PPC Procedures and [Learning] Development (P&D) Branch

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Active duty and Reserve members' pay transactions will shift from JUMPS to Global Pay on 1 January 2015.

Take a few minutes to review the payroll processing changes we think will have the most impact on you. (Link will open in a new tab)

Virtual Training Sessions

PPC Human Capital Management System/Global Pay Virtual Training Launch 22 Sept.

PPC Procedures & Development conducted a Human Capital Management System/Global Pay Virtual Training Launch session unveiling the plans for the remainder of the year. The session included the following topics:

  • PPC Training Sessions Offered
  • PPC Training Topics
  • PPC Training Session Dates and Times
  • PPC Self-Directed Learning Tools and Navigation

Here is a recording of the presentation: HCMS/Global Pay Training Launch. (62 minutes)

Note: The downloads mentioned and shown in the recording are listed below. They are NOT available from within the recording.

Here are the training dates: Global Pay Training Dates (PDF),

Here is the slide deck shown during the presentation: HCMS/Global Pay Training Launch (PDF).

Here are the questions and answers from the presentation: HCMS/Global Pay Pre-Launch to Training Q & A (pdf).

Respectfully,

Karen S. Emmot
Supervisor Training Specialist
Procedures & Development
Pay & Personnel Center

PPC HCMS/Global Pay Pre-Launch to Training 30 July

The U.S. Coast Guard is six months away from the go-live launch of the Human Capital Management System/Global Pay (HCMS/GP) initiative. In order to provide the very best of services to all end users of the system, PPC Procedures and Development (P&D) held a virtual session to begin the conversation about the software conversion. Some of the discussion topics included:

  • Current Status of System Change
  • Overview of Resources
  • What to Expect in the Coming Months
  • Training Availability and Durations
  • End User Input and Feedback
  • PPC Roles and Responsibility

Here is a recording of the presentation: HCMS/Global Pay Pre-Launch to Training. (19 minutes)
Note: The downloads mentioned and shown in the recording are listed below. They are NOT available from within the recording.

Here is the slide deck shown during the presentation: HCMS/Global Pay Pre-Launch to Training Power Point.

Here are the questions and answers from the presentation: HCMS/Global Pay Pre-Launch to Training Q & A (pdf).

Karen S. Emmot
Supervisor Training Specialist
Procedures & Development
Pay & Personnel Center

PPC (P&D) Virtual Training Session 13 May 2014

Per ALCOAST 203/14, PPC (P&D) held a virtual training session on 13 May 2014., We provided an introduction to the Direct Access functionality coming on line in January 2015. The presentation was given via Defense Connect Online.

Here is a recording of the presentation: HCMS - Global Pay Overview. (1 Hour, 4 minutes)

Here is the slide deck shown during the presentation: HCMS - Global Pay Overview Power Point.

Here are the questions and answers from the presentation: HCSMS - Global Pay Overview Q & A (pdf).

Karen S. Emmot
Supervisor Training Specialist
Procedures and Development
USCG Pay and Personnel Center

PPC Virtual Training Overview and Capability Testing

The PPC Procedures and Development (P&D) branch provided a brief overview of Defense Connect Online (DCO), the training platform that will be used to deliver the Human Capital Management System (HCMS) and Global Pay (GP) release scheduled for January 1, 2015. The presentation lasts about 30 minutes.

Here is recording of the presentation: Virtual Classrooms - Making the Transformation.

This video provides an overview of how "Adobe Connect", the framework for DCO, facilitates E-Learning: Adobe Connect for E-Learning.

All inquiries may be directed to PPC Procedures and Development Branch at 785-339-2225 or PPC-PF-PD@USCG.MIL.

Thank you to everyone who attended!

Karen S. Emmot
Supervisor Training Specialist
Procedures and Development
USCG Pay and Personnel Center

Download PPC Course Materials

Human Resource Systems

Course Materials

This workshop is focused on the Direct Access Servicing Personnel Office User Manual. The format of this workshop is open discussion forum with exercises that allow data entry in a Direct Access test environment. There are case scenarios and student accounts for both Direct Access and JUMPS so attendees can work through a situation in class and see the end result in JUMPS, creating a positive learning environment. Topic selection was based on a combination of previous student survey input, issues provided by PPC Customer Care, and identified problem areas from PPC (MAS) and (SEP) branches.

