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    Please see the Latest Rates/Benefits page for links to pay tables and benefit information.


    News Updates:


    Known Issue/Work Around - Housing Allowance or COLA Change on the Last Day of Month

    BAH, OCOLA, FSH, or OHA with Effective Date on Last Day of Month (19 August 2015): If there is a change that affects BAH, OCOLA, FSH, or OHA and the effective date is the LAST day of the month, DA 9.1 is not prorating the amount correctly. When an entitlement is started or stopped on the last day of the month the system will either debit or credit the previous 15 days.

    Example, a married member getting BAH w/DEPN (spouse is only DEPN). Member gets divorced on 5/30. SPO enters a new BAH Row for 5/31 at w/o depns rate. DA will erroneously pay BAH w/o DEPN from 5/16 - 5/31. This only happens on transactions with effective day being the last day of the month.

    Until DA programming is corrected, the SPO's are directed to start or stop the entitlement on the 1st day of the following month and make a note on the note pad that the entitlement's true start date is the last day of the previous month. Then submit a PPC Customer Care Ticket informing us of this action and PPC will manually credit/debit the member for the last day of the month accordingly.


    Timely Processing of Reserve Transactions

    It has come to our attention that some Reserve Active Duty for Training (ADT) orders were not placed in a "Finished" status before pay-cut, this has led to over $300K in overpayments to reservists. Your assistance in the timely processing of all Reserve orders is critical to the orderly execution of funds at the end of the Fiscal Year. SPOs are reminded to not rely on the "Orders Integration Process" to stop the orders. If the process fails, Direct Access will continue to pay out unless the orders are manually stopped. SPO supervisors must continuously evaluate all open orders to prevent these overpayments.

    Similarly, supervisors of reservists must transition all approved Inactive Duty Training (IDT) drills to a "completed" status, and SPOs must perform associated pay transactions, as soon as possible following the completion of the member's drill. This will reduce the number of pending drills that must be accounted for financial prior to the end of the FY and free up funds for other training priorities.

    Please be sure to execute reserve PCS orders when reserve members check-in. We have been notified by PSC-RPM that several sets of orders have not been executed in DA.

    The attention and assistance of the SPO community is greatly appreciated!


    Understanding Reserve Pay Processing

    We've added a new user guide which provides an overview of how pay processing works in Direct Access for Reserve Inactive Duty and Active Duty pay transactions. The information in this guide provides a solid foundation for everyone involved in the Reserve pay process.

    Understanding Reserve Pay Processing file in PDF format


    Are You Authorized to Sign That?

    In accordance with United States Coast Guard Regulations 1992, M5000.3 (series), the CO/OinC may authorize in writing for officers, chief petty officers, and first class petty officers to sign, by their direction, correspondence, forms, and worksheets in the performance of their duties. These "by direction" authorizations must be kept on file to support any audits. "By direction" authorizations are subject to restrictions. For example, "by direction" is not authorized for oaths, enlistment contracts, reenlistment and extension documents, PCS Departing Worksheet or Advances Worksheet, with liquidation period in excess of 12 months,

    If you haven't been authorized (in writing) by your CO/OinC, you should not be signing correspondence, forms or worksheets.

    Source: Personnel and Pay Procedures Manual, Chap 2-D, Signature of Responsible Officer.


    BAH for 2015 Academy Graduates

    Graduates of the Coast Guard Academy are entitled to BAH-Transit during periods of travel time, proceed time, and leave enroute to their first permanent duty station.

    Upon arrival at the permanent duty station, the newly-commissioned Ensign becomes entitled to the BAH/OHA applicable to the PDS (normally BAH without dependents).

    If the member marries while enroute to the first permanent duty station, the member becomes entitled to BAH with dependents effective the date of marriage (or BAH without dependents if the marriage is to another uniformed services member). BAH with dependents is based on the location of the member's dependents; it then changes to the location of the PDS once the member reports to the PDS.

    For the Academy Class of 2015, PPC (MAS) will pay the BAH-Transit (BAH-T) entitlement. The SPO should only start the BAH at the PDS (as well as any BAH due to marriage) .

    An example is shown below of the BAH row that the SPO should establish effective the date the member reports to the PDS: image of DA screen

    In future years, SPOs will record the BAH-T entitlement on the BAH page. However, this year, we are not having SPOs record the entitlement because of system issues/complexities.


