eLeave -- Absence Request

Self Service

The Absence Request component eliminates the need to complete CG Form 2519 (Leave Request/Authorization) and route it to the Servicing Personnel Office (SPO) for data entry. Members, using the Self Service screen shown below, will submit requests for leave to their approving official for review. As noted in FLAG VOICE 343, the Absence Request only automates the "official" approval of the member's leave. Units will still have to employ local methods (electronic / paper based) to capture intermediate approvals that may be required. However, the system does include the ability to add scanned or printed to "PDF" supporting documents to the request. For example, if local policy requires the duty coordinator to sign off on all leave chits, the member could email a request (using the Standard Workstation's email program, not email within DA) for leave to the duty coordinator. The duty coordinator's reply to the email can be printed to a file (all Standard Workstations have print to "PDF" capability) and attached to the member's Absence Request where it would be available for review by the leave approving official.

The Self Service Absence Request screen is shown below. There are only 6 steps necessary to complete the request:

Self Service Procedures

1. How to Submit an Absence Request
2. How to Access a Submitted Absence Request
3. How to Change a Pending or Denied Absence Request
4. How to Withdraw a Pending Absence Request
5. What to do if Absence Request is Submitted to Wrong Approving Official

Self Service Video Tutorials

1. Submitting an Absence Request
2. Viewing a Submitted Absence Request
3. Change a Pending request
4. Withdraw Pending Request

Absence Request Change to Content of E-Mail Notifications

Due to security issues, the content of the email notifications for the Absence Requests need to be changed. The following types of notifications will be changed:

• Absence Request - Submission (to approver)
• Absence Request - Approved (to requester)
• Absence Request - Denied (to requester)
• Absence Request - Withdrawn (to approver)
• Absence Request - Change to Approved Request (to requester)
• Absence Request - Approved Request changed to Denied (to requester)

New Email Notification: Also, a new email notification has been created for the requester. Examples of the email notifications can be found in this change notice .

SPO Preparation for Implementation of Direct Access eLeave - Absence Request

The DA Self Service Absence Request is scheduled for implementation on 26 March 2012. In preparation for the implementation, SPOs should not enter leave transactions in the DA Vacation Request if the leave begin date is after 26 March 2012. Hold the transactions and enter them using the new Absence Request functionality.

SPOs do not need to delete transactions they've already entered in the DA Vacation Request, even if they are dated after 26 March 2012. These transactions will process through JUMPS. However, leave transactions entered in the DA Vacation Request will not appear in the new Absence Request. Members may have an expectation that future-dated leave requests they have submitted will appear in the new Self Service Absence Request and they may attempt to reenter them if they are not present. Duplicate entries will require manual intervention by PPC and the SPO.

SPOs will have the ability to enter and approve leave transactions in the new Absence Request on the behalf of members and commands by "Proxy". SPO procedures have been added to the DA Online help (http://www.uscg.mil/ppc/ps). Direct links to the SPO procedures are also provided below. An ALCOAST and E-Mail ALSPO will be released soon with additional information for members, commands and SPOs.