PPC Procedures and [Learning] Development (P&D) Branch

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Active duty and Reserve members' pay transactions will shift from JUMPS to Global Pay on 1 January 2015.

Take a few minutes to review the payroll processing changes we think will have the most impact on you. (Link will open in a new tab)

Virtual Training Sessions

PPC Global Pay Virtual Training

We have completed our Global Pay Virtual Training sessions for 2014. Thank you to everyone who attended. If you missed a session or would like to review what you learned click the "Course Materials" tab on the right. We have provided a recording of each session along with the presentation and questions & answers covered each day.

Here are the topics we covered in each of the courses:

SPO Technician

  • PPC Navigation Overview
  • Direct Access Portal Navigation
  • Accessions
  • Contracts Entitlements
  • General Transactions
  • PCS
  • Separations
  • Reserve Unique Transactions
  • Global Pay
  • Reports

SPO Auditor

  • PPC Navigation Overview
  • Direct Access Portal Navigation
  • Action Requests
  • Transaction Approvals
  • Global Pay
  • Reports

Self-Service for Members

  • PPC Navigation Overview
  • Direct Access Portal Navigation
  • Self-Service View
  • Self-Service Tasks
  • Self-Service Requests

Self-Service for Commands

  • PPC Navigation Overview
  • Direct Access Portal Navigation
  • Travel Charge Card Program
  • Travel Charge Card Reports
  • Assignments
  • Core HR Data
  • Command Data Reports
  • Active and Reserve Pay Shortcuts
  • Member Orders
  • Separations
  • Reserve Administration

Reserve Weekend (Self-Service for Members and Commands)

  • Covers the topics offered in Self-Service for Members and Commands courses described above.

Download PPC Course Materials

SPO Technician (Global Pay Virtual Training)

Day 1, Accessions and Contracts

Day 2, Global Pay Earnings & Deductions, General Transactions

Day 3, PCS and Separations

Day 4, Reserve Unique Transactions

Day 5, Global Pay and Reports

 

SPO Auditor (Global Pay Virtual Training)

Day 1, Navigation, Action Requests, & Transaction Approvals

Day 2, Global Pay & Reports

Reserve Member and Command (Global Pay Virtual Training)

November Sessions

Day 1 (15 Nov), Navigation Overview, Global Pay Introduction, and Self Service

Day 2 (16 Nov), Global Pay & Reports

December Sessions

Day 1 (13 Dec), Navigation Overview, Global Pay Introduction, and Self Service

Day 2 (14 Dec), Global Pay & Reports

 

Self Service Member Global Pay Virtual Training

November Sessions

Day 1 (17 Nov), navigation overview, self-service view menu items, self-service "requests" items.

Day 2 (18 Nov), Navigation, Global Pay, and Self-Service Tasks.

December Sessions

Day 1 (11 Dec), navigation overview, self-service view menu items, self-service "requests" items.

Day 2 (12 Dec), Navigation, Global Pay, and Self-Service Tasks.

Self Service Command Global Pay Virtual Training

November Sessions

Day 1 (20 Nov), navigation overview, Global Pay, travel charge card, assignments, and core HR data.

  1. Recording (FLV)
  2. Presentation (PDF)
  3. Questions and Answers (PDF)

Day 2 (21 Nov), self service for commands, active & reserve pay, orders, separations, and reserve administration

  1. Recording (FLV)
  2. Presentation (PDF)
  3. Questions and Answers (PDF)

December Sessions

Day 1 (15 Dec), navigation overview, Global Pay, travel charge card, assignments, and core HR data.

  1. Recording (FLV)
  2. Presentation (PDF)
  3. Questions and Answers (PDF)

Day 2 (16 Dec), self service for commands, active & reserve pay, orders, separations, and reserve administration

  1. Recording (FLV)
  2. Presentation (PDF)
  3. Questions and Answers (PDF)

 

Travel/Reporting Information:

PPC hosted workshops are held in Topeka, KS. Each convening has 15 seats. There is no cost to attend PPC hosted workshops.  Travel and per diem cost is born by the benefiting unit. Government quarters and messing are not available.

Directions to PPC, report time, uniform of the day, etc.

Any questions or comments may be sent at the following address: .