    Military Pay Days

    2015

    Note: See "2015 Pay Transaction Cutoff Dates (Tabular view)" or the "2015 Pay Transaction Cutoff Dates (Calendar view)" for the complete payroll processing schedule.

    MEMBERS SHOULD NOT SET UP AUTOMATED PAYMENTS OR ASSUME FUNDS WILL BE AVAILABLE PRIOR TO PUBLISHED PAYDAYS. MEMBERS SHOULD VERIFY WITH THEIR FINANCIAL INSTITUTIONS AS TO THE ACTUAL TIME FUNDS ARE AVAILABLE TO THEIR ACCOUNT.
    Pay
    Period
    Mid-Month
    Pay Day
    SPO Approval
    Cut
    Finalized
    Date
      End-Month
    Pay Day
    SPO Approval
    Cut
    Finalized
    Date
    March 13 Mar 05 Mar 10 Mar   01 Apr 18 Mar 23 Mar
    April 15 Apr 07 Apr 10 Apr   01 May 17 Apr 22 Apr
    May 15 May 07 May 12 May   01 Jun 15 May 21 May
    June 15 Jun 05 Jun 10 Jun   01 Jul 17 Jun 23 Jun
    July 15 Jul 07 Jul 10 Jul   31 Jul 20 Jul 23 Jul
    August 14 Aug 06 Aug 11 Aug   01 Sep 18 Aug 21 Aug
    September 15 Sep 07 Sep 10 Sep   01 Oct 16 Sep 21 Sep
    October 15 Oct 06 Oct 09 Oct   30 Oct 19 Oct 22 Oct
    November 13 Nov 04 Nov 09 Nov   01 Dec 16 Nov 19 Nov
    December 15 Dec 07 Dec 10 Dec   31 Dec 17 Dec 22 Dec

    The SPO Approval Cutoff is imperative to allow PPC to identify and correct critical errors prior to the Payroll Finalized date. During the period between SPO Data Entry/Approval Cutoff and the Payroll Finalized date, if necessary, PPC will contact a SPO directing immediate corrective action to resolve critical errors. These PPC directed transactions are the ONLY SPO data approvals authorized during this period. If you are contacted by PPC (MAS) or (SEP) and requested to enter, change and/or approve a transaction during the blackout period, please do so in a timely manner.

    Note: SPOs CAN continue to enter pay transaction requests after the cut, BUT the auditor CANNOT approve any transactions (other than Drills and short-term orders as discussed below), as these approved transactions change the pay data PPC (MAS) is trying to validate. However, SPOs must enter and approve transactions when contacted by PPC (MAS) or (SEP) during the blackout period to correct an error condition.

    Approval during "Blackout" Exception for Drills, ADT-AT orders and short-term ADOS orders: THE BELOW ONLY APPLIES TO DRILLS, ADT-AT ORDERS AND SHORT-TERM ADOS ORDERS AND PAY ENTITLEMENTS ASSOCIATED WITH THE ORDERS or DRILLS.

    Short-Term Orders: If the ADT-AT orders or Short-Term ADOS orders have a begin or end date on/or after the SPO Data Entry/Approval date and BEFORE the Payroll Finalized Date, SPOs are authorized to approve the orders (put in "En route" or "Finished" status) and associated pay entitlements (e.g. BAH). DO NOT approve orders or entitlements on Payroll Finalize Date (it will cause payroll finalize to error out). ONLY orders with a begin data that falls within these specifics date ranges are authorized to be put in an "En route" or "Finished" status.

    Drills: Inactive Duty for Training (IDT) Drills, Funeral Honors Duty (FHD), Readiness Management Periods (RMP), and Additional Training Periods (ATP) and any pay entitlements associated with the drills may be approved between the blackout dates. If the IDT, FHD, RMP, or ATP drills have a completed date on/or after the SPO Data Entry/Approval date and BEFORE the Pay roll Finalized Date, SPOs are authorized to approve the drills (put in "Completed - Yes" status (approved for payment)) and any associated pay entitlements (e.g. meals). Do not approve drills or pay entitlements on the Payroll Finalized Date - it will cause payroll finalize to error out. Only drills and associated pay entitlements with a completion date that falls within thse specific date ranges are authorized to be put in a "Completed - Yes" status (approved for payment).

