Recall from Retirement With Break in Service

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Introduction

This section provides the procedure for processing a member's Recall from Retirement With Break in Service. This will include processing a PCS Departing Transaction and adding a new Recall Contract for the member.

Before You Begin

The recall process begins with a set of orders being issued by CGPSC (epm/opm). The SPO cannot complete the transactions in this section before the CGPSC Assignment Officer has issued orders using the Make Assignment process. Use Action/Reason Code "RH2" for Retired Recall with a break in service.

 

Approved orders will appear on the Airport Terminal for the unit the member is being recalled to.

Limitation

This procedure can only be used if there has been a break in service. Members without a break in service of more than 24 hours will need to be processed under the Retirement and Immediate Recall process.

Information you need to know about this transaction

Both the PCS Transaction and Recall Contract require approval by user with the CGHRSUP role (SPO Supervisor/PAO).

Aviation Career Incentive Pay (ACIP) for Retirees Recalled Following a Break in Service

SPOs must submit a new P105 Establish officer as an aviator (Earn Code ACI, Earn Type ESACIP) when a retiree with a break in service is recalled. This transaction is required in order to re-set the aviator's Aviation Service Date (ASD), Aviation Service Entry Dat (ASED), and Officer Service Date (OSD).

 

Time spent in retired status is not used when determining an aviator's longevity for ACIP. Therefore, the ASD, ASED, and OSD, must be reset when a retired aviator is recalled to active duty with a break in service. Construct the ASD, ASED, and OSD, by adding time spent in a retired status to the officer’s original dates (as listed in JUMPS segment 60).

JUMPS Effect

The Recall from Retirement With Break in Service process updates the following in JUMPS:

Corrections and Deletions

If the orders are issued incorrectly, they need to be cancelled by the CGPSC  Assignment Officer and reissued.

 

If the contract portion is completed incorrectly, it can be corrected using "correction mode" (See the PeopleSoft Action Types topic for more information).

 

If the PCS Departing transaction is completed with the incorrect departure date, it can be corrected by entering the correct date and saving.

Data Entry Procedures

The first procedure will be to PCS the member to the unit they’re being assigned to. The second procedure will be to complete the Recall Contract transaction on the member.

1. Completing the PCS Departing Transaction

The following is summary of the endorsement procedure, see the PCS Departing Endorsement topic for detailed procedures:

  1. Locate the member's recall orders using the unit's Airport Terminal or the Administer Workforce > Track Global Assignments (GBL) > Use > PCS Orders menu.

  2. Complete the travel order page.

    1. Enter the Authorizing Official's name, rank, etc.

    2. Select the applicable mode of travel and mode of transportation.

    3. Enter any authorized expenses

    4. Review/Add Order Notes (remarks)

    5. Save the Order

    6. Route to a CGHRSUP user for approval (Note: If you are a CGHSRUP user the Order will be approved when you save it)

  3. After the Order is approved complete the Depart/Report Mbr. tab.

    1. Complete the Actual Depart Date field using the date the recall is effective (date member departs home for duty).

    2. Click the Departing Approval link, set the status to approved if you are a CGHRSUP role user. Follow these steps to route for approval if you are not a CGHRSUP role user:

      Enter the CGHRSUP Role User's Employee ID number in the 'Route to' field.
      Complete the comments section with any information you need to pass on to the approving official.
      Click the OK button.

  4. Save the Order.

2. Completing the Recall Contract

Note: This event requires approval by a CGHRSUP role user (SPO Supervisor/Auditor). See the Approval Procedure section below.

 

Start Internet Explorer, sign into PeopleSoft (note, see the Signing In topic in the Using PeopleSoft section if you need help getting started) and follow these steps to complete this procedure.

Step

Action

1

Select menu items in the following order (note, see the Basic Navigation topic for help on using menus):

 

Home > Administer Workforce > Administer Workforce (GBL) > Use > Contract Data

2

A search page will appear, use it to access an existing contract or click the Add a New Value link to begin a new contract.

 

  1. Enter the Employee ID Number for the person who is being recalled.

  2. Enter “0002” (or any number different than the number in the other contracts) in the contract number block and then click on the Add button.  “0001” was entered as the contract number for the contracts loaded in the initial load.

 

Add a new contradt

 

 

WAKE UP!When choosing a member from the search results, please be sure you are choosing the person you actually want to change data on. Verify the employee ID or national ID before making any changes. The search will select the member's uniformed employee classification.

 

3

The Contract Data page will display.

 

The first tab is the Contract Status/Content Tab (shown below)

 

Complete these fields only (the remaining fields may be left blank or at their default values)

Field

Description

Contract Begin Date (defaults to current date when page is loaded)

Enter date member enters into the Recall Contract which is the date the member is being recalled on.

Contract Content (cannot be left blank)

Enter the purpose and duration of the recall.

 

Recall Contract

4

Click on the Contract Type/Clauses tab (shown below)

Complete these fields only (the remaining  fields may be left blank or at their default values)

Field

Description

Contract Type

Enter "REC" for Recall or click the button for a listing.

Contract Term Days

Enter the term (in days) of the Recall

Contract Content

May be used to enter additional information/remarks.

Route for Approval

Enter the Approvers Employee ID or click the Lookup  button to locate Approvers Employee ID.

(Note: If you are the SPO Supervisor/PAO (CGHRSUP), you may change the Approval Status to "Approved" at this time to approve the Recall contract. It will transmit when saved. If you do not have the CGHRSUP role the Approval Status block will be set to "Pending" and you will not be able to change it).

Click OK

You will be returned to the Contract Data page.

2nd Tab of the Contract

6

Click the save button .  A link to the contract will be added to the CGHRSUP Role User's worklist you entered in step 5 (Route for Approval). If you are the CGHRSUP Role User and you selected "Approved" in step 4, the Recall Contract will be transmitted to JUMPS on the effective date.

 

Approval Procedure

The approval status drop down list is only available to CHGHRSUP role users.

 

Once the transaction is in an Approved Status and Saved, the transaction will be written to the database and sent to JUMPS.  

 

The approver will need to do the following:

Step

Action

1

Select Worklist.

2

Click on the applicable link (the member’s name that you want to approve).

3

The Contract Type/Clauses page will appear.

  1. Review the contract (per the instructions in the data entry section above), make any necessary corrections, then click the  button.

  2. If you wish to approve the Recall Contract, change Approval Status to approve and hit ok.  

  3. If you wish to deny the contract, change Approval Status to deny and hit ok.  You will have to notify the data entry technician (CGHRS Role User) that the transaction is denied.  Denying the transaction will not place it on a worklist.

4

Click the .  If  you selected "Approved" in step 3, the Recall Contract will be transmitted to JUMPS on the effective date.

5

Return to your Worklist and click the Mark Worked button to remove the item.

 

See Also

 

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