R 282150Z JAN 21
FM COMDT COGARD WASHINGTON DC
SUBJ: COVID-19: IMPACTED ASSIGNMENT YEAR 21 (AY21): PCS AND HHG SHIPMENTS - SITREP 1
A. COMDT COGARD WASHINGTON DC 090803 JUN 20/ALCOAST 224/20
B. COMDT COGARD WASHINGTON DC 280957 DEC 20/ALCOAST 465/20
C. COMDT COGARD WASHINGTON DC 021304 NOV 20/ALCOAST 396/20
D. COMDT COGARD WASHINGTON DC 211536 MAY 20/ALCOAST 187/20
1. This message cancels REF (A) and provides information and resources for Coast Guard members transferring in the upcoming assignment year. While the information provided in this message will be of particular interest to those transferring in AY21, it also includes critical information to commands, supervisors, and SPO/ADMIN offices to assist their members in planning, preparing for, and executing PCS orders. Communications will continue to be a key factor in the overall success of the transfer season. COMDT (CG-13) will continue to use all available communication methods to provide updated guidance through the year.
2. The national COVID-19 pandemic impacted the 2020 PCS season but through good risk mitigation we were able to successfully move 11,958 members and their household goods to keep the lifeblood of the Coast Guard flowing. COVID-19 will influence the execution of the 2021 PCS season. Building on the lessons learned from PCS 2020, the following business practices are implemented for PCS 2021.
a. The Continued PCS Risk Assessment Team (CPRAT): Established under the direction of the Assistant Commandant for Human Resources and in coordination with the Director of Operational Logistics, CPRAT was a key component in determining the risk to authorizing PCS moves for the entire Service or for a particular region. The CPRAT consisting of COMDTs (CG-1), (CG-8), (CG-094), DOL, PSC, and FORCECOM representatives will continue to assess the risk and provide recommendations to COMDT (CG-1) regarding execution of PCS 2021.
b. Float Plan: The Float Plan was developed to ensure the safe transfer of members in the heightened-risk environment. The Float Plan was approved by both the departing and receiving commands and proved beneficial in the oversight of members’ movements and contributed to unit readiness decision making. Commands are authorized to delegate approving authority to E-7 and above. Given the ongoing state of the pandemic, the use of Float Plans will be mandated for PCS 2021. The PCS Float Plan form located at:https://www.uscg.mil/Coronavirus/pcs/
c. New Shipmate Form: In recognition of the challenges of operating and working in a remote and dispersed manner and to facilitate a member’s inclusion to the unit, a new Shipmate Form was created as a means for the new unit to learn about their incoming shipmate and ease the member’s transition. The Shipmate Form is available, at: https://www.uscg.mil/Coronavirus/pcs/.
d. PCS Assist Team: Due to the unique challenges facing members in conducting a PCS amidst the national pandemic, DOL created the PCS Assist Team at every Coast Guard Base, Training Center Petaluma and Yorktown, and a centralized desk in Norfolk. The objective of the PCS Assist Team was to serve as a support mechanism to ensure safe and efficient moves for Coast Guard members. With the projected impact of COVID-19 to continue into the PCS 2021 season, the PCS Assist Team will be utilized as a resource for members conducting PCS moves. The composition of the PCS Assist Teams is still being developed as to be best postured to support PCS 2021.
3. Policy Guidance:
a. CONUS/OCONUS PCS and HHG shipments are authorized until further notice. b. PCS to and from foreign countries are authorized as long as DoD or Chief of Mission (as applicable) restrictions are met. Members should carry out PCS after receiving guidance from their receiving commands.
c. Canada/Alaska: U.S. Embassy, Ottawa, has updated their reporting requirements. PCS travel to, from, and through Canada remains authorized. Ten days prior to departing your permanent duty station, all members planning travel through Canada are required to send an e-mail to D17-DG-M-K-BaseKodiak-Admin@uscg.mil, with the following information:
ii. First M. Last name of service member
iii. First M. Last name of all authorized travelers on orders
iv. D17 Unit assigned/departed
v. Type of Travel (PCS Departing from/Reporting to Alaska)
vi. Estimated date of entry into/departure from Canada
vii. Canadian Border Crossing/Port of Entry
viii. Estimated date of entry into/departure from U.S.
ix. U.S. Border Crossing/Port of Entry
x. Vehicle make, model and license plate info
xi. Phone number while in a travel status
d. Alaska Marine Highway System: Members PCSing to and from Alaska via the Alaska Marine Highway System (AMHS), a.k.a (the Alaska Ferry) have experienced delays with the ferry system in the past. If you are contemplating using the AMHS you must obtain approval with your receiving command via the Float Plan. If you choose to use the AMHS and delays are incurred, your receiving command may only authorize non-chargeable absence IAW CGS-JTR 050205 for any additional days spent en route waiting for a scheduled or delayed ferry, no additional travel days or entitlements will be authorized.
e. Vehicle Processing Center (VPC): As detailed in REF (B), members transferring in 2021 may utilize the VPC of their choosing as long as that facility is the closest to their old PDS, new PDS, or along the direct route between the two.
f. Personally Procured Move (PPM): The Joint Travel Regulations (JTR) has permanently authorized a member executing a PPM to receive a monetary allowance that is equal to 100% of the Government’s “Best Value” for the actual HHG weight transported up to the Service member’s maximum authorized weight allowance. The decision to use a PPM during a PCS transfer is a personal and complex choice. Members should contact their local Personnel and Administration Office (P&A)/Personal Property Shipping Office (PPSO) for additional information.
g. Travel and Leave Update: All personnel shall be aware of changing conditions in locations they intend to travel to and through when making travel decisions. Commands should weigh all risk factors including state and local government posture at the destination, mode of transportation, planned activities, lodging, and precautions taken by the Coast Guard members. REF (C) contains the latest policy guidance and information.
h. Special Leave Accrual: Per REF (D) members shall continue to manage their accrued leave balances to avoid loss of leave. Commands are encouraged to work with members to plan leave which balances member and family needs with mission readiness. Due to the Coast Guard response to COVID-19, Special Leave Accrual (SLA) for all active and qualified reserve military personnel was approved with the following maximum leave balance carryover for
|FY21-FY23 End of date FY:
||Total Carryover Limit
4. The Coast Guard maintains a website with authoritative documents, frequently asked questions, and a link to submit your questions. This site is updated continuously and should be referenced often: https://www.uscg.mil/Coronavirus/.
5. POC: Office of Military Personnel and Policy, COMDT (CG-1331) at HQS-PolicyandStandards@uscg.mil or COMDT (CG-1332) at HQS-DG-1ST-CG-1332-Travel@uscg.mil.
6. RADM J. M. Nunan, Assistant Commandant for Human Resources (CG-1), sends.
7. Internet release is authorized.