    To reiterate...ONLY DRILLS, ADT-AT ORDERS OR SHORT-TERM ADOS ORDERS AND ASSOCIATED PAY ENTITLEMENTS WITH A BEGIN OR END DATE THAT FALLS WITHIN THESE SPECIFIC DATE RANGES ARE AUTHORIZED TO BE APPROVED DURING THE BLACKOUT PERIOD.

    Availability of Funds

    Source: Treasury's "Green Book" Adobe Acrobat Required

    In accordance with NACHA Operating Rules, consumer payments (i.e., Federal salary and travel payments, benefit payments) must be made available for withdrawal no later than the opening of business on the settlement date (provided the entries are made available to the Receiving Depositary Financial Institution (RDFI) by its ACH operator no later than 5:00 p.m. on the business day prior to the settlement date). Corporate payments (i.e., vendor payments, non-benefit payments) must be made available for withdrawal on the settlement date.

    Note: The "settlement date" is the military payday as listed above. Paydays are the 1st (end of month (EOM)) and the 15th (mid-month) of each month, or the business day preceding the 1st or the 15th if either should fall on a federal holiday, Saturday or Sunday.

    MEMBERS SHOULD NOT SET UP AUTOMATED PAYMENTS OR ASSUME FUNDS WILL BE AVAILABLE PRIOR TO PUBLISHED PAYDAYS. MEMBERS SHOULD VERIFY WITH THEIR FINANCIAL INSTITUTIONS AS TO THE ACTUAL TIME FUNDS ARE AVAILABLE TO THEIR ACCOUNT.

    Fiscal Year 2015 Bonus Procedures

    An "FAQ" to ALCOAST 193/15 has been published to clarify bonus policies. It may be accessed by visiting: www.uscg.mil/hr/cg133/PolicyStandards/FAQs for ALCOAST 193.pdf.

    Two new SRB CG-3307 entries have provided in enclosure (6) of the Personnel and Pay Procedures Manual. The language of the new CG-3307s has been modified to address the changes ALCOAST 193/15 present in SRB counseling. The updated CG-3307s may be accessed by visiting: www.uscg.mil/ppc/3307s.asp.

    For SRB's, the only contracts allowed to be canceled are:

    1. Extensions (EXT and REN) that have not begun and where an OS member obligated service until 2019 due to AY2015 transfer orders, as detailed in Questions and Answers #11 of the ALCOAST 193/15 FAQ list.
    2. Extensions (EXT and REN) where OS and FS members have obligated service that have not yet begun, BUT STILL MEET the requirements of ALCOAST 193/15 BEFORE the extension is canceled.

    These cancellation requests can only be performed by PPC after the SRB eligible members new 4 or 6 year reenlistment has been approved. Cancellation requests should be submitted at the time a member's SRB payment is being requested. Please be sure to state (in your PPC Trouble Ticket) that an extension needs cancellation by ADV and to request your ticket be reassigned to MAS for processing once ADV cancels contract.

    SRB submission procedures:

    BEFORE SRB reenlistment contracts are entered - Submit SRB CG-3307s to PPC-SMB-MAS-Bonus@uscg.mil for verification/approval. Within 3 business days, the sender of the CG-3307 will receive a reply instructing them to either move forward with a member's SRB reenlistment or state the reason(s) member is ineligible. In some cases, it is understood that the SRB CG-3307 eligibility approval process may not be feasible. In such cases, eligibility should be heavily scrutinized. If time allows, it is highly recommended to run SRB 3307's thru the bonus team in order to minimize counseling/eligibility errors.

    Once a contract is completed and approved, SRB payments should be requested by submitting the member's SRB CG-3307 and contract to PPC via a trouble ticket. If a SRB eligible member has an extension that has not begun, then the request should state the ticket should first go to PPC (adv) so that the extension can be canceled, then reassigned to PPC (mas) for SRB processing.

    Payment should occur within the next two pay periods. If a payment has not occurred after two pay periods, then an inquiry should be sent to PPC via a trouble ticket.

    All requests for EBs and CSTBs should be submitted to PPC via a trouble ticket submission and include bonus documentation (Annex or CSTB Agreement). Typically, these requests will come from each members "A" School upon graduation.

    Must be in compliance with weight standards for all bonuses.

    FY15 SRB Procedure Update

    In response to questions about the SRB's authorized by ALCOAST 193/15 and PPC's e-mail ALSPO dated 12JUN2015 (See "Fiscal Year 2015 Bonus Procedures", above), PPC provides the following information and updates.

