COVID-19 | April 18, 2020

Please report your work status

By PA2 Loumania Stewart

Coast Guard employees will soon be getting a text or email to report their status.

The alert will be issued using the Alert and Warning System (AWS), and give you instructions for reporting your status to the Coast Guard Personnel Accountability and Assessment System (CGPAAS).

You can access CGPAAS without being connected to the Coast Guard’s network and without their common access card.

CGPAAS has been modified to include a new module and category to track personnel affected by COVID-19, which is different than what the system was originally designed for.

 “Members are used to updating their status by replying via text or phone call, but now they will be required to login into CGPAAS to update their status,” said Lt. Cmdr. Daniel Crowley, assigned to the Coast Guard Headquarters Office of Emerging Policy. “If members can’t login, they must contact their unit’s CGPAAS commanding officer representative (COR).”

Though the AWS notification will only be sent once, employees must update their personnel status any time that it changes.  Work status can be updated once per week. 

A new CGPAAS Help Guide is available if you run into any trouble.

Please note:

  • Coast Guard active duty personnel and reserve personnel on active duty orders will report both personnel and work status.
  • Coast Guard civilian personnel will report work status and are encouraged to report personnel status.
  • Reserve personnel in a drilling status are encouraged to report personnel status.
  • Dependents status reporting is not required.

“We encourage everyone to take the initial investment of time to update their status [in CGPAAS] to ease the burden of repeated reporting and to help us identify where we can provide support even before it is needed,” said Cmdr. Susana Lee, assigned to Coast Guard Headquarters Office of Emerging Policy.

“We know our workforce is being impacted both directly and indirectly by COVID-19”, said Lee. “CGPAAS will provide my office with hard data we can use to analyze the workforce impacts and enable strategic-level decision making to maintain a ready, relevant and responsive workforce.”

Here are the new definitions you’ll see:

PERSONNEL STATUS:  Personnel status is intended to record employee’s general medical status in the COVID-19 pandemic.

  • Unaffected: Member has not been diagnosed with COVID-19 and has not been knowingly exposed to someone who has been diagnosed with it. If a member was previously isolated while awaiting testing and a health care provider later determines the member does not have COVID-19, member should return to unaffected status.
  • Quarantined: Member has been exposed to COVID-19, but is not ill and has been separated from the general population.
  • Isolated: Member has been 1) either diagnosed with COVID-19 or presumed COVID-19 positive awaiting test results and 2) separated from others who have not been exposed.
  • Hospitalized: Member has been admitted to the hospital due to COVID-19.
  • Released: An affected member, diagnosed with COVID-19 by a medical provider, who has recovered and been released from isolation or hospitalization.

WORK STATUS:  Work status is intended to record every employee’s daily work status during the COVID-19 pandemic.   

  • Unknown: Personnel work status is unknown or has not been updated.
  • Working On-Site: Personnel working at regular work site.
  • Working Off-Site: Personnel working, but not at regular work site, requires a note entry (e.g. teleworking from home, teleworking and staying with extended family in Pauls Valley, Oklahoma).
  • Not Working: Self-explanatory, requires a note entry (e.g. at home providing childcare, isolated under medical treatment, in hospital, unable to telework, etc.)

For more information about the alert notification, please see ALCOAST 141/20.