How to calculate "Cost of GTR"

Introduction

When a member is authorized to travel on TDY using a Privately Owned Conveyance (POC) not to exceed (NTE) the cost of government procured transportation/GTR, the orders must state: "POC travel NTE the constructed cost of the GTR $XXX.XX;" with the actual dollar amount replacing the "X's".

Procedure

To calculate this amount, you must add together:

1. the government airfare rate (You can lookup the contract carrier "city pair rates" at http://apps.fss.gsa.gov/citypairs/search/)

2. any taxi fares and tips that would be appropriate to and from the airport and/or lodging accommodations, mileage and tolls that would be appropriate to and from the airport,

3. airfare service fees,

4. 75% of the M&IE per diem for two travel days,

5. and the cost for a rental vehicle if one would had been authorized.

To determine which will be paid, add together total mileage multiplied by the current TDY mileage rate, tolls, total per diem for travel days (75% for first and last day and full per diem for each additional day of driving travel), and lodging costs (not to exceed max. lodging rate for that area) during travel if required to stop in route. The member will be entitled to the lesser of these amounts. Travel days and reimbursement WILL NOT exceed GTR limits. If there are extenuating circumstances, i.e. member is transporting unit equipment or flying to multiple destinations where the costs to the government would be much higher, then POV may be determined to be advantageous, in which case the orders need to specify and provide reason for decision. For more information, please refer to the following JFTR paragraphs: U3305-A1; U3305; U3325; U3310; U4330; U4326-B3; U4326-A2; U4145-B; and U4147-3.

Entering Constructive Costs on Your Travel Authorization/Settlement:

 Travel Limited to Cost of Constructed Travel – When this transportation Mode is selected on the What's Authorized tab of the settlement, users will see a new screen appear.

1. On the Constructed Itinerary, users must enter the Mem GTR costs for each leg of the trip.  Please see the How to calculate Cost of GTR topic to compute the cost.
   

2. T-PAX will then pay the lesser of the two costs – Actual Expense as input in the Itinerary or the Constructed Cost input on the Constructed Itinerary.

3. DO NOT put the Cost of the GTR in the reimbursable screen or user will be overpaid.

4. On the Entitlement page, click the Cons. Comp button and the screen will show you what T-PAX is going to reimburse for each leg, either the Actual cost of the Constructive cost.