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  • PPC Military Accounts Support (MAS)



    Pay Tables and more

    Please see the Latest Rates/Benefits page for links to pay tables and benefit information.

    News Updates:

    Military Pay Days


    Note: See "2015 Pay Transaction Cutoff Dates (Tabular view)" or the "2015 Pay Transaction Cutoff Dates (Calendar view)" for the complete payroll processing schedule.

    Pay Day
    SPO Approval
    Pay Day
    SPO Approval
    March 13 Mar 05 Mar 10 Mar   01 Apr 18 Mar 23 Mar
    April 15 Apr 07 Apr 10 Apr   01 May 17 Apr 22 Apr
    May 15 May 07 May 12 May   01 Jun 15 May 20 May
    June 15 Jun 05 Jun 10 Jun   01 Jul 17 Jun 22 Jun
    July 15 Jul 07 Jul 10 Jul   31 Jul 20 Jul 23 Jul
    August 14 Aug 06 Aug 11 Aug   01 Sep 18 Aug 21 Aug
    September 15 Sep 07 Sep 10 Sep   01 Oct 16 Sep 21 Sep
    October 15 Oct 06 Oct 09 Oct   30 Oct 19 Oct 22 Oct
    November 13 Nov 04 Nov 09 Nov   01 Dec 16 Nov 19 Nov
    December 15 Dec 07 Dec 10 Dec   31 Dec 17 Dec 22 Dec

    The SPO Approval Cutoff is imperative to allow PPC to identify and correct critical errors prior to the Payroll Finalized date. During the period between SPO Data Entry/Approval Cutoff and the Payroll Finalized date, if necessary, PPC will contact a SPO directing immediate corrective action to resolve critical errors. These PPC directed transactions are the ONLY SPO data approvals authorized during this period. If you are contacted by PPC (MAS) or (SEP) and requested to enter, change and/or approve a transaction during the blackout period, please do so in a timely manner.

    Note: SPOs CAN continue to enter pay transaction requests after the cut, BUT the auditor CANNOT approve any transactions, as these approved transactions change the pay data PPC (MAS) is trying to validate. However, SPOs must enter and approve transactions when contacted by PPC (MAS) or (SEP) during the blackout period to correct an error condition.

    Availability of Funds

    Source: Treasury's "Green Book" Adobe Acrobat Required

    In accordance with NACHA Operating Rules, consumer payments (i.e., Federal salary and travel payments, benefit payments) must be made available for withdrawal no later than the opening of business on the settlement date (provided the entries are made available to the Receiving Depositary Financial Institution (RDFI) by its ACH operator no later than 5:00 p.m. on the business day prior to the settlement date). Corporate payments (i.e., vendor payments, non-benefit payments) must be made available for withdrawal on the settlement date.

    Note: The "settlement date" is the military payday as listed above. Paydays are the 1st (end of month (EOM)) and the 15th (mid-month) of each month, or the business day preceding the 1st or the 15th if either should fall on a federal holiday, Saturday or Sunday.


    Meal Rate Changes Effective 1 May 2015

    Per ALCOAST 099/15 the following meal rates will be implemented in Direct Access effective the 1-15 May payday.

    The changes are:

    Allotment Processing and Payroll Calendar Cutoff Dates

    Allotments are processed according to the following rules:

    Starts/Stops, or Changes to the amount cannot be a retro date based on the current open pay calendar.

    Changes to the acct/routing can be made at any time and the monies will be sent to the information listed when the end-month payroll is finalized.

    Public Private Venture Housing Allotments

    When you choose the allotment type of "Private Venture Housing", you will have 12 possible selections. The screen is shown below. The member's SSN will default as the Policy # -- which is what the PPV vendors need. The system will also disallow a member/SPO from starting a different type of allotment (such as a Mortgage or Other allotment) to the RTN/Acct # of one of the 12 PPV institutions.

