Active duty and Reserve members' pay transactions will shift from JUMPS to Global Pay on 1 January 2015.

Take a few minutes to review the payroll processing changes we think will have the most impact on you. (Link will open in a new tab)

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November 2014 Military Payroll Processing Complete

Published Date: Thu, 23 Oct 2014 09:30:16 CDT

November Leave and Earnings Statements (LESs) Posted: LESs for November are available. Go to 'View Paycheck' in Direct Access under Employee Self Service to view.

The military payday for End Of Month (EOM) November 2014 is 1 December. Payday falls on the 1st and 15th of each month unless that date is a weekend or federal legal holiday. In those cases, the payday is moved to the 1st preceding business day. For the 2014 schedule of military paydays visit: http://www.uscg.mil/ppc/mas.asp#2014.

November Reserve Points Statements Posted: Reserve retirement point data for November 2014 is available. Go to 'View Reserve Points' in Direct Access under Self Service to view.


Major change coming to Direct Access, action needed

Published Date: Thu, 20 Nov 2014 18:30:16 CST

Posted by PA1 David J. Schuhlein, Thursday, November 20, 2014

When Dec. 18, 2014 arrives, all active and reserve Coast Guard personnel must have cleared out and processed all actions in Direct Access! After that date, and until Jan. 5, 2015, Direct Access, our core human resource platform, will be completely unavailable for use.

According to Flag Voice 432, published in October by Rear Adm. David Callahan, assistant commandant for Human Resources or CG-1, "Direct Access will be taken off-line to conduct a major software upgrade representing the most significant change to our pay system in nearly two decades."

Fortunately, the Pay and Personnel Center, in conjunction with CG-1, has created helpful guides for Coast Guard members, commands and servicing personnel offices to use, which will ensure we are ready to make this significant change.

Things you need to know:

You'll need to ensure the following information is complete and accurate prior to the update.

  • Annual verification of BAH; dependency, beneficiaries, SGLI and emergency contacts are up-to-date by Nov. 30, 2014.
  • Every member must ensure their personal data is correct in Direct Access, if you have questions, don't waste any time in informing your supervisor and SPOs.
  • Submit any paperwork which could impact pay prior to Dec. 16, 2014 to allow your SPO to process prior to the upgrade, e.g. marriage certificates, birth certificates, divorce papers, or separation requests.

For commands, you must validate your member's information in Direct Access, and most importantly, process all pending Direct Access requests, e.g. leave, reserve drills, separations requests, etc. prior to Dec. 18, 2014. Also, complete and process all enlisted evaluation marks for E6 and E8s.

After that, the deactivation of the outdated Joint Uniform Military Pay System, known as JUMPS, will take place and the implementation of the Direct Access payroll engine, referred to as Global Pay, will commence.

The new system will be activated Jan. 5, 2015. PPC staff will surge a team to respond to and quickly resolve any unforeseen pay issues that arise.


Advance Planning for Class "C" School Orders During DA Shutdown

Published Date: Wed, 19 Nov 2014 11:30:16 CST

UNCLAS //N01500//

SUBJ: TQC TRAINING ADVISORY 001-15: IMPACTS TO CLASS C SCHOOL ORDERS DURING DIRECT ACCESS OUTAGE

A. FLAG VOICE 432

  1. A Direct Access outage is scheduled from 18 December 2014 to 05 January 2015. As a result, TQC will be unable to process Electronic Training Requests (ETR), generate new orders, cancel existing orders, or complete substitutions for Class C School courses during this timeframe.
  2. In preparation for this outage, by 15 December 2015, all TQC schedulers will have issued orders for courses convening through 10 February 2015. If any modifications need to be made, the changes must be communicated to TQC by Unit Training Officers NLT 17 December 2014. After that, TQC will be unable to process any changes until 06 January 2015.
  3. It is the responsibility of the Command and the Unit Training Officer to ensure that a member continues to meet all pre-requisites and eligibility requirements after submission of an ETR and to notify TQC prior to 17 December 2014 if status of a member changes. Prerequisites for all Class 'C' school courses are listed on the TQC website and in Direct Access.
  4. Prior to 18 December 2014, members and units can verify enrollment status in Direct Access by following these steps: SELF-SERVICE/SELF-SERVICE FOR COMMANDS/USE/STUDENT TRAINING SUMMARY. Enter the member's EMPLID and press search. Members can verify their enrollment status in CGBI by following the following steps: Launch CGBI and click on the UNIT view, then click the TRAINING tab. Go to the POSITION BASED information block and click on DETAIL next to COURSES. Search employee status by position.
  5. Commands and Unit Training Officers are highly encouraged to contact TQC schedulers with any questions or issues. The list of TQC schedulers and their assigned courses are available at: http://www.uscg.mil/hq/tqc/default.asp.
  6. Please disseminate to subordinate commands, all Servicing Personnel Offices, and designated unit Training Officers.
  7. TQC Customer Service Phone Number: 757-366-6583.
  8. CG TQC POC: LTJG Corinne Powers, Executive Officer, corinne.n.powers@USCG.MIL.
  9. Internet release is authorized.


Obligated Service Requirements and Class "A" School Orders

Published Date: Fri, 14 Nov 2014 11:30:16 CST

Introduction:

This announcement provides updated procedural guidance for SPOs to ensure members ordered to or graduating from Class "A" School meet obligated service requirements.

Background:

Change-1 to the Performance Education and Training Manual (PTEM), COMDTINST M1500.10 (series) eliminated the Obligated Service Requirement for attending Class "A" School.  The new policy outlines the following general eligibility requirements:

  1. Members must be eligible for transfer in accordance with Enlisted Accessions, Evaluations and Advancements, COMDTINST M1000.2 (series).
  2. Members must meet the obligated service requirement, or sign an agreement to extend enlistment to meet the obligated service requirement. The obligated service requirement is for the full tour as outlined in Paragraph 1.A.4.b of Military Assignments and Authorized Absences, COMDTINST M1000.8 (series).

As written, the new PTEM has no requirement for members attending "A" School to Obligate Service prior to attending. FORCECOM and CG-1 are working on policy updates outlining future obligated service requirements. Until new/updated policy is established, Servicing Personnel Offices (SPOs) will process obligated service requirements associated with orders to "A" School and assignment after "A" School, as prescribed in the implementation section below.

Implementation:

  1. Members in receipt of orders to "A" School from their current unit:
    1. Will not be required to obligate service prior to departing for "A" School
    2. Must receive counseling on obligating service for a "Full Tour" as prescribed in the PTEM, COMDTINST M1500.10 (Series) - Line (2) above in Background.
  2. After unit selection during "A" School and prior to executing orders to the new assignment, members complete a career intentions worksheet, FORM CG-2045, stating their intent to obligated service. (1-4 years unit dependent).
  3. "A" School graduates fall under the policies outlined in Military Assignments and Authorized Absences, COMDTINST M1000.8 (series), Sec. 1.B.6b general requirements for CONUS/OCONUS Reassignments. Obligated Service for Transfer is noted in Form CG-2045, block 10.
  4. Members will be counseled on their right to refuse OBLISERV requirements, and the consequences of refusal.
    1. CG-EPM will process members that refuse to obligate as outlined in the Military Assignments and Authorized Absences, COMDTINST M1000.8 (series).
      1. Execute Orders under current enlistment contract
      2. Process for Separation in lieu of orders or at convenience of service
      3. Assign member to another unit based on service need
  5. Members attending "A" School under a current OBLISERV Requirements - those that began school or received orders prior to 18 September 2014 (promulgation date of new policy) are not required to change the existing agreement. SPOs must not add time to meet Full Tour Requirements.

ALCOAST Message policy change is forthcoming.

For guidance on this issue, contact:

LTJG James Feeney, CG-1331 or LT Christopher J. McCann, FORCECOM Training (FC-Tms).


Separations Processing Guidelines for Global Pay Transition

Published Date: Wed, 05 Nov 2014 14:30:16 CST

Introduction:

This announcement provides guidelines for processing active duty separations as we transition to Direct Access Global Payroll.

Processing Guidelines for 6 Nov 2014-5 Jan 2015:

PPC SEP will be processing all remaining separations through the end of the year starting on 6 Nov 2014 (Day after Mid-Month compute cycle is complete).

  • All 2014 separations and separations 1 - 4 Jan 2015 must be completed by close of business (COB) 3 Dec 2014.

    This will ensure separations and payments for calendar year 2014 are captured in the JUMPS payroll system from which the 2014 W2s will be generated.

    It is imperative for SPOs to complete and approve to the maximum extent possible all separation work within this time frame to allow the JUMPS system to calculate final pay in a timely and accurate manner.

  • Separations for members after 5 Jan 2015 but starting terminal leave before 5 Jan 2015 must be approved by COB 17 Dec 2014.

Communication is a major key to ensuring separating members are paid correctly. Please do not hesitate to contact PPC SEP with questions, changes, etc., via email to PPC-PF-SEP, phone (785-339-2200), or customer ticket submission.

Processing Guidelines in Global Pay beginning 5 Jan 2015:

All final pay and allowances will be paid to the separated member on the next regular pay cycle following the date of separation (DOS). For example, a member separating on 5 Jan 2015 will receive final pay and allowances on 15 Jan 2015. Certain cases may require a "special payment" but these will be limited. Guidance for special payment requests will be forthcoming. The current process for requesting an earlier separation date (amendment to a PSC approved separation authorization) will remain the same but must fall within the new payroll processing schedule guidelines. In Global Pay, the separation order completed and approved by the SPO is the transaction that will calculate and close separating members' accounts. There will be no electronic Statement of Intent to complete.

Also of significant note; CSEAPAY, CSEAPAY PREM and OCOLA must be manually stopped by the SPO upon the member's departure from the unit (or, OUT CONUS location for OCOLA) on terminal leave. Payroll transactions required in connection with separations will be noted in the procedural guidance. Most pay entitlements continue to accrue while a member is on leave in connection with separation. However, CSEAPAY, CSEAPAY PREM, and OCOLA are unique, these entitlements end when the member departs the unit or OUT CONUS unit on leave with no intention to return.

More Cutover Guidance Coming Soon:

Cutover guidance for pay transactions, orders and other events will be released in the very near future. We will also provide information and procedures for special payments (during the shutdown - 18 Dec to 05 Jan), retroactive transactions, and, corrections/deletions of converted data.


SPO Tree Functionality in DA 9.1/Global Pay

Published Date: Thu, 30 Oct 2014 14:30:16 CDT

DA 9.1 has a functionality called the "SPO Tree" built into it. This functionality allows some transactions to be routed to a SPO Dept ID instead of a individual person. Great tool, all the CGHRSUP's in that SPO Dept ID can see and approve those transactions instead of routing to just one person. The drawback is that you HAVE to be in that SPO Dept ID to see and approve those transactions. After go-live, A USER WITH CGHRSUP MUST IN THE SPO DEPT ID TO SEE/APPROVE MOST TRANSACTIONS FOR APPROVAL.

Example: A unit has both an Admin Office and a SPO, both have different DEPT IDs. Both have YN1's and both are CGHRSUP users. The Admin YN1 is a back-up auditor for the SPO YN1. The SPO YN1 goes on leave for two weeks. The YN2 in the SPO completes a PCS transaction and routes it to the SPO (PCS transactions use the SPO tree functionality). The YN1 in Admin WILL NOT be able to approve it because the YN1 is in the Admin Dept ID, not the SPO Dept ID.

We currently have approximately 80 members with CGHRSUP and approximately 250 members with CGHRS roles that are not assigned to a SPO DEPT ID. Due to this functionality, SPO Realignment, and audit purposes, we have started revoking these roles from anyone not attached to a SPO. Members with CGHRSUP roles will no longer be authorized to also have the CGHRS role.

With DA 9.1 "go-live" rapidly approaching, 1/5/2015, units with SPO's attached to them need to start reviewing their PAL to ensure that YN assigned to the SPO are actually in the SPO. If they are not, they will need to either move them back into the SPO (preferred solution) or do a PAL cleanup. For procedures, see Reference ALCGFINANCE 035/14, PAL Cleanup Guidance FY15.

If your unit decides to do a PAL Cleanup, a copy needs to be submitted to PPC through a Trouble Ticket (http://cgweb.ppc.uscg.mil/ccb/attachment.asp or via e-mail to PPC-DG-CustomerCare@uscg.mil). Attach a copy of your PAL Cleanup spreadsheet to the trouble ticket. Units will also need to attach copies of DA Forms (CG-7421B) for any personnel they are moving into the SPO Dept ID. Units should submit PAL Cleanups as soon as possible and no later than November 14, 2014 IAW ALCGFINANCE 035/14. If PPC does not receive a PAL Cleanup, we will be assigning roles based on your current PAL. PPC will validate unit PAL's after go-live to verify that the personnel have the appropriate roles.

We realize this is not the best solution to the training program for YN, due to units not being able to move them around for professional growth. But, we are working under constraints of the program. With go-live rapidly approaching, we need to move forward with this to ensure that the right people have the correct roles in DA to perform their jobs. We (PPC) need to get this completed before DA is shut down on December 18. The issue of moving personnel around for professional growth will be addressed at a later date.

FAQ's: http://www.uscg.mil/ppc/guides/gp/spo/SPOtreeFAQ.pdf

Vr,

CWO2 David Cota
Branch Chief, Procedures and Development Branch & Customer Call Center Branch
Pay and Personel Center
Admin Officer / Training Officer / Morale Officer


October 2014 Military Payroll Processing Complete

Published Date: Thu, 23 Oct 2014 09:30:16 CDT

October Leave and Earnings Statements (LESs) Posted: LESs for October are available. Go to 'View Paycheck' in Direct Access under Employee Self Service to view.

The military payday for End Of Month (EOM) October 2014 is 31 October. Payday falls on the 1st and 15th of each month unless that date is a weekend or federal legal holiday. In those cases, the payday is moved to the 1st preceding business day. For the 2014 schedule of military paydays visit: http://www.uscg.mil/ppc/mas.asp#2014.

October Reserve Points Statements Posted: Reserve retirement point data for October 2014 is available. Go to 'View Reserve Points' in Direct Access under Self Service to view.


Members to be Charged Leave for Pending Absence Requests

Published Date: Tue, 21 Oct 2014 13:30:16 CDT

Per ALCOAST 434/14 (para 6) "Leave requests in Direct Access with a pending status and a start date between 1 Mar 2012 and 1 Jan 2015 shall be acted upon or withdrawn per REF D. On 7 Nov 2014, the remaining pending absence request will be auto-approved."

Per ALCGPSC 151/14 (para 3) "Commands/Supervisors/SPOs/Members have until 06 Nov 2014 to take action on all pending leave requests with start dates prior to 01 Jan 2015. This includes making decisions on upcoming holiday leave requests."

You can help reduce the number of outstanding, unprocessed, leave requests. If you submitted an Absence Request for leave you didn't take or if you requested leave that was charged on PCS orders, logon to DA and withdraw the request. If you are a leave approver for your command, logon on to DA and review requests that have been submitted to you. Units are encouraged to run the DA "Monitor Absence Request Report", at least once a week. The Monitor Absence Request Report provides the unit with a way monitor their members' electronic absences.

Follow these links for more information on the actions you need to take now to address this issue:

Contact PPC Customer Care at (866) 772-8724/(785) 339-2200 if you have any questions or need assistance.


Upcoming Active and Reserve Military Pay System Changes

Published Date: Tue, 13 Oct 2014 13:30:16 CDT

From December 18th 2014 to January 5th 2015 Direct Access will be taken off-line to conduct a major software upgrade representing the most significant change to our pay system in nearly two decades. Read Flag Voice 432, Upcoming Active and Reserve Military Pay System Changes, to learn more about the changes and to access information sheets.


Special Duty Assignment Pay Changes Effective 1 Jan 2015

Published Date: Tue, 13 Oct 2014 13:30:16 CDT

Please see Flag Voice 431, Special Duty Assignment Pay (SDAP) levels for FY15, and ALCOAST 424/14, FY15 Special Duty Assignment Pay (SDAP), for SDAP authorizations and pay levels effective 1 January 2015.


PPC (SEP) News Fall 2014

Published Date: Tue, 13 Oct 2014 13:30:16 CDT

The Fall 2014 issue of the Pay & Personnel Center's Separation Branch Newsletter file in pdf format is now available. This issue includes the following articles:

  • IRS Form W-2 Mailing and Process for Requesting Duplicate W-2
  • Separations Guidance from CG PSC-EPM-1
  • Processing Separations for Members Released Early to Pursue Their Education


PPC Global Pay Virtual Training Registration

Published Date: The, 09 Oct 2014 10:30:16 CDT

We are pleased to begin accepting enrollments for our November and December 2014 Virtual Training sessions. There are four courses offered. The SPO Technician course is 90 minutes per day for five days. The SPO Auditor, Self-Service Member, and Self-Service Command courses are 90 minutes per day for two days each. The Reserve Weekend course is 120 minutes per day for two days.

All four courses are offered twice. Once in November and once in December. Here are the training dates.

Note: Each class begins at 1000 (CDT/CST).

Course
November
Dates
December
Dates
Duration
(Minutes Per Day)
SPO Tech
3-7
1-5
90
SPO Auditor
12-13
8-9
90
Self-Service Member
17-18
11-12
90
Self-Service Command
20-21
15-16
90
Reserve (Self-Service MBR/CMD)
15-16
13-14
120

Registration Procedure

Registration is easy. Just download this registration form file in pdf format, provide your contact information, select the courses you want to attend, and save the form. Then, click the Submit Request button, at the bottom of the form and click Send after your email program opens.

There are no restrictions on enrollment, anyone can enroll in any course.

Course Contents

Here are the topics covered in each of the courses:

SPO Technician

  • PPC Navigation Overview
  • Direct Access Portal Navigation
  • Accessions
  • Contracts Entitlements
  • General Transactions
  • PCS
  • Separations
  • Reserve Unique Transactions
  • Global Pay
  • Reports

SPO Auditor

  • PPC Navigation Overview
  • Direct Access Portal Navigation
  • Action Requests
  • Transaction Approvals
  • Global Pay
  • Reports

Self-Service for Members

  • PPC Navigation Overview
  • Direct Access Portal Navigation
  • Self-Service View
  • Self-Service Tasks
  • Self-Service Requests

Self-Service for Commands

  • PPC Navigation Overview
  • Direct Access Portal Navigation
  • Travel Charge Card Program
  • Travel Charge Card Reports
  • Assignments
  • Core HR Data
  • Command Data Reports
  • Active and Reserve Pay Shortcuts
  • Member Orders
  • Separations
  • Reserve Administration

Reserve Weekend (Self-Service for Members and Commands)

  • Covers the topics offered in Self-Service for Members and Commands courses described above.

Instructions for signing into the training course(s) will be sent upon receipt of registration. All inquiries should be directed to PPC at PPC-PF-PD@uscg.mil or to Karen Emmot at 785-339-2225.