Direct Access/Global Pay User Guides, Tutorials and Webinar Recordings

Self Service

New Self-Service User Guides:

Topic Knowledge
Base Entry
Procedure
Guide (PDF)
Video
Tutorial
Webinar
Recording*
Self Service - Allotments/Voluntary Deductions 09/26/2014 12/12/2014 10/10/2014 SSMBR
Self Service - Direct Deposit 09/26/2014 09/04/2014 10/21/2014 SSMBR
Self Service - Email Addresses 10/24/2014 12/09/2014   SSMBR
Self Service - Emergency Contacts 12/04/2014 10/16/2014   SSMBR
Self Service - Ethnic Groups 12/04/2014 09/04/2014   SSMBR
Self Service - Federal Tax Elections 12/16/2014 12/12/2014   SSMBR
Self Service - State Tax Elections 12/16/2014 12/12/2014   SSMBR
Self Service - Home and Mailing Address 10/26/2014 09/04/2014 10/08/2014 SSMBR
Self Service - My Assignments Endorsements 12/04/2014 09/04/2014   SSMBR
Self Service - My eResume Report 12/04/2014 09/04/2014   SSMBR
Self Service - My Member Info 12/04/2014 09/04/2014   SSMBR
Self Service - Phone Numbers 10/26/2014 10/16/2014 10/08/2014 SSMBR
Self Service - Thrift Savings Plan 09/26/2014 09/04/2014   SSMBR
Self Service - View My PaySlip 10/26/2014 12/04/2014   SSMBR

(*) SSMBR - Self-Service Member Virtual Training November 17-18 and December 11-12, 2014.

New Reserve Specific Self-Service User Guides:

Topic Name Knowledge
Base Entry
Procedure
Guide (PDF)
Video
Tutorial
Webinar
Recording
Self Service - All Duty Report   09/04/1014 12/11/2014  
Self Service - Annual Screening Questionnnaire 12/04/2014 09/08/2014    
Self Service - Inactive Duty for Training (IDT)   09/04/2014 12/11/2014  
Self Service - Montgomery GI Bill-SR 12/17/2014 09/04/2014 12/11/2014  
Self Service - My Reserve Orders Requests   09/04/2014 12/11/2014  
Self Service - My Reserve Point Statement   09/04/2014 12/11/2014  
Self Service - Withdraw or Edit IDT Request   09/04/2014    

Self Service Commands

TopicKnowledge
Base Entry
Procedure
Guide (PDF)
Video
Tutorial
Webinar
Recording
ASQ CommandTBD 09/15/2014 12/11/2014TBD
Member All Duty ReportTBD 09/15/2014  TBD
Member Information ReportTBD 09/152014TBDTBD
MGIB-SR Command 12/17/2014 09/15/2014TBDTBD
Positions at a DepartmentTBD 09/15/2014TBDTBD
Reserve Member Balances CommandTBD 09/15/2014 12/11/2014TBD
Reserve Orders Command TBD 09/15/2014 TBD TBD
Reserve Member Status Change (View) TBD 11/24/2014 TBD TBD
Schedule Drills CommandTBD 12/12/2014TBDTBD
Schedule Multiple DrillsTBD 09/15/2014 12/11/2014TBD
View Member Drills   121/15/2014 12/15/2014  

Servicing Personnel Office (SPO)

SPO Reenlistments, Extensions, and Accessions

TopicKnowledge
Base Entry
Procedure
Guide (PDF)
Video
Tutorial
Webinar
Recording
Contract Data - Reenlistments 12/10/201411/05/2014  SPO Tech
Day 1
Contract Data - Extensions 12/10/201411/05/2014 
Contract Data - Re-Extensions 12/10/2014 11/05/2014  
Begin Extension/Re-Extension Reports 12/10/2014 Included in KB Entry  
Begin Extension of Enlistment 12/10/2014 Included in KB Entry  
Begin Re-Extension of Enlistment 12/10/2014 Included in KB Entry  
Retained Beyond Normal Expiration of Enlistment 12/11/2014 Included in KB Entry  
Active Duty 6th or 10th Anniversary Query 12/11/2014 Included in KB Entry  
Cancel Extension/Re-Extension 12/11/2014 Included in KB Entry  
HIRE - CADET 12/18/201408/06/2014 
HIRE - MARGRAD 12/18/201408/06/2014 
HIRE - OCS-IRR12/18/201408/06/2014 
HIRE - ROCI12/18/201408/06/2014 
HIRE CM RECRUIT12/18/201408/06/2014 
HIRE SELRES DEPOT12/18/201408/06/2014 
HIRE-REHIRE - DCO12/18/201408/06/2014 
REHIRE - CADET12/18/201408/06/2014 
REHIRE PRIOR SERVICE12/18/201410/16/2014 
REHIRE-RESERVE12/18/201408/11/2014 

