March 12, 2021 —
R 121420Z MAR 21
FM COMDT COGARD WASHINGTON DC
SUBJ: COVID-19: IMPACTED ASSIGNMENT YEAR 21 (AY21): PCS AND HHG SHIPMENTS - SITREP 2
A. COMDT COGARD WASHINGTON DC 282150Z JAN 21/ALCOAST 030/21
B. COMDT COGARD WASHINGTON DC 280957 DEC 20/ALCOAST 465/20
C. COMDT COGARD WASHINGTON DC 211536 MAY 20/ALCOAST 187/20
1. This message cancels REF (A) and provides updated information and resources for Coast Guard military members transferring this assignment year. While the information provided in this message will be of particular interest to those transferring in AY21, it also includes critical information to commands, supervisors, and SPO/ADMIN offices to assist their members in planning, preparing for, and executing PCS orders. Communications will continue to be a key factor in the overall success of the transfer season. COMDT (CG-13) will continue to use all available communication methods to provide updated guidance through the year.
2. Major Updates.
a. Previous restrictions on administrative absences of up to ten days for purpose of PCS relocation and familiarization (house hunting) have been removed.
b. PCS Float Plans are not required for some moves as outlined in paragraph 3.b.
c. PCS Assist Team composition information is updated in paragraph 3.d.
d. Canada/Alaska information is updated in paragraph 5.
3. The national COVID-19 pandemic impacted the 2020 PCS season, but through good risk mitigation we were able to successfully move 11,958 members and their household goods to keep the lifeblood of the Coast Guard flowing. COVID-19 will influence the execution of the 2021 PCS season. Building on the lessons learned from PCS 2020, the following business practices are implemented for PCS 2021.
a. The Continued PCS Risk Assessment Team (CPRAT): Established under the direction of the Assistant Commandant for Human Resources and in coordination with the Director of Operational Logistics, CPRAT was a key component in determining the risk to authorizing PCS moves for the entire Service or for a particular region. The CPRAT consisting of COMDTs (CG-1), (CG-8), (CG-094), DOL, PSC, and FORCECOM representatives will continue to assess the risk and provide recommendations to COMDT (CG-1) regarding execution of PCS 2021.
b. Float Plan: The Float Plan was developed to ensure the safe transfer of members in the heightened-risk environment. The Float Plan was recently updated from input received from the field. Given the ongoing state of the pandemic, the use of Float Plans is available for all, but required for those members with less than 3 PCS moves (unless current move is less than 50 miles), and those PCSing to/from Alaska, Hawaii, Guam, Puerto Rico, USVI, PATFORSWA or other OCONUS duty station. The PCS Float Plan form is located on the public web at: https://www.uscg.mil/Coronavirus/PCS/.
c. New Shipmate Form: In recognition of the challenges of operating and working in a remote and dispersed manner and to facilitate a member’s inclusion to the unit, the New Shipmate Form was created as a means for the new unit to learn about their incoming shipmate and ease the member’s transition. The New Shipmate Form is located on the public web at: https://www.uscg.mil/Coronavirus/PCS/.
d. PCS Assist Team: Due to the unique challenges facing members in conducting a PCS amidst the national pandemic, DOL created the PCS Assist Team at DOL and three satellite OCONUS support team locations, CGD7 (Puerto Rico/Caribbean), CGD14(Hawaii/Guam), and CGD17(Alaska). The objective of the PCS Assist Team is to serve as a support mechanism to ensure safe and efficient moves for Coast Guard members. As the impact of COVID-19 continues into the PCS 2021 season, the PCS Assist Team will be utilized as a resource for members conducting PCS moves. You can reach the PCS Assist Team by phone (833-551-0887) or email (PCSAssist@uscg.mil).
4. CONUS/OCONUS Policy Guidance:
a. CONUS/OCONUS PCS and HHG shipments are authorized until further notice.
b. PCS to and from foreign countries are authorized as long as DoD or Chief of Mission (as applicable) restrictions are met. Members should carry out PCS after receiving guidance from their receiving commands. 5. Canada/Alaska Policy Guidance: PCS travel to, from, and through Canada remains authorized.
a. As soon as possible, but not less than 10 days prior to departing your permanent duty station, all members planning travel through Canada are required to send an e-mail to D17-DG-M-K-BaseKodiak-Admin@uscg.mil, with the following information:
ii. First M. Last name of service member;
iii. First M. Last name of all authorized travelers on orders;
iv. D17 Unit assigned/departed;
v. Type of Travel (PCS Departing from/Reporting to Alaska);
vi. Estimated date of entry into/departure from Canada;
vii. Canadian Border Crossing/Port of Entry;
viii. Estimated date of entry into/departure from U.S.;
ix. U.S. Border Crossing/Port of Entry;
x. Vehicle make, model, and license plate info; and
xi. Phone number while in a travel status.