    1. Processing Times: The PPC Bonus Team is experiencing a heavy volume of SRB requests, creating backlog. As such, our processing times have suffered. PPC's goal is to have all SRB requests processed within two pay periods from date of submission to PPC. Due to the heavy volume, our processing times have slowed to an average of two to three pay periods. We expect the processing time to improve as we clear the backlog.

      Once PPC receives a PPC Trouble Ticket requesting payment of the bonus, that request will be worked in the order it was received. Once the Trouble Ticket is ready for processing, the "POC" for the Trouble Ticket will receive an e-mail from the bonus team letting them know when the member should expect payment of their bonus.

    2. General guidance: For SRB's, if a member already has an approved (SRB) reenlistment in DA, please bypass the CG-3307 SRB verification process and submit the payment request directly to PPC in the form of a PPC Trouble Ticket; the request must include the member's CG-3307 and reenlistment contract.

    3. FSO Kicker: Understandably, there has been some confusion as to what the qualifications are for members to receive the FSO kicker. In the past, members needed to have the appropriate competency code in DA for kickers. This is not 100% correct with the FSO kicker offered by ALCOAST 193/15.

      According to section 7(c) of ALCOAST 193/15, in order to be eligible for the FSO kicker, a member needs to be "qualified" to assume the duties and responsibilities of a Food Service Officer IAW chapter 1.C.17 of COMDTINST M1000.8 (Military Assignments and Authorized Absences Manual). They do not have be in an FSO or IDFSO billet, they just have to be eligible (or qualified) to be assigned to one. Essentially, any FS2 or above who meets the below qualifications is eligible for the FSO kicker, even if they do not have the FS17 competency in DA.

      1.C.17.b. Qualifications


      (1) Candidates must not have a total mark average of less than four on their enlisted employee review and no mark of unsatisfactory in conduct during two years prior to submission of request,
      (2) Candidates may have no record of performance probation, civil arrest, courts-martial, non-judicial punishment (NJP), alcoholism, drug misuse, indebtedness, etc., for two years prior to submission of request, and
      (3) Candidates must comply with weight standards contained in reference (l), Coast Guard Weight and Body Fat Standards Manual, COMDTINST M1020.8 (series).

    If an FS2 or higher meets the above requirements, regardless of whether or not they possess the FS17 competency code in DA, the mandatory requirement to document FSO kicker eligibility is to have the member complete a separate CG-3307 claiming the FSO kicker. This FSO CG-3307 must be signed by the member's Commanding Officer; "by direction" signature authority is prohibited. Likewise, the FSO CG-3307 should be submitted along with a member's SRB-05 to the PPC-SMB-MAS-Bonus email account when obtaining SRB eligibility verification.

    The FSO CG-3307 (SRB-05a Counseled on FSO Kicker FY15 SRB) has been drafted and is provided in enclosure (6) of the Personnel and Pay Procedures Manual; it may be accessed by visiting: www.uscg.mil/ppc/3307s.asp.

    If FSO kicker eligibility was not determined upon a member's (Zone A) SRB payment, then please submit an FSO kicker CG-3307 to PPC via a PPC Trouble Ticket requesting payment. IAW with paragraph 3 of ALCOAST 193/15, eligible members must apply through their local servicing personnel office no later than 01SEP2015. Late applications will not be accepted.


    Meal Rate Changes Effective 1 May 2015

    Per ALCOAST 099/15 the following meal rates will be implemented in Direct Access effective the 1-15 May payday.

    The changes are:


    Allotment Processing and Payroll Calendar Cutoff Dates

    Allotments are processed according to the following rules:

    DA has now been programmed so that any start/stop/changes made to an allotment during the end-month calendar (16th to end of the month) will automatically have an effective date of the 1st of the following month. A start/stop/change can still be made during the mid-month (1st to 15th the month) calendar for an effective date of the 1st of the current month. See Military Paydays/Payroll Processing Calendar for cutoff dates.

    Starts/Stops, or Changes to the amount cannot be a retro date based on the current open pay calendar.

    Changes to the acct/routing can be made at any time and the monies will be sent to the information listed when the end-month payroll is finalized.