    PPV Allotment Screen

    Removal of Areas Eligible for "COLA Unique" Expense Reimbursement

    COLA Unique is reimbursement for mandatory and excessive expenses members incur at certain overseas locations. In order to receive this payment all of the following conditions must be met:

    1. Incurred by a clear majority of members assigned at a duty station, and
    2. An item/expense that exceeds 1% of Spendable Income for the member, and
    3. An item/expense that is not purchased or paid by CONUS-based members, and
    4. Specifically authorized/approved by the Per Diem, Travel, and Transportation Allowance Committee (PDTATAC), and
    5. Verified by a valid receipt, and
    6. Paid on or after 1 July 2006. No expenses paid before this date can be reimbursed.

    At the present time, only one location is eligible for COLA Unique:

    1. Singapore Road Tax and Vehicle Registration/Transfer Fee.

    Gibraltar and the UK no longer qualify for this expense reimbursement.

    To receive COLA Unique, the member must submit a claim to PPC (MAS) on Form CG-7270, COLA - Unique Expenses Reimbursement Worksheet.

    Policy for Administrative Absence to Obtain a Legal Marriage

    ALCOAST 390/13 announces policy and procedures for granting administrative absence in order to obtain a legal marriage.

    This administrative absence is for all qualified service members.

    A member may access this administrative absence one time in their career and must have it documented on Administrative Remarks (CG-3307) entry. Here is a CG-3307 template, AT-11 Administrative Absence to Obtain a Legal MarriageMS Word format, to document the absence.

    Non-chargeable administrative absence authorization to obtain a legal marriage is retroactive to August 27, 2013.

    Reminder: BAH-Transit to Single Members PCS Transferred from outside the U.S.

    A Transit housing allowance (BAH-Transit) is a temporary housing allowance paid while a member is in a travel or leave status between permanent duty stations, provided the member is not assigned Government quarters, including dependents who may be assigned to Government owned or leased family-type quarters. The Transit rate continues during proceed time and authorized delays en route, including TDY en route.

    During a 2013 audit of pay accounts of members who were assigned to PATFORSWA BAHRAIN, it was found that several members without dependents were not paid BAH-Transit for delay enroute between PATFORSWA and their new permanent duty station.

    The Coast Guard Pay Manual, Figure 3-19 & Section 3.G.5, provides that BAH-Transit shall be paid to members without dependents in an enroute status when:

    (a) the member's old permanent duty station is an OHA (versus BAH) eligible locale; or
    (b) the member is a non-prior service member in the accession pipeline.

    The Entering BAH-TR User Guide, contains the procedures for crediting BAH-Transit. The inclusive period of BAH-Transit eligibility is the date of departure PCS through the day prior to reporting PCS. For single members, it is the responsibility of the SPO for the member's new PDS (the Reporting SPO) to enter the transaction to record BAH-Transit.

    Also see "BAH for Single Recruit, OCS, or Academy Graduates In-Transit".

    Reminder: BAH for Single Recruit, OCS, or Academy Graduates In-Transit

    CGA Class of 2014 Graduates
    NEW LONDON, Conn. - Cadet 1st Class Jordan Rank throws his cover into the air as he officially becomes an ensign during the 133rd commencement exercises at the U.S. Coast Guard Academy in New London, Conn., May 21, 2014. Rank is one of more than 200 cadets who graduated during the ceremony. (U.S. Coast Guard photo by Petty Officer 2nd Class Patrick Kelley)

    With the graduates of the Coast Guard Academy Class of 2015 reporting in to their first permanent duty stations this summer, PPC (mas) would like to remind you that single graduates from basic training, OCS and the Academy, with no prior service, are entitled to BAH-Transit Rate while in transit to their first permanent duty station (PDS). The Reporting SPO must input the BAH-Transit Rate start (effective date of PCS departure) and the BAH-Transit Rate stop (effective the day prior to PCS reporting) along with the reporting endorsement and transactions to record BAH entitlement at the member's or officer's first PDS. If the member or officer acquires a dependent or dependents while en route PCS, the reporting SPO shall:

    1. Stop BAH-Transit Rate the day prior to the date the change in dependency is effective (Note: In Global Pay, entering the new BAH row (per step 2 below, stops the BAH-TR, you don't actually enter a stop date) and
    2. Start BAH-With/Dependents (if appropriate) using the zip code for the location of the member's dependent(s) effective the day the dependency change was effective. (Note: Review the Pay Manual before starting BAH especially if the member is married to another member or is not married and has a child).
    3. Submit the transaction to start BAH or OHA at the rate for new PDS and government quarters assignment status effective the date the member or officer reports to their first PDS.

