What you need to know about procuring your own moving company during PCS season

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The HHG transportation peak season, which runs from 15 May through 31 Aug, is rapidly approaching. During peak season it may be difficult to secure a Government-contracted transportation service provider (TSP) that meets the member’s desired packing, pick-up, and delivery dates. If a TSP cannot be contracted, or if a member prefers, they may perform a full or partial PPM and receive the incentive payment of 95% of the government’s constructed expense, not to exceed the authorized weight allowance as published in Para. 051401 of REF (A).

Members are responsible for understanding their HHG entitlements found in REFs (A) and (B) and the proper PPM process contained in this ALCOAST. Waivers of the requirements in this ALCOAST may not be approved. To prevent delays or denial of PPM claims, commands shall provide all members departing on  PCS orders or separating from the Coast Guard a printed copy of this ALCOAST, and include HHG counseling on their PCS check-out sheets.

IAW Ch. 1, Para. D. of REF (C),

https://media.defense.gov/2017/Mar/08/2001708605/-1/-1/0/CI_4600_14D.PDF use of a GTCC for  transporting HHG is prohibited, to include expenses incurred from a PPM, and may result in  administrative and/or disciplinary action, and closure of a member’s GTCC account.

Coast Guard members frequently receive PPM counseling from TOs operated by other military service branches. To avoid confusion and ensure PPM claims are in compliance with current Coast Guard  requirements, members should visit: http://www.fincen.uscg.mil/dity.htm for the PPM Checklist and  further guidance on obtaining accurate weight tickets, especially if towing a privately owned  vehicle (POV).

PPM authorization is made with an Application for Do It Yourself Move and Counseling Checklist,

DD Form 2278 from their point of origin transportation officer (TO), generated by the Defense personal Property System (DPS) at: www.move.mil. Members must register for a username and password with a valid civilian email account. Once the member’s HHG move has been requested in DPS, a copy of

the signed PCS orders must be provided to the origin TO for approval.

PPM claims that do not include an authorized DD Form 2278 from origin are not eligible for the  incentive payment, unless the origin TO approves an “after-the-fact” PPM based on circumstances beyond the member’s control (e.g., severe weather conditions, medical emergencies, or short-fused PCS orders) that prevented proper PPM counseling.

PPMs may be conducted in a variety of ways, including privately-contracted TSPs, self-service moving companies, use of a privately owned or rental vehicle or trailer, or any combination thereof.

Members should seek the guidance of their origin TO to best estimate potential financial impacts of performing a PPM based on their individual allowance and circumstance.

Effective immediately, members must provide certified unloaded and loaded weight tickets from the weight scale nearest to the origin, destination, or any combination thereof. Both the loaded and unloaded tickets must notate the member’s name and employee identification number, clearly indicate

which vehicle is being weighed, and whether the weight ticket is for an unloaded/loaded vehicle or  trailer. Vehicle registrations may not substitute for an unloaded weight ticket for a PPM claim. 

PPM claims submitted without proper weight tickets will be reimbursed only for actual costs as shown

with itemized receipts. PPMs performed before the date of this ALCOAST that were paid actual costs  because the weight tickets were not obtained at origin, may not be resubmitted for incentive payment.

Boats with their associated trailers are considered HHG. Members performing a PPM of a boat and  trailer are only required to have one weight ticket, clearly indicating the boat and trailer’s combined weight. A trailer alone is not considered HHG, and if the weight ticket does not clearly

indicate the included boat, the weight of the trailer axle will be subtracted from the total weight  used to calculate the PPM incentive payment. PPM claims for boat and trailer moves must also include a copy of the registration for the boat and/or trailer, as noted on the PPM checklist.

10. Members contracting their own TSP should be aware that full replacement value insurance may not be included, and any damage claims must be handled privately with their contracted TSP. Also, members

contracting a self-serve moving company must remind the contractor that unloaded and loaded weight tickets for portable containers are required to receive an incentive payment.

Locations not having HHG transportation rates on file are known as one-time only (OTO) locations.

Members conducting a PPM to, from, or between OTO locations may only be reimbursed for authorized actual expenses and not the incentive payment listed in Para. 1 of this ALCOAST. For a member to be reimbursed for conducting an OTO PPM they must request a memorandum from their local TO authorizing  an actual cost PPM, and submit the memorandum along with a completed Travel Voucher or Sub voucher,

DD Form 1351-2, a copy of their signed orders, and receipts to the Coast Guard Finance Center. 

Members mailing HHG through the U.S. Postal Service (USPS) can only be reimbursed for actual costs.

PPMs conducted through the USPS must be entered in DPS as an actual cost PPM.

 

CONTACT: COMDT (CG-1332) POCs are CWO Sara Pepin (202-475-5402) and YNC Jonathan Newsom (202-475-5396)at: HQS-DG-lst-CG-1332-travel@uscg.mil/.