Call Center Early Closure, Friday, 10 October

Published Date: Thu, 09 Oct 2014 10:30:16 CDT

In observance of the Columbus Day Holiday, the Pay & Personnel Center (PPC) Customer Care Branch (CCB) Call Center will close at 1400 CDT on Friday, October 10, 2014. With the exception of Direct Access, which will be offline from 0700-1700 on Monday, October 13, all PPC applications will remain available during the call center closure, and payroll/personnel processing will continue as normally scheduled. The Call Center will be available for customer inquiries on Tuesday, October 14, 2014, during normal business hours (0700 to 1600 CDT). As a reminder, the online Trouble Ticket form at http://www.uscg.mil/ppc/ccb/ remains available 24 hours per day, 7 days per week for customer inquiries.


Direct Access(DA) System Downtime Scheduled for 13 October

Published Date: Wed, 08 Oct 2014 12:30:16 CDT

DA system downtime is scheduled for 13 October (Columbus Day) from 0700 until 1800 (EDT) (131200Z OCT 14 - 132300Z OCT 14). The DA hosting provider will be conducting disaster recovery testing during this maintenance period.


Don't Forget to Update DEERS

Published Date: Wed, 08 Oct 2014 10:30:16 CDT

The lives of service members and their families are full of transitions. Whether it's permanent change of station moves, retiring, going from Reserve status to active duty or something else, the one constant is change. The good news is that your TRICARE coverage can stick with you through these life changes, but you do have to make sure that your records in the Defense Enrollment Eligibility Reporting System (DEERS) are up to date with your latest life events. This means you should keep all your personal information - address, duty status, phone numbers, and email addresses - up to date.

For more information, visit www.tricare.mil/UpdateDEERS100814.


Annual Verification-Stressing Accuracy and Customer Service

Published Date: Thu, 02 Oct 2014 16:30:16 CDT

Each year during the months of October and November every military member of the Coast Guard and Coast Guard Reserve performs an annual verification of their BAH, Dependency, Beneficiaries, SGLI, and Emergency Contacts. E-Mail ALSPO F/14 File in PDF format addresses the high rate of discrepancies recorded on beneficiary forms associated with casualty cases and stresses the importance of accuracy.


Flat Rate Per Diem for Long Term TDY

Published Date: Thu, 02 Oct 2014 15:30:16 CDT

EFFECTIVE November 1, 2014: In order to encourage travelers to take advantage of cost saving opportunities available for long term travel, travelers performing TDY for more than 30 days in one location (CONUS and OCONUS) will receive a flat rate per diem. For Long term TDY of 31 to 180 days, the authorized flat rate is 75% of the locality rate (lodging plus meals & incidental expenses - M&IE) payable for each full day of TDY at that location. For long term TDY of 181 or greater days, the authorized flat rate is 55% of the locality rate (lodging plus M&IE) payable for each full day of TDY at that location. On the travel day to the TDY location, the traveler receives up to 100% lodging per diem at the locality rate and 75% meals and incidental expenses (M&IE). When authorized flat rate per diem, travelers are not required to submit a lodging receipt, but may be required to demonstrate that they incurred valid lodging expenses. For Coast Guard personnel, all TDY in excess of 180 days must be justified and authorized/approved by Commandant (CG-1332).

The commercial lodging industry considers stays greater than 30 days to be "extended stays" and typically offers reduced rates to ensure occupancy. Travelers may also consider furnished apartments or similar types of lodging which are typically cheaper than room rates in commercial lodging.

Any Coast Guard traveler unable to find suitable commercial lodging at the reduced per diem rate should contact the Coast Guard travel management center, provided by CWT SATO's Service, for assistance. If both the traveler and CWT SATO determine that lodging is not available at the reduced per diem rate, the Authorizing Official may authorize reimbursement of actual lodging expenses (not to exceed the locality per diem rate). However, the traveler will receive M&IE at the reduced rate.

This policy change has been coordinated with and approved by the Uniformed Services and applicable Governance Boards and stakeholders. Here is the official policy change file is in PDF format


Reimbursable Expense Changes Now in Effect

Published Date: Thu, 02 Oct 2014 14:30:16 CDT

EFFECTIVE October 1, 2014: In an effort to simplify policy, align with industry best practices, and reduce travel costs for the Department, the Incidental Expense policy in Appendix A of the Joint Travel Regulations (JTR) (**see "Effective October 1: JFTR/JTR Merge") will be revised to expand the definition of incidental expenses to include various miscellaneous reimbursable expenses including:

  • CONUS laundry,
  • baggage tips,
  • transportation tips,
  • and ATM fees.

These expenses will now be covered under the incidental expense portion of per diem ($5/day in CONUS and at various rates OCONUS) and will no longer be reimbursed as separate miscellaneous expenses. This policy revision also designates certain expenses such as, cell phone use and phone calls as mission-related versus travel-related expenses that are to be paid outside the travel system.

Data analysis of travel vouchers shows that the incidental expense portion of per diem is sufficient to cover such costs if incurred by the traveler.

This policy change has been coordinated with the Uniformed Services, applicable Governance Boards, and stakeholders. Here is the official policy change file is in PDF format


Life Changes. Are Your Records Up to Date?

Published Date: Wed, 01 Sep 2014 14:30:16 CDT

If you've had a recent life event such as a change in marital status, the addition of a child, or the death of a loved one, then now is a good time to review your beneficiary designations for Servicemembers' Group Life Insurance (SGLI).

Not keeping beneficiaries up to date may result in your benefits going to a former spouse, your deceased parent's estate, your estate, or even being held until we find the appropriate beneficiary. It could also result in payment delays at a time when your loved one is in need. For example, if the listed beneficiaries are children from a first marriage, children from a current marriage might contest the claim if they believe they have more recent documents showing they should be the beneficiaries. No one could be paid until it is determined who is legally entitled to the money.

Even if you haven't had a recent life event it's a good idea to review your beneficiaries at least once a year. So mark it on your calendar as an annual event. And remember, you have the legal right to name any beneficiary you want and change your beneficiary at any time.

You can access all Change of Beneficiary forms at: http://www.benefits.va.gov/INSURANCE/updatebene.asp#sgli

Contact your servicing personnel office for further information.


Effective October 1: JFTR/JTR Merge

Published Date: Tue, 30 Sep 2014 15:30:16 CDT

On October 1, 2014 the Joint Federal Travel Regulations (JFTR) and the Joint Travel Regulations (JTR) will officially merge into a single set of regulations called the "Joint Travel Regulations."

While much of the regulations are similar, there are some differences due to the fact that the JFTR applies to the seven Uniformed Services whereas the JTR applies to civilian employees (Except for civilian employees of the Coast Guard. The Federal Travel Regulation (FTR) applies to CG civilian employees). The consolidation process compared parallel JFTR/JTR regulations, eliminated redundant information where possible, and revised outdated language/terms when legally possible.

Over the last year, certain chapters and appendices have been combined but still remained in two separate volumes. The merger of the regulations into one volume makes them more easily accessible and understandable to travelers and provides aligned language that highlights where allowances are different for uniformed members and civilians.

This effort reduced the overall number of pages from 2,318 to 1,634.

A single set of consolidated travel regulations is the first step in further simplifying DoD travel policy, which is the key underpinning to Travel Reform. Future steps include simplifying processes and standardizing allowances for uniformed members and civilians, and ultimately rewriting any remaining complex language. Together these efforts will result in travel regulations that are simple, efficient, and relevant and flexible.

The consolidated version will be available 1 October at: http://www.defensetravel.dod.mil/site/travelreg.cfm.


Fiscal Year 2015 Clothing and Uniform Allowances

Published Date: Tue, 30 Sep 2014 13:30:16 CDT

Fiscal Year (FY) 2015 Clothing and Uniform Allowances rates for Coast Guard military personnel are available on the pages listed below:

The rate changes are effective on 1 October 2014.


New Administrative Remarks Templates for Drug and Alcohol Incidents

Published Date: Wed, 24 Sep 2014 13:30:16 CDT

On behalf of COMDT (CG-1331), we've added a clarification to paragraph 3.A of this ALCOAST. CG-3307 entries completed under the policy that was in place prior to the release of ALCOAST 390/14 are valid and must not be removed from the members' PDRs.

UNCLAS //N05353//
ALCOAST 390/14
COMDTNOTE 5353

SUBJ: ADMINISTRATIVE REMARKS FOR DRUG AND ALCOHOL INCIDENTS

  1. Coast Guard Drug and Alcohol Abuse Program, COMDTINST M1000.10 (series)
  2. Coast Guard Health Promotion Manual, COMDTINST M6200.1 (series)
  3. COMDT COGARD WASHINGTON DC 041842Z APR 14/ ALCOAST 146/14
  4. Personnel and Pay Procedures Manual, PPCINST M1000.2 (series)
  5. Preparation and Submission of Administrative Remarks (CG-3307) 1000.14 (series)

1. REFs A and B are being updated to comply with the new drug and alcohol standards promulgated in REF C. A key part of REF C is to exclude documentation of medical diagnosis and treatment plans from Administrative Remarks, Form CG-3307 entries in the Personal Data Record (PDR).

2. Effective immediately, the following sentence from Article 2.B.7. of REF A is no longer accurate, (quote) For officers, the record of counseling shall be by letter with copy to Commander (CG PSC-OPM) and (CG PSC-PSD-MR).(unquote) In future versions REF A will be updated to read, (quote) For the purpose of documentation of an alcohol incident Administrative Remarks will be used for both officers and enlisted. (unquote)

3. To ensure field support in documenting drug and alcohol incidents, new Form CG-3307 entries have been added to REF D to be used in accordance with REF E. The changes are summarized below:

  1. Medical diagnosis such as Alcohol Use Disorder, results of medical examinations (including screenings), and any type of treatment shall be documented in the members medical record. This information is not an authorized Form CG-3307 entry in accordance with REF C.(Clarification: Per email between message originator (CG-1331) and PPC (P&D) on 24 SEP 14, this does not constitute authority to remove CG-3307, Administrative Remarks, entries completed and signed prior to the release of this ALCOAST.)
  2. In general, Form CG-3307 entries will not be used for command and self referrals, unless the command or self referral results in a diagnosis that requires treatment and the member refuses, fails, or does not complete treatment.
  3. For alcohol incidents, Form CG-3307 entries shall also be used to document the incident, completion of screening, and completion of required education.

4. Questions regarding the Coast Guard Drug and Alcohol Abuse Program should be directed to COMDT (CG-1331), LTJG Ethan Prol at (202)475-5372 or Ethan.J.Prol2@)uscg.mil. Questions regarding the Health Promotion Manual should be directed to COMDT (CG-1111), Mr. Mark Mattiko, Substance Abuse Program Manager, at (202)475-5148 or Mark.J.Mattiko@uscg.mil.

5. These changes will be incorporated into the next versions of REFs A and B.

6. Mr. Curtis B. Odom, Acting, Assistant Commandant for Human Resources, sends.

7. Internet release authorized.

New Administrative Remarks Templates

Here are the new CG-3307 templates to use for drug and alcohol incidents:

Note: There is no need or authority to remove obsolete (P&D-19 and P&D-20) or updated entries (listed below) from the PDR.

Entry Title
PD-13 Alcohol Incident
PD-13 Drug Incident
PD-14 Subsequent Alcohol Incident
PD-15 Completed Screening
PD-16 Completed Education
PD-17 Treatment Failure
PD-18 Refusal of Treatment


VA Updates Disability Claims Application

Published Date: Wed, 24 Sep 2014 11:30:16 CDT

September 24, 2014

"New Process Will Reduce Processing Times and Improve Quality"

The Department of Veterans Affairs (VA) today announced that it is introducing a uniformed disability claims form to better serve Veterans, families and survivors. Standardizing the process by which Veterans file claims and initiate appeals will make it easier for Veterans and their survivors to clearly state what benefits they are seeking from VA and provide information that is necessary to process their claims and appeals. The new forms eliminate applicant guesswork, which often leads to delays in decisions and ultimately delays in receiving benefits. The new regulations go into effect in late March 2015.

"We must do everything that we can to make it as fast and easy as possible for Veterans and their survivors to file for and receive an accurate decision on their claim," said VA Secretary Robert McDonald. "Our Veterans and survivors will know, at the outset of the claims process, what is needed, which removes subjective interpretation from the process. We want to eliminate any barriers that make it difficult for our Veterans or survivors to receive benefits to which they are entitled."

In the past, a Veteran or survivor did not have to use a certain form to seek compensation or other benefits from VA. Claims or appeals (Notice of Disagreement) could be submitted on any piece of paper which caused delays due to missing information.

By using standard forms for all disability claims, VA can more quickly and accurately identify what the Veteran is claiming or appealing. This will allow VA to immediately move on to next steps in the evidence-gathering and decision-making process, which saves administrative processing time and speeds the delivery of earned benefits. The existing process is also inconsistent with most, if not all, other government and non-government application processes, such as applying for social security, applying for a driver's license, applying for a job or filing for an income tax refund.

"These days, government agencies and private businesses rely on standard forms to deliver faster and more accurate customer service," said Under Secretary for Benefits Allison A. Hickey. "VA's ability to deliver better customer service requires the use of standard forms as well. That is why we worked extensively with our partners in the Veterans community to streamline the way we process claims while preserving the effective date rules concerning informal claims through the creation of a new "intent to file a claim" process."

The updated process also includes standardizing the traditional informal claims process by employing a new "Intent to File a Claim" process which affords the Veteran or survivor one year to compile the necessary documentation or evidence to support the claim while preserving an effective date of claim.

More information about VA Forms 21-526EZ, 21-527EZ , 21-534EZ or VA Form 21-0958, "Notice of Disagreement", may be found at www.ebenefits.va.gov or www.va.gov/vaforms/.


Enlisted Personnel Management Assignment Year 2015 SITREP One

Published Date: Wed, 24 Sep 2014 10:30:16 CDT

Assignment Year 2015 (AY15) is in full swing following another successful counseling phase. The updates in ALCGENL 236/14 (Enlisted Personnel Management Assignment Year 2015 SITREP One) are provided so members and Commands have the tools and information they need to ensure the assignment process best meets their needs.

The remainder of the AY15 timeline is below:

  • 22 Sep - 1 Oct 2014: Shopping list published. Commands validate shopping list.
  • 07 Nov 2014: eResumes due for most rates. Members should continue to refer to rating-specific SITREPs for additional guidance and deadlines.
  • 11 Nov 2014 - 31 Mar 2015: AOs develop slates and issue orders.

In addition to reading ALCGENL 236/14 (Enlisted Personnel Management Assignment Year 2015 SITREP One), members should monitor AY15 and rating-specific SITREPs, as well as visit the EPM website at http://www.uscg.mil/epm/ on a regular basis.


Thank You for Attending the PPC HCMS-GP Virtual Training Launch

Published Date: Tue, 23 Sep 2014 11:30:16 CDT

Thank you so much for joining the P&D staff for the HCMS/Global Pay Virtual Training Launch! Your excitement and participation will make the next few months enjoyable and I am looking forward to having fun and sharing information and procedures with all of you!

As promised everything is now posted on the PPC P&D webpage: http://www.uscg.mil/ppc/pd.asp.

Please keep an eye and ear available for all notifications and the latest in training news. I look forward to spending more time with all of you. If you have any questions or there is something I can do for you please do not hesitate to make contact!

Many thanks again for a great session - jump on the self-directed learning journey and I will see you all soon!

Sincerely your guide on the side,

Karen S. Emmot
Supervisor Training Specialist
Procedures & Development
Pay & Personnel Center


CWO Appointment Board E-Resumes due 11 December

Published Date: Mon, 22 Sep 2014 14:30:16 CDT

Per ALCGPSC 127/14, the deadline for the submission of the E-Resume and E-Interview for the CWO Appointment board has shifted two weeks earlier. E-Resumes must be submitted to the commands by 11 December and the E-Interviews must be completed on 12 December.

Reminder: CWO Appointment Board applications are submitted via the "old" E-Resume not the new PCS-eResume.


PPC Human Capital Management System/Global Pay Virtual Training Today!

Published Date: Mon, 22 Sep 2014 09:30:16 CDT

PPC is conducting virtual training today at 1000 (CDT). Please select the following link to join the virtual training event and enter the room as a guest:

https://connect.dco.dod.mil/ppchcmsgplaunch/.


September 2014 Military Payroll Processing Complete

Published Date: Mon, 22 Sep 2014 09:30:16 CDT

September Leave and Earnings Statements (LESs) Posted: LESs for September are available. Go to 'View Paycheck' in Direct Access under Employee Self Service to view.

The military payday for End Of Month (EOM) September 2014 is 01 October. Payday falls on the 1st and 15th of each month unless that date is a weekend or federal legal holiday. In those cases, the payday is moved to the 1st preceding business day. For the 2014 schedule of military paydays visit: http://www.uscg.mil/ppc/mas.asp#2014.

September Reserve Points Statements Posted: Reserve retirement point data for September 2014 is available. Go to 'View Reserve Points' in Direct Access under Self Service to view.


TRICARE Fact Sheets

Published Date: Thu, 18 Sep 2014 12:30:16 CDT

Updated TRICARE Fact Sheets: Sept. 15-19, 2014

The TRICARE Beneficiary Publications Office has updated several facts sheets:

Sign up for TRICARE e-mail updates at www.tricare.mil/subscriptions.

Connect with TRICARE on Facebook and Twitter at www.facebook.com/tricare and www.twitter.com/tricare.

Learn more about TRICARE www.tricare.mil.

Links from these pages to non-Coast Guard sites are provided as a customer service and do not represent any implicit or explicit endorsement by the United States Coast Guard of any commercial or private issue or products presented here.


Training Opportunity: SGLI Program Overview

Published Date: Wed, 17 Sep 2014 09:30:16 CDT

An Overview of the SGLI Program is being offered to all branches of service on Thursday, September 25, 2014. at 4 p.m./1600 hrs. Eastern. The training will be done by phone, so no travel is involved.

Who Should Attend?

The session is designed for Branch of Service Casualty Officers, clerks and human resource staff. You are welcome to invite others who you think might benefit.

What will it cover?

Here are the topics we'll cover:

  • Program History
  • Servicemembers' Group Life Insurance (SGLI)
  • Family Servicemembers' Group Life Insurance (FSGLI)
  • Accelerated Benefit Option (ABO)
  • Servicemembers' Group Life Insurance Traumatic Injury Protection Program (TSGLI)
  • Veterans' Group Life Insurance (VGLI)
  • Payment Options
  • Q&A

When and How to Register

Date: Thursday, September 25, 2014
Time: 4:00 - 5:00 PM Eastern Time
Registration: Email Wendy Eberle (wendy.eberle@prudential.com) by Tuesday Sept. 23, 2014.

The training material and dial in information will be provided to all registered participants by September 22.

If you have additional questions about this training, please feel free to contact me for clarification.