    See PAYMAN, 3-G-5d. (Members in Transit/New Accessions) & Fig 3-19 (Rule 7) and the Entering BAH-TR User Guide, for more information.

    Note: Always approve the PCS Reporting Endorsement before approving the PCS entitlement rows:

    Savngs Deposit Plan (SDP)

    By Mr. Sean T. Hayes, Military Pay Systems Specialist, PPC (mas)

    When being deployed to Patrol Forces Southwest Asia (PATFORSWA) in the Middle East, the SDP is an incentive program I would highly suggest each member take advantage of while deployed.

    The deployed member is guaranteed 10% interest, compounded quarterly. One aspect of the program that is not understood very well is the fact the member is only allowed to deposit earned income WHILE deployed. This is stipulated in chapter 6-F-3(a) of the Coast Guard Pay Manual, where it states:

    "Deposits may not be more than the member's unalloted current pay and allowances. Unallotted current pay and allowances is defined as the amount of money a member is entitled to receive on the payday immediately before the date of deposit, less authorized deductions and allotments."

    As a Yeoman, it is up to YOU to explain this to your deployed members. The best way to maximize the opportunities of this program is to set up allotments for the deposits beginning with the first month of deployment.

    PPC routinely receives deposits for the full $10,000 interest bearing value; this is understandable as members want to receive the full benefit of the interest. However, if a member only earns $3,000 in a given month, they are not eligible to deposit and receive interest based on the full $10,000 maximum interest value, although we can pay interest based on the average value of the quarterly deposits.

    Example: If a member deposits $1,000 per month, after 3 months, they will be paid interest based on $2,000 ($1,000 +$2,000+$3,000/3) deposited after the quarter has been completed. Once the second quarter has been achieved, they will be paid interest based on $5,050 ($4,000+$5,000+$6,000/3 + $50 interest earned in the first quarter), provided the levels of deposits remain at $1,000 per month.

    One item of note that is STRICTLY prohibited is the use of ADVANCE PAY taken to be used as a means of depositing the maximum value for interest purposes. This would be the equivalent of taking an interest-free loan from the US Government and then being paid interest in the investment of these funds.

    Career Sea Pay Premium Start Date Calculator

    This spreadsheet MS Excel Icon has dates fields on the second tab that will help you determine the correct date to use when starting Career Sea Pay Premium.

    Basic Rules from CG Pay Manual, Chapter 4, Section C:

    1. Payable to members E-4 through O-6.

      (Note: While Career Sea Pay Premium isn't payable to members in pay grades E-3 and below, Sea Time accumulated while in pay grades E-3 or below counts towards Career Sea Pay Premium entitlement start date.)

    2. Career Sea Pay Premium begins on DAY 1 of the 37th MONTH of Consecutive Sea Duty.
    3. The rate of pay is $100 per month, based on a 30-day month. (Prorated for periods less than 30 days.)
    4. The 31st day is not counted for "Pay" purposes. However, for determination of entitlement termination while "TDY", the 31st day is counted. (e.g. When determining the last day of entitlement, the 31st day of the month is counted.)
    5. Career Sea Pay Premium is subject to Federal and State Income Tax - it NOT subject to FICA Tax.
    6. Career Sea Time counts for Premium when:
      1. Permanently assigned to a Career Sea Pay eligible vessel.
      2. Temporarily or Permanently assigned to a mobile unit other than for administrative duties.
      3. Temporarily or Permanently assigned to ship-based aviation unit or ship-based staff embarked on a Career Sea Pay eligible vessel
      4. Temporarily or Permanently assigned to a mobile unit to perform administrative duties and is embarked on a Career Sea Pay eligible vessel.

      Note: Sea Time counts even if the member wasn't entitled to Sea Pay as in the case of a member E-1 to E-3 or O-1 to O-3 who served on a vessel prior to October 2001 and had less than 3 years cumulative sea duty and were not eligible for career sea pay.