Topics include:

  • Military Pay Communications (DA, JUMPS)
  • Service Contracts and Separations
  • Advancement Process
  • Pay Entitlements
  • PCS Orders
  • Enlisted Bonuses
  • Reserves - SPO Issues
  • Exceptions, Pay Issues, Reports & Queries, SPO Metrics
  • Payments and Debts
  • Travel

Reserve Component (RC) Member Workshop

Course Materials

This workshop is designed specifically for Reserve members. The topics covered are based on inquiries and requests for information from Reservists.

Topics include:

  • PPC Web Overview
  • Direct Access/Self Service
  • Reserve Retirement Point Statements
  • Retirement/RC-SBP
  • Advancements Process
  • Reserve Orders
  • Release from Active Duty
  • SELRES Bonus Programs
  • Travel

This workshop does not provide Servicing Personnel Office data entry procedures.  However, for active duty personnel, it is an excellent introduction to the Reserve program. All who attend will come away with a better understanding of how the Coast Guard’s pay and personnel systems function to provide accurate and timely compensation to members of the Reserve component.

Travel/Reporting Information:

PPC hosted workshops are held in Topeka, KS. Each convening has 15 seats. There is no cost to attend PPC hosted workshops.  Travel and per diem cost is born by the benefiting unit. Government quarters and messing are not available.

Directions to PPC, report time, uniform of the day, etc.

Any questions or comments may be sent at the following address: .

Direct Access/Global Pay User Guides, Tutorials and Webinar Recordings

Self Service

New Self-Service User Guides:

Topic Name/Guide LinkSizeType Knowledge
Base Entry
Video
Tutorial
Webinar
Recording
Self Service - Allotments09/04/2014PDF      
Self Service - Direct Deposit09/04/2014PDF      
Self Service - Email Addresses 09/08/2014PDF      
Self Service - Emergency Contacts09/04/2014PDF      
Self Service - Ethnic Groups09/04/2014PDF      
Self Service - Federal and State Tax Elections09/04/2014PDF      
Self Service - Home and Mailing Address09/04/2014PDF      
Self Service - My Assignments Endorsements09/04/2014PDF      
Self Service - My eResume09/04/2014PDF      
Self Service - My Member Info09/04/2014PDF      
Self Service - Phone Numbers09/04/2014PDF      
Self Service - Thrift Savings Plan09/04/2014PDF      

New Reserve Specific Self-Service User Guides:

Topic Name/Guide LinkSizeType Knowledge
Base Entry
Video
Tutorial
Webinar
Recording
Self Service - All Duty Report 09/04/1014PDF      
Self Service - Annual Screening Questionnnaire 09/08/2014PDF      
Self Service - Inactive Duty for Training (IDT) 09/04/2014PDF      
Self Service - Montgomery GI Bill-SR09/04/2014PDF      
Self Service - My Reserve Orders09/04/2014PDF      
Self Service - My Reserve Point Statement09/04/2014PDF      
Self Service - Withdraw or Edit IDT Request09/04/2014PDF      

Self Service Commands

TopicKnowledge
Base Entry
Procedure
Guide (PDF)
Video
Tutorial
Webinar
Recording
ASQ CommandTBD 09/15/2014TBDTBD
Member All Duty ReportTBD 09/15/2014TBDTBD
Member Information ReportTBD 09/152014TBDTBD
MGIB-SR CommandTBD 09/15/2014TBDTBD
Positions at a DepartmentTBD 09/15/2014TBDTBD
Reserve Member Balances CommandTBD 09/15/2014TBDTBD
Reserve Orders Command TBD 09/15/2014 TBD TBD
Reserve Member Status Change TBD 09/15/2014 TBD TBD
Schedule Drills CommandTBD 09/15/2014TBDTBD
Schedule Multiple DrillsTBD 09/15/2014TBDTBD

Servicing Personnel Office (SPO)