V/R,

Wendy Eberle
Prudential
Office of Servicemembers' Group Life Insurance
973-548-6681


Transition Assistance Update Mandatory Pre-Separation Counseling

Published Date: Tue, 16 Sep 2014 11:30:16 CDT

R 151742Z SEP 14
FM COMDT COGARD WASHINGTON DC//CG-11//
TO ALCOAST
BT
UNCLAS //N01900//
ALCOAST 383/14
COMDTNOTE 1900
SUBJ: TRANSITION ASSISTANCE UPDATE MANDATORY PRE-SEPARATION COUNSELING
A. Preseparation Counseling, COMDTINST 1900.1 (series)

  1. Federal law (10 USC 1142) requires that all separating or retiring military members receive Pre-separation Counseling. Pre-separation Counseling is also a mandatory prerequisite for attending the Transition Goals, Plans, Success (GPS) seminar, which is also now mandatory. Information on the Transition GPS seminars will be the subject of a separate ALCOAST message.
  2. Commands shall ensure that each separating or retiring service member receives Pre-separation Counseling. The following steps shall be taken by the service member to meet these requirements:
    1. Inform his/her command of their intention to separate or retire.
    2. Attend and complete Pre-separation Counseling with a command designated Pre-separation Counselor (e.g., Personnel and Administration Office or unit yeoman) using the Preseparation Counseling Checklist, DD Form 2648 (active duty) or DD Form 2648-1 (reservist). Member may complete online Pre-Separation training on the Learning Management System (LMS) when he/she cannot meet with a Pre-Separation Counselor.
      1. Ensure one copy of the completed checklist is placed in their permanent record by the Personnel and Administration Office.
      2. Maintain a copy of the checklist for their personal records.
    3. Contact their Regional Transition/Relocation Manager (TRM):
      1. Show completed DD Form 2648 (active) or DD Form 2648-1 (reserves).
      2. Schedule a Transition GPS seminar.
      3. Register for a Veteran Affairs account through the eBenefits website with guidance/assistance from Personnel and Administration Office and/or the cognizant TRM. Ensure registration is completed on a CAC-enabled computer to gain level 2 access to eBenefits. eBenefits can be accessed at https://www.ebenefits.va.gov/ebenefits-portal/ebenefits.portal.
  3. Pre-separation Counseling timeframes:
    1. In the case of an anticipated retirement, Pre-separation Counseling shall commence as soon as possible during the 24-month period preceding the anticipated retirement date.
    2. In the case of a separation, Pre-separation Counseling shall commence as soon as possible during the 12-month period preceding the anticipated separation date.
    3. In no event shall Pre-separation Counseling commence less than 90 days before the date of discharge or release. The only exception would be in the event that a retirement or other separation is unanticipated. Counseling shall be completed immediately following notification of unanticipated separation.
    4. Pre-separation Counseling shall not be provided to a member who is being discharged or released before completion of that members first 180 days of active duty, unless the member is being retired or separated for disability.
    5. The LMS Pre-separation counseling module (Course code 100061) is accessible at: https://elearning.uscg.mil/.
    6. Additional guidance on transition assistance can be found at www.uscg.mil/worklife/transition_assistance.asp.
  4. All commands shall use the pre-separation counseling checklists. These forms can be found at http://www.uscg.mil/worklife/tap_toolkit.asp.
  5. REF A is currently being revised to reflect these changes.
  6. COMDT (CG-1112) POC for Transition issues is Mr. Rodney Whaley at (202) 475-5158 or email: Rodney.B.Whaley(at)uscg.mil. HSWL SC point of contact is CDR Jerald Mahlau-Heinert at (757) 628-4795 or email: Jerald.L.Mahlau-Heinert(at)uscg.mil.
  7. Released by RADM Maura K. Dollymore, Director of Health, Safety, and Work-Life.
  8. Internet release authorized.

BT
NNNN


Updated Status on 1 SEP Allotment Posting Discrepancies

Published Date: Tue, 09 Sep 2014 17:30:16 CDT

Source: COGARD PPC TOPEKA KS R 092020Z SEP 14 (AIG 11939)

A. My 041931Z SEP 14

1. Update to ref A: For all Coast Guard and National Oceanic and Atmospheric Administration Active Duty and Reserve, PPC contacted all financial institutions and confirmed receipt and processing of the 1 Sep 2014 allotment payments. Additionally, PPC confirmed that all vendors posted the allotments to the individual accounts.

2. Direct questions to PPC Customer Care at 1-877-772-8724 or via email to PPC-DG-CustomerCare(at)uscg.mil.

3. Captain S. L. Lebruska, Commanding Officer sends.

4. Internet release authorized.


PPC Virtual Training Session Scheduled for 22 September

Published Date: Tue, 09 Sep 2014 13:30:16 CDT

The Global Payroll system go-live date is quickly approaching and PPC Procedures & Development would like to invite everyone to attend the Human Capital Management System/Global Pay Virtual Training Launch session unveiling the plans for the remainder of the year. The session will include the following topics:

  • PPC Training Sessions Offered
  • PPC Training Topics
  • PPC Training Session Dates and Times
  • PPC Self-Directed Learning Tools and Navigation

In order to reach all customers we are requesting the Servicing Personnel Offices (SPO) notify and share with all Direct Access users (USCG, NOAA, PHS) the importance of attending this session as well as future sessions.

DateMonday, September 22, 2014
Time
EST/EDT, Eastern Daylight Time (US)
11:00 Mon, Sep 22 2014
CST/CDT, Central Daylight Time (US)
10:00 Mon, Sep 22 2014
PST/PDT, Pacific Daylight Time (US)
08:00 Mon, Sep 22 2014
ANCHORAGE, United States, Alaska
07:00 Mon, Sep 22 2014
HONOLULU, United States, Hawaii
05:00 Mon, Sep 22 2014
GMT, Greenwich Mean Time(Z)
15:00 Mon, Sep 22 2014
DurationOne Hour
RegistrationSend an email to PPC-PF-PD@USCG.MIL

Instructions for signing into the event will be sent upon receipt of your registration

To participate please visit the following website prior to the session to test your system to make sure you have no connectivity issues. USCG standard workstations and mobile devices are compatible with this delivery format. ***If prompted to install an Adobe add-in please continue, the install is USCG approved and does not require IT assistance***

https://connect.dco.dod.mil/common/help/en/support/meeting_test.htm

YOU WILL NEED SPEAKERS OR HEADPHONES TO HEAR THE PRESENTATION AND A CONNECTION TO THE INTERNET

All inquiries may be directed to PPC Procedures and Development Branch at 785-339-2225 or PPC-PF-PD@USCG.MIL.

I look forward to seeing everyone!

Respectfully,

Karen S. Emmot
Supervisor Training Specialist
Procedures & Development
Pay & Personnel Center


Sexual Assault Prevention and Response (SAPR) Guidance for SPO PDR review

Published Date: Fri, 05 Sep 2014 12:30:16 CDT

With the release of ALCOAST 362/14; FY14 NDAA SAPR CG-1 IMPLEMENTATION, CG-1331 has received a few inquiries from SPOs regarding the role of the SPO in PDR review process.

Bottom line - No SPO (or unit) action required.

  • There's no requirement to go out and review all PDRs for offences. (The Coast Guard already has a list).
  • Only the PDRs of offenders need to be reviewed and only in connection with PCS transfers. As stated in the message, CG-1111 maintains the list of offenders. There's no requirement for local tracking.

COMDT (CG-1111) maintains a list of offenders. When an offender transfers to a new unit, CG PSC contacts the new unit's commanding officer to review the member's SPO PDR. SPOs will make SPO PDRs available to COs, upon request, as they have always done. This can include a visit to the SPO by the unit CO or the SPO making photo copies or scans of documents not included in the unit PDR and sending them to the unit CO.

The offences that qualify for this additional tracking and reporting are limited to "Sex related offenses". Sex related offenses are penetrative offenses covered by Articles 120 and 125 of the UCMJ (Article 120(a), or (b), forcible sodomy under Article 125, and attempts to commit any of those offenses under Article 80).


Payroll Allotment Discrepancy for Posting Date of September 1, 2014

Published Date: Thu, 04 Sep 2014 17:30:16 CDT

Source: COGARD PPC TOPEKA KS R 041931Z SEP 14 (AIG 11939)

1. All Coast Guard and National Oceanic and Atmospheric Administration Active Duty and Reserve payroll allotments sent to the vendors listed in para 6 below and with a payment/posting date of September 1, 2014 did not process properly. The financial institutions received the monies, but the vendors were unable to post the payments to the members individual accounts.

2. The CG Pay and Personnel Center and US Treasury have identified the error and the programming issue affecting the September 1 allotment should be resolved by Tuesday 9 September. Each affected vendor has been contacted to inform them of the corrective action being taken.

3. We expect the October 1, 2014 and all future allotment payments to process without incident. This is a unique situation and we appreciate your patience.

4. This issue should be resolved by Tues Sep 9th. If you have any questions or concerns about your individual allotment, please contact the vendor that receives your allotment after that date.

5. We are fully focused on a quick resolution. When the solution has been executed, communications will be sent via SEPCOR.

6. List of affected vendors:

VendorVendor
ALL AMERICAN LIFE INS
ALLSTATE LIFE INS CO
AMERICAN AMICABLE LIFE
AMERICAN FIDELITY LIFE
AMERICAN GENERAL LIFE
ARMED FORCES BENEFIT
ARMED SVC MUTUAL BENEFIT
ARMY AND AIR FORCE EXCH
BOSTON MUTUAL LIFE INC
CFC SOUTHEASTERN WISC
COAST GUARD MUTUAL ASSIST
FIRST COMMAND MIDLAND
GLOBE LIFE AND ACCIDENT
GOVT PERS MUTUAL LIFE
JEFFERSON-PILOT LIFE
LIBERTY NATIONAL LIFE
LONG TERM CARE PARTNER
MAC HOUSING INTEGRATED
MADISON NATIONAL LIFE
METROPOLITAN LIFE
MIDLAND NATIONAL LIFE
MODERN WOODMEN OF AMERICA
MONUMENTAL LIFE INS
NATIONWIDE LIFE INS
NAVY MUTUAL AID ASSN
NEW YORK LIFE INS
OLD LINE LIFE INS
PRIMERICA LIFE INS
PRUDENTIAL INS CO
SECURITY BENEFIT LIFE
THRIVENT FINANCIAL
TRANS WORLD ASSURANCE
TRICARE DENTAL PROGRAM
UNIFORM SERVICE BENEFIT
UNITED STATES LIFE INS
USAA LIFE INSURANCE
WELLS FARGO HOME MORTGAGE
WESTERN RESERVE LAX

7. Direct questions to PPC Customer Care at 1-877-772-8724 or via e-mail to PPC-DG-CustomerCare@uscg.mil.

8. Captain S. L. Lebruska, Commanding Officer sends.

9. Internet release authorized.


Call Center Early Closure, Friday, 29 August

Published Date: Thu, 28 Aug 2014 14:30:16 CDT

In observance of the Labor Day Holiday, the Pay & Personnel Center (PPC) Customer Care Branch (CCB) Call Center will close at 1400 CDT on Friday, August 29, 2014. All PPC applications will remain available during the call center closure, and payroll/personnel processing will continue as normally scheduled. The Call Center will be available for customer inquiries on Tuesday, September 2, 2014, during normal business hours (0700 to 1600 CDT). As a reminder, the online Trouble Ticket form at http://www.uscg.mil/ppc/ccb/ remains available 24 hours per day, 7 days per week for customer inquiries.


Advance Planning for Reserve Drills and Orders due to Global Pay Implementation

Published Date: Wed, 27 Aug 2014 16:30:16 CDT

The Director of Reserve and Military Personnel released ALCOAST 355/14. It provides guidance for managing fiscal year 2015 (FY15) reserve duty during the transition from the Joint Uniform Military Pay System (JUMPS) to the Human Capital Management System/Global Pay (HCMS/GP). We've reformatted the message to help highlight the following key points:

  • Batching of IDT Drills Authorized and Encouraged.
  • Process October and November IDT Drills Prior to 04 December.
  • Approve December IDT Drills by 14 December.
  • ADT-AT and Short Term Active Duty for Operational Support-Reserve Component (ADOS-RC) to be Completed by 18 December.
  • Unscheduled Active Duty Performed after Cutoff
  • Global Pay Order Mapping and Mapping Errors

Download the Advance Reserve Duty Management Guidance for Fiscal Year 2015 and Global Pay Launch Guide in PDF format

Also visit our Direct Access/Global Pay Awareness web page for more information to aid you in the transition to Global Payroll for Active Duty and Reserve personnel.


TQC Training Advisory 010-14: FY15 Class Schedules and Orders

Published Date: Tue, 26 Aug 2014 10:30:16 CDT

The Training Quota Management Center has announced the FY15 Class Schedules and is now accepting submissions of Electronic Training Requests (ETRs) in Direct Access.

UNCLAS //N01500//
SUBJ: TQC TRAINING ADVISORY 010-14: FY15 CLASS SCHOOL SCHEDULES AND ORDERS
A. Performance, Training and Education Manual, COMDTINST M1500.10C
B. Cutter Training and Qualification Manual, COMDTINST M3502.4I

  1. The following guidance is for FY15 class 'C' school orders. Effective today, 25 August 2014, the FY15 'C' school schedule is available on the Training Quota Management Center (TQC) website and in Direct Access. However, TQC has not received the Department of Defense (DOD) FY 15 course schedule in its entirety. As DOD class convenings are received, the new courses will be uploaded in to Direct Access and posted on the TQC website.
  2. Unit Training Officers are now authorized to begin submitting 'C' school electronic training requests (ETRs) for the courses currently listed in Direct Access and on the website. All pending FY14 ETRs will be deleted from Direct Access.
  3. It is the responsibility of the Command and the unit Training Officer to ensure that a member meets all pre-requisites and eligibility requirements prior to the submission of an ETR. Prerequisites for all class 'C' courses are listed on the TQC website and in Direct Access.
  4. Units should submit ETRs for class 'C' schools as soon as a training requirement is identified and the unit can accommodate the member attending. ETR submissions should occur 10 weeks prior to the course convening date. Two alternate course dates are required (if other course dates are available) in the remarks block. However, all dates that the unit can support the member attending training should be listed in the comments section of the ETR to minimize need for resubmission. ETRs are only removed from Direct Access when no available convenings remain on the request or a unit requests deletion. The unit Training Officer shall also indicate the status of reservists or reservists on active duty/ADOS/Title 10/etc in the comments block.
  5. Units can track the status of an ETR by viewing the Student Training Summary in Direct Access and in CGBI. TQC will cut orders six to eight weeks prior to the course convening dates to ensure early coordination of travel by the member and unit to minimize travel costs.
  6. IAW 8.C of ref (a), it is the units responsibility to regularly monitor the Airport Terminal for class 'C' school orders in Direct Access. Cancellation or substitution requests shall be sent via CGMS message to TQC and the appropriate Program Manager within ten days of the member receiving orders. Approved message templates are on the TQC website under the CGMS Template hyperlink. Units should submit changes to training needs as early as possible to ensure ample time to identify replacement students. Lack of planning or timely communication from a unit to TQC often leads to the loss of a quota and a valuable training opportunity for another required member.
  7. Members and units can verify enrollment status in Direct Access by following these steps: SELF-SERVICE/SELF-SERVICE FOR COMMANDS/USE/STUDENT TRAINING SUMMARY. Enter the member's EMPLID and press search. Members can verify their enrollment status in CGBI by following the following steps: Launch CGBI and click on the UNIT view, then click the TRAINING tab. Go to the POSITION BASED information block and click on DETAIL next to COURSES. Search employee status by position.
  8. ETRs are not required for pre-arrival trainings and will be removed. TQC will automatically schedule all pre-arrival training for members with PCS orders into billets requiring training. Per ref (b), Chapter 3.7, the only units with established pre-arrival training requirements are cutters.
  9. For cancellations to pre-arrival training, waivers shall be requested via CGMS and must be approved by the Program Manager (who are indicated on the master training list) before TQC can take any action. An approved waiver message template is posted on the TQC website under the CGMS Messages hyperlink.
  10. Unit Commands and Training Officers are highly encouraged to contact TQC schedulers with any questions or issues. The list of TQC schedulers and their assigned courses are available at: http://www.uscg.mil/hq/tqc/default.asp.
  11. Please disseminate to subordinate commands, all Servicing Personnel Offices, and designated unit Training Officers.
  12. TQC Customer Service Phone Number: 757-366-6583.
  13. CG TQC POC: LTJG Corinne Powers, Executive Officer, corinne.n.powers@USCG.MIL.
  14. Internet release is authorized.


Pending Absence (Leave) Requests Must be Resolved

Published Date: Fri, 22 Aug 2014 11:30:16 CDT

UNCLAS //N01050//
ALCGPSC 111/14
SUBJ: DIRECT ACCESS (DA) - RESOLVE PENDING ABSENCE REQUESTS
A. ALCOAST 135/12
B. Military Assignments and Authorized Absences, COMDTINST M1000.8 (Series)
C. ALCOAST 203/14

  1. Ref A announced the deployment of the Absence Request component in Direct Access (DA). Commands, supervisors and members were directed to maximize this capability within the policies set forth in Ref B.
  2. There are over 7,000 absence requests from FY12 to present in a pending status. The pending status is used to reflect requests that have been submitted but not yet acted upon. Each pending request has the potential to present complications and impacts to pay if not resolved before the transition to DA 9.1 on 01 Jan 2015, which was announced in Ref C.
  3. Commands shall review the status of all pending leave requests within their unit and take action to resolve outstanding requests. Directions for each Direct Access user group are detailed in the following procedure guides.
    1. Command/Supervisor/SPO: Users with CGSSCMD, CGHRSUP and CGHRS Direct Access roles are able to create a report listing all pending absences for their command, division or unit. After reviewing a pending request, supervisors can approve or deny the request. Directions on how to create and manage the Monitor Absence Request report can be found on the PPC website: http://www.uscg.mil/ppc/ps/absencerequest/monitorabsencerequestreport.htm. Additionally, commands shall create the report as appropriate to identify and resolve pending absence requests in a timely manner.
    2. Member: A member is able to make a change to or withdraw their pending Absence Request. Directions for these procedures are located on the PPC website: http://www.uscg.mil/ppc/ps/absencerequest/changependingabsencerequest.htm.
  4. Absence Request Administrator: In an effort to provide a more flexible Absence Request management process, DA users with CGHRSUP role will now have the ability to re-route an Absence Request or change the status in various states needing resolution. Directions on the new Absence Request Automated Workflow Engine (AWE) Administration procedures are located on the PPC website: http://www.uscg.mil/ppc/ps/usingda/aweapprovaladmin.htm.
  5. POC: LCDR Christine Fern at Christine.Fern(at)uscg.mil or YN1 Steven Lopez at Steven.Lopez(at)uscg.mil, PSC-BOPS-C.
  6. CAPT W. G. Kelly, Acting Commander, CG Personnel Service Center, sends.
  7. Internet release authorized.


August 2014 Military Payroll Processing Complete

Published Date: Fri, 22 Aug 2014 11:30:16 CDT

August Leave and Earnings Statements (LESs) Posted: LESs for August are available. Go to 'View Paycheck' in Direct Access under Employee Self Service to view.

The military payday for End Of Month (EOM) August 2014 is 29 August. Payday falls on the 1st and 15th of each month unless that date is a weekend or federal legal holiday. In those cases, the payday is moved to the 1st preceding business day. For the 2014 schedule of military paydays visit: http://www.uscg.mil/ppc/mas.asp#2014.

August Reserve Points Statements Posted: Reserve retirement point data for August 2014 is available. Go to 'View Reserve Points' in Direct Access under Self Service to view.