    Public Private Venture Housing Allotments

    When you choose the allotment type of "Private Venture Housing", you will have 12 possible selections. The screen is shown below. The member's SSN will default as the Policy # -- which is what the PPV vendors need. The system will also disallow a member/SPO from starting a different type of allotment (such as a Mortgage or Other allotment) to the RTN/Acct # of one of the 12 PPV institutions.

    PPV Allotment Screen


    Removal of Areas Eligible for "COLA Unique" Expense Reimbursement

    COLA Unique is reimbursement for mandatory and excessive expenses members incur at certain overseas locations. In order to receive this payment all of the following conditions must be met:

    1. Incurred by a clear majority of members assigned at a duty station, and
    2. An item/expense that exceeds 1% of Spendable Income for the member, and
    3. An item/expense that is not purchased or paid by CONUS-based members, and
    4. Specifically authorized/approved by the Per Diem, Travel, and Transportation Allowance Committee (PDTATAC), and
    5. Verified by a valid receipt, and
    6. Paid on or after 1 July 2006. No expenses paid before this date can be reimbursed.

    At the present time, only one location is eligible for COLA Unique:

    1. Singapore Road Tax and Vehicle Registration/Transfer Fee.

    Gibraltar and the UK no longer qualify for this expense reimbursement.

    To receive COLA Unique, the member must submit a claim to PPC (MAS) on Form CG-7270, COLA - Unique Expenses Reimbursement Worksheet.


    Policy for Administrative Absence to Obtain a Legal Marriage

    ALCOAST 390/13 announces policy and procedures for granting administrative absence in order to obtain a legal marriage.

    This administrative absence is for all qualified service members.

    A member may access this administrative absence one time in their career and must have it documented on Administrative Remarks (CG-3307) entry. Here is a CG-3307 template, AT-11 Administrative Absence to Obtain a Legal MarriageMS Word format, to document the absence.

    Non-chargeable administrative absence authorization to obtain a legal marriage is retroactive to August 27, 2013.


    Reminder: BAH-Transit to Single Members PCS Transferred from outside the U.S.

    A Transit housing allowance (BAH-Transit) is a temporary housing allowance paid while a member is in a travel or leave status between permanent duty stations, provided the member is not assigned Government quarters, including dependents who may be assigned to Government owned or leased family-type quarters. The Transit rate continues during proceed time and authorized delays en route, including TDY en route.

    During a 2013 audit of pay accounts of members who were assigned to PATFORSWA BAHRAIN, it was found that several members without dependents were not paid BAH-Transit for delay enroute between PATFORSWA and their new permanent duty station.

    The Coast Guard Pay Manual, Figure 3-19 & Section 3.G.5, provides that BAH-Transit shall be paid to members without dependents in an enroute status when:

    (a) the member's old permanent duty station is an OHA (versus BAH) eligible locale; or
    (b) the member is a non-prior service member in the accession pipeline.

    The Entering BAH-TR User Guide, contains the procedures for crediting BAH-Transit. The inclusive period of BAH-Transit eligibility is the date of departure PCS through the day prior to reporting PCS. For single members, it is the responsibility of the SPO for the member's new PDS (the Reporting SPO) to enter the transaction to record BAH-Transit.

    Also see "BAH for Single Recruit, OCS, or Academy Graduates In-Transit".

    Reminder: BAH for Single Recruit, OCS, or Academy Graduates In-Transit

    Note: This article does not apply for 2015 Academy graduates. See BAH for 2015 Academy Graduates (above).

    CGA Class of 2015 Graduates
    NEW LONDON, Conn. - The Coast Guard Academy Class of 2015 graduates May 20, 2015. Two Hundred and seventeen cadets received commissions as the newest officers in the U.S. Coast Guard. U.S. Coast Guard photo by Petty Officer 2nd Class Cory Mendenhall.

    With the graduates of the Coast Guard Academy Class of 2014 reporting in to their first permanent duty stations this summer, PPC (mas) would like to remind you that single graduates from basic training, OCS and the Academy, with no prior service, are entitled to BAH-Transit Rate while in transit to their first permanent duty station (PDS). The Reporting SPO must input the BAH-Transit Rate start (effective date of PCS departure) and the BAH-Transit Rate stop (effective the day prior to PCS reporting) along with the reporting endorsement and transactions to record BAH entitlement at the member's or officer's first PDS.

