You can make topic area wider by clicking the X
over the contents.
View My Servicewide Exam Personal Data Extract
Introduction:
The PDE is
provided to give the member a description of all the items in the database
concerning their next servicewide exam cycle. It
is updated prior to each active and reserve exam cycle. A
message will be issued prior to each exam/appointment cycle. The
message will include deadlines for PDE verification and correction.
The online PDE will display current available data for time in service,
time in grade, and sea time. As
a member completes their advancement eligibility requirements, the information
is displayed on the PDE in real time. (e.g.,
A member's
unit enters an award or a new employee review into Direct Access. When
the member pulls up the online PDE, the PDE displays the current available
data.) If
the Coast Guard Institute updates a member's correspondence course file,
the data will migrate to Direct Access and, when complete, display on
the PDE.
Effective with the May 2011 servicewide cycle, PPC will no longer automatically
mail Paper PDEs to units.
Note: If
there are changes to any data that effects eligibility status, the dated
notes regarding the eligibility status will not display an update until
the eligibility criteria is re-applied to the member.
Procedure:
Start Internet Explorer, sign into PeopleSoft (note, see the Signing In topic in the Using PeopleSoft section
if you need help getting started) and follow these steps to complete this
procedure.
Step
Action
1
Select the SWE PDE link
in the View column of the Self Service group box on the MyPortalDirect
home page.
Or, select menu items in the following order (note, see the Basic Navigation
topic for help on using menus): Self Sevice Employee
> View
> SWEPDE
2
If the PDE is not yet available for this cycle, you will get the following
error message.
3
If your PDE is available it will display:
4
Click the Internet Explorer Printer Icon on the tool
bar at the top of the window, or choose File
> Print from the menu bar to
print the page.
5
Verify the data (refer to the Field/Description table below for an explanation
of the information on the PDE).
6
Mark requests for corrections, additions or change of exam board on
the printout. Attach supporting documentation if available.
7
Sign and date in the PDE verification section.
8
Make a copy for your personal files.
9
Forward the PDE printout to your Servicing Personnel Office (SPO) via
unit your unit administrative staff.
PDE Field/Description Table:
Field
Description
Rate, Name
Current rate and member's name (Last,First MI).
EmplID
Employee ID Number.
Perm Unit/OPFAC
Department ID, Name and OPFAC number for current assignment .
Exam Board/OPFAC
The department ID, unit name and OPFAC number for the unit where the
exam will be administered. This is the unit/OPFAC to which your SWE will
be sent. The unit must have an officer onboard to administer the
exams. If the OPFAC is incorrect notify PPC (ADV) by message to
correct the exam board OPFAC. OPFAC changes will be made by PPC
(ADV) up to, but no later than, the established cutoff day for corrections
to PDEs. After this date the unit ESO must coordinate the transfer
of SWEs per the instruction book provided with the shipping package.
Cand Status
Candidate Status. Eligible or N eligible will be displayed. If ineligible,
the reason(s) will be listed in the remarks section:
If the member is ineligible due to CO's recommendation: This
information is taken from the member’s enlisted employee review.
When a member receives a mark of recommended, a SWE can be sent if the
member is otherwise qualified. Commands can change this recommendation
if a member is marked not recommended to recommended by notifying PPC
(ADV) by message. This change must be requested by the established
cutoff date for corrections to members PDEs. A new evaluation should
not be done for changing the CO recommendation. When a member transfers
to a new command, the previous Approving Official and new Approving Official
should confer with each other if a member’s recommendation is in question
or should be changed in order for a member to participate in the SWE process.
Note: The CO’s recommendation can only be changed by the approving
official who signed the original recommendation.
If the member is ineligible due to insufficient sea time in rate: The
minimum sea duty for advancement must be met by 1 February for the May
SWE and 1 August for the November SWE. Waiver for this requirement
will not be granted except in cases where the member is presently serving
at sea or is under orders to sea duty and will meet the requirement prior
to the Terminal Eligibility Date (TED, see below) for
the given SWE. The member’s command must request this waiver by
message to PPC (ADV), info CGPSC(epm-2). For further guidance refer
to Enlisted Accessions, Evaluations, and Advancements, COMDTINST M1000.2
(series), Art. 3.A.15. This qualification is not required for reserves
to participate in RSWE.
If the member is ineligible due to incomplete courses: All required
courses must be completed by 1 February for the May SWE, 1 August for
the November SWE, and 30 June for the Reserve SWE. All requests
for waivers of these deadlines will be sent via message to PPC (ADV).
The criteria is published in the ALCGENL/ALCGRSV announcing the upcoming
SWE/RSWE and its requirements. Members who take an End of Course
Test (EOCT) within 1 week of the established deadline could have their
PDE indicate courses incomplete. A copy of the course completion
letter must be faxed to PPC(ADV). Waivers or deletions of any required
course by CGPSC will be published in the ALCGENL/ALCGRSV announcing the
upcoming SWE/RSWE. All personnel are encouraged to complete their
required course(s) well in advance of the deadline.