TQC Training Advisory 009-14: FY15 Electronic Training Requests and Schedules

Published Date: Tue, 12 Aug 2014 14:30:16 CDT

UNCLAS //N01500//
SUBJ: TQC TRAINING ADVISORY 009-14: FY15 ELECTRONIC TRAINING REQUESTS AND SCHEDULES
A. Performance, Training and Education Manual, COMDTINST M1500.10 (series)
B. Cutter Training and Qualification Manual, COMDTINST M3502.4 (series)

1. The Training Quota Management Center (TQC) is currently in the process of receiving and building FY15 class C school course schedules. As a result of this, FY15 electronic training requests (ETRs) are not currently being accepted or processed.

2. Upon the completion of the FY15 class C school build, TQC will release a message advising that schedules are published and ETRs may be submitted.

3. As a reminder, once the FY15 class C school schedule is published, all remaining unprocessed FY14 ETRs will be deleted from Direct Access.

4. If a unit has already submitted a FY15 ETR, TQC will remove the ETR from Direct Access and notify the requesting unit to resubmit at the appropriate time.

5. Members can verify the status of a pending ETR via CGBI or Direct Access. Members may also contact the respective course scheduler: http://www.uscg.mil/hq/tqc/TQC_phone_list.asp.

6. Please disseminate to subordinate commands and all unit Training Officers.

7. TQC Customer Service Phone Number: (757) 366-6583.

8. CG TQC POC: LTJG Corinne Powers, Executive Officer, corinne.n.powers@uscg.mil.

9. Internet release is authorized.


PCS Orders End of Fiscal Year Closeout

Published Date: Tue, 12 Aug 2014 12:30:16 CDT

PCS transfer/separation orders issued by Assignment or Separation Officers at PSC represent an AFC-20 funds commitment. PCS travel orders approved by SPO Auditors represent a funds obligation. In order to avoid repercussions by violating the federal financial Anti-Deficiency Act (31 USC 1341) all FY14 PCS transfer/separation orders must be placed in either a "Ready", "En route" or "Finished" status prior to 22 September 2014. Orders not placed in a "Ready", "En route" or Finished" status will be cancelled by PSC and re-issued in FY15 (subject to the availability of funds)

The PCS Travel process obligates and spends approximately $140 million each year. Funds will not be available to the CG for PCS orders not placed in the appropriate status. Cancelled orders will need to be reissued using FY15 funding.

As we rapidly approach the end of the Fiscal Year, SPOs must take prompt action to work/approve all pending transfer authorizations.

Follow these steps to identify outstanding orders.

  1. Use the advanced search options on the airport terminal to identify all outstanding transfer/separation orders for your unit. Select "Apvd Std" in the status drop down menu and type or select 10/01/2013 in the From block, then search Arrivals and Departures by clicking the appropriate buttons.
  2. SPOs must process all orders for which they have approved PCS Departing/Separation Worksheets (CG-2000) and CG Career Intentions Worksheets (CG-2045), if applicable. This includes working separation orders for retirements sooner than the 14-day window directed in the Personnel and Pay Procedures Manual. Separation orders for discharges can be approved within 14 days prior to the date of discharge. Leave taken in connection with a discharge is recorded in the Absence Request component.
  3. SPOs must process orders for all fleet-ups, extensions and inter-office transfers. Placing these orders in a "Finished" status is an important step in HR/financial management processes.
  4. SPOs must encourage their members with outstanding transfer/separation orders to submit their CG-2000/CG-2045 forms as soon as possible.
  5. If orders need to be cancelled, send an email with the member's EMPLID and TONO to ARL-DG-M-CGPSC-BOPS-C@uscg.mil .

Direct questions regarding the PCS orders end of fiscal year closeout to YN1 Steven Lopez at (202) 493-6492 or steven.lopez@uscg.mil or LCDR Christine Fern, PSC-BOPS-C at (202) 493-1951 or christine.fern@uscg.mil.


PCS Orders - End of Fiscal Year Procedures FAQ

  1. How do I remove erroneous orders entered in DA?

    A. PSC-bops will cancel the orders. Send an email with EMPLID, TONO number, and reason for the request (i.e. duplicate entry scenarios, retirement/separation in lieu of orders, etc) to ARL-DG-M-CGPSC-BOPS-C@uscg.mil.

  2. What do I do if a member is facing disciplinary action/ medical holds before transferring?

    A. Notify PSC-bops -C who will consult with PSC-opm/epm. Orders will likely be cancelled and reissued if the hold goes into the next FY.

  3. What do we do with members who do not submit the PSC Departing Worksheet (CG-2000) or the Career intention Worksheet (CG-2045) in a timely manner?

    A. Work through your chain and/or the member's chain of command. Reference ALCGPSC 100/12 and re-iterate the importance of getting their forms to the SPO.

  4. Do the same rules apply for Retirement Orders?

    A. Process/approve retirement orders as soon as you receive the member's documentation. If you are unable to approve retirement orders in FY14, then the orders must be cancelled and reissued.

  5. Do the same rules apply for Separation/Discharge orders?

    A. Approve separation/discharge orders within 14 days prior to the date of discharge. If you are unable to approve orders in FY14, then the orders must be cancelled and reissued.

  6. What do I do if the departure date for the orders crosses the upcoming fiscal year?

    A. With the exception of retiring/separating members who begin terminal leave in FY14, PSC will cancel all other remaining PCS orders containing FY14 TONO's and will reissue in FY15. The FY14 orders and TONO will not be valid for travel.

  7. If orders are cancelled, will we need to request reissuing of the orders in the next fiscal year?

    A. No, PSC will automatically reissue cancelled orders in FY15. However, if orders are no longer needed, email the EMPLID, TONO number, and reason for the deletion request to ARL-DG-M-CGPSC-BOPS-C@uscg.mil.

  8. Do orders need to be "En route" or "Finished" by the end of FY14?

    A. No, orders only need to be marked "Ready" prior to 22 September. "En route" and "Finished" status procedures remain the same.

  9. What are AFC-20 funds and how does it affect the SPO?

    A. PCS travel costs are paid using AFC-20 funds. Similar to AFC-30, these funds are one-year appropriations. Therefore, any Travel Orders issued in FY14 but approved (i.e. obligated) after the close of the Fiscal Year would violate the Anti-Deficiency Act, 31 USC 1341.


Advancements, Evaluations, Service Validation and Personnel Data Corrections Newsletter

Published Date: Fri, 08 Aug 2014 13:30:16 CDT

The Summer 2014 edition file in adobe pdf format of the Coast Guard Pay and Personnel Center Advancements (ADV) Branch Newsletter is now available.

The ADV Newsletter provides information on servicewide exams, advancements, enlisted employee reviews, service validation and personnel data corrections.

The Summer 2014 edition includes the following articles:

  • Voluntary Removal from the SWE Eligibility List
  • Reserve to Regular (Fast Track) Accession Tips
  • Thanks to SWE Officers
  • SWE Statistics
  • Your Prior "Other" Service Documents
  • EER Schedule
  • New Arrivals at PPC (ADV)

PPC Advancements (ADV) Branch Newsletter Summer 2014 file in adobe pdf format


Recording of PPC HCMS/Global Pay Pre-Launch to Training 30 July

Published Date: Thu, 07 Aug 2014 17:30:16 CDT

The U.S. Coast Guard is less than six months away from the go-live launch of the Human Capital Management System/Global Pay (HCMS/GP) initiative. In order to provide the very best of services to all end users of the system, PPC Procedures and Development (P&D) held a virtual session to begin the conversation about the software conversion. Some of the discussion topics included:

  • Current Status of System Change
  • Overview of Resources
  • What to Expect in the Coming Months
  • Training Availability and Durations
  • End User Input and Feedback
  • PPC Roles and Responsibility

Here is a recording of the presentation: HCMS/Global Pay Pre-Launch to Training. (19 minutes)

Note: The downloads mentioned and shown in the recording are listed below. They are NOT available from within the recording.

Here is the slide deck shown during the presentation: HCMS/Global Pay Pre-Launch to Training Power Point.

Here are the questions and answers from the presentation: HCMS/Global Pay Pre-Launch to Training Q & A (pdf).

Karen S. Emmot
Supervisor Training Specialist
Procedures & Development
Pay & Personnel Center


Training Opportunity: SGLI Program Overview

Published Date: Thu, 07 Aug 2014 14:30:16 CDT

An Overview of the SGLI Program is being offered to all branches of service on Thursday, August 21, 2014 at 2 p.m. Eastern. The training will be done by phone, so no travel is involved.

Who Should Attend?

The session is designed for Branch of Service Casualty Officers, clerks and human resource staff. You are welcome to invite others who you think might benefit.

What will it cover?

Here are the topics we'll cover:

  • Program History
  • Servicemembers' Group Life Insurance (SGLI)
  • Family Servicemembers' Group Life Insurance (FSGLI)
  • Accelerated Benefit Option (ABO)
  • Servicemembers' Group Life Insurance Traumatic Injury Protection Program (TSGLI)
  • Veterans' Group Life Insurance (VGLI)
  • Payment Options
  • Q&A

When and How to Register

Date: Thursday, August, 21 2014
Time: 2:00 - 3:00 PM Eastern Time
Registration: Email Wendy Eberle (wendy.eberle@prudential.com) by Friday August 15.

The training material and dial in information will be provided to all registered participants by Friday August 15.

If you have additional questions about this training, please feel free to contact me for clarification.

V/R,

Wendy Eberle
Prudential
Office of Servicemembers' Group Life Insurance
973-548-6681


TRICARE Options for Reserve Members

Published Date: Wed, 06 Aug 2014 10:30:16 CDT

As a Reservist, you make a commitment to your country and helping those in need. TRICARE knows that you also need to remain physically and mentally ready, and is here to help you through the various stages of your career.

The life of a reservist has many cycles. There is pre-activation, active duty, deactivation and inactive status. While you go through each stage your healthcare options change with TRICARE.

Pre-Activation

Pre-activation is the first step in becoming eligible for TRICARE. You are TRICARE eligible on the date your orders are issued, or 180 days before you report to active duty; whichever is later. During pre-activation, you qualify for the same benefits you will have once you are activated. If you need care before your enrollment begins, try to get care at a military hospital or clinic first. If you cannot get care at an MTF or clinic and you’re referred to a TRICARE network provider, make sure to get authorization from your regional contractor.

Activation

When members of the reserve activate they become eligible for the same health and dental benefits as active duty service members. Reserve members should enroll in a TRICARE Prime option after arriving at their final duty station. The same goes for dental benefits. If you were previously enrolled in the TRICARE Dental Program, you will be dis-enrolled and will begin using active duty dental benefits.

Inactive Status

When you are inactive, depending on your status, you may qualify for either Line of Duty (LOD) care, TRICARE Reserve Select (TRS) or TRICARE Retiree Reserve. You can enroll in the TRICARE Dental Program, and if you purchase TRICARE Reserve Select, you can have prescriptions filled through the TRICARE Pharmacy Program.

Deactivation

When you leave active duty, your health plan options are different depending on if you were called to active duty in support of a contingency operation. If you were activated in support of a contingency operation, you are eligible for the Transitional Assistance Management Program (TAMP). TAMP provides 180 days of premium-free transitional health care benefits after regular TRICARE benefits end. If you do not qualify for TAMP, you may be eligible for the Continued Health Care Benefit Program (CHCBP). CHCBP is a premium-based plan that offers temporary transitional health coverage for 18-36 months after TRICARE eligibility ends. If you qualify, you may purchase the CHCBP within 60 days of losing TRICARE.

TRICARE has a number of resources available to help National Guard and Reserve members navigate these coverage cycles throughout your career. Visit www.TRICARE.mil/reserve to learn more about your reserve benefits.


WebNow Printing Problems

Published Date: Fri, 01 Aug 2014 10:30:16 CDT

PROBLEM/STATUS: There is an ongoing issue printing documents from WebNow. Whether you print to a printer or to Adobe PDF you will only get blank pages.

WORK-AROUND: Although you cannot print documents, you can use the "export" function in WebNow which allows you to export documents in TIFF format. Once exported, you can print the document pages or convert them to PDF format. See Exporting Documents from WebNow file in pdf format for detailed instructions.

WHEN WILL IT BE FIXED: Unfortunately, there is no scheduled timeframe when this will be fixed as it requires upgrades to the full Imaging System architecture (Imaging Software, Operating System, and Server Hardware).


Career Status Bonus Facts

Published Date: Thu, 31 Jul 2014 16:30:16 CDT

Introduction

Career Status Bonuses (CSB) are available to personnel who entered uniformed service on or after 1 August 1986. The CSB gives personnel the option to receive at the 15-year active duty point a $30,000 lump sum payment and in return agree to remain on active duty for 20 years and become subject to the REDUX retirement plan (Retired Pay multiplier reduced by one percentage point for each year less than 30 year retirement and lifetime reduction in annual Retired Pay COLA increases). Those members who do not elect to take the CSB lump sum payment remain in the full high 36-month Basic Pay average system (known as the High-3) retirement plan currently available to personnel who entered a uniformed service on or after 8 September 1980. The CSB is governed by U.S. Code, Title 37, Section 322. Active duty personnel who first entered a uniformed service prior to 8 September 1980 are not eligible for either of the aforementioned retirement plans. Reservists eligible for non-regular (Reserve) retirement are not eligible for the CSB/REDUX retirement plan.

CSB Determination

Each individual's unique circumstance will determine which retirement option is better. The CSB/REDUX option should be carefully considered for individuals who are planning longer careers. The multiplier under CSB/REDUX comes closer to the High-3 percent retirement plan multiplier the longer the individual stays in beyond 20 years, and finally the multipliers become equal at 30 years. Also, everyone that invests the bonus would have 5 to 15 years of compounded savings accumulated at their retirement point. Personnel must decide on making a CSB election between 14 years, 6 months and 15 years of active service. Another consideration concerning CSB/REDUX election is that the annual COLA for the REDUX retirement method is reduced by one percentage point below the increase in the Consumer Price Index (CPI) with a one-time rate correction at age 62; under the High-3 retirement system the Retired Pay COLA is equal to the annual CPI percentage.

CSB $30,000 Lump Sum Tax Rates

The CSB is taxed at your federal and, if applicable, state tax rate. Upon receipt, the portion not placed into the Thrift Savings Plan (TSP) will be subject to normal withholding rules. Should this exceed your tax rate, you would have excess returned in your federal tax refund. You also may shelter up to the Internal Revenue Service (IRS) maximum by placing the lump sum into a TSP account. Other rules and limits may apply to those in receipt of non-taxable pays in a Combat Zone or Qualified Hazardous Duty Area. For more information, go online to the Thrift Savings Plan web site.

CSB Cancellation

You cannot change your CSB election, even if you return the career status bonus money. Your election is not considered a final decision until you complete your 15th year of active service.

Separation after CSB

Generally speaking, if you fail to complete 20 years, by law, you are required to return a pro-rated share (unearned portion) of the CSB for the time you did not complete the agreed upon service. The pro-rated amount would be forgiven in cases of death, disability retirement, or separation under a service program where you requested to separate or retire early under a special voluntary strength reduction program such as Temporary Early Retirement Authority (TERA). Other involuntary separations, such as failure to meet weight standards, alcohol rehabilitation failure, non-medical behavioral disorders, disciplinary or conduct action, or failure to make high-year tenure promotion points will result in recoupment of the unearned portion of the CSB.

CSB Application

PPC (MAS) sends the CSB Election Form, CG-2426 for Eligible Career Status Bonus members to an active duty member's unit six months prior to the member's fifteenth active duty anniversary. Complete the application and return it to PPC for processing. Reservists who happen to have 15 years active duty and are on an ADOS contract that will not let them complete at least 20 years active duty are not eligible for CSB/REDUX and if they receive an application by mistake should not submit it.

OSD CSB Information

Information on CSB can be found on the Office of the Secretary of Defense Military Compensation CSB/REDUX Costs and Benefits.


Late Reporting of Leave Transactions Continues Despite Technology Boost

Published Date: Thu, 31 Jul 2014 14:30:16 CDT

Thousands of leave requests remain unprocessed by unit approvers.

In March of 2012 the Coast Guard announced the deployment of the Absence Request component in Direct Access (DA). The new self-service functionality was developed and implemented to "simplify and improve the timeliness of military leave transactions" (ALCOAST 135/12).

The goal "to process leave transactions within 2 days" (ALCOAST 135/12) has not been achieved. In fact, just the opposite has occurred. There are over 7,000 absence requests dating from March 2012 to present in a pending status. The pending status is used to reflect requests that have been submitted but not yet acted upon. Each pending request has the potential to present complications and impacts to pay if not resolved before the transition to DA 9.1 on 02 January 2015, announced by the Coast Guard in May of this year (ALCOAST 203/14).

You can help reduce the number of outstanding, unprocessed, leave requests. If you submitted an Absence Request for leave you didn't take or if you requested leave that was charged on PCS orders, logon to DA and withdraw the request. If you are a leave approver for your command, logon on to DA and review requests that have been submitted to you. Units are encouraged to run the DA "Monitor Absence Request Report", at least once a week. The Monitor Absence Request Report provides the unit with a way monitor their members' electronic absences.

Follow these links for more information on the actions you need to take now to address this issue:

Contact PPC Customer Care at (866) 772-8724/(785) 339-2200 if you have any questions or need assistance.


PPC HCMS/Global Pay Webinar Today at 1300 (CDT)

Published Date: Wed, 30 Jul 2014 08:30:16 CDT

The U.S. Coast Guard is six months away from the go-live launch of the Human Capital Management System/Global Pay (HCMS/GP) initiative. In order to provide the very best of services to all end users of the system, PPC Procedures and Development (P&D) is holding a virtual session today at 1300 (CDT) to begin the conversation about the software conversion. Please select the following link to join the virtual training event and enter the room as a guest: https://connect.dco.dod.mil/hcmsprelaunchtotraining/.


Call Center Early Closure

Published Date: Wed, 30 Jul 2014 08:30:16 CDT

In observance of Coast Guard Day, the Pay & Personnel Center (PPC) Customer Care Branch (CCB) Call Center will close at 1200 CDT on Friday, August 1, 2014. All PPC applications will remain available during the call center closure, and payroll/personnel processing will continue as normally scheduled. The Call Center will be available for customer inquiries on Monday, August 4, 2014, during normal business hours (0700 to 1600 CDT). As a reminder, the online Trouble Ticket form at http://www.uscg.mil/ppc/ccb/ remains available 24 hours per day, 7 days per week for customer inquiries.


Run the Monitor Absence Request Report at least once a week

Published Date: Tue, 29 Jul 2014 14:30:16 CDT

There are thousands of absence requests in a pending status. The pending status reflects requests that have been submitted but not yet acted upon. Except in emergency situations, Absence Requests for leave must be approved prior to the member's departure on leave. Each pending request has the potential to present complications and impacts to pay if not resolved before the transition to Global Pay in January 2015. Commands must review the status of all pending leave requests within their command and take action to resolve outstanding requests.