SPO Permanent Change of Station (PCS)

TopicKnowledge
Base Entry
Procedure
Guide (PDF)
Video
Tutorial
Webinar
Recording*
Airport Terminal 10/26/201410/08/2014 10/16/2014 SPOTECH
Day 3
PCS Orders 10/26/2014 11/25/2014 10/16/2014
Approving PCS OrdersTBD08/08/201410/16/2014
PCS Entitlements Auto Start-StopTBD 11/05/2014 N/A
PCS Orders-DepartTBD08/08/201410/16/2014
PCS Orders-ReportTBD 12/04/201410/16/2014
PCS Orders with Unplanned TDY
(Procedures are in the PCS reporting guide)
TBD 12/04/2014 10/30/2014

(*) SPOTECH - Servicing Personnel Office Technician Virtual Training November 3-7 and December 1-5, 2014.

SPO Reserve Specific Transactions

TopicKnowledge
Base Entry
Procedure
Guide (PDF)
Video
Tutorial
Webinar
Recording
Annual Screening QuestionnaireTBD08/08/2014TBD SPOTECH
Day 4
MGIB-SR 12/17/201408/08/2014TBD
Reserve Member BalancesTBD08/08/2014TBD
Reserve OrdersTBD08/08/2014 10/17/2014
Reserve Orders SPO Approval   08/08/2014 10/17/2014
Reserve Status ChangeTBD08/08/2014 TBD
Schedule DrillsTBD 12/11/2014 10/17/2014
Schedule Multiple DrillsTBD08/08/2014TBD

SPO Separations Transactions

TopicKnowledge
Base Entry
Procedure
Guide (PDF)
Video
Tutorial
Webinar
Recording
Airport Terminal & Viewing Separation Orders 10/26/2014 09/19/2014 10/16/2014 SPOTECH
Day 3
Amending a Separation Order 12/12/201408/08/2014TBD
Approving Separation Orders 12/12/2014 09/19/2014 10/20/2014
Cancelling a Separation Order 12/12/2014 08/08/2014TBD
Death of a Member 12/12/2014 09/19/2014TBD
Discharge - End of Enlistment 12/12/2014 11/24/2014 10/16/2014
Discharge Guiding Principles and Process 12/12/2014 09/19/2014TBD
Discharge with Separation Request 12/12/2014 11/24/2014TBD
RELAD - AD to SELRES or IRR 12/12/2014 12/05//2014 10/30/2014
RELAD Guiding Principles and Process 12/12/2014 09/19/2014TBD
RELAD with Sep Request - AD Officers and Members on EAD 12/12/2014 11/24/2014TBD
Resuming Retirement for a Recalled Retired (Ret-1) Member N/A 09/19/2014TBD
Retirement Orders 12/12/2014 11/24//2014 10/20/2014
Separation Reports 12/12/2014 08/28/2014TBD
Separations Flow to the DD214 12/12/2014 11/06/2014TBD

(*) SPOTECH - Servicing Personnel Office Technician Virtual Training November 3-7 and December 1-5, 2014.

SPO Global Pay Deductions

TopicKnowledge
Base Entry
Procedure
Guide (PDF)
Video
Tutorial
Webinar
Recording*
Allotments/Voluntary Deductions 12/16/2014 12/12/2014    
Discount Meal Rate (DMR) 10/31/2014 12/11/2014 Starting DMR 10/29/2014 SPO Tech Day 1
Federal Tax Withholding 12/18/2014 12/12/2014    
State Tax Withholding 12/12/2014 12/15/2014    
Servicemembers' Group Life Insurance (SGLI)9/25/20149/25/2014 Completing SGLV-8286 
SGLI Family9/25/20149/25/2014TBD 

(*) SPOTECH - Servicing Personnel Office Technician Virtual Training November 3-7 and December 1-5, 2014.

