Feb. 20, 2020
Office365 FAQs - What will happen to Outlook public folders after the migration to O365?
Outlook public folders are being eliminated through a parallel CYBER initiative.
Office365 FAQs - What will happen to shared mailboxes in O365?
Shared mailboxes will be minimized; the new Microsoft Teams application should provide functionality to reduce the need for shared mailboxes.
Office365 FAQs - Can I send email/attachments including FOUO, SBU, PII, SPII, and/or financial information?
Email policy will remain the same as pertaining to FOUO, SBU. PII, SPII, and/or financial information.
Office365 FAQs - Will my emails be sent to the National Archives and Records Administration (NARA) for archiving?
Only the billets requiring permanent archival of all documentation will need to be sent to NARA.
Office365 FAQs - Will the new O365 interface change email (Outlook) and other files (Excel, Word, PowerPoint)?
All desktop applications will remain in place, and much of the look and feel of applications (Outlook, Word, Excel, etc.) should be seamless to users.
Office365 FAQs - Will I be able to create folders in Outlook to sort email, as I can currently?
Yes, users may build an email folder structure for organizing emails however .pst files themselves will no longer be supported in the cloud.
Office365 FAQs - How will my archived emails from .pst files transfer to O365?
All .PST files in your personnel folder (My Documents) will be systematically ingested to O365. Users are responsible for ensuring all .pst files are located in the correct folder.
Office365 FAQs - Will my email and files be transferred for me?
Yes, your files will be transferred for you and data backups of all Coast Guard file/email servers are in place to reduce the risk of data loss.
Office365 FAQs - How much space will I have for email storage in O365?
100 GBs; however, in accordance with the Federal Records Management Act of 2014 and previous Records Management law, retention policies will prevent standard users from keeping emails for longer than 7 years.
Office365 FAQs - Will my email address change when the USCG migrates to O365?
Your primary email address (“@uscg.mil”) will not change immediately. However, there is a possibility that the Coast Guard may adopt the DoD’s email naming convention in the future, but this hasn’t been decided.