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U. S. Coast Guard, Pay & Personnel Center (SEP), Wage and Tax Statement Procedures


2015 W-2 forms will be mailed n January. Take a moment and verify your mailing address in Direct Access to ensure timely receipt of your W-2 form.

Note: W-2s are sent to your MAILING address not your HOME. address. If this address is incorrect, refer to the Address update procedure in the Direct Access Online Help or ask your SPO to input an address change for you.

Wage and Tax Statement, IRS Form W-2 Topics:

  1. Annual W-2 Mailing Process
  2. How to request a replacement or duplicate W-2

Mailing of Wage and Tax Statements

1. IRS Form W-2 for 2015 will be mailed no later than 31 January 2016. W-2s are mailed to the member’s mailing address in Direct Access.

2. In addition to W-2 forms, PPC will also be mailing IRS 1095-B, Health Coverage forms. The IRS 1095 series forms include information already provided to the Internal Revenue Service. These forms contain information members need to complete their individual federal income tax return. See our "Your taxes and the Affordable Care Act" page for more information about these forms.

3.  In order for PPC to furnish the IRS Forms in a timely fashion, all members must ensure their correct and current mailing address is entered in Direct Access no later than 7 January 2016. To view and update your mailing address using Direct Access Self-Service (, go to the Main Menu and select Self Service, Employee, Tasks, Home and Mailing Address. Refer to ref (a), section 8.B.6, for address format examples for single members living in barracks or shipboard berthing.  Members must ensure forwarding of mail through the U.S. Postal Service if there has been a recent change in mailing address.

4.  A printable 2015 IRS Form W-2 will be available in Direct Access self service no later than 31 January 2016.

Requesting a duplicate Wage and Tax Statement

Updated 10/9/2014 10:50AM

Active duty, reserve, separated or retired members shall complete form CG-2016, W-2 Request Form ( Attach the completed form to a PPC Customer Care trouble ticket at or via e-mail to If submitting via CG Workstation, a digital signature is preferred. CG-2016 forms received via fax are no longer accepted and will not be processed.

Personnel and Pay Procedures Manual (PPPM), PPCINST M1000.2 (series), section 8.B.6.9, contains guidance for requesting a corrected IRS Form W-2.

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Last Modified 11/19/2015