SPO Global Pay Earnings

TopicKnowledge
Base Entry
Procedure
Guide (PDF)
Video
Tutorial
Webinar
Recording
Advances ( Pay, BAH, or OHA) 12/172014 12/17/2014 12/17/2014  
Advances - Change Liquidation Schedule        
Aviation Career Incentive Pay (ACIP)8/13/2014 #1-Establish as an Aviator and Start Continuous ACIP, 8/13/2014
#2-Suspend/Unsuspend ACIP, TBD
 
Basic Allowance for Housing (BAH)   Starting BAH 10/10/2014
Approving BAH 10/16/2014
Deleting BAH 10/22/2014
Starting BAH
10/10/2014

 

 
Basic Allowance for Subsistence (BAS)        
Career Sea Pay (CSP)  

Stopping CSP 11/25/2014

   
Career Sea Pay Premium (CSPP)8/23/2014

Starting CSPP 8/23/2014

Stopping CSPP 12/03/2014

8/23/2014  
Clothing Allowance - Civilian (CCA) 10/01/2014      
Clothing Allowance - Supplementary (SUPP CMA) 10/01/2014      
Cost of Living Allowance (COLA) - Continental US (CONUS COLA) 10/30/2014 Starting CONUS
COLA 10/22/2014
Starting CONUS
COLA 10/29/2014

SPO Tech
Day 1
Cost of Living Allowance (COLA) - Overseas (OUTCONUS COLA) 10/30/2014

Starting OUTCONUS
COLA 11/25/2014

Stopping OUTCONUS
COLA 11/25/2014

   
Cost of Living Allowance (COLA) - Unique Expenses 10/30/2014 N/A Input by PPC N/A N/A
Combat SGLI Allowance        
Combat Tax Exclusion        
Discount Meal Rate (DMR) Refund   12/11/2014 12/11/2014  
Diving Duty Pay        
Family Separation Allowance (FSA):

FSA-R (Restricted)
FSA-S (Ship)
FSA-T (Temporary Duty)
       
Flight Deck Hazardous Duty Incentive Pay (FDHDIP)        
Foreign Language Proficiency Pay (FLPP)        
Hardship Duty Location Pay for Designated Areas (HDP-L(DA))        
Hazardous Duty Incentive Pay (Crew and Non Crew Flight Pay)        
Hazardous Duty Incentive Pay for Visit, Board, Search and Seizure Boarding Teams (HDIP-VBSS)        
High-Pressure Chamber Hazardous Duty Incentive Pay (HDIP)        
Hostile Fire / Imminent Danger Pay        
Move In Housing Allowance        
Officer Uniform Allowance        
Overseas Housing Allowance (OHA)        
Personal Money Allowance (PMA)        
Responsibility Pay        
Special Duty Assignment Pay (SDAP) 10/24/2014 08/20/2014 Starting SDAP 10/20/2014 SPO Tech
Day 1

(*) SPOTECH - Servicing Personnel Office Technician Virtual Training November 3-7 and December 1-5, 2014.

SPO Person Profile

Note: Except for the addition of Member Weigh-In data, the Person Profile is not changing in connection with the Global Payroll implementation.

TopicKnowledge Base EntryProcedure Guide (PDF)Video TutorialWebinar Recording
Competencies 12/05/2014 09/19/2013 09/19/2013 
Awards 12/05/2014 06/09/2011 None 
Education 12/05/2014 09/19/2013 09/19/2013 
Languages 12/05/2014 09/19/2013 None 
Licenses and Certifications 12/05/2014 09/19/2013 09/9/2013 
Memberships 12/05/2014 09/19/2013 09/19/2013 
Test Results12/05/2014 Included in KB Entry12/20/2010 
Training12/05/2014 Included in KB Entry09/09/2013 
Training Multiple 12/05/2014 Included in KB Entry None  
Member Weigh-In Data 12/16/2014 12/16/2014    

SPO Personal Data and Dependency Data

TopicKnowledge Base EntryProcedure Guide (PDF)Video TutorialWebinar Recording
Address (Home, Mailing & Home or Record) 12/172014 12/17/2014TBDTBD
Change of Name 12/17201412/17/2014TBDTBD
Correction of SSN or Date of Birth 12/17201412/17/2014TBDTBD
Citizenship / Passport Data 12/17201412/17/2014TBDTBD
Diversity Data 12/172014 12/17/2014 TBD TBD
E-Mail Address 12/172014 12/17/2014 TBD TBD
Marital Status 12/172014 12/17/2014 TBD TBD
Dependent Information
Divorce, Annulment or Death of a Dependent
Questionable Dependent / PPC Legal Approval
TBD 12/18/2012 TBD TBD
BAH/Dependency Data Form Print Procedure TBD TBD TBD TBD

SPO Enlisted Employee Review (EERS)
Note: EERS procedures are not changing in connection with the Global Payroll implementation.