The Monitor Absence Request Report provides the unit with a way monitor their members' electronic absences. The report includes an option to view absence requests for all members in a SPO's area of responsibility. The report allows the unit or SPO to do the following:

  1. Review Absence Requests on a specified member.
  2. Review Absence Requests on all members assigned to the unit.
  3. Review Absence Requests on all members serviced by the SPO.
  4. Review Absence Requests that are in a specified status (e.g Pending, Approved, etc.).
  5. Review Absence Requests for a specified period.

Here is the link to the procedure for running the Monitor Absence Request Report.

Run the report today, you may be surprised by the number of pending leave requests for members of your command.


Career Sea Pay Premium Start Date Calculator

Published Date: Fri, 25 Jul 2014 13:30:16 CDT

This spreadsheet MS Excel Icon has dates fields on the second tab that will help you determine the correct date to use when starting Career Sea Pay Premium.

Basic Rules from CG Pay Manual, Chapter 4, Section C:

  1. Payable to members E-4 through O-6.

    (Note: While Career Sea Pay Premium isn't payable to members in pay grades E-3 and below, Sea Time accumulated while in pay grades E-3 or below counts towards Career Sea Pay Premium entitlement start date.)

  2. Career Sea Pay Premium begins on DAY 1 of the 37th MONTH of Consecutive Sea Duty.
  3. The rate of pay is $100 per month, based on a 30-day month. (Prorated for periods less than 30 days.)
  4. The 31st day is not counted for "Pay" purposes. However, for determination of entitlement termination while "TDY", the 31st day is counted. (e.g. When determining the last day of entitlement, the 31st day of the month is counted.)
  5. Career Sea Pay Premium is subject to Federal and State Income Tax - it NOT subject to FICA Tax.
  6. Career Sea Time counts for Premium when:
    1. Permanently assigned to a Career Sea Pay eligible vessel.
    2. Temporarily or Permanently assigned to a mobile unit other than for administrative duties.
    3. Temporarily or Permanently assigned to ship-based aviation unit or ship-based staff embarked on a Career Sea Pay eligible vessel
    4. Temporarily or Permanently assigned to a mobile unit to perform administrative duties and is embarked on a Career Sea Pay eligible vessel.

    Note: Sea Time counts even if the member wasn't entitled to Sea Pay as in the case of a member E-1 to E-3 or O-1 to O-3 who served on a vessel prior to October 2001 and had less than 3 years cumulative sea duty and were not eligible for career sea pay.

  7. Neutral Time for Career Sea Pay Premium:
    1. Permanently assigned to a ship-based staff and is not embarked on a Career Sea Pay eligible vessel.
    2. Temporarily or Permanently assigned to a mobile unit and is not entitled to Career Sea Pay.
    3. Normal delay en route on PCS transfer from on Career Sea Pay eligible vessel to another to include: Leave, Proceed Time, Travel Time, TDY. **This includes transfer to a pre-commissioning unit preparing a Career Sea Pay eligible vessel for placement in an active status and transfer to a decommissioning unit preparing a vessel for deactivation.
    4. TDY away from a Career Sea Pay eligible vessel greater than 30 days and not otherwise entitled.
    5. Temporarily assigned ashore due to: Limited Duty, HUMS, Hospitalization, or Sick Leave.
    6. Incurs deductible time due to: UA, Confinement, Non-Performance of Duty (i.e. Civil Arrest) , or Absence due to Misconduct.
    7. Is on one or more PCS school assignments with a total duration less than one year AND is between permanent assignments of two Career Sea Pay eligible vessels IF the training is necessary for the follow-on sea duty assignment. For example: A-School, C-School, and OCS. Personal profession development schools do not count. For example: Undergraduate and Post-graduate school, Staff or War College. A request for determination will be sent to CG-1222 when qualifying training / schooling exceeds one year.

NOTE: When using February 29th in your sea pay premium calculations, it may be necessary to compute the correct sea pay premium start date by hand. The reference for computing sea time can be found in Appendix C of the 3PM.

Do NOT forget to check all Segment 07's and 69's for sea time and sea time adjustments!

Career Sea Pay Premium Start Date CalculatorMS Excel Icon


YNCM Assignment Solicitation

Published Date: Thu, 24 Jul 2014 15:30:16 CDT

ALCGENL message 166/14 provides information and application procedures for assignment as the YN Rating Force Master Chief (RFMC).

RFMCs are advocates for their rating and advisors to program managers and senior Coast Guard leadership on all matters that have an impact on the workforce. They have a significant role in the training programs affecting their rating, including A and C-Schools, correspondence courses, and enlisted performance qualifications. RFMCs are responsible for setting rating specific advancement requirements and reviewing lateral entry requests into their rating. RFMCs perform a crucial role in setting overall staffing standards which include unit specific staffing issues. RFMCs must maintain open communications with their rating; this is normally done through force notes, field visits, and direct contact with individual members.

All interested YN Master Chiefs who meet the requirements set forth in the directives referenced in the message should submit an eResume not later than 29 August 2014. The expected report date is on or about 1 June 2015.

See ALCGENL 166/14 for more information.


YN1 Assignment Solicitation

Published Date: Thu, 24 Jul 2014 15:30:16 CDT

ALCGENL message 169/14 provides information and application procedures for assignment as the Administrative Liaison to the Director, White House Military Office.

All interested YN1s who meet the requirements set forth in the directives referenced in the message should submit an eResume not later than 29 August 2014. The expected report date is on or about 1 June 2015.

See ALCGENL 169/14 for more information.


Information and Timeline for the November Servicewide Exam Announced

Published Date: Thu, 24 Jul 2014 14:30:16 CDT

ALCGENL message 162/14 announces the November 2014 Servicewide Exam (SWE) competition for all ratings, except MU, for advancement to pay grades E-5 and E-6.

Candidates must have the most current Rating Performance Qualifications (RPQs), Enlisted Performance Qualifications (EPQs), and Enlisted Professional Military Education (EPME) as applicable, signed off not later than 01 August 2014.

The most common reason for member ineligibility to participate in a SWE is a missing Enlisted Employee Review (EER). Each candidate must have a current EER with CO recommendation. For E-5 and E-6 candidates, the EER must be dated after 01 February 2014 and not later than 01 August 2014. If an EER was not completed due to reasons listed in 5.E.1.b of Enlisted Accessions, Evaluations, and Advancements, COMDTINST M1000.2 (series), commands must complete a SWE-EER with an effective date not later than 01 August 2014.

It is each individual's responsibility to ensure their eligibility in all respects for the SWE. Read ALCGENL 162/14 for more information.


July 2014 Military Payroll Processing Complete

Published Date: Wed, 23 July 2014 16:30:16 CDT

July Leave and Earnings Statements (LESs) Posted: LESs for July are available. Go to 'View Paycheck' in Direct Access under Employee Self Service to view.

The military payday for End Of Month (EOM) July 2014 is 1 August. Payday falls on the 1st and 15th of each month unless that date is a weekend or federal legal holiday. In those cases, the payday is moved to the 1st preceding business day. For the 2014 schedule of military paydays visit: http://www.uscg.mil/ppc/mas.asp#2014.

July Reserve Points Statements Posted: Reserve retirement point data for July 2014 is available. Go to 'View Reserve Points' in Direct Access under Self Service to view.


YN Rating Force Notes July 2014

Published Date: Mon, 14 Jul 2014 16:30:16 CDT

The July 2014 issue of the YN RATING FORCE NOTES is available in the CGPortal: file is in pdf formathttps://cglink.uscg.mil/YNForceNotesJul14

The YN RATING FORCE NOTES is published by YNCM Julie A. Gunderson, Yeoman Rating Force Master Chief, COMDT (DCMS-81).

This issue includes the following articles:

  • YN Points of Contact
  • Coast Guard Yeoman Guiding Principles
  • The Commandant's Guiding Principles
  • YN RFMC News
  • YN Assignment Officer News
  • YN Rating Knowledge Manager News - An Open Letter to SWE Challengers
  • Update on SPO Alignment Phase I
  • Direct Access 9.1 Global Pay
  • The "Life and Death" Importance of Accuracy in SGLI and FSGLI Processing
  • Learning Styles
  • Permissive Travel Rules with PCS
  • Customer Service Bravo Zulu!!!!
  • Force Strength, Advancements and Retirements and Statistics
    • Strength of the Active Yeoman Rating
    • Strength of the Reserve Yeoman Rating
    • Yeoman Afloat/Ashore Statistics
    • Advancements
    • Forecasted Retirements and Separations


PPC HCMS/Global Pay Pre-Launch to Training 30 July

Published Date: Thu, 03 Jul 2014 09:30:16 CDT

The U.S. Coast Guard is six months away from the go-live launch of the Human Capital Management System/Global Pay (HCMS/GP) initiative. In order to provide the very best of services to all end users of the system, PPC Procedures and Development (P&D) will be holding a virtual session to begin the conversation about the software conversion. Some of the discussion topics will include:

  • Current Status of System Change
  • Overview of Resources
  • What to Expect in the Coming Months
  • Training Availability and Durations
  • End User Input and Feedback
  • PPC Roles and Responsibility

DATE: Wednesday, July 30, 2014
TIME: 1:00pm CDT
Length: About One Hour
REGISTRATION: To register for the event please send an email to PPC-PF-PD@uscg.mil.

***Instructions for signing into the event will be sent upon receipt of your registration***

To participate please visit the following website prior to the session to test your system to make sure you have no connectivity issues. USCG standard workstations and mobile devices are compatible with this delivery format. ***If prompted to install an Adobe add-in please continue, the install is USCG approved and does not require IT assistance***

https://connect.dco.dod.mil/common/help/en/support/meeting_test.htm.

*** YOU WILL NEED SPEAKERS OR HEADPHONES TO HEAR THE PRESENTATION AND A CONNECTION TO THE INTERNET***

All inquiries may be directed to PPC Procedures and Development Branch at 785-339-2225 or PPC-PF-PD@USCG.MIL.

Please feel free to share with anyone and everyone. I look forward to your attendance!

Karen S. Emmot
Supervisor Training Specialist
Procedures & Development
Pay & Personnel Center


Call Center Early Closure

Published Date: Thu, 03 Jul 2014 09:30:16 CDT

In observance of the Independence Day Holiday, the Pay & Personnel Center (PPC) Customer Care Branch (CCB) Call Center will close at 1400 CDT on Thursday, July 3, 2014. All PPC applications will remain available during the holiday, and payroll/personnel processing will continue as normally scheduled. The Call Center will be available for customer inquiries on Monday, July 7, 2014, during normal business hours (0700 to 1600 CDT). As a reminder, the online Trouble Ticket form at http://www.uscg.mil/ppc/ccb/ remains available 24 hours per day, 7 days per week for customer inquiries.


JUMPS TOPTS (Bluezone) Outage Scheduled for 27 June

Published Date: Fri, 20 Jun 2014 12:30:16 CDT

The Joint Military Pay System (JUMPS) inquiry program will not be available on Friday, 27 June 2014. This outage is for scheduled server maintenance. The work is expected to be completed by Saturday, 28 June. However, the entire 3-day period from 27 to 29 June is reserved for maintenance and testing. The system should be available for use by 0700 (CDT), Monday, 30 June.


June 2014 Military Payroll Processing Complete

Published Date: Fri, 20 June 2014 12:30:16 CDT

June Leave and Earnings Statements (LESs) Posted: LESs for June are available. Go to 'View Paycheck' in Direct Access under Employee Self Service to view.

The military payday for End Of Month (EOM) June 2014 is 1 July. Payday falls on the 1st and 15th of each month unless that date is a weekend or federal legal holiday. In those cases, the payday is moved to the 1st preceding business day. For the 2014 schedule of military paydays visit: http://www.uscg.mil/ppc/mas.asp#2014.

June Reserve Points Statements Posted: Reserve retirement point data for June 2014 is available. Go to 'View Reserve Points' in Direct Access under Self Service to view.


Training Opportunity: SGLI Program Overview

Published Date: Thu, 05 Jun 2014 10:30:16 CDT

An Overview of the SGLI Program is being offered to all branches of service on Thursday, June 19, 2014 at 2 p.m. Eastern. The training will be done by phone, so no travel is involved.

Who Should Attend?

The session is designed for Branch of Service Casualty Officers, clerks and human resource staff. You are welcome to invite others who you think might benefit.

What will it cover?

Here are the topics we'll cover:

  • Program History
  • Servicemembers' Group Life Insurance (SGLI)
  • Family Servicemembers' Group Life Insurance (FSGLI)
  • Accelerated Benefit Option (ABO)
  • Servicemembers' Group Life Insurance Traumatic Injury Protection Program (TSGLI)
  • Veterans' Group Life Insurance (VGLI)
  • Payment Options
  • Q&A

When and How to Register

Date: Thursday, June 19, 2014
Time: 2:00 - 3:00 PM Eastern Time
Registration: Email Wendy Eberle (wendy.eberle@prudential.com) by June 16, 2014.

The training material and dial in information will be provided to all registered participants by June 17, 2014.

If you have additional questions about this training, please feel free to contact me for clarification.

V/R,

Wendy Eberle
Prudential
Office of Servicemembers' Group Life Insurance
973-548-6681


Passport Agent Training

Published Date: Wed, 04 Jun 2014 13:30:16 CDT

Official Passport Acceptance Agent (OPPA) Certification Course

By: YN1 Marc Blalock, COMDT (CG-DCO-I)

The Office of International Affairs and Foreign Policy (CG-DCO-I) and the Department of State (DoS) will be hosting a two day Official Passport Acceptance Agent (OPPA) Certification Course September 30 - October 01, 2014.

The U. S. Coast Guard processes more than 3,500 passports for official travel each year. The majority of the passport applications originate at field units. Passport Agents work with members to ensure passport applications meet DoS requirements before packages are sealed and submitted. Without this face to face assistance to immediately correct errors, there could be significant delay in passport processing, as DoS is forced to return incorrect applications.

The OPPA training, which is conducted by DoS at U.S. Coast Guard Headquarters, allows the U.S. Coast Guard to maintain a trained cadre of Passport Agents to supplant those lost through transfers and separations.

DCO-I considers this training vital to facilitating U.S. Coast Guard operations overseas including crewmember swaps, as well as LEDET, maintenance assist teams, and other operational and support teams.

  • Location of training: U.S. Coast Guard Headquarters, Washington, DC.
  • Target Audience: OPPA Training is targeting Yeoman but is open to all E-4 and above of any Rate and officers.
  • Funding: Certification/Training is funded by member's unit.

To request a seat in the upcoming training class:

  1. Open this link: http://hqs-spweb10-001:10115/I1/Lists/Agent Training Request/Default View.aspx
  2. Click on NEW at the top.
  3. Click on attach file at the top to upload your documents as one attachment. (Copy of Birth Certificate, Security Clearance data out of DA and approved TAD or orders)
  4. Fill out every block but the Agent number (this will be filled in after training.) If you are an agent already and this is a refresher course, please enter your agent number and note that you are already an agent in the notes block.
  5. Click on 'OK' to submit form to DCO-I-1.

Commandant (CG-DCO-I-1) will send you an email with training information approximately 2 weeks prior to the start date.

The deadline to request training is September 12, 2014.

Direct any questions to CG-DCO-I-1 via email to uscgpassports@uscg.mil.

Projected future training dates:

  • March 4 - March 5, 2015 - USCGHQ
  • July 8 - July 9, 2015 - Alaska
  • September 23 - September 24, 2015 - USCGHQ

Official Passport Division Staff

The Passport and Visa Division is located at Coast Guard Headquarters, in the Office of International Affairs and Foreign Policy (CG-DCO-I).

For all passport and visa inquiries, please email the passport division staff members at: uscgpassports@uscg.mil.

Official Passport and Visa Resources

Official passport and visa regulations and procedures can be found in Chapter 9 of COMDTINST M5710.5, Foreign Affairs Policy Manual (FAPM).

Comprehensive, one-stop shopping for passport and visa information can be found at the DCO-I Passport and Visa CGPortal Page.

Helpful Guidance

Ensure that all members transferring to a new unit retain their official passport, and either keep it on their person or it is forwarded along with their PDR.

Do not return official passports to DCO-I unless the member is separating from the service for any reason (Relad, Discharge, Unqualified Resignation, Temp Sep, etc).

All newly issued passports, and any passport movement must be entered into Direct Access.


Reminder: BAH for Single Recruit, OCS, or Academy Graduates In-Transit

Published Date: Mon, 02 Jun 2014 15:00:16 CDT

CGA Class of 2014 Graduates
NEW LONDON, Conn. - Cadet 1st Class Jordan Rank throws his cover into the air as he officially becomes an ensign during the 133rd commencement exercises at the U.S. Coast Guard Academy in New London, Conn., May 21, 2014. Rank is one of more than 200 cadets who graduated during the ceremony. (U.S. Coast Guard photo by Petty Officer 2nd Class Patrick Kelley)

With the graduates of the Coast Guard Academy Class of 2014 reporting in to their first permanent duty stations this summer, PPC (mas) would like to remind you that single graduates from basic training, OCS and the Academy, with no prior service, are entitled to BAH-Transit Rate while in transit to their first permanent duty station (PDS). The Reporting SPO must input the BAH-Transit Rate start (effective date of PCS departure) and the BAH-Transit Rate stop (effective the day prior to PCS reporting) along with the reporting endorsement and transactions to record BAH entitlement at the member's or officer's first PDS. If the member or officer acquires a dependent or dependents while en route PCS, the reporting SPO shall:

  1. Stop BAH-Transit Rate the day prior to the date the change in dependency is effective and
  2. Start BAH-With/Dependents (if appropriate) using the zip code for the location of the member's dependent(s) effective the day the dependency change was effective. (Note: Review the Pay Manual before starting BAH especially if the member is married to another member or is not married and has a child).
  3. Submit the transaction to start BAH or OHA at the rate for new PDS and government quarters assignment status effective the date the member or officer reports to their first PDS.

See PAYMAN, 3-G-5d. (Members in Transit/New Accessions) & Fig 3-19 (Rule 7) and the PPC SPO Manual, Part II, Chapter 10-1, Basic Allowance for Housing, BAH During PCS, for more information.

Note: Always approve the PCS Reporting Endorsement before approving the PCS entitlement rows:

  • The PCS Reporting Endorsement must be approved first by the CGHRSUP Role User. After the PCS Reporting Endorsement is approved, then it is time to review the member's current pay entitlements by clicking the Employee Entitlements link and submit entitlement rows as necessary to start Pay and Allowances applicable for the member's new duty station and/or duty status.
  • When the PCS pay entitlements are incorrectly approved prior to approving the PCS Reporting Endorsement, pay delays and/or pay problems result for our members. The PCS Reporting Endorsement is designed to "stop" certain pay entitlements in JUMPS. When approved out of sequence, the PCS Reporting Endorsement can incorrectly shut down allowances the member is entitled to receive.
  • See "PCS Reporting Endorsement" in Part IV, Chapter 5, of the DA SPO Manual.


Self-Service Options for Stateside TRICARE Beneficiaries

Published Date: Wed, 28 May 2014 11:30:16 CDT

Permanent change of station (PCS) season is around the corner and there are many tasks to juggle before a move. Beyond just the basic packing, your health care options with TRICARE may change as well. Although walk-in service at TRICARE Service Centers (TSCs) in the United States has ended, there are multiple, convenient online and telephone customer service options for beneficiaries. Accessing your TRICARE benefit is easier than ever, and you can receive care when you need it.