    7. Neutral Time for Career Sea Pay Premium:
      1. Permanently assigned to a ship-based staff and is not embarked on a Career Sea Pay eligible vessel.
      2. Temporarily or Permanently assigned to a mobile unit and is not entitled to Career Sea Pay.
      3. Normal delay en route on PCS transfer from on Career Sea Pay eligible vessel to another to include: Leave, Proceed Time, Travel Time, TDY. **This includes transfer to a pre-commissioning unit preparing a Career Sea Pay eligible vessel for placement in an active status and transfer to a decommissioning unit preparing a vessel for deactivation.
      4. TDY away from a Career Sea Pay eligible vessel greater than 30 days and not otherwise entitled.
      5. Temporarily assigned ashore due to: Limited Duty, HUMS, Hospitalization, or Sick Leave.
      6. Incurs deductible time due to: UA, Confinement, Non-Performance of Duty (i.e. Civil Arrest) , or Absence due to Misconduct.
      7. Is on one or more PCS school assignments with a total duration less than one year AND is between permanent assignments of two Career Sea Pay eligible vessels IF the training is necessary for the follow-on sea duty assignment. For example: A-School, C-School, and OCS. Personal profession development schools do not count. For example: Undergraduate and Post-graduate school, Staff or War College. A request for determination will be sent to CG-1332 when qualifying training / schooling exceeds one year.

    NOTE: When using February 29th in your sea pay premium calculations, it may be necessary to compute the correct sea pay premium start date by hand. The reference for computing sea time can be found in Appendix C of the 3PM.

    Do NOT forget to check all Segment 07's and 69's for sea time and sea time adjustments made prior to 2015!

    Career Sea Pay Premium Start Date CalculatorMS Excel Icon

    Process for Reporting Name Changes

    The Military Accounts Support branch at the Coast Guard Pay & Personnel Center has been receiving memorandums requesting that we change a member's name in Direct Access due to a marriage or divorce. In accordance with 5.D.11.4 of the CG Personnel and Pay Procedures Manual, these requests should be forwarded to the SPO. The DA Knowledge Base has the step-by-step instructions on how to complete the action (See Personal Data Changes, Change of Name).

    Effect of Short Homeport Visit on Family Separation Allowance (FSA-S) Entitlement

    Question: My cutter is on a 34 day patrol. If we pull into homeport for a Brief Stop for Logistics (6 hours to transfer personnel, mail, get food) on the 19th day of the patrol and grant no liberty ... would the crew still be entitled to FSA-S?

    Answer: Any return of the cutter to homeport will interrupt the 30-day FSA-S deployment counter and force it to be re-set to zero.

    This seems unfair, and it probably is, but the law that authorizes FSA (title 37 USC 427) is definite about the requirement to remain away from homeport for a minimum of 30 continuous days. The issue of a short return to homeport has been extensively reviewed and the applicable case law (see 44 COMP GEN 324 decision) makes it clear that the 30-day counter for FSA-S must start over for any return of a vessel to homeport, however short the duration of that return. The law provides for no exceptions nor any discretion for the service or Secretary concerned to override or waive the continuous 30-day requirement.

    If possible, deployed cutter commanding officers should try to avoid interrupting the 30-day qualifying period by arranging an alternate means for delivery of supplies, mail, or personnel transfer, such as an underway replenishment drill with an out-bound cutter (two birds with one stone - UNREP training & resupply) or by helicopter (if flight deck-equipped) if operations permit this.

    Cliff Samuel
    Pay & Benefits Policy Team Leader
    Military Compensation Division
    USCG Headquarters (CG-1332)

    Continuous Period of FSA Eligibility

    In the scenario described above, the cutter returned to homeport on day 19 of a 34 day patrol. The provisions for continuous FSA eligibility (per Coast Guard Pay Manual, COMDTINST M7220.29 (series), 3-H.3.b) do not apply because the cutter wasn't away from homeport for 30 days and the deployment following the interim period in homeport wasn't 30 days.