SPO Accessions
TopicKnowledge
Base Entry
Procedure
Guide (PDF)
Video
Tutorial
Webinar
Recording
Contract Data - ExtensionsTBD08/12/2014TBDTBD
HIRE - CADETTBD08/06/2014TBDTBD
HIRE - MARGRADTBD08/06/2014TBDTBD
HIRE - OCS-IRRTBD08/06/2014TBDTBD
HIRE - ROCITBD08/06/2014TBDTBD
HIRE CM RECRUITTBD08/06/2014TBDTBD
HIRE SELRES DEPOTTBD08/06/2014TBDTBD
HIRE-REHIRE - DCOTBD08/06/2014TBDTBD
REHIRE - CADETTBD08/06/2014TBDTBD
REHIRE PRIOR SERVICETBD09/04/2014TBDTBD
REHIRE-RESERVETBD08/11/2014TBDTBD
SPO Permanent Change of Station (PCS)
TopicKnowledge
Base Entry
Procedure
Guide (PDF)
Video
Tutorial
Webinar
Recording
Airport TerminalTBD08/16/2014TBDTBD
Approving PCS OrdersTBD08/08/2014TBDTBD
PCS Entitlements Auto Start-StopTBD08/08/2014TBDTBD
PCS Orders-DepartTBD08/08/2014TBDTBD
PCS Orders-ReportTBD08/08/2014TBDTBD
PCS OrdersTBD08/08/2014TBDTBD
SPO Reserve Specific Transactions
TopicKnowledge
Base Entry
Procedure
Guide (PDF)
Video
Tutorial
Webinar
Recording
Annual Screening QuestionnaireTBD08/08/2014TBDTBD
MGIB-SRTBD08/08/2014TBDTBD
Reserve Member BalancesTBD08/08/2014TBDTBD
Reserve OrdersTBD08/08/2014TBDTBD
Reserve StatusTBD08/08/2014 TBDTBD
Schedule DrillsTBD08/08/2014TBDTBD
Schedule Multiple DrillsTBD08/08/2014TBDTBD
SPO Separations Transactions
TopicKnowledge
Base Entry
Procedure
Guide (PDF)
Video
Tutorial
Webinar
Recording
Airport TerminalTBD 09/19/2014TBDTBD
Amending a Separation OrderTBD08/08/2014TBDTBD
Approving Separation OrdersTBD 09/19/2014TBDTBD
Cancelling a Separation OrderTBD 08/08/2014TBDTBD
Death of a MemberTBD 09/19/2014TBDTBD
Discharge - End of EnlistmentTBD 09/19/2014TBDTBD
Discharge Guiding Principles and ProcessTBD 09/19/2014TBDTBD
Discharge with Separation RequestTBD 09/19/2014TBDTBD
RELAD - AD to SELRES or IRRTBD 09/19/2014TBDTBD
RELAD Guiding Principles and ProcessTBD 09/19/2014TBDTBD
RELAD with Sep Request - AD Officers and Members on EADTBD 09/19/2014TBDTBD
Resuming Retirement for a Recalled Retired (Ret-1) MemberTBD 09/19/2014TBDTBD
Retirement OrdersTBD 09/19/2014TBDTBD
Separation ReportsTBD 08/28/2014TBDTBD
Separations Flow to the DD214TBD 08/28/2014TBDTBD
SPO Global Pay Deductions
TopicKnowledge
Base Entry
Procedure
Guide (PDF)
Video
Tutorial
Webinar
Recording
Servicemembers' Group Life Insurance (SGLI)9/25/20149/25/2014TBDTBD
SGLI Family9/25/20149/25/2014TBDTBD
SPO Global Pay Earnings
TopicKnowledge
Base Entry
Procedure
Guide (PDF)
Video
Tutorial
Webinar
Recording
Aviation Career Incentive Pay (ACIP)8/13/2014TBD#1-Establish as an Aviator and Start Continuous ACIP, 8/13/2014
#2-Suspend/Unsuspend ACIP, TBD
TBD
Career Sea Pay Premium8/23/20148/23/20148/23/2014TBD

Public Health Service

TopicKnowledge
Base Entry
Procedure
Guide (PDF)
Video
Tutorial
Webinar
Recording
TBDTBDTBDTBDTBD

More e-Learning Links

Announcements

September 2014 Military Payroll Processing Complete

September Leave and Earnings Statements (LESs) Posted: LESs for September are available. Go to "View Paycheck" in Direct Access under Employee Self Service to view.