TopicKnowledge Base EntryProcedure Guide (PDF)Video TutorialWebinar Recording
Enlisted Employee Review 12/05/2014Included in KB Entry 12/20/2010 
Printing the Member Counseling Report 12/05/2014 Included in KB Entry 12/20/2010  
Changing the Advancement Recommendation 12/05/2014 Included in KB Entry    
Employee Review Summary 12/05/2014 Included in KB Entry    

SPO Advancements

Topic Knowledge Base Entry Procedure Guide (PDF) Video Tutorial Webinar Recording
Advancement/Change in Rating/ Adding a Designator        
Reduction/Removal of Designator        
School / Recruit Training Advancements        

SPO Disciplinary Actions

Note: Legacy Direct Access 8.0 Application. No procedural change for SPOs at this time.

Topic Knowledge Base Entry Procedure Guide (PDF) Video Tutorial Webinar Recording
Disciplinary Actions   06/13/2013    

SPO Absences

Topic Knowledge Base Entry Procedure Guide (PDF) Video Tutorial Webinar Recording
Leave and Other Approved Absences 12/05/2014 TBD
General Absences        

SPO Records Access and Legacy JUMPS Access

 

District Reserve Force Readiness Branch (DXR)

TopicKnowledge
Base Entry
Procedure
Guide (PDF)
Video
Tutorial
Webinar
Recording
Reserve Orders DXR Approval   08/08/2014 10/17/2014  

Public Health Service

TopicKnowledge
Base Entry
Procedure
Guide (PDF)
Video
Tutorial
Webinar
Recording
TBDTBDTBDTBDTBD

More e-Learning Links

Yeoman Professional Development

Resources

USCG Pay and Personnel Center News Updates via E-Mail email icon

Subscribers to this list will receive notices and information on Coast Guard military pay and personnel policy and procedures. Subscribers will also be notified when eLES data is updated and of both scheduled and unscheduled outages affecting the Direct Access personnel system or the TPAX travel claim liquidation system. Additionally, subscribers will be updated when important information is posted to the Pay and Personnel Center's internet news pages, SPO/Admin News and Travel/TPAX News.

YN Rating Force Master Chief on CG Portal

Quarterly YN Force Notes.

YN Rating Knowledge Manager

The purpose of this site is to assist YNs with their professional development.

YN Assignment Officers

Communication is extremely important when it comes to your assignment.

YN Study Group on CG Portal

In keeping with the Yeoman Guiding Principles, YNS is committed to providing a learning and mentoring environment and a place to gain the knowledge needed to enhance the performance of a YN's duties.

What is Professional Development?

"In workplaces, professional development refers to the acquisition of skills and knowledge both for personal development and for career advancement. Professional development encompasses all types of facilitated learning opportunities, ranging from college degrees to formal coursework, conferences and informal learning opportunities situated in practice. It has been described as intensive and collaborative, ideally incorporating an evaluative stage.[1] There are a variety of approaches to professional development, including consultation, coaching, communities of practice, lesson study, mentoring, reflective supervision and technical
assistance.[2]"

Source: From Wikipedia, the free encyclopedia - Professional development

Yeoman Mission Statement

We are a team of dedicated professionals who specialize in helping people and commands by providing them information, guidance, and administrative services, concerning pay, travel and transportation entitlements, benefits and human resources management.

YNs are key problem-solvers, counselors, and sources of information to personnel on questions ranging from career moves, entitlements, and incentive programs to retirement options and veteransYNs are key problem-solvers, counselors, and sources of information to personnel on questions ranging from career moves, entitlements, and incentive programs to retirement options and veterans' benefits. They are the men and women who make things happen, the indispensable behind-the-scenes personnel that make any well-oiled organization hum.
Source GOCoastGuard.com

Yeoman Guiding Principles

  1. To be accountable for one’s own actions.
  2. Commit to learning and mentoring resulting in superior customer service.
  3. Demonstrate good stewardship by using integrity to guide your decisions.
  4. Treat people with dignity, respect and compassion without regard to rank, rating or component.
  5. Earn individual respect by holding one’s self to the highest standards to maintain the credibility of the YN rating.
  6. To be proactive rather than reactive in the performance of one’s duties.
  7. To seek opportunities to enhance all aspects of the YN Rating to better serve our customers.

YNs are key problem-solvers, counselors, and sources of information to personnelARLINGTON, Va. - A Coast Guard yeoman assists a fellow Coast Guardsman at the Coast Guard Recruiting Command, February 28, 2013. YNs are key problem-solvers, counselors, and sources of information to personnel on questions ranging from career moves, entitlements, and incentive programs to retirement options and veterans' benefits. U.S. Coast Guard photo by Petty Officer 2nd Class Etta Smith

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