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Using the Airport Terminal
Introduction
The Airport Terminal provides commands with
the ability to view and process arrivals and departures of personnel.
The Airport Terminal lists orders for all personnel. Use
the Airport Terminal By Employee
if you need to quickly verify
the status of orders to an individual. Use
the Maintain Travel orders function
to view, modify and e-mail orders.
Getting Access to the Airport Terminal
Access to the Airport Terminal is limited to authorized Command Users,
Assignment Officers, SPO, HQ, CGPSC, TQC and Training Center staffs, .
To be designated a Command User complete a User Access Form and submit
it to Customer Service.
Fax applications to Customer
Service at
785-339-2297.
Choose the appropriate
User Role -- "Command User".
Print the form
Have the authorization
official sign and date item 8 (Note that “By direction” is not authorized.
Only the
CO/OIC, XO/XPO,
Group Admin/Personnel Officer or a HQ/CGPSC/MLC/AREA/DIST Branch Chief
may authorize system access).
User should sign and
date item 10.
Fax completed form to Customer Service at 785-339-2297.
Retain the original form until the member/employee
departs the unit (transfer, discharge, etc.), or the designation is otherwise
terminated or revoked. To terminate Command User designation and privileges,
have the member sign the acknowledgment in Section 3 of CG-7421B and fax
to Customer Service at (785) 339-2297.
Procedure
Follow these steps to access the Airport Terminal.
Step
Action
1
Start Internet Explorer and enter the address for the site:
See the Signing In topic
if you need help getting started.
2
Enter your Operator ID and Password in the
appropriate fields and click the Sign In button
3
Select menu items in the following order:
Enterprise/Main
Menu> Self Service > Self Service > Self Service for Commands > Use > Command
Information
or (for SPO and other non-Command Users)
Enterprise/Main
Menu> Develop Workforce > Administer Training (GBL) > Inquire >
Airport Panel
Enterprise/Main Menu> Develop Workforce > Plan Careers > Inquire
> Arrivals And Departures
The department lookup page will display. The relationship type field
will show "Own unit only" and the department field will show
your sub-department ID number.
Note:
The Department number displayed will be your sub-department
and not your parent department. Click the next to the department
number to search for the correct department number. See Search
Tips
for more information on using the search page.
Click the Search button to continue. If you
have access to view data for other units (e.g. SPO user), you may choose
a different Relationship Type by clicking on the drop-down and enter the
department ID in the department field. See steps 5 and 6 below.
5
Select a Relationship Type
option from the list:
Human Resource Site will include units serviced
by the SPO
Integrated Support Command will include units
in the ISC's area of responsibility
Own unit only will only show orders for the department
ID entered below
SWE Testing Unit, Training Quota Mgmt Center and
Unit Relationship are not used by field units.
Note:
If a Human Resource Site or Integrated Support Command relationship does
not return the expected results (e. g. Orders for a unit serviced by the
SPO or ISC are not present), contact PPC Customer Care to have the unit
relationship table updated/corrected. Please include the department ID
or OPFAC numbers of the units and relationship type in your communications
with Customer Care.
6
Enter a Department ID number.
The department ID number must be valid for the type of relationship selected
in the previous step (e. g. If ISC relationship is selected then only
a valid ISC department ID number will return any search results). Click
the next to the department number to search for the correct
department number. See Search Tips
for more information on using the search page.
7
Click the Search button to continue. The airport
terminal will display. Refer to the table blow for details on the functions
that are available.
Functions
The Airport Terminal has several functions
to use when viewing data on arriving or departing personnel. The table
below describes the functions of each button or link on the page.
Part
Function
Click the drop-down arrow and choose a column
to sort the grid by.
Search Options:
Click the drop-down arrow and choose a status
to search by. Leave this field blank if you wish to see all orders.
If you just issued an approved set of regular
orders, choose 'Apvd Std'. Here
are the various statuses a set of orders could have:
Status
Meaning
Apvd Mtual
An approved mutual exchange of station.
Apvd Std
An approved set of regular orders.
Apvd Unlat
An approved order for a unilateral.
Cancel
Canceled orders
Enroute
Enroute (based on estimated departure date)
Finished
The member has departed the old unit and has reported into the new unit
(Departing & Reporting Endorsements have
processed).
Proposed
Orders in a proposed status
Ready
Indicates the orders have been worked (member specific changes have been made to the orders) and the orders
are now 'Ready' for the member to travel.
Note: Does not apply to
recalls, fleet-ups and extensions. Status will remain "Aprd Std"
for these types of orders since no endorsements or input by unit is required.
X Ord/TONO
Cancel the orders but keep the TONO active.
.