    The officer's new SPO must:

    1. Create an active BAH-T row effective the date after graduation from the Academy

      (Note: For the few members who may be prior service they need to start BAH w/o @ New London instead of BAH-T);

    2. Create a new BAH row for the new unit/zip effective the date of reporting PCS.

      (Note: See below if the member marries enroute).

    Member acquires dependent(s) enroute:

    If the member or officer acquires a dependent or dependents while en route PCS, the reporting SPO shall:

    1. Stop BAH-Transit Rate the day prior to the date the change in dependency is effective (Note: In Global Pay, entering the new BAH row (per step 2 below, stops the BAH-TR, you don't actually enter a stop date) and
    2. Start BAH-With/Dependents (if appropriate) using the zip code for the location of the member's dependent(s) effective the day the dependency change was effective. (Note: Review the Pay Manual before starting BAH especially if the member is married to another member or is not married and has a child).
    3. Submit the transaction to start BAH or OHA at the rate for new PDS and government quarters assignment status effective the date the member or officer reports to their first PDS.

    See PAYMAN, 3-G-5d. (Members in Transit/New Accessions) & Fig 3-19 (Rule 7) and the Entering BAH-TR User Guide, for more information.

    Note: Always approve the PCS Reporting Endorsement before approving the PCS entitlement rows:


    Savngs Deposit Plan (SDP)

    By Mr. Sean T. Hayes, Military Pay Systems Specialist, PPC (mas)

    When being deployed to Patrol Forces Southwest Asia (PATFORSWA) in the Middle East, the SDP is an incentive program I would highly suggest each member take advantage of while deployed.

    The deployed member is guaranteed 10% interest, compounded quarterly. One aspect of the program that is not understood very well is the fact the member is only allowed to deposit earned income WHILE deployed. This is stipulated in chapter 6-F-3(a) of the Coast Guard Pay Manual, where it states:

    "Deposits may not be more than the member's unalloted current pay and allowances. Unallotted current pay and allowances is defined as the amount of money a member is entitled to receive on the payday immediately before the date of deposit, less authorized deductions and allotments."

    As a Yeoman, it is up to YOU to explain this to your deployed members. The best way to maximize the opportunities of this program is to set up allotments for the deposits beginning with the first month of deployment.

    PPC routinely receives deposits for the full $10,000 interest bearing value; this is understandable as members want to receive the full benefit of the interest. However, if a member only earns $3,000 in a given month, they are not eligible to deposit and receive interest based on the full $10,000 maximum interest value, although we can pay interest based on the average value of the quarterly deposits.

    Example: If a member deposits $1,000 per month, after 3 months, they will be paid interest based on $2,000 ($1,000 +$2,000+$3,000/3) deposited after the quarter has been completed. Once the second quarter has been achieved, they will be paid interest based on $5,050 ($4,000+$5,000+$6,000/3 + $50 interest earned in the first quarter), provided the levels of deposits remain at $1,000 per month.

    One item of note that is STRICTLY prohibited is the use of ADVANCE PAY taken to be used as a means of depositing the maximum value for interest purposes. This would be the equivalent of taking an interest-free loan from the US Government and then being paid interest in the investment of these funds.


    Career Sea Pay Premium Start Date Calculator

    This spreadsheet MS Excel Icon has dates fields on the second tab that will help you determine the correct date to use when starting Career Sea Pay Premium.

    Basic Rules from CG Pay Manual, Chapter 4, Section C:

    1. Payable to members E-4 through O-6.

      (Note: While Career Sea Pay Premium isn't payable to members in pay grades E-3 and below, Sea Time accumulated while in pay grades E-3 or below counts towards Career Sea Pay Premium entitlement start date.)

    2. Career Sea Pay Premium begins on DAY 1 of the 37th MONTH of Consecutive Sea Duty.
    3. The rate of pay is $100 per month, based on a 30-day month. (Prorated for periods less than 30 days.)
    4. The 31st day is not counted for "Pay" purposes. However, for determination of entitlement termination while "TDY", the 31st day is counted. (e.g. When determining the last day of entitlement, the 31st day of the month is counted.)
    5. Career Sea Pay Premium is subject to Federal and State Income Tax - it NOT subject to FICA Tax.
    6. Career Sea Time counts for Premium when:
      1. Permanently assigned to a Career Sea Pay eligible vessel.
      2. Temporarily or Permanently assigned to a mobile unit other than for administrative duties.
      3. Temporarily or Permanently assigned to ship-based aviation unit or ship-based staff embarked on a Career Sea Pay eligible vessel
      4. Temporarily or Permanently assigned to a mobile unit to perform administrative duties and is embarked on a Career Sea Pay eligible vessel.

