Security Levels
SECTOR SAN JUAN
Entry Approval Process
After receiving your orders to Sector San Juan, one of its
subordinate units or a tenant command such as ESD, MAT or TAFT, the most
important step is to obtain an Entry Approval. The entry approval
will allow you to ship your household goods (HHG), your privately owned
vehicle (POV), and physically relocate you and your dependents to this
OCONUS duty station. Member are only allowed to PCS after the Official
Entry Approval process is complete (active duty member will receive a
message in the Coast Guard Message System.)
All members in receipt of orders to an overseas duty station must
request Entry Approval in accordance with Chapter 4.H of the Coast Guard
Personnel Manual. Furthermore, all active duty members and dependents
transferring overseas must meet the criteria in the Personnel Manual
prior to overseas entry approval being granted by Sector San Juan. To
expedite your entry approval, it is very important that the proper
documents and interviews be conducted in a timely manner. Do
not wait until the last minute to begin this fairly involved process,
as this will simply delay your entry.
For shipment of household goods, dependents' concurrent travel, and
shipment of a POV, refer to Chapter 5, parts D and E of the Joint
Federal Travel Regulations (JFTR). Your Servicing Personnel Office
(SPO) at your current unit will be able to assist you in reviewing these
requirements.
Make sure you meet all the requirements for assignment to an overseas
duty before you depart your present duty station. The requirements of
Chapter 4.E.6 of the Personnel Manual are of particular importance. If
you are bringing dependents, you must have sufficient obligated service
for an "accompanied" tour when you leave CONUS.
You must be interviewed by the Commanding Officer or Officer in Charge
of your departing command to ensure your/your dependents’ suitability
for overseas assignment. See Chapter 4-E-2 of the Personnel Manual for
details.
Check to ensure all DEERS information is current for all of your
dependents. Military Treatment facilities (MTF) on-island are small and
very limited! If you or a family member needs frequent or special
medical treatment that is not readily available on-island, entry
approval may be denied.
Although the process to obtain entry approval is quite involved, we have
attempted to make this an easy to follow process. Furthermore, we have
provided you with the
Entry Approval Checklist from the Personnel Manual itself to help
you expedite your entry approval.
By printing and using the
Entry Approval Checklist, you can greatly simplify and expedite the
entry approval process. If during this time you or your command have any
questions, please don’t hesitate to contact your Sponsor or our
Servicing Personnel Office (SPO) at (787) 729-2319/2350 for assistance.
While the
Entry Approval Checklist provides detailed, step-by-step
instructions for obtaining overseas entry approval, the paragraphs below
provide a broad outline of the process.
1. Prior to submitting an e-resume for overseas assignment,
members must:
a. Review the Command Checklist for Overseas Screening
(Exhibit 4.H.1 of the PERSMAN) and
the Overseas Screening for
Active Duty Dependents (Exhibit 4.H.2)
along with the chronological
record of medical care (SF-600) and conduct a self-paced screening. Married members are
strongly encouraged to review these checklists with their spouses. Both of these
checklists are
provided with the ‘Entry
Approval Checklist’.
b. The following statement must be entered into the
comments section of the member’s e-resume:
“My family (if applicable) and
I meet the criteria for overseas assignment as outlined in Article
4.H. of the Personnel Manual,
COMDTINST M1000.6 (series). My spouse (if applicable) and
I have reviewed the Command
Checklist for Overseas Screening, the Financial Assessment
Checklist and the Dependent
Overseas Screening shown in Article 4.H. of the Personnel
Manual, COMDTINST M1000.6
(series).”
2. Sector San Juan will send out a welcome aboard message, via the
Coast Guard Message System (CGMS) within 72 hours of orders appearing on
the Airport Terminal. The name of the command designated sponsor
will be included on this message. Active duty members are
strongly encouraged to share a copy of this message with their spouses.
3. Immediately upon receipt of Airport Terminal Orders, active
duty members should be scheduling and completing an overseas physical.
Once complete, the results of the overseas physical should be forwarded
to the Sector San Juan Clinic at (787) 289-7991.
4. Within ten (10) days of receipt of Airport Terminal orders,
the current command’s designated screener must interview the
member and spouse to determine their (and any dependents’) suitability
for overseas duty. Commands are reminded to use the
current Command Checklist for Overseas Screening (Exhibit 4.H.1)
contained in the Personnel Manual, COMDTINST M1000.6 (series), Change
41.