From
Enter a beginning date to search for orders
within a specified date range. Leave
this field blank if you wish to see all orders.
Leave this field blank to
see separation and retirement orders. Entering a date in the from or to
date fields stops separation or retirement orders from appearing in the
Airport Terminal.
To:
Enter an ending date to search for orders
within a specified date range. Leave
this field blank if you wish to see all orders.
Leave this field blank to
see separation and retirement orders. Entering a date in the from or to
date fields stops separation or retirement orders from appearing in the
Airport Terminal.
From/To Usage Example
Arrivals
- Enter the Estimated Report date range you are looking for - Estimated
report date - From: 10/01/02 To: 12/31/02
Departures
- Enter the Estimated Departure date range you are looking for - Estimated
departures - From: 10/01/02 To: 12/31/02
Click the drop-down arrow and choose an action
to search by. Leave this field blank if you wish to see all orders.
For PCS transfers if you choose an action
of 'Transfer' and a reason of 'PCS Departure', that would be all you would
see (If you leave this field blank, rows
will be returned for all actions).
The Action
and Reason fields are used together
to locate orders. For
example, if you only wanted to see PCS orders, you would choose “Transfer” from the Action field drop-down
menu and select “DPT” (PCS Departure)
from the Reason field lookup
Used with Action
field. An action type must be selected before a reason type can be entered.
Leave this
field blank if you wish to see all orders. Click
the button to lookup a list of reason type codes. The
example below shows codes used with action type of "transfer".
Click the Arrivals button to show a listing
of incoming personnel.
Click the Departures button to show a listing
of outgoing personnel.
This tab (displayed when the page is first opened) shows the following
data fields from orders.
Row Number
Select Item (Sel)
Employee ID (Emplid)
link to member’s orders (use this link to view the TON0)
Name
Rank
Status of orders
Type of Orders
Action Code
Reason for Orders
Status Date
Click this tab to show the following data fields from orders.
Row Number
Select Item (Sel)
Employee ID (Emplid)
link to member’s orders (use this link to view the TON0)
Member's name
Department ID the member
is departing from
Name of the department
the member is departing from
Department ID the member
is ordered to
Name of the department
the member is ordered to
Click this tab to show the following data fields from orders.
Row Number
Select Item (Sel)
Employee ID (Emplid)
link to member’s orders (use this link to view the TON0)
Estimated departure
date
Estimated reporting
date
Position Number the
member is ordered to
Click this tab to show the following data fields from orders.
Row Number
Select Item (Sel)
Employee ID (Emplid)
link to member’s orders (use this link to view the TON0)
Route To (Space to enter
employee ID number of person to route orders to). Click the button to lookup an employee ID numbers.
Route/Work. If
an employee ID number is entered in the Route
To field, clicking the Route/Work button will add this order to
the person's worklist. If
the Route To field is left blank,
clicking the button will open the order for processing. The
Process Orders Tab allows users to open the order in the Maintain
Travel Orders page where travel information, such as mode of travel,
delay enroute, etc., can be entered.
Click this button to display all columns (combines
the data from the four tabs)
Click this button to return to a single tab
view
Used in conjunction with the Select Check Box and CC
field. Click this button after placing a check mark in the Sel
column of orders you want copies of and entering your email address in
the CC field.
Orders will be delivered as email
attachments to the email address you have entered in the "CC"
field.
The orders are in Adobe Acrobat format (PDF)
on form CG-5131.
If more than one set of orders is selected,
be sure to also check the bundle box (below) to include all the orders
in a single e-mail.
Warning: Do not use a non
USCG.MIL/DHS.GOV address as your business
or "CC" email address. Directing system-generated emails to
personal accounts hosted by internet service providers is prohibited.
Make sure your workstation
is setup to allow e-mail from Direct-Access. Check your Junk E-mail
Option, in MS Outlook, by going to Actions>Junk E-mail>Junk E-mail
Options. Make
sure the box next to "Permanently delete Junk E-mail"
is NOT checked. Then,
add ucgp1pp@hostingmail.corio.com to your Safe Senders list.
Used in conjunction with the Select Check
Box and Email Selected Items button. Check this box if you would prefer
to selected multiple orders in a single email message.
Used in conjunction with the Select Check
Box, Email Selected Items button, and the Bundle Check Box. Enter an email
address in this field to send copies of selected orders to.
next to the department
number to search for the correct department number. See Search
Tips
for more information on using the search page.
Leave this field blank to
see separation and retirement orders. Entering a date in the from or to
date fields stops separation or retirement orders from appearing in the
Airport Terminal. 
Warning: Do not use a non
USCG.MIL/DHS.GOV address as your 