SWE Eligibility Date (SED) is 1 February preceding the May SWE, 1 August
for the November SWE, and 30 June for the Reserve SWE.
Award Points up to SED
Number of awards points listed for SWE computation. Only those
awards with SWE point value are listed. Awards must be approved
by SWE Eligibility Date (SED), which is 1 February preceding the May SWE,
1 August for the November SWE, and 30 June for the Reserve SWE.
EER Points up to SED
Final Marks Multiple.
Terminal Eligibility Date
(TED)
Terminal Eligibility Date. Used
to compute Time in Service and Time in Rate points credit.
For the May SWE cycle the TED is 1 Jan of the
following year.
For the Nov SWE cycle the TED is 1 Jul of the
following year.
For the Reserve SWE the TED is 1 Jan of the following
year.
Time in Service up to TED
Time in Service (computed through the Terminal Eligibility Date (TED),
see below). All
time in service requirements are calculated to the Terminal Eligibility
Date (TED) from the Active Duty Base Date (ADBD) for active duty, and
from the Pay Base Date (PBD) for reserve.
For the May SWE cycle the TED is 1 Jan of the
following year.
For the Nov SWE cycle the TED is 1 Jul of the
following year.
For the Reserve SWE the TED is 1 Jan of the following
year.
For
computation purposes use the 30th of the month preceding TED
(even if other than the 30th), as shown below.
One inclusive day has been
added to each computation.
Minimum Active Duty needed for advancement to:
E9 At least 12 years
E8 At least 10 years
Reserve TIS calculations:
All
reserve members competing for E7/E8/E9 must have 2 years of pay status
remaining to sit for the Reserve SWE, and cannot be within 2 years of
their 30 year PBD anniversary or reaching their maximum age for mandatory
retirement of age sixty (60). Calculate from member’s PBD to TED.
E9
At least 12 years cumulative service in the Armed Forces as of TED.
The 6 year period immediately preceding must be Coast Guard service in
SELRES.
E8
At least 10 years cumulative service in the Armed Forces as of TED.
The 4 year period immediately preceding must be Coast Guard service in
SELRES.
Active Duty Base Date (ADBD)
Active Duty Base Date.
Time in Rating up to TED
Time in Rate (computed through the Terminal Eligibility Date (TED),
see below). Time
in rate requirements are calculated from the member’s Date of Rank to
the TED for the given SWE cycle. If a member is reduced and later
advanced, TIR is calculated from the date of the most recent advancement.
The time prior to the reduction is lost. Refer to the Enlisted Accessions,
Evaluations, and Advancements, COMDTINST M1000.2 (series), 3.A.14.b for
further guidance.
MAY
2001 01 01(TED) NOV 2001 07 01(TED) RES 2001 01 01(TED)
2000 12 30
2001 06 30
2000 12 30
1995 02 01
1995 02 01
1990 09 01
05 11 00
06 05 00
10 04 00
One
inclusive day has been added to each computation.
All members must meet the minimum TIR requirements in order to participate
in the SWE process.
E-9
24 months in paygrade E-8
E-8
24 months in paygrade E-7
E-7
24 months in paygrade E-6
E-6
12 months in paygrade E-5
E-5
06 months in paygrade E-4
Date of Rank in Rating (DOR)
Date of Rank in current rate
Sea Time for Points up to
SED
Credit for each full month of Coast Guard surf duty earned after 01JAN00,
not to exceed 1 point per year,
or 0.083 points per full month with a max of 15 points in a career.
Combined points for sea duty and surf duty may not exceed 30 points
in a career.
Sea Time for Points
Yr: __ Mo:__
List creditable sea duty for the sea duty points factor towards final
multiple. Point credit is based on cumulative sea time computed
through 1 Feb for the May SWE and 1 Aug for the Nov SWE. If a member
is receiving sea pay they are earning sea time points. Accrual starts
1 Feb 94. There is a maximum credit of 30 points, which includes any Surfman
Duty Time for Points.
Evaluations
This area contains the evaluations used to calculate points for the
SWE cycle. If an evaluation is not listed, a member is ineligible
for the SWE. The ALCGENL of ALCGENL announcing the upcoming SWE
will list the evaluation period for each paygrade. Members can also
refer to the Enlisted Accessions, Evaluations, and Advancements, COMDTINST
M1000.2 (series), 3.A.6.b for further information.
Creditable Awards
Lists awards for SWE computation. Only those awards with SWE point
value are listed. Awards must be approved by 1 February preceding
the May SWE, 1 August for the November SWE, and 30 June for the Reserve
SWE.
Remarks
Will list reason(s) not qualified to participate in the exam cycle or
the type of exam and exam board location where the SWE will be sent.
Icon on the tool
bar at the top of the window, or choose File
> Print from the menu bar to
print the page.