5. Commanding Officers and Officers in Charge of sending commands
should ensure that sections 1 through 4 of Exhibit 4.H.1 is faxed or
scanned and e-mailed to the Sector San Juan SPO, within five (5) days
after completion of the overseas interview process. Commands are
reminded that overseas entry approval documents must be routed through
the appropriate entry approval point. For all Coast Guard units in
Puerto Rico and the Virgin Islands, with the exception of AIRSTA
Borinquen, the appropriate entry approval point is the Sector San Juan
SPO. Sending entry approval documentation to the wrong location
can significantly delay the entry approval process.
NOTE: TRANSFERRING COMMANDS SHOULD NOT DELAY PROCESSING
PARTS ONE THROUGH FOUR OF EXHIBIT 4.H.1 PENDING OVERSEAS PHYSICALS OR
DEPENDENT MEDICAL SCREENINGS. ENTRY APPROVAL REQUEST MESSAGES CAN
BE SENT INDICATING PENDING DATES OF SCHEDULED MEDICAL AND DENTAL
SCREENING.
6. All dependents transferring overseas are required to be
screened using the overseas screening for active duty dependents
(Exhibit 4.H.2) contained in the Personnel Manual, COMDTINST M1000.6
(series), Change 41. To initiate the screening process, dependents
must sign and submit two (2) copies of the DD Form 2870 “Authorization
for Disclosure of Medical or Dental Information” along with the
chronological record of medical care (SF-600)
and parts I and
II of the overseas screening for active duty dependents (Exhibit 4.H.2)
to their primary health care provider, either civilian or military. DD
Form 2870 is available with the ‘Entry
Approval Checklist’. After these forms have been submitted and
completed by the primary health care provider, the health care
provider’s staff or the active duty member/dependent should forward them
to the Sector San Juan clinic via fax to (787) 289-7991. It is
strongly recommended that the active duty member/dependent fax the forms
and maintain copies for their files.
7. When the screening packages are complete for all dependents,
the health care provider can then endorse section five of the Command
Checklist for Overseas Screening (Exhibit 4.H.1) prior to Command
Endorsement. Sending commands are reminded that in the absence of
a nearby Military Treatment Facility, the Primary Care Physician should
sign the Medical Endorsement. If the Primary Care Physician
refuses to sign the Medical Endorsement, contact the Sector San Juan SPO
to seek further guidance.
8. Once the completed Command Checklist for Overseas Screening
(sections one through five) and the dependent overseas screening for
active duty dependents have been completed and faxed/scanned and
e-mailed, the transferring command should draft and send the Request for
Entry Approval to the Sector San Juan SPO.
9. When the Sector San Juan SPO has received the COMPLETED Command
Checklist for Overseas Screening (sections one through five) and the
Sector San Juan clinic has received the Dependent Medical Screening as
well as the Active Duty member’s overseas physical, the Sector San Juan
SPO will review the entire package to ensure the requirements outlined
in 4.H of the Personnel Manual, COMDTINST M1000.6 (series), Change 41
have been met.
10. After the entire package has been reviewed and approved,
Sector San Juan will send an Entry Approval Message authorizing Travel
and Transportation Allowances for the member and dependents to travel
OCONUS. Additionally, this message is the authority for the
shipment of household goods (HHG) , privately owned vehicles (POV) and
the travel and transportation entitlements for your dependents.
Inbound members and sending commands are advised that the shipment of
household goods or a POV prior to entry being granted can have a huge
financial impact on the member if entry approval is denied.
11. All personnel who are transferring overseas should review
section 4.H of the Personnel Manual, COMDTINST M1000.6 (series), change
41, as well ALCOAST 098/06 and ALCOAST 112/08. If personnel still
have questions after reviewing all applicable references they are
encouraged to contact the Sector San Juan SPO at (787)729-2350.
12. All Coast Guard Academy, OCS, and DCO graduates without
dependents who do not anticipate a change in dependency while en route
will have their entry approval granted or denied by the CG Academy.
Training Center Cape May shall be the entry approval authority for
recruit training graduates who do not have nor plan to acquire
dependents while en route to their overseas duty station.