The military payday for End Of Month (EOM) September 2014 is 01 October. Payday falls on the 1st and 15th of each month unless that date is a weekend or federal legal holiday. In those cases, the payday is moved to the 1st preceding business day. For a schedule of military paydays visit: http://www.uscg.mil/ppc/mas.asp#2014.

September Reserve Points Statements Posted: Reserve retirement point data for September 2014 is available. Go to "View Reserve Points" in Direct Access under Self Service to view.

Fiscal Year 2015 Pay & Allowance Rate Changes

Global Payroll Implementation

Newsletters

Yeoman Professional Development

Resources

USCG Pay and Personnel Center News Updates via E-Mail email icon

Subscribers to this list will receive notices and information on Coast Guard military pay and personnel policy and procedures. Subscribers will also be notified when eLES data is updated and of both scheduled and unscheduled outages affecting the Direct Access personnel system or the TPAX travel claim liquidation system. Additionally, subscribers will be updated when important information is posted to the Pay and Personnel Center's internet news pages, SPO/Admin News and Travel/TPAX News.

YN Rating Force Master Chief on CG Portal

Quarterly YN Force Notes.

YN Rating Knowledge Manager

The purpose of this site is to assist YNs with their professional development.

YN Assignment Officers

Communication is extremely important when it comes to your assignment.

YN Study Group on CG Portal

In keeping with the Yeoman Guiding Principles, YNS is committed to providing a learning and mentoring environment and a place to gain the knowledge needed to enhance the performance of a YN's duties.

What is Professional Development?

"In workplaces, professional development refers to the acquisition of skills and knowledge both for personal development and for career advancement. Professional development encompasses all types of facilitated learning opportunities, ranging from college degrees to formal coursework, conferences and informal learning opportunities situated in practice. It has been described as intensive and collaborative, ideally incorporating an evaluative stage.[1] There are a variety of approaches to professional development, including consultation, coaching, communities of practice, lesson study, mentoring, reflective supervision and technical
assistance.[2]"

Source: From Wikipedia, the free encyclopedia - Professional development

Yeoman Mission Statement

We are a team of dedicated professionals who specialize in helping people and commands by providing them information, guidance, and administrative services, concerning pay, travel and transportation entitlements, benefits and human resources management.

YNs are key problem-solvers, counselors, and sources of information to personnel on questions ranging from career moves, entitlements, and incentive programs to retirement options and veteransYNs are key problem-solvers, counselors, and sources of information to personnel on questions ranging from career moves, entitlements, and incentive programs to retirement options and veterans' benefits. They are the men and women who make things happen, the indispensable behind-the-scenes personnel that make any well-oiled organization hum.
Source GOCoastGuard.com

Yeoman Guiding Principles

  1. To be accountable for one’s own actions.
  2. Commit to learning and mentoring resulting in superior customer service.
  3. Demonstrate good stewardship by using integrity to guide your decisions.
  4. Treat people with dignity, respect and compassion without regard to rank, rating or component.
  5. Earn individual respect by holding one’s self to the highest standards to maintain the credibility of the YN rating.
  6. To be proactive rather than reactive in the performance of one’s duties.
  7. To seek opportunities to enhance all aspects of the YN Rating to better serve our customers.

YNs are key problem-solvers, counselors, and sources of information to personnelARLINGTON, Va. - A Coast Guard yeoman assists a fellow Coast Guardsman at the Coast Guard Recruiting Command, February 28, 2013. YNs are key problem-solvers, counselors, and sources of information to personnel on questions ranging from career moves, entitlements, and incentive programs to retirement options and veterans' benefits. U.S. Coast Guard photo by Petty Officer 2nd Class Etta Smith

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Last Modified 9/25/2014