Nov. 2, 2020 —
R 021304 NOV 20
FM COMDT COGARD WASHINGTON DC//CG-1//
SUBJ: COVID-19: TRAVEL AND LEAVE POLICY - UPDATE 3
A. COMDT COGARD WASHINGTON DC 012111 JUN 20/ALCOAST 211/20
B. COMDT COGARD WASHINGTON DC 231347 APR 20/ALCOAST 150/20
C. COMDT COGARD WASHINGTON DC 011820 JUN 20/ALCOAST 259/20 D. COVID-19 PLANORD (series)
E. DHS Deputy Under Secretary for Management Memorandum 17 March 2020 F. DOD Foreign Clearance Guide
1. This ALCOAST cancels REF (A) and provides all Coast Guard (CG) members with travel and leave policy as it relates to the 2019 Novel Coronavirus (COVID-19). The intent of this ALCOAST is to update procedures for leave and foreign travel. This is in response to the changing force health protection posture in relation to COVID-19.
2. Major updates include the following:
a. Quarantine/Isolation. Commands have discretion in determining whether members returning from foreign travel from a country with an active CDC travel advisory must quarantine. However, members returning from foreign travel must still abide by all local rules concerning quarantine when not acting in the course of their official duties (e.g., driving to work).
b. Duty Status. Commands must not charge leave while their military members are in a COVID-19 related duty status. COVID-19 related duty statuses include ROM, Isolation, and Quarantine.
3. Domestic/Non-foreign Travel. All personnel must be aware of changing conditions in locations they intend to travel to and through when making travel decisions. The best way to access that information is through the state, local, tribal, or territorial public health authorities. The CDC maintains a link to all state and territorial health departments here: https://www.cdc.gov/publichealthgateway/healthdirectories/healthdepartments.html For questions or assistance in understanding this information, contact your local or nearest CG clinic. Health Safety and Work Life and CG Clinic contact information can be found at: https://www.dcms.uscg.mil/Portals/10/CG-1/cg112/docs/pdf/HSWL%20Clinic%20 POC%202019.rtf.
a. Official Travel.
(1) Official travel within the U.S. is authorized for essential, time-sensitive missions, understanding that the number of time-sensitive missions will increase the longer that travel restrictions are in place. The unit CO/OIC or first O-6/GS-15 in the chain-of-command must balance risk-to-mission and risk-to-member before authorizing official travel.
(2) FORCECOM units are at varying stages of operating capability. FORCECOM will continue to resume readiness activities as the situation allows. For the current status of all FORCECOM readiness activities (AIA, Exercise Support, Class “A” and “C” schools), refer to https://cg.portal.uscg.mil/units/forcecom/ETQC/SitePages/Home.aspx. Waiver or cancellation requests for “A” or “C” schools due to COVID-19 travel concerns require approval from the first O-6/GS-15 in the chain-of-command.
(3) SELRES and IRR. IAW REF (B), The performance of IDT and ADT-AT remain mission essential activities ensuring individual mobilization and unit readiness to respond to contingencies. However, Commands are encouraged to provide maximum flexibility to their Reserve members, while balancing operational readiness with exposure risk, especially those reservists who travel from outside of the reasonable commuting distance to their units in order to minimize exposure and maximize readiness if activation is required.
b. Leave/Leisure Travel.
(1) Military Personnel, including Reservists on Active Duty, are authorized local travel while on leave or liberty. For the purposes of this message, local travel is defined by the CO/OIC and should be informed by and generally aligned with state and local jurisdictional posture. Travel outside of these locally defined zones while on leave or liberty must be discussed with and approved by the CO/OIC or first O-6/GS-15 in the chain-of-command. When considering requests to travel beyond the local area, Commands should weigh all risk factors including state and local government posture at the destination, mode of transportation, planned activities, lodging, and precautions taken by the requesting traveler. Before approving travel outside the local area, Commands should weigh the impacts if quarantine/ROM/isolation are required post travel. Members are reminded to follow CDC guidelines for safe interactions in public whenever on leave or liberty.
(2) All members are reminded to follow CDC travel advisories that provide information about travel conditions.
(3) Commands must ensure all members of their command are aware and understand applicable measures of REF
(C) to reduce the risk of exposure, preserving force health readiness.
c. Commanders should continue to monitor CDC/state/local health officials’ guidelines in conjunction with local transmission assessments to safeguard the workforce through proper preventative and mitigation measures and conduct appropriate and frequent counseling for personnel both on and off duty.
4. Foreign Travel. The Center for Disease Control (CDC) is issuing Travel Health Notices (THNs) for impacted locations. A list of THNs can be found at: https://www.cdc.gov/coronavirus/2019-ncov/travelers/.
a. Official Foreign Travel. IAW REF (E), http://dhsconnect.dhs.gov/org/comp/mgmt/policies/Directives/122-03.pdf, CG official travel for all employees to locations that the CDC has issued a Level 2 or higher THN is restricted to only mission essential, time-sensitive work that cannot be handled via distance or remote means. For any official foreign travel, Commanding Officers/Commanders should assess the risk to mission using the COVID-19 Risk Assessment Flowchart (REF D, Enclosure 2). Personnel who are permanently stationed in a foreign country shall follow the guidance of the cognizant Department of Defense/Combatant Command (DOD/CCMD) or Department of State (DOS) Chief of Mission (COM), as applicable. b. Leave/Leisure Travel.
(1) Military Personnel, including Reservists on Active Duty. Leave travel to or through foreign countries or territories is prohibited, to include leave that was previously approved. In extenuating circumstances, members may request a waiver, with final approval authority at the first Flag Officer/SES in their chain of command. For personnel stationed overseas, follow the guidance of the cognizant DOD/CCMD or DOS/COM, as applicable.
(2) Civilian Personnel, Reservists not on orders, Dependents, Auxiliarists, and Non-Appropriated Fund Personnel (NAF). Leave or leisure travel to or through foreign countries or territories is highly discouraged. Consult the CDC and DOS travel advisory websites prior to making any decision.
c. Requirements. Commands and personnel are reminded to strictly adhere to the requirements of REF (F) in requesting and approving any foreign travel.
d. Contractors. Contract personnel that have traveled (or plan to travel) to or through foreign countries or territories are required to notify their Contracting Officer’s Representative.
e. CG military and civilian employees who reside in CG-owned housing, who are returning from personal travel from or through a location that the CDC has issued a Level 2 or higher THN should follow the guidance in Para 2.a. f. Dependents of CG personnel and guests. Members whose dependents reside in CG-owned housing must notify the local housing officer/authority if their dependents or guests return from a location that the CDC has issued a Level 2 or higher THN.
g. Auxiliary. Auxiliary members returning from personal travel from or through a location that the CDC has issued a Level 2 or higher THN are authorized to participate in CG activities or visiting CG units and should follow the guidance in Para 2.a.
5. PCS travel. For guidance on PCS travel, refer to the latest PCS & HHG SITREP ALCOAST.
6. Travel and Leave Approval. Although leave and travel approval has been elevated within the chain of command, units should make every effort to grant leave for military members when the risk is acceptable.
7. The CG maintains a website with authoritative documents, frequently asked questions, and a link to submit your questions. This site is updated continuously and should be referenced first, and often: https://www.uscg.mil/Coronavirus/.
8. For comments or questions, please contact the Office of Military Personnel and Policy, COMDT (CG-1331) at: HQS-PolicyandStandards@uscg.mil.
9. RADM J. M. Nunan, Assistant Commandant for Human Resources, sends.
10. Internet release is authorized.