TRICARE's "Moving Made Easy" is a great program for active duty service members and their families that currently have a TRICARE Prime option. With this service, beneficiaries can easily transfer their Prime enrollment via telephone, online or mail. Learn more about "Moving Made Easy" at www.tricare.mil/moving.

After your PCS move, you need to update your information in the Defense Enrollment Eligibility Reporting System (DEERS). You can change your DEERS information by logging-on to milConnect (www.dmdc.osd.mil/milconnect). Through milConnect, you can edit your address, email and phone number as well as access your health care eligibility. For more information on how to update DEERS, visit www.tricare.mil/DEERS.

TRICARE also provides a downloadable contact wallet card that beneficiaries can print and keep with them to have an instant reference to TRICARE health plan information worldwide. To download the card, visit www.tricare.mil/CallUs and click on "TRICARE Contact Wallet Card".

The TRICARE website is a great resource as well. At www.tricare.mil, beneficiaries can fill out a profile to get customized and immediate benefit information. Beneficiaries can also get answers to frequently asked questions without calling in, and can email TRICARE to ask a specific benefit question. There's also the "I want to..." section with links to manage prescriptions, enroll or purchase a plan, find a doctor and much more.

With these online service options, military transitions don't have to leave you feeling stressed. Save some time by using TRICARE's online tools.


PCS Travel Advance - Do it Right the First Time

Published Date: Wed, 28 May 2014 10:30:16 CDT

The below subject was first posted in the April 2014 Travel Newsletter file in pdf format, but is being reposted because PPC Travel has received several requests for secondary advances. PLEASE communicate with the member, check, and double check all PCS entitlements. Consider TLE at old and new PDS, dependents traveling separately, number of POVs, etc., before submitting a travel advance request. A traveler should almost always request advanced MALT, Per Diem, and DLA (if authorized). A GTCC holder can use their IBA for TLE costs when PCS travel is 15 days or less (see the March 2014 Travel Newsletter file in pdf format). As a Yeoman, you are the expert, do the right thing and take the time to properly counsel your members.

PPC has experienced reduced staffing levels just like every other unit. The PCS season is PPC Travel's busiest, our small team of 19 primary Examiners and Auditors will process over 65,000 advances and claims over the next few months. As PCS travel claims flood into PPC, we will not be able to accommodate requests for secondary travel advances because we will be focused solely on processing travel claims. Unfortunately it will be the member that suffers. DO NOT be the Yeoman that causes your shipmate unnecessary financial pain during a PCS transfer.

April 2014: There has been a recent change with the way FINCEN liquidates/collects advances. FINCEN will now send out collection letters on all outstanding advances that have not been liquidated with a PCS claim and are 30+ days greater than the end/report date on the advance. As such, procedures have been changed. There is an updated ASP tutorial on the PPC website: http://www.uscg.mil/ppc/travel/WebTpaxASPtutorial.pdf file in pdf format. The biggest change is the begin and end dates of the advance NOW must match the depart and report dates on the orders. This means that advances must be complete and accurate the first time they are processed. Additional advances will only be processed due to extreme extenuating circumstances. Secondary advances must be requested by submitting a PPC customer service ticket with attached orders, form SF-1038, Advance of Funds Application and Account file in pdf format, and justification for the second advance. PPC Travel will approve secondary advances on a case by case basis.


Call Center Early Closure

Published Date: Fri, 23 May 2014 11:30:16 CDT

In observance of the Memorial Day Holiday, the Pay & Personnel Center (PPC) Customer Care Branch (CCB) Call Center will close at 1400 CDT on Friday, May 23, 2014. All PPC applications will remain available during the holiday, and payroll/personnel processing will continue as normally scheduled. The Call Center will be available for customer inquiries on Tuesday, May 27, 2014, during normal business hours (0700 to 1600 CDT). As a reminder, the online Trouble Ticket form at http://www.uscg.mil/ppc/ccb/ remains available 24 hours per day, 7 days per week for customer inquiries.


May 2014 Military Payroll Processing Complete

Published Date: Fri, 23 May 2014 11:30:16 CDT

May Leave and Earnings Statements (LESs) Posted: LESs for May are available. Go to 'View Paycheck' in Direct Access under Employee Self Service to view.

The military payday for End Of Month (EOM) May 2014 is 30 May. Payday falls on the 1st and 15th of each month unless that date is a weekend or federal legal holiday. In those cases, the payday is moved to the 1st preceding business day. For the 2014 schedule of military paydays visit: http://www.uscg.mil/ppc/mas.asp#2014.

May Reserve Points Statements Posted: Reserve retirement point data for May 2014 is available. Go to 'View Reserve Points' in Direct Access under Self Service to view.


Timeline and Training Plan for Implementation of new Pay and Personnel System Announced

Published Date: Fri, 09 May 2014 11:30:16 CDT

UNCLAS //N05298//
ALCOAST 203/14
COMDTNOTE 5298
SUBJ: UPCOMING DIRECT ACCESS TECH REFRESH EVENTS

  1. The Direct Access Technology Refresh project described in Flag Voice 414 has met key milestones and is approaching other milestones. Key schedule dates include:
    1. 5 May to 23 May 2014: User Validation Testing (UVT). UVT involves SMEs evaluating the new software functions.
    2. 2 Jun to 1 Dec 2014: End-to-End (E2E) Testing (HR and Global Payroll). E2E testing involves testing all of the new software functions simultaneously.
    3. 18 Dec 2014 to 5 Jan 2015: No end-user access to Direct Access offline: There will be no user access to Direct Access, including all Self-Service functionality.
    4. 2 Jan 2015: Implementation of Direct Access Technology Refresh. This is the release date of the new software application (Direct Access version 9.1).
  2. The Direct Access/Joint Uniform Military Pay System (JUMPS) cutover will begin on 18 Dec 2014. During this period, the system will be down for two weeks to complete data and code migrations, and system and user configuration changes in Direct Access version 9.1.
  3. As part of the transition, the Pay and Personnel Center (PPC) is developing awareness presentations for Direct Access functionality that will be coming online in January 2015. They are also developing training materials, job aids such as user guides, simulated tutorials, recorded sessions, and virtual training. The presentation platform that will be used will be Defense Connect Online. Training dates and sign up instructions for interested Coast Guard personnel will be provided once they are scheduled by PPC.
  4. On 13 May 2014, PPC will provide an introduction to the Direct Access functionality coming on line in January 2015. The presentation will be via Defense Connect Online at 1300 CDT. Interested personnel are encouraged to attend this introductory session. Take the following steps if you are interested in attending:
    1. Visit the following website to test basic Adobe configuration: https://connect.dco.dod.mil/common/help/en/support/meeting_test.htm If prompted, install the Adobe Connect Add-In (this is an authorized install).
    2. Ensure you have an internet connection and speakers or headphones to hear the presentation.
    3. To register for the event, send email to PPC-PF-PD@uscg.mil. Instructions for signing into the event will be sent upon receipt of registration. Forward inquiries concerning the event to PPC at PPC-PD-PF@uscg.mil or to Karen Emmot at 785-339-2225.
  5. RADM D. A. Neptun, Assistant Commandant for Human Resources, sends.
  6. Internet Release is authorized.


Training Opportunity: SGLI Program Overview

Published Date: Fri, 09 May 2014 10:30:16 CDT

An Overview of the SGLI Program is being offered to all branches of service on Thursday, May 15, 2014 at 2 p.m. Eastern. The training will be done by phone, so no travel is involved.

Who Should Attend?

The session is designed for Branch of Service Casualty Officers, clerks and human resource staff. You are welcome to invite others who you think might benefit.

What will it cover?

Here are the topics we'll cover:

  • Program History
  • Servicemembers' Group Life Insurance (SGLI)
  • Family Servicemembers' Group Life Insurance (FSGLI)
  • Accelerated Benefit Option (ABO)
  • Servicemembers' Group Life Insurance Traumatic Injury Protection Program (TSGLI)
  • Veterans' Group Life Insurance (VGLI)
  • Payment Options
  • Q&A

When and How to Register

Date: Thursday, May 15, 2014
Time: 2:00 - 3:00 PM Eastern Time
Registration: Email Wendy Eberle (wendy.eberle@prudential.com) by May 13, 2014.

The training material and dial in information will be provided to all registered participants by May 14, 2014.

If you have additional questions about this training, please feel free to contact me for clarification.

V/R,

Wendy Eberle
Prudential
Office of Servicemembers' Group Life Insurance
973-548-6681


SPO Advance Signature Proxies No Longer Need to Verify PCS Order Funds Obligations

Published Date: Thu, 08 May 2014 16:30:16 CDT

Effective immediately, it is no longer necessary for the SPO Advance Signature Proxy to confirm any PCS obligations in the FINCEN Query by Document web site as was directed in the ASP Tutorial and mentioned in AO E-Newsletter articles numerous times. Starting in FY14, DCMS-831 obligates PCS funds via weekly summary batch. Individual TONO numbers are no longer available to the FINCEN web site. However, the PCS orders must be in a "READY" status in DA prior to processing an advance request. Only orders in a "READY" status will be included in the weekly summary batch.

We have updated the Web-TPAX Advance Signature Proxy (ASP) Tutorial to reflect this change.


PPC Customer Care Telephone Hours Reduced on 09 May 2014

Published Date: Thu, 08 May 2014 14:30:16 CDT

The "phone" portion of Call Center will be closed from 1200 to 1600 (CDT) on Friday, 9 May 2014. Customers can still submit an online help ticket or contact us via e-mail.


Thrift Savings Plan to Implement New Stronger Password Policy

Published Date: Thu, 08 May 2014 13:30:16 CDT

TSP ANNOUNCEMENT: Coming soon: Stronger passwords - (May 8, 2014) Within the next few days, the TSP will implement its new stronger password policy. All Web passwords will have to be at least 10 characters in length. Once we have implemented the new policy, you will be instructed to change your password to one of your choice using our new requirements the next time you log into My Account. Please remember that the TSP does not email you to change your password.

TSP.GOV is the only legitimate web address for reaching the TSP online. Email links indicating that you need to reset your password may send you to fraudulent websites, and these websites may steal your login credentials when you enter them. Visit the TSP Security Center for more information. If you ever suspect your account credentials have been compromised, please call the ThriftLine at 877-968-3778 immediately so that we may take immediate actions to protect your account.

More TSP-related news is available at https://www.tsp.gov/whatsnew/plan/planNews.shtml.


Servicemembers Group Life Insurance (SGLI) Premium Adjustment Implemented

Published Date: Tue, 06 May 2014 11:30:16 CDT

Per ALCOAST 165/14, premium rates for Servicemembers' Group Life Insurance (SGLI) are changing effective 1 July 2014. E-Mail ALSPO message B/14file in pdf format announces the implementation of the premium rate change in Direct Access and the Joint Uniform Military Pay System.

Reservists drilling for points only or not receiving pay for other reasons will need to account for the higher premium in their payments (made in accordance with Section 5.A.2.6., of the Personnel and Pay Procedures Manual, PPCINST M1000.2 (series)) file in pdf format beginning in July 2014.


PPC Customer/SPO Newsletter Issue 04/2014

Published Date: Fri, 02 May 2014 11:30:16 CDT

Issue 04/14 (April)PDF FORMAT of the PPC Customer Newsletter (formerly the SPO Newsletter) is now available.

In this issue:

  • Financial Audit Status Update
  • PPC Travel Mailing Address
  • Payroll Processing Schedule
  • Use Web-TPAX to Calculate Mileage for Trave to or from Alaska
  • PCS Travel Advances
  • Verifying PCS Order Funds Obligations
  • Government Housing Releases and PCS Orders
  • Government Travel Charge Card Program Updates and PCS Season Reminders
  • CG Standard Workstation Account Transfer
  • Transfer to a non-CG unit/position
  • Shipping a Second Privately Owned (Motor) Vehicle (POV) within the Contiguous United States (CONUS)
  • Separation Processing Reminders
  • Leave Computation Tool
  • Enlistment Bonus Recoupment due to Early Separation
  • Critical Rate Management Update
  • CG Form CG-5113 Added to the EI-PDR

Pay & Personnel Center Customer Newsletter Issue 04/14 (April)PDF FORMAT


Statement of Creditable Service (SOCS) Request Required for All Prior Service Personnel

Published Date: Wed, 30 Apr 2014 17:30:16 CDT

A Statement of Creditable Service (SOCS) request must be sent to PPC (ADV) by the SPO completing the accession whenever a member with prior service is accessed into the Coast Guard or Coast Guard Reserve. Prior service data is entered by the SPO as part of the accession process. The SPO will file a copy of the SOCS request in the member's PDR, section 1, to serve as supporting documentation for crediting the member with prior service time for pay entry base date and active duty base date purposes. If the SPO completing the accession did not submit a SOCS request, the SPO at the member's first PDS must complete the request upon receipt of the PDR from the accession point. Page 5-C-5 of the Personnel and Pay Procedures Manual, PPCINST M1000.2 (series) provides the procedure and lists other times when a SOCS request must be submitted.

For PPC (ADV) to generate an accurate service statement all prior service documentation should be scanned and emailed to PPC Customer Care. This includes all contracts and all discharge documents including DD-214's and NGB 22 and 23's for National Guard members. (NGB Documents are the National Guard's version of the DD-214 and enlistment contracts).

See http://www.uscg.mil/ppc/adv.asp for more information.


PPC (PD) Virtual Training Session Scheduled for 13 May 2014

Published Date: Wed, 30 Apr 2014 14:30:16 CDT

Please note the scheduled April 30 virtual training session has been moved to May 13 @ 1300 CDT. The sessions will be announced via ALCOAST message. A new announcement will be sent as soon as possible upon the ALCOAST release to allow sufficient time for registration.

Karen S. Emmot
Supervisor Training Specialist
Procedures and Development
USCG Pay and Personnel Center


Reminder, SGLI Premium Adjustment Effective July 1, 2014

Published Date: Mon, 28 Apr 2014 14:30:16 CDT

DVA News Header

FOR IMMEDIATE RELEASE

April 25 2014

SGLI Premium Adjustment Effective July 1, 2014

WASHINGTON - The Servicemembers' Group Life Insurance (SGLI) program will adjust its monthly premium rate from 6.5 cents per $1,000 back to the 2006 rate of seven cents per $1,000 of insurance, a modest increase to ensure the SGLI program remains in a strong financial position.

The Department of Veterans Affairs (VA) continues to place the interests of Servicemembers first and foremost by keeping SGLI premiums as low as possible while also maintaining the necessary reserve levels to ensure funds are available to pay claims to Servicemembers' beneficiaries. Since the start of the SGLI Program in 1965, monthly premiums have decreased from 20 cents per $1,000 to the current 6.5 cents per $1,000. (Chart below). There have been periodic increases and decreases, but over the past 30 years premiums have fluctuated only 2.5 cents per $1,000 of insurance.

barchart showing rate changes

In July 2008, VA lowered the monthly premium rate for basic SGLI from seven cents per $1,000 of insurance to 6.5 cents per $1,000 of insurance to reduce excess reserve funds in the program. Insurance companies hold reserve funds to ensure they can pay future claims. It is common practice in the group insurance industry to adjust premium rates as reserve funds increase and decrease, which typically happens when there are changes in the economy and/or changes in the number of death claims.

In order for the program to remain in good financial condition, it is now necessary to increase the premium rate by half a cent per $1,000 of insurance. Since 2008, as a result of the half-cent reduction and decreases in interest rates, reserve funds have decreased. Insurance companies hold reserve funds to ensure they can pay future claims. It is common practice in the group insurance industry to adjust premium rates as reserve funds increase and decrease. VA also uses actuaries, individuals who deal with financial impact of risk, to conduct program experience studies when evaluating and adjusting reserve assumptions; and each year, an independent auditor verifies the accuracy of their reserve calculations.

For a Service member with the maximum $400,000 of life insurance, this change will mean an increase of two dollars a month.

The new premium rate will take effect on July 1, 2014. Individual Ready Reserve members who are drilling for points toward retirement or who do not receive pay for other reasons will be responsible to pay their branch of service for the higher premium beginning in July 2014. For information on the new rates, visit http://benefits.va.gov/insurance/sgli.asp.

SOURCE: VA News Release, 25 April 2014, http://www.va.gov/opa/pressrel/pressrelease.cfm?id=2538.


Coast Guard's Annual Financial Audit (Video)

Published Date: Wed, 23 Apr 2014 16:30:16 CDT

Coast Guard Commandant, Adm. Robert Papp Jr., and Master Chief Petty Officer of the Coast Guard Michael Leavitt, talks about the significance of the Coast Guard's annual financial audit, its financial position and the important role the men and women of the Coast Guard play in its success. USCG video by Telfair H. Brown, Sr.


April 2014 Military Payroll Processing Complete

Published Date: Thu, 23 Apr 2014 15:30:16 CDT

April Leave and Earnings Statements (LESs) Posted: LESs for April are available. Go to 'View Paycheck' in Direct Access under Employee Self Service to view.

The military payday for End Of Month (EOM) April 2014 is 1 May. Payday falls on the 1st and 15th of each month unless that date is a weekend or federal legal holiday. In those cases, the payday is moved to the 1st preceding business day. For the 2014 schedule of military paydays visit: http://www.uscg.mil/ppc/mas.asp#2014.

April Reserve Points Statements Posted: Reserve retirement point data for April 2014 is available. Go to 'View Reserve Points' in Direct Access under Self Service to view.


Government Housing Releases and PCS Orders

Published Date: Wed, 23 Apr 2014 14:30:16 CDT

CWO Victor E. Hughes, U.S. Coast Guard Headquarters, Housing Management Division (CG-1333)

In January 2013, ALCOAST 016/13 announced the promulgation of policy mandating assignment to government-controlled housing in OCONUS locations. It stated "All members with PCS orders reporting for duty outside of the continental United States on or after 15 April 2013 must submit an Application for Assignment to Military Housing, Form CG-5267, to the housing office at their new duty stations. Local Housing Authorities shall assign members to government-controlled family or unaccompanied personnel housing when it is available and adequate."

Subsequently in June 2013, Flag Voice 384 announced the that assignment to government-controlled housing in CONUS would closely mirror that as stated in ALCOAST 016/13. The language in the Flag Voice stated that; "Beginning in AY14, all members in receipt of permanent change of station orders will be required to submit an Application for Assignment to Military Housing, Form CG-5267, to their new unit's housing officer prior to receipt of final orders. Housing officers will assign members to government housing in conjunction with a PCS move, when housing is available and adequate."

In December 2013, the Coast Guard Housing Manual, COMDTINST M11101.13F was promulgated establishing Coast Guard policy for assignment to government-controlled housing for both CONUS and OCONUS locations. It stated in paragraph 3.B.2. "Members in receipt of permanent change of station (PCS) orders must submit an Application for Assignment to Military Housing, Form CG-5267, and a copy of their PCS orders to the housing officer at their new duty station. The housing officer will verify the application and dependent information and determine the member's eligibility and bedroom requirement for housing."