b. Entry into Canada from Alaska on the northern border is not limited to a specific port of entry. However, there are three to choose from:
i. Beaver Creek in Yukon Territory;
ii. Fraser (inland from Skagway) in British Colombia; and
iii. Pleasant Camp in Stikine Region, BC.
c. When travelling from the lower 48 states en route to Alaska, you must enter Canada at one of five identified Canada Border Services Agency (CBSA) ports of entry (POE):
i. Abbotsford-Huntingdon (British Columbia);
ii. Coutts (Alberta);
iii. Kingsgate (British Columbia);
iv. North Portal (Saskatchewan); and
v. Osoyoos (British Columbia).
d. ArriveCAN App: All travelers are required to provide travel, contact and quarantine information upon and after entry into Canada via ArriveCAN. This is part of Canada's efforts to reduce the spread of COVID-19 and prevent importation. This information is crucial to Canada's response to COVID-19. CBSA Officers will request an ArriveCAN receipt via screenshot, print out, or e-mail. Travelers will need to submit the following information electronically before they board their flight or before arrival at a land border crossing:
i. Travel and contact information;
ii. Quarantine plan (unless exempted from the mandatory requirement to quarantine set out in the emergency order under the Quarantine Act); and
iii. COVID-19 symptom self-assessments.
e. Pre-entry Testing Requirement: Currently, whether driving or flying, all travelers 5 years of age or older, regardless of citizenship, must provide proof of a valid COVID-19 molecular test result. At this time, proof of having a vaccine does not replace a valid test result. Check here for updates: https://travel.gc.ca/ travel-covid/travel-restrictions/flying/covid-19-testing-travellers -coming-into-canada#types.
f. You must take the test within 72 hours of your entry into Canada or your scheduled flight departure time (for those arriving by land, the test must be taken in the United States); provide one of the accepted types of tests, not an antigen test; keep proof of your test results for the entire transit through Canada; proof must include the travelers name and date of birth, name and address of the lab/clinic/facility that administered the test, test date, method of test (PCR or LAMP), and test result. g. Persons who have recovered from COVID-19 can continue to test positive long after they have recovered and are no longer infectious. Travelers who have previously tested positive for COVID-19 must provide proof of a positive COVID-19 molecular test conducted between 14 and 90 days prior to your entry into Canada or your scheduled flight.
h. Alaska Marine Highway System: Members PCSing to and from Alaska via the Alaska Marine Highway System (AMHS) (a.k.a the Alaska Ferry) have experienced delays with the ferry system in the past. If you are contemplating using the AMHS you must obtain approval with your receiving command via the Float Plan. If you choose to use the AMHS and delays are incurred, your receiving command may only authorize non-chargeable absence IAW Coast Guard Supplement to the Joint Travel Regulations, COMDINST 4600.17B 050205 for any additional days spent en route waiting for a scheduled or delayed ferry, no additional travel days or entitlements will be authorized. 6. Vehicle Processing Center (VPC): As detailed in REF (B), members transferring in 2021 may utilize the VPC of their choosing as long as that facility is the closest to their old PDS, new PDS, or along the direct route between the two.
7. Personally Procured Move (PPM): The Joint Travel Regulations (JTR) has permanently authorized a member executing a PPM to receive a monetary allowance that is equal to 100% of the Government’s “Best Value” for the actual HHG weight transported up to the Service member’s maximum authorized weight allowance. The decision to use a PPM during a PCS transfer is a personal and complex choice. Members should contact their local Personnel and Administration Office (P&A)/Personal Property Shipping Office (PPSO) for additional information.
8. Travel and Leave Update: All personnel must be aware of changing conditions in locations they intend to travel to and through when making travel decisions. Commands should weigh all risk factors including state and local government posture at the destination, mode of transportation, planned activities, lodging, and precautions taken by the Coast Guard members. Refer to latest Travel and Leave SITREP for the latest policy guidance and information.
9. Special Leave Accrual: Per REF (C) members must continue to manage their accrued leave balances to avoid loss of leave. Commands are encouraged to work with members to plan leave which balances member and family needs with mission readiness. Due to the Coast Guard response to COVID-19, Special Leave Accrual (SLA) for all active and qualified reserve military personnel was approved with the following maximum leave balance carryover for FY21-FY23
|End of date FY:
10. The Coast Guard maintains a website with authoritative documents, frequently asked questions, and a link to submit your questions. This site is updated continuously and should be referenced often: https://www.uscg.mil/Coronavirus/.
11. POC: Office of Military Personnel and Policy, COMDT (CG-1331) at HQS-PolicyandStandards@uscg.mil or COMDT (CG-1332) at HQS-DG-LST-CG-1332-Travel@uscg.mil.
12. RADM J. M. Nunan, Assistant Commandant for Human Resources (CG-1), sends.
13. Internet release is authorized.