      Note: Sea Time counts even if the member wasn't entitled to Sea Pay as in the case of a member E-1 to E-3 or O-1 to O-3 who served on a vessel prior to October 2001 and had less than 3 years cumulative sea duty and were not eligible for career sea pay.

    7. Neutral Time for Career Sea Pay Premium:
      1. Permanently assigned to a ship-based staff and is not embarked on a Career Sea Pay eligible vessel.
      2. Temporarily or Permanently assigned to a mobile unit and is not entitled to Career Sea Pay.
      3. Normal delay en route on PCS transfer from on Career Sea Pay eligible vessel to another to include: Leave, Proceed Time, Travel Time, TDY. **This includes transfer to a pre-commissioning unit preparing a Career Sea Pay eligible vessel for placement in an active status and transfer to a decommissioning unit preparing a vessel for deactivation.
      4. TDY away from a Career Sea Pay eligible vessel greater than 30 days and not otherwise entitled.
      5. Temporarily assigned ashore due to: Limited Duty, HUMS, Hospitalization, or Sick Leave.
      6. Incurs deductible time due to: UA, Confinement, Non-Performance of Duty (i.e. Civil Arrest) , or Absence due to Misconduct.
      7. Is on one or more PCS school assignments with a total duration less than one year AND is between permanent assignments of two Career Sea Pay eligible vessels IF the training is necessary for the follow-on sea duty assignment. For example: A-School, C-School, and OCS. Personal profession development schools do not count. For example: Undergraduate and Post-graduate school, Staff or War College. A request for determination will be sent to CG-1332 when qualifying training / schooling exceeds one year.

    NOTE: When using February 29th in your sea pay premium calculations, it may be necessary to compute the correct sea pay premium start date by hand. The reference for computing sea time can be found in Appendix C of the 3PM.

    Do NOT forget to check all Segment 07's and 69's for sea time and sea time adjustments made prior to 2015!

    Career Sea Pay Premium Start Date CalculatorMS Excel Icon


    Process for Reporting Name Changes

    The Military Accounts Support branch at the Coast Guard Pay & Personnel Center has been receiving memorandums requesting that we change a member's name in Direct Access due to a marriage or divorce. In accordance with 5.D.11.4 of the CG Personnel and Pay Procedures Manual, these requests should be forwarded to the SPO. The DA Knowledge Base has the step-by-step instructions on how to complete the action (See Personal Data Changes, Change of Name).


    Effect of Short Homeport Visit on Family Separation Allowance (FSA-S) Entitlement

    Question: My cutter is on a 34 day patrol. If we pull into homeport for a Brief Stop for Logistics (6 hours to transfer personnel, mail, get food) on the 19th day of the patrol and grant no liberty ... would the crew still be entitled to FSA-S?

    Answer: Any return of the cutter to homeport will interrupt the 30-day FSA-S deployment counter and force it to be re-set to zero.

    This seems unfair, and it probably is, but the law that authorizes FSA (title 37 USC 427) is definite about the requirement to remain away from homeport for a minimum of 30 continuous days. The issue of a short return to homeport has been extensively reviewed and the applicable case law (see 44 COMP GEN 324 decision) makes it clear that the 30-day counter for FSA-S must start over for any return of a vessel to homeport, however short the duration of that return. The law provides for no exceptions nor any discretion for the service or Secretary concerned to override or waive the continuous 30-day requirement.

    If possible, deployed cutter commanding officers should try to avoid interrupting the 30-day qualifying period by arranging an alternate means for delivery of supplies, mail, or personnel transfer, such as an underway replenishment drill with an out-bound cutter (two birds with one stone - UNREP training & resupply) or by helicopter (if flight deck-equipped) if operations permit this.

    Cliff Samuel
    Pay & Benefits Policy Team Leader
    Military Compensation Division
    USCG Headquarters (CG-1332)

    Continuous Period of FSA Eligibility

    In the scenario described above, the cutter returned to homeport on day 19 of a 34 day patrol. The provisions for continuous FSA eligibility (per Coast Guard Pay Manual, COMDTINST M7220.29 (series), 3-H.3.b) do not apply because the cutter wasn't away from homeport for 30 days and the deployment following the interim period in homeport wasn't 30 days.