We have gotten a lot of feedback from Commands that yeoman are telling members they will not get their final orders until a release from housing is provided. The intent of Flag Voice 384 was not for the SPO to hold a member's final orders in abeyance until the member proves they sent the CG-5267 to the new PDS, but to ensure that members submitted their Application for Housing prior to their departure from their old PDS. It was never meant to involve the SPO with the enforcement of housing policy. The responsibility will always fall upon the member to ensure that all necessary requirements are met prior to their PCS transfer. With the promulgation of the new housing manual, it established policy and superseded any previous communications. We apologize for any confusion that this may have caused.


Separation Processing Reminders

Published Date: Wed, 23 Apr 2014 12:30:16 CDT

Statement of Intent (SOI):

  • Ensure SOIs are entered and approved 45 days prior to departure on terminal leave for Release from Active Duty (RELADs) and separations. Enter and approve SOIs 60 days prior to departure on terminal leave for retirements.
  • The SOI must account for all leave (leave sale and/or terminal leave with dates).
  • Enter permissive or temporary duty dates in the comments.

Unique Separation Processing:

  1. The procedures for RELADs, discharge, and retirements are all unique.
  2. It is imperative the SPO YN use the Coast Guard Servicing Personnel Office (SPO) Manual, PPCINST M5231.3 (series), Part VI, Separations, for step by step procedures for each type of separation. This is especially important when it comes to leave and permissive time taken upon detachment from the unit.

    • RELAD/Retirement - Leave is charged in the separation action in Direct Access and is not recorded in the Vacation Request.
    • Discharge - Leave is charged in the Vacation Request, not the separation action.

Approval of the Discharge Transaction:

  • Approve RELADs and Retirements no later than day of departure from unit.
  • Approve Discharges 14 days prior to discharge.


Enlistment Bonus Recoupment due to Early Separation

Published Date: Wed, 23 Apr 2014 12:30:16 CDT

Members who separate from the service prior to completing obligated service for a bonus may be subject to bonus recoupment. The Bonus Recoupment calculations are found in the Military Bonus Programs Manual, COMDTINST M7220.2, file in pdf format Art. 1.A.7.

  • The separation orders will specify whether the bonus is to be collected or not.
  • If the orders state that any bonuses will be collected, the member should be counseled.
  • The SPO is responsible for calculating the amount of obligated service not fulfilled.
  • The contract which the bonus is attached to must be referenced (Not additional extensions or re-extensions).
  • The discharge date is to be included in the amount of time to be recouped as it is the eligibility loss date.

Recoupment Examples (Source: COMDTINST M7220.2, Art.1.A.7.c.):

(1) A non-prior service member enlisted for 4 years (48 months) on 20 September 2000 for an "A" school, which has a $15,000 bonus. On graduation from the "A" school on 1 August 2001, the member was paid $15,000. The member served at his unit for three months and was discharged due to misconduct on 5 October 2001. Time not served is 2 years, 11 months and 15 days.

The amount of EB recouped would be $11,093.75 based on ($15,000/48 months = $312.50 per month x 35 months) + ($312.50/30 days = $10.4166 per day x 15 days).

(2) A prior service member enlisted for 4 years (48 months) on 20 October 2001 with a $2,000 bonus. On entry, the member was paid a $2,000 bonus. Member was separated from the service due to misconduct on 1 January 2002. Time not served is 3 years, 9 months and 19 days. The amount of EB recouped would be $1,901.39 based on ($2,000/48 mos = $41.6666 per month x 45 months) + (41.6666/30 days = $1.3888 per day x 19 days).


FY14 Active Duty Enlisted Critical Rate Management Update

Published Date: Wed, 23 Apr 2014 12:30:16 CDT

ALCOAST message 162/14 announces the results of the Critical Rate Management Workgroup (CRMW) that convened on 4 February 2014.

Bonuses: (Ref. ALCOAST 162/14)

  • Enlistment Bonus (EB): No Enlistment Bonus is offered at this time.
  • Selective Reenlistment Bonus (SRB). No Selective Reenlistment Bonus is offered at this time for any rating.
  • Critical Skills Training Bonus (CSTB): No CSTB is offered at this time.
  • Critical Skills Retention Bonus (CSRB): No CSRB is offered at this time.

The message also provides information on:

  • A-School candidates are being sought for the FS and OS ratings.
  • Members in a critical rating (currently AMT, AET, FS, OS, and HS) encouraged to apply for 2014 High-Year Tenure (HYT) waivers.
  • Reserve integration and inter-service transfers.
  • Extended Active Duty (EAD) opportunities for the HS, FS, and OS ratings.
  • Special assignment limitations for the AMT, AET, FS, and OS ratings.
  • Open Rate List (ORL).

The Critical Rate Management Workgroup was established to identify and manage intervention strategies for rates/ratings deemed to have personnel shortages that could negatively impact mission execution. Factors considered by this workgroup include organizational needs across all ratings, workforce trends, and future personnel requirements forecasts. The Critical Rate Management Workgroup consolidated the responsibilities of the former SRB panel in determining the need to offer bonuses.

ALCOAST 162/14; FY14 Active Duty Enlisted Critical Rate Management Update.


Leave Computation Tool

Published Date: Fri, 18 Apr 2014 15:30:16 CDT

The Leave Computation tool (MS Excel Spreadsheet) spreadsheet allows easy calculations for terminal leave and leave to be sold upon separation. Complete the corresponding blocks and the leave balance will indicate whether the leave balance will come to zero or if an adjustment needs to be made. The leave tool will pro-rate the leave accrual for you by referencing the separation date.

  • Ensure the prior balance is entered as the member's leave balance as of the month prior to separation. For example, if the member is separating in June, be sure to use the leave balance from the JUMPS seg 62 from May.
  • If the projected balance box indicates a value, an adjustment to projected leave needs to be made.
  • Negative leave balances will always come from leave to be sold first, this will be annotated in the "Backout leave" field. To correct this, the "leave to sell" value should be reduced.
  • Excess leave will be annotated only if the member is attempting to use more leave than he or she has available. The excess leave box will become red and have a numeric value. The worksheet will also figure the non-accrual for excess leave. To correct this issue, the member should be counseled on the correct amount of terminal leave available.
  • Only use the value in the excess leave box into account when correcting the leave information. (do not include the non-accrual for this).

Leave Computation Tool Link: http://www.uscg.mil/ppc/sep/leavetool.xlsx


YN Rating Force Notes April 2014

Published Date: Fri, 18 Apr 2014 10:30:16 CDT

The April 2014 issue of the YN RATING FORCE NOTES is available in the CGPortal: file is in pdf formathttps://cglink.uscg.mil/YNForceNotesApr14

The YN RATING FORCE NOTES is published by YNCM Julie A. Gunderson, Yeoman Rating Force Master Chief, COMDT (DCMS-81).

This issue includes the following articles:

  • YN Points of Contact
  • Coast Guard Yeoman Guiding Principles
  • The Commandant's Guiding Principles
  • YN RFMC News
  • YN Assignment Officer News
  • YN Rating Knowledge Manager News
  • Reenlistment Policy Clarification
  • Processing Awards
  • About the PSC-PSD Field Support Branch
  • Your career is your responsibility, your service length is ours...
  • United Services Military Apprenticeship Program (USMAP)
  • Human Resource Certifications
  • Force Strength, Advancements and Retirements and Statistics
    • Strength of the Active Yeoman Rating
    • Strength of the Reserve Yeoman Rating
    • Yeoman Afloat/Ashore Statistics
    • Advancements
    • Forecasted Retirements and Separations


CG Form CG-5113, District Review Board Evaluation and Reporting Form, Added to the EI-PDR

Published Date: Thu, 10 Apr 2014 15:30:16 CDT

Commandant (CG-1331) approved a policy change to have Boatswain's Mates submit their CG-5113, District Review Board Evaluation and Reporting Form, to be included in their EI-PDR. This change is slated to be included in the next change to COMDTINST M1080.10 (series), Military Personnel Data Records (PDR) System. However, per e-mail between CG-1331, PSC-BOPS-MR and the BM RFMC, the change is effective now.

Effective immediately, SPOs will forward CG-5113 forms for inclusion in the member's EI-PDR. Submit forms by email to "ARL-PF-CGPSC-PSD-MR_DOCS". Use "URGENT BOARD ENTRY" in the subject line of the e-mail. This will help to ensure the forms are available in the member's EI-PDR for any upcoming retention/screening boards or waiver requests. Detailed instructions on scanning and e-mailing documents to BOPS-MR are in Part X, chapter 4 of the Coast Guard Servicing Personnel Office Manual.

EI-PDR Submissions:

When sending documents for the EI-PDR, SPOs should be aware that:

  • Only authorized documents should be sent to Military Records.
  • All documents must contain the member's EMPLID.
  • Scanned file name must include the member's EMPLID (1234567.pdf).
  • Scanned PDF must be authenticated, legible and complete copies of originals.
  • File size must be minimized using the guide in Part X, Chapter 4 of the SPO Manual.
  • Files shall not be encrypted if e-mailing from uscg.mil or dhs.gov email address.

Common Submission Errors:

These common errors add to the backlog and result in additional processing time for SPOs and MR staff:

  • Documents scanned in color (not black and white).
  • Documents sent in a foreign language and not translated.
  • Documents not marked with the member's EMPLID.
  • Documents labeled with another member's EMPLID/SSN.
  • Duplicate Submissions.
  • Unauthorized Documents.
  • Poorly Scanned Images.
  • Files with multiple member documents.
  • Incomplete Documents (no signatures or missing pages).
  • Medical Documents sent in error.


PPC Customer/SPO Newsletter Issue 03/2014

Published Date: Wed, 02 Apr 2014 12:30:16 CDT

Issue 03/14 (March)PDF FORMAT of the PPC Customer Newsletter (formerly the SPO Newsletter) is now available.

In this issue:

  • Changes to Re-Enlistment and Extension Policy
  • Servicemembers' Group Life Insurance Premium Change
  • PPC Virtual Training Overview
  • 2013 Coast Guard DEERS/RAPIDS Site of the Year
  • Advance Dislocation Allowance and Mandatory Housing Assignment
  • North Carolina State Income Tax Withholding Changes for 2014
  • 2014 Critical Housing Areas Updated
  • Transfer Season 2014 Household Goods (HHG) Shipping Information and Mandatory Customer Satisfaction Survey
  • 2014 Payroll Processing Schedule
  • March 2014 Military Payroll Processing Complete
  • CG Standard Workstation Account Transfer (Tech Tip)
  • Transfer to a non-CG unit/position (Tech Tip)
  • North Carolina State Income Tax Withholding Changes for 2014

Pay & Personnel Center Customer Newsletter Issue 03/14 (March)PDF FORMAT


Servicemembers' Group Life Insurance Premium to Increase on 1 July

Published Date: Tue, 01 Apr 2014 16:30:16 CDT

Premium rates for Servicemembers' Group Life Insurance (SGLI) are changing effective 1 July 2014.

The new SGLI premium rate is 7 cents per month per $1,000 of coverage. This increases the monthly premium rate for a member with maximum coverage of $400,000 from $27.00 to $29.00. (The premium includes an additional $1.00 per month for Traumatic Injury Protection coverage (TSGLI), which is mandatory and added automatically.).

Why is the SGLI premium going up? On 1 July 2008 the basic SGLI premium rate was lowered from 7 cents per month per $1,000 to 6.5 cents per month per $1,000 in order to reduce the SGLI contingency reserve (the program's net financial position) to its target level. As a result of the temporary premium reduction and the decline in investment income, the contingency reserve has now reached its target level. Unless the SGLI premium rate is adjusted back to 7 cents per month per $1,000, the contingency reserve will continue to decline, which would negatively impact the financial stability of the program.

What do I need to do? Active members and members of the Selected Reserve, don't need to take any action. They will see a change in the deduction from their pay in the Mid-Month July 2014 payday (15 July 2014).

Reservists drilling for points only or not receiving pay for other reasons will need to account for the higher premium in their payments (made in accordance with section 5.A.2.6. of the Personnel and Pay Procedures Manual, PPCINST M1000.2 (series)) beginning in July 2014.

SGLI Premium Rates Effective 1 July 2014

Coverage
Amount
Basic
Premium
Rate
TSGLI
Premium
Total Monthly
Premium Deduction
50,000$3.50$1.00$4.50
100,000$7.00$1.00$8.00
150,000$10.50$1.00$11.50
200,000$14.00$1.00$15.00
250,000$17.50$1.00$18.50
300,000$21.00$1.00$22.00
350,000$24.50$1.00$25.50
400,000$28.00$1.00$29.00


PPC Virtual Training Overview and Capability Testing

Published Date: Tue, 01 Apr 2014 15:30:16 CDT

The PPC Procedures and Development (P&D) branch is inviting all Servicing Personnel Offices to attend a brief overview of Defense Connect Online (DCO), the training platform that will be used to deliver the Human Capital Management System (HCMS) and Global Pay (GP) release scheduled for January 1, 2015. The presentation will take about 30 minutes of your time and will be used to evaluate connectivity and capability.

DATE: April 16, 2014
TIME: 1300 CDT
REGISTRATION: To register for the event please send an email to ppc-pf-pd@uscg.mil.

***Instructions for signing into the event will be sent upon receipt of your registration.***

To participate in the trial of the virtual classroom format please visit the following website prior to the session to test your system to make sure you have no connectivity issues. USCG standard workstations and mobile devices are compatible with this delivery format. ***If prompted to install an Adobe add-in please continue, the install is USCG approved and does not require IT assistance.***

https://connect.dco.dod.mil/common/help/en/support/meeting_test.htm

*** YOU WILL NEED SPEAKERS OR HEADPHONES TO HEAR THE PRESENTATION AND A CONNECTION TO THE INTERNET***

All inquiries may be directed to PPC Procedures and Development Branch at 785-339-2225 or PPC-PF-PD@USCG.MIL.

I look forward to your attendance!

Respectfully,

Karen S. Emmot
Supervisor Training Specialist
Procedures and Development
USCG Pay and Personnel Center


Congratulations Sector Charleston, 2013 Coast Guard DEERS/RAPIDS Site of the Year

Published Date: Mon, 31 Mar 2014 16:30:16 CDT

UNCLAS //N01650//
ALCGPSC 050/14
SUBJ: 2013 USCG DEERS/RAPIDS SITE OF THE YEAR

1. It is my distinct pleasure to announce Sector Charleston as the 2013 Coast Guard Defense Enrollment Eligibility Reporting System (DEERS)/Real-time Automated Personnel Identification System (RAPIDS) Site of the Year. Each Coast Guard site was evaluated on the following criteria:

A. Common Access Card (CAC) failure rate.
B. Maintaining satisfactory utilization rates.
C. Maintaining two or more certified Site Security Managers at all times.
D. Returning equipment in a proper and timely manner.

2. The Office of the Under Secretary of Defense for Personnel and Readiness selected Sector Charleston for its outstanding performance in support of the DEERS/RAPIDS program during the period of 1 Oct 2012 through 30 Sep 2013. Sector Charleston received 100 points in the rating evaluation and was the only site to receive 100 points in the Coast Guard site ranking. Their superior service to all active duty, reserve, retired members, civilians, contractors, and eligible beneficiaries while maintaining exceptionally low CAC failure rates, workstation utilization and overall customer satisfaction reflects great credit upon the U.S. Coast Guard and its continuing partnership with the Department of Defense. Further, the dedication to reduce fraud and abuse while producing Uniformed Services Identification Cards by Sector Charleston is highly commendable.

3. Congratulations to Sector Charleston, Semper Paratus.

4. POC: Ms. Jacqueline H. Smith, USCG DEERS/RAPIDS Project Officer, 703-872-6642.

5. RDML Dave Callahan, Commander, CG Personnel Service Center, sends

6. Internet release authorized.


Update to 2014 U. S. Coast Guard Critical Housing Areas (CHA)

Published Date: Mon, 31 Mar 2014 14:30:16 CDT

Effective 20 March 2014, per ALCGPSC message 049/14, Greenville, MS (zip code 38701) is designated a Critical Housing Area.

Members with dependents who are issued PCS orders to a Critical Housing Area (CHA) designated unit, or a unit located in a CHA designated Military Housing Area (MHA), and who have no intention of relocating their dependents to that unit, may submit a Housing Allowance Protection Worksheet (CG-2025A). Members who are authorized a Housing Allowance based on the payment of child support are not eligible to submit a CG-2025A under the CHA policy.

ALCGPSC 001/14 announces the Military Housing Areas (MHA), Country Cost Groups (CCG), and zip codes that meet the eligibility criteria for continued designation as a CHA, and removes those that no longer meet the criteria. ALCGPSC 049/14 added Greenville, MS to the listing effective 20 March 2014.

For 2014 the following MHAs and zip codes continue to be designated as a Coast Guard CHA:

  1. Abbeville, LA (Zip Code 70511)
  2. Buxton/Hatteras, NC (Zip Code 27943)
  3. Brownsville, TX (MHA TX 281)
  4. Coastal Maine (MHA ME141) with the exception of Zip Code 04679
  5. Demopolis, AL (Zip Code 36732)
  6. Greenville, MS (zip code 38701), effective 20 March 2014
  7. Keokuk, IA (Zip Code 52632)
  8. Montauk, NY (Zip Code 11954)
  9. Port OConnor, TX (Zip Code 77982)
  10. Station Menemsha, MA (MHA MA151)
  11. Station Yankeetown, FL (Zip Code 34498)
  12. Station Provincetown, MA (Zip Code 02657)
  13. Venice, LA (Zip Code 70091)


Retirement Certificates

Published Date: Mon, 31 Mar 2014 13:30:16 CDT

Due to the Change of Watch in May, anyone retiring after that time period will not receive a retirement certificate and spousal certificate of appreciation until after the signature of the new Commandant has been received by RAS.

The Presidential certificate will be mailed along with a letter asking for information on where to send the certificates once the signature has been received. The wording to the certificates can be provided so that it can be read at upcoming retirement ceremonies.

Reminder, Retirement Certificates Must Be Pre-Ordered:

Effective with retirements on 1 April or later, PPC discontinued pre-mailing retirement certificates. For retirements effective 1 May or later, retirement certificates must be requested by the member's unit using the web form at http://www.uscg.mil/ppc/ras/CertificateRequest.asp. The unit must submit the certificate request at least 30 days prior to the date planned for the member's retirement ceremony.


March 2014 Military Payroll Processing Complete

Published Date: Fri, 21 Mar 2014 13:30:16 CDT

March Leave and Earnings Statements (LESs) Posted: LESs for March are available. Go to 'View Paycheck' in Direct Access under Employee Self Service to view.

The military payday for End Of Month (EOM) March 2014 is 1 April. Payday falls on the 1st and 15th of each month unless that date is a weekend or federal legal holiday. In those cases, the payday is moved to the 1st preceding business day. For the 2014 schedule of military paydays visit: http://www.uscg.mil/ppc/mas.asp#2014.

March Reserve Points Statements Posted: Reserve retirement point data for March 2014 is available. Go to 'View Reserve Points' in Direct Access under Self Service to view.