    For payment of FSA-S during an interim period in homeport between two deployment periods (described in Example 1 of PAYMAN 3-H-3.b.), the following conditions must exist:

    1. The initial deployment period must be at least 30 days uninterrupted by a return to homeport;
    2. The interim period at homeport must be less than 30 days; and,
    3. The deployment following the interim period in homeport must be at least 30 consecutive days away from homeport.

    Any return to homeport during the initial 30 days of the second deployment interrupts eligibility for FSA-S for both the interim period AND the subsequent deployment, and forces a reset of the 30-day FSA-S initial eligibility counter for the second deployment.

    Career Sea Pay (CSP) Entitlement While TDY to a Cutter in Shipyard

    Career Sea Pay (CSP) is intended to compensate members assigned to sea duty for the general arduousness of life aboard any CSP-eligible vessel (not to be confused with the unusual arduousness of certain classes of vessels that meet the requirements of being away from homeport in long time segments for over 50% of each year). While reviewing the issue, we have to consider the intent as well as the letter of the Coast Guard's regulations (U. S. Coast Guard Pay Manual, COMDTINST M7220.29 (series), Section 4-B) concerning entitlement to CSP. In general, TDY on a CSP-eligible vessel involves performing duty as a member of the crew or in direct support of the unit's mission while that vessel is underway and away from homeport. We extend CSP entitlement to members of mobile units who regularly deploy to CSP-eligible vessels (e.g., mobile units) and to personnel assigned on a TDY basis aboard CSP-eligible vessels who are performing duty as a crewmember.

    The Coast Guard Cutter Boutwell in Drydock
    The Coast Guard Cutter Boutwell in Drydock

    SAN FRANCISCO -- The Coast Guard Cutter Boutwell is shown in drydock here, Dec. 19, 2008. Boutwell was lifted out of the water to repair and perform maintenance on its rudder assembly in preperation for its upcoming out of hemisphere deployment. (U.S. Coast Guard photo illustration by Petty Officer 3rd Class Michael Anderson) This Illustration was created by using High Dynamic Range Imaging (HDRI). HDRI merges multiple exposures of the same image and allows a greater dynamic range of luminances between light and dark areas of a scene than normal digital imaging techniques. The intention of HDRI is to accurately represent the wide range of intensity levels found in real scenes ranging from direct sunlight to shadows.

    U. S. Coast Guard photo-081219-G-6349A-004

    What is not envisioned in the Coast Guard's CSP regulation is creation of an entitlement through the technicality of TDY orders assigning a member to a ship when the circumstances of that assignment are not commensurate with its intent. CSP for assignment to a WPB while it is in a shipyard or in a "Charlie" (Maintenance) status for dockside maintenance availability was never intended, unless the TDY member was in receipt of CSP prior to the vessel entering the shipyard or maintenance availability (U. S. Coast Guard Pay Manual, Rule 6 of Figure 4-5). It is hard to characterize TDY aboard a cutter while it is in a shipyard as "sea duty" when a member receives travel allowances for residing in commercial quarters and subsistence at the same time. It could certainly be considered sea duty if a member were berthed and subsisted aboard a vessel while TDY - but such a situation would preclude travel allowances per JFTR U4102.J. An order by itself does not create an entitlement, only the conditions of duty or status within the context of the authorizing law and regulation creates an entitlement.

    Further, in considering the "letter" of the regulation, U. S. Coast Guard Pay Manual, Subsection 4-B-2 states that CSP is authorized for members that are permanently or temporarily assigned for duty to a vessel pursuant to competent orders and that the unit's mission is underway. If duty performed was on or about the vessel while it was not underway and the TDY member was not accruing CSP prior to the cutters entry into the shipyard means that there is no entitlement to CSP during that period.

    Look for future changes to the U. S. Coast Guard Pay Manual's language and rules concerning CSP entitlement while TDY to a vessel to remove any future confusion on this subject.

    Cliff Samuel
    Military Pay & Benefits Policy Team Leader
    Compensation Division
    USCG Headquarters (CG-1332)

    TSP Contribution Limits:

    The TSP Web Site provides the limits for TSP contributions:

    Please vist our TSP procedures and information page for enrollment information and forms.

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    Last Modified 3/19/2015