    For payment of FSA-S during an interim period in homeport between two deployment periods (described in Example 1 of PAYMAN 3-H-3.b.), the following conditions must exist:

    1. The initial deployment period must be at least 30 days uninterrupted by a return to homeport;
    2. The interim period at homeport must be less than 30 days; and,
    3. The deployment following the interim period in homeport must be at least 30 consecutive days away from homeport.

    Any return to homeport during the initial 30 days of the second deployment interrupts eligibility for FSA-S for both the interim period AND the subsequent deployment, and forces a reset of the 30-day FSA-S initial eligibility counter for the second deployment.


    Career Sea Pay (CSP) Entitlement While TDY to a Cutter in Shipyard

    Career Sea Pay (CSP) is intended to compensate members assigned to sea duty for the general arduousness of life aboard any CSP-eligible vessel (not to be confused with the unusual arduousness of certain classes of vessels that meet the requirements of being away from homeport in long time segments for over 50% of each year). While reviewing the issue, we have to consider the intent as well as the letter of the Coast Guard's regulations (U. S. Coast Guard Pay Manual, COMDTINST M7220.29 (series), Section 4-B) concerning entitlement to CSP. In general, TDY on a CSP-eligible vessel involves performing duty as a member of the crew or in direct support of the unit's mission while that vessel is underway and away from homeport. We extend CSP entitlement to members of mobile units who regularly deploy to CSP-eligible vessels (e.g., mobile units) and to personnel assigned on a TDY basis aboard CSP-eligible vessels who are performing duty as a crewmember.

    The Coast Guard Cutter Boutwell in Drydock
    The Coast Guard Cutter Boutwell in Drydock

    SAN FRANCISCO -- The Coast Guard Cutter Boutwell is shown in drydock here, Dec. 19, 2008. Boutwell was lifted out of the water to repair and perform maintenance on its rudder assembly in preperation for its upcoming out of hemisphere deployment. (U.S. Coast Guard photo illustration by Petty Officer 3rd Class Michael Anderson) This Illustration was created by using High Dynamic Range Imaging (HDRI). HDRI merges multiple exposures of the same image and allows a greater dynamic range of luminances between light and dark areas of a scene than normal digital imaging techniques. The intention of HDRI is to accurately represent the wide range of intensity levels found in real scenes ranging from direct sunlight to shadows.

    U. S. Coast Guard photo-081219-G-6349A-004

    What is not envisioned in the Coast Guard's CSP regulation is creation of an entitlement through the technicality of TDY orders assigning a member to a ship when the circumstances of that assignment are not commensurate with its intent. CSP for assignment to a WPB while it is in a shipyard or in a "Charlie" (Maintenance) status for dockside maintenance availability was never intended, unless the TDY member was in receipt of CSP prior to the vessel entering the shipyard or maintenance availability (U. S. Coast Guard Pay Manual, Rule 6 of Figure 4-5). It is hard to characterize TDY aboard a cutter while it is in a shipyard as "sea duty" when a member receives travel allowances for residing in commercial quarters and subsistence at the same time. It could certainly be considered sea duty if a member were berthed and subsisted aboard a vessel while TDY - but such a situation would preclude travel allowances per JFTR U4102.J. An order by itself does not create an entitlement, only the conditions of duty or status within the context of the authorizing law and regulation creates an entitlement.

    Further, in considering the "letter" of the regulation, U. S. Coast Guard Pay Manual, Subsection 4-B-2 states that CSP is authorized for members that are permanently or temporarily assigned for duty to a vessel pursuant to competent orders and that the unit's mission is underway. If duty performed was on or about the vessel while it was not underway and the TDY member was not accruing CSP prior to the cutters entry into the shipyard means that there is no entitlement to CSP during that period.

    Look for future changes to the U. S. Coast Guard Pay Manual's language and rules concerning CSP entitlement while TDY to a vessel to remove any future confusion on this subject.

    Cliff Samuel
    Military Pay & Benefits Policy Team Leader
    Compensation Division
    USCG Headquarters (CG-1332)


    TSP Contribution Limits:

    The TSP Web Site provides the limits for TSP contributions: https://www.tsp.gov/whatsnew/rates/currentLimitsAndRates.shtml.

    Please vist our TSP procedures and information page for enrollment information and forms.


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