON ELECTRONIC DATA PANELS. SERVICEWIDE USE OF THE EMPLIDS WILL TAKE EFFECT WHEN WE IMPLEMENT THE FIRST OF MANY PERSONNEL-RELATED PROCESSES USING PeopleSoft. 2. THE EMPLID IS A CGHRMS-GENERATED NUMBER THAT IDENTIFIES EACH COAST GUARD EMPLOYEE. NO TWO EMPLOYEES WILL HAVE THE SAME EMPLID. ACTIVE DUTY AND RESERVE MEMBERS WILL BE THE FIRST TO RECEIVE THEIR NUMBERS. BEGINNING WITH THE JUNE LES AND CONTINUING IN JULY, EMPLID'S WILL BE INCLUDED IN THE REMARKS BLOCK OF THE LES. 3. IN AUGUST 2000, A NEW PROCESS FOR COMPLETION, APPROVAL, AND SUBMISSION OF THE ASSIGNMENT DATA CARD (ADC), CG-3698A, WILL BE INTRODUCED TO MEMBERS, COMMANDS, AND PERSRUS. EMPLID NUMBERS WILL BE A REQUIRED FIELD ON THE NEW ADC. A SEPARATE ALCOAST DESCRIBING THE NEW PeopleSoft ASSIGNMENT MODULE WILL BE RELEASED IN THE NEAR FUTURE. 4. POC FOR QUESTIONS REGARDING THIS ALCOAST IS YNCM JONES (G-WRI) AT 202 267-0359 OR CWO BOYD (PPC) AT 785 357-3471. 5. INTERNET RELEASE AUTHORIZED. 6. RADM F.L. AMES, ASSISTANT COMMANDANT FOR HUMAN RESOURCES SENDS. BT NNNN