Training Opportunity: SGLI Program Overview

Published Date: Tue, 13 Mar 2014 10:30:16 CDT

By Wendy Eberle, Prudential
Office of Servicemembers' Group Life Insurance
973-548-6681

An Overview of the SGLI Program is being offered to all branches of service on Thursday, March 20, 2014 at 2 p.m. Eastern. The training will be done by phone, so no travel is involved.

Who Should Attend?

The session is designed for Branch of Service Casualty Officers, clerks and human resource staff. You are welcome to invite others who you think might benefit.

What will it cover?

Here are the topics we'll cover:

  • Program History
  • Servicemembers' Group Life Insurance (SGLI)
  • Family Servicemembers' Group Life Insurance (FSGLI)
  • Accelerated Benefit Option (ABO)
  • Servicemembers' Group Life Insurance Traumatic Injury Protection Program (TSGLI)
  • Veterans' Group Life Insurance (VGLI)
  • Payment Options
  • Q&A

When and How to Register

Date: Thursday, March 20, 2014
Time: 2:00 - 3:00 PM Eastern Time
Registration: Email Wendy Eberle (wendy.eberle@prudential.com) by March 19, 2014.

The training material and dial in information will be provided to all registered participants by Wednesday, March 19, 2014

If you have additional questions about this training, please feel free to contact Wendy Eberle (wendy.eberle@prudential.com) at 973-548-6681 for clarification.


Advance Dislocation Allowance and Mandatory Housing Assignment

Published Date: Thu, 06 Mar 2014 16:30:16 CST

Many SPOs have requested additional guidance on the policy for advance payment of Dislocation Allowance (DLA) due to the implementation of Mandatory Assignment to CONUS Coast Guard-Owned Housing this transfer season.

Per Coast Guard Housing Manual, COMDTINST M11101.13 (series), paragraph 3.B.2, members in receipt of permanent change of station (PCS) orders must submit an Application for Assignment to Military Housing, Form CG-5267, and a copy of their PCS orders to the housing officer at their new duty station. The housing officer will verify the application and dependent information and determine the member's eligibility and bedroom requirement for housing. A Status of Housing Availability, DD Form 1747, must be completed within five days of receiving the application in order to notify members of their control date and the estimated date of assignment. The comments section of the DD Form 1747 must include one of the following statements:

  1. Coast Guard owned family housing is available and assignment is mandatory;
  2. Coast Guard owned family housing is not available;
  3. Coast Guard UPH is available and assignment is mandatory;
  4. Coast Guard UPH is not available; or
  5. Released from mandatory assignment to government housing.

The housing assignment policy does not change anything about advance payment of DLA. The policy is:

  • If a member with dependents will be entitled to DLA in connection with the PCS move, per the Joint Federal Travel Regulations (JFTR), Volume 1, Chapter 5, Part G., an advance of up to 80% of the DLA amount is authorized.
  • If a member without dependents is released from mandatory assignment to government housing (The supporting document for the release is the DD-1747 as completed by the housing officer at the new PDS) and will be entitled to DLA in connection with the PCS move, per the Joint Federal Travel Regulations (JFTR), Volume 1, Chapter 5, Part G., an advance of up to 80% of the DLA amount is authorized.

The following resources are available for more information on DLA or housing policy:


North Carolina State Income Tax Withholding Changes for 2014

Published Date: Tue, 04 Mar 2014 12:30:16 CST

North Carolina (NC) Residents Must Submit New Withholding Allowance Certificates for 2014

Source: http://www.dornc.com/press/2013/nc4requirement.html

The North Carolina General Assembly recently enacted the Tax Simplification and Reduction Act which becomes effective for taxable years beginning on or after January 1, 2014. Under this new law, all taxpayers will pay a lower rate and be granted a higher standard deduction. Taxpayers may no longer claim a personal exemption for themselves, their spouse, children, or any other qualifying dependents. Additionally, many deductions and tax credits that impact North Carolina withholding tax are no longer available for tax years beginning on or after January 1.

As a result of this Act, every employer must have all employees provide a new Employee's Withholding Allowance Certificate, either Form NC-4 EZ (http://www.dornc.com/downloads/nc4ez.pdf) or Form NC-4 (http://www.dornc.com/downloads/nc4.pdf).

  • The new form must be completed by the member and provided to the member's SPO so the correct amount of State income tax is withheld for any payment periods beginning on or after January 1, 2014.
  • Coast Guard military personnel may submit their withholding changes via Direct Access Self Service in lieu of completing either Form NC-4 EZ or Form NC-4. Follow the instructions in the Direct Access online help to update your state tax information: http://www.uscg.mil/ppc/ps/self_service/members/change_state_tax_information.htm.

If a new form is not submitted or if you do not update your state tax withholding in Direct Access Self Service, PPC will change your NC state income tax withholding to Single and 0 allowances in May.

NC State Income Tax for Military Personnel

Source: Source: http://www.dornc.com/taxes/individual/military.html

If you are serving in the United States Armed Forces and your domicile (legal residence) is North Carolina, you must pay North Carolina income tax and North Carolina income tax should be withheld from your military pay, regardless of where you are stationed. Domicile or legal residence is an individual's permanent home. Your legal residence does not change even though you may be absent for one or more years unless you intend to change your state of residence and you take voluntary and positive actions to do so. Actions that demonstrate your intent to establish a new state of residence include: physical presence in a new location, registration of automobiles, location of bank accounts, and filing and paying local property and income tax in the new location. Without such actions, residency is not changed. A statement that a servicemember intends to carry out these actions at a later date is not sufficient.

Under the Servicemembers Civil Relief Act, if you are a legal resident of another state who is stationed in North Carolina on military orders, you will not be taxed on your military pay by North Carolina. However, if you receive income from non-military employment, tangible property or a business located in North Carolina, you must pay the North Carolina tax on that income.

Questions

Direct questions regarding NC state income taxes to the NC Department of Revenue. Contact information is available on their web site at http://www.dornc.com/aboutus/phones.html.

Direct questions regarding Coast Guard Direct Access procedures and issues to PPC Customer Care via the web form at http://www.uscg.mil/ppc/ccb or by phone (785) 339-2200, or toll-free (866) 772-8724.


PPC Customer/SPO Newsletter

Published Date: Mon, 03 Mar 2014 15:30:16 CST

Issue 02/14 (February)PDF FORMAT of the PPC Customer Newsletter (formerly the SPO Newsletter) is now available.

In this issue:

  • DD-214, Block 11, Primary Specialty
  • 2014 Payroll Processing Schedule
  • February 2014 Military Payroll Processing Complete
  • Tips for Direct Access - W4 Information
  • 2014 Paydays
  • PAO Training Requirements
  • May 14 SWE PDEs Posted
  • CG Standard Workstation Account Transfer (Tech Tip)
  • Transfer to a non-CG unit/position (Tech Tip)
  • VGLI - Protect Your Family
  • DEERS Enrollment of Newborns
  • Tax Refund Anticipation Loans
  • JFTR Change 327
  • STAO/GetThere Changes
  • Cancellation of Training Travel Orders due to Inclement Weather
  • Direct Access / Global Pay Primer (Flag Voice)
  • North Carolina State Income Tax Withholding Changes for 2014

Pay & Personnel Center Customer Newsletter Issue 02/14 (February)PDF FORMAT


DD-214 Block 11, Primary Specialty

Published Date: Mon, 03 Mar 2014 12:30:16 CST

A data quality review of DD-214 forms exposed ongoing issues with the content of block 11, Primary Specialty Number, Title and Years and Months in Specialty. The data quality review showed that Competency Codes were mistakenly being entered in the block.

For officers, block 11 will only contain Officer Specialty Code(s), titles and years and months assigned. Although Officer Specialty Codes and Competency Codes are both stored in Direct Access under the Person Profile as "competencies", they are not the same. A Competency Code is not an Officer Specialty Code.

SPOs will follow the guidance in the SPO Manual, Part VI, Chapter 6, for DD-214 completion. The Block 11 instructions are repeated below:

Block 11. Primary Specialty Number, Title and Years and Months in Specialty.

For enlisted personnel, enter "N/A" in the Description field and leave the Competency, Year Acquired and Last Used fields blank (Ref: COMDTINST M1900.4 (series), Para 1-E).

For CWOs, enter the specialty (e.g., For "PERS" enter "Personnel Administration").

For Officers, the instructions in COMDTINST M1900.4 (series), Para 1-E, are no longer valid because the Officer Experience Indicators were removed from the Register of Officers (COMDTINST M1427.2 (series)) and are no longer available. The Coast Guard transitioned to a new Officer Specialty Management System (OSMS) (See http://www.uscg.mil/psc/opm/Opm3/opm-3OSMS.asp for more information and status updates). The majority of O-4s and above as well as many Direct Commission Officers and CWO-LTs of all paygrades have OSCs assigned. If any OSC is assigned to the officer in DA, enter it (Code and Description) in Block 11. If no OSC is assigned the officer should contact PSC-OPM-3 directly and they will address the initial assignment.

Valid OSCs are listed in the "Competency Dictionary" (Second tab of the worksheet). Do not enter any competency code in the block 11 fields. Only Officer Specialty Codes are valid for block 11. The system (DA) pulls in the assigned code IF one is assigned.

Questions:

Direct questions regarding DD-214 policy to Commandant (CG-1331), Ms. Teresa Marshall, phone - (202) 475-5391, E-mail - Teresa.Marshall@uscg.mil.

Direct questions regarding Officer Specialty Codes to the appropriate point of contact listed on the OSMS web page (http://www.uscg.mil/psc/opm/Opm3/opm-3OSMS.asp) or the OSMS Program Manager, Mr. Brandon Chittum, CG Personnel Service Center, Officer Evaluations Branch, (OPM-3), phone - (703) 872-6467, E-mail - Brandon.F.Chittum@uscg.mil.

Direct questions regarding Direct Access procedures and issues to PPC Customer Care.


Direct Access - Global Pay Primer

Published Date: Mon, 24 Feb 2014 12:30:16 CST

Source: FLAG VOICE #414, DIRECT ACCESS/GLOBAL PAY PRIMER

The Coast Guard migrated to Direct Access in 2000. The engine behind Direct Access is PeopleSoft HRMS. PeopleSoft, supplemented by other special purpose software systems (e.g., JUMPS, MRTT), is the substance of our Human Capital Management System (HCMS).

For a variety of reasons, we chose to customize PeopleSoft over the years. Each change in the wording of headings, data names, or process names to make them sound "less like a business" and "more like the Coast Guard" meant that when updates from the software vendor were applied, all the changes had to be made again and again, with considerable cost and rework. Our version of PeopleSoft, version 8.0, was deployed in 2000. Fourteen years later, in 2014, that's like a century in "computer years." Our version is so old that Oracle stopped supporting it in 2008. That's one reason we are updating our HCMS - to eliminate customization, catch up with the technology, and get back to as close to "off the shelf'" as we can.

Continue reading FLAG VOICE #414, DIRECT ACCESS/GLOBAL PAY PRIMERPDF Icon.


Tips for Direct Access - W4 Information

Published Date: Mon, 24 Feb 2014 11:30:16 CST

LT Brad Hanover, CPA, CGFM, Deputy Comptroller, CG FINCEN (dc)

Within Direct Access, members may change their allowances for federal tax withholding under Tasks/W-4. Common reasons for members to use this tool is after marriage or birth of a child. We should counsel members prior to using this tool, as changes can have significant impacts on their federal tax withholdings. Changes should not be considered lightly, and members should seek guidance before making changes.

If not used correctly, this can result in too little taxes held from their pay and end up owing federal tax. This situation most often occurs when members select two allowances (themselves and spouse) and both work. The withholding amount is calculated based on expected pay, number of dependents, the tax withholding requirements from the IRS and your state of legal residence, and changed automatically such as when serving in a Combat Zone Tax Exemption area.

You can adjust your tax withholdings based on that information to make sure enough is withheld each year, or to make sure the Service is not withholding too much. Online, the IRS has a site to assist with calculating tax withholdings. Link: http://www.irs.gov/Individuals/IRS-Withholding-Calculator.


February 2014 Military Payroll Processing Complete

Published Date: Mon, 24 Feb 2014 10:30:16 CST

February Leave and Earnings Statements (LESs) Posted: LESs for February are available. Go to 'View Paycheck' in Direct Access under Employee Self Service to view.

The military payday for End Of Month (EOM) February 2014 is 28 February. Payday falls on the 1st and 15th of each month unless that date is a weekend or federal legal holiday. In those cases, the payday is moved to the 1st preceding business day. For the 2014 schedule of military paydays visit: http://www.uscg.mil/ppc/mas.asp#2014.

February Reserve Points Statements Posted: Reserve retirement point data for February 2014 is available. Go to 'View Reserve Points' in Direct Access under Self Service to view.


May 2014 SWE Personal Data Extracts (PDEs) Posted

Published Date: Tue, 11 Feb 2014 14:30:16 CST

The PDEs for the upcoming May 2014 SWE have been posted to member accounts in DA. On the home page of Direct Access, the member may click the "more" link in the "View" column of the blue box titled "Employee". The link "SWE PDE" will be available to select and review the online PDE. Members are reminded that 1 February was the deadline to complete all eligibility requirements. However, 1 April is the PDE correction deadline to request corrections to any missing or incorrect data on the PDE.

For commands to view PDEs of their members, click either the "SWE PDE" link in the "Self Service for Commands" blue box on the DA home page (to see an individual members PDE), or click the "PDE By Dept Report" link to produce a file containing all PDEs for a specific department ID.

***NOTICE*** In order to more efficiently maintain historical records of customer inquiries and documentation, along with streamlining our customer service procedures, all customer service requests concerning SWE and EERs must now be submitted through the PPC Customer Care Branch rather than by directly contacting PPC(ADV) via phone or email. To submit your request please call 866-PPC-USCG (866-772-8724), or send your email to "PPC-DG-CustomerCare@uscg.mil", or go to our Customer Care Branch web page at http://www.uscg.mil/ppc/ccb/ and select the "Trouble Ticket" tab and submit your request online. Underway units without connectivity may continue to use message traffic to PPC(ADV). Your help in this new procedure is greatly appreciated. We will continue to provide excellent customer service to all our customers through the Trouble Ticket process.


Training Opportunity: SGLI Program Overview

Published Date: Tue, 11 Feb 2014 11:30:16 CST

By Wendy Eberle, Prudential
Office of Servicemembers' Group Life Insurance
973-548-6681

An Overview of the SGLI Program is being offered to all branches of service on Thursday, February 20, 2014 at 2 p.m. Eastern. The training will be done by phone, so no travel is involved.

Who Should Attend?

The session is designed for Branch of Service Casualty Officers, clerks and human resource staff. You are welcome to invite others who you think might benefit.

What will it cover?

Here are the topics we'll cover:

  • Program History
  • Servicemembers' Group Life Insurance (SGLI)
  • Family Servicemembers' Group Life Insurance (FSGLI)
  • Accelerated Benefit Option (ABO)
  • Servicemembers' Group Life Insurance Traumatic Injury Protection Program (TSGLI)
  • Veterans' Group Life Insurance (VGLI)
  • Payment Options
  • Q&A

When and How to Register

Date: Thursday, February 20, 2014
Time: 2:00 - 3:00 PM Eastern Time
Registration: Email Wendy Eberle (wendy.eberle@prudential.com) by February 18, 2014.

The training material and dial in information will be provided to all registered participants by Tuesday, February 18, 2014

If you have additional questions about this training, please feel free to contact Wendy Eberle (wendy.eberle@prudential.com) at 973-548-6681 for clarification.


Delayed Opening 5 February 2014

Published Date: Tue, 04 Feb 2014 19:30:16 CST

Due to inclement weather, PPC will opening at 1000 hrs. (CST) on Tuesday, 5 February 2014. Submit customer inquires during this period via the web form at http://www.uscg.mil/ppc/ccb.


PPC Early Closure 31 January 2014

Published Date: Fri, 31 Jan 2014 13:30:16 CST

Due to inclement weather, PPC will be closed at 1400 hrs. (CST) on Friday, 31 January 2014. Submit customer inquires during this period via the web form at http://www.uscg.mil/ppc/ccb.


Veterans Group Life Insurance - Protect your family

Published Date: Thu, 30 Jan 2014 16:30:16 CST

Written by retired U.S. Air Force Chief Master Sgt. Charles D. Lee III.

Almost 34 years ago, I made a decision that would change my life forever. Joining the military was not a difficult choice. Growing up with reminders of the Vietnam War broadcast near the dinner hour, and living in a community in which the military uniform was abundant, helped soothe my transition into the U.S. Air Force. My career was fulfilling and full of hard work. Sacrificing family life for service to my country certainly had its rewards, but on July 24, 2009, a day I will never forget, everything changed.

My career started in mid-1980 and I began flying in late 1983. Although search and rescue was not my unit's primary mission, we responded to numerous aircraft mishaps and crashes within the next two and a half years. Nothing can prepare you for what you see when asked to help locate human remains at a crash site, but, I did it without question.

For the next two decades, I served as a flight engineer, spending a great deal of time in Southwest Asia, particularly during the Gulf War, Operation Enduring Freedom and Operation Iraqi Freedom. With the addition of the European theatre (NATO), my numerous deployments -ranged from 30 days to eight months and included countless missions and flying hours.

I returned to Saudi Arabia July 24, 2009, and for the next three weeks experienced nightmares, night sweats, constant anxiety attacks and extreme weight loss. I returned home after being in country for only four weeks. My family physician referred me to VA and after extensive evaluation, I was diagnosed with delayed-onset Post Traumatic Stress Disorder. VA began an aggressive treatment plan to help me manage PTSD.

I was medically discharged from the Air Force while still being treated. While in the early stages of treatment, I failed to make the necessary connections for retirement and, most importantly, protection for my family in the event something happened to me.

I was shocked when I discovered that I couldn't get private life insurance because of my PTSD diagnosis. I contacted more than five private companies, and each one told me that I was uninsurable. When I had about given up, I got a phone call from the VA Insurance Outreach Unit. The stress from not being able to protect my family was lifted when they told me I qualified for Veterans Group Life Insurance.

VGLI is lifetime renewable group term insurance that is available to active duty, Reserve and Guard Service members who separate with Service members' Group Life Insurance coverage. Members must apply within one year and 120 days of separating from service, or of being placed in the Individual Ready Reserve.

It's important to remember that you can qualify for VGLI insurance without answering health questions if you convert your SGLI to VGLI within 240 days of separation or of being placed on Individual Ready Reserve. I highly recommend that you protect your family in those first 240 days so that you don't have to worry, like I did, about whether you will qualify for insurance.

I hope my story will serve as a testament for Veterans, because I feel that no matter how each one of us separates from the military, VA is there to help make the transition to a civilian life a little easier.

This article originally appeared on the U.S. Department of Veterans Affairs blog.

Links from pages within this site to non-Coast Guard sites are provided as a customer service and do not represent any implicit or explicit endorsement by the United States Coast Guard of any commercial or private issues or products presented there.

NOTE: Outside links will open in a new browser window.


Thinking about a tax refund anticipation loan? DoD regulation limits interest rates for military, families

Published Date: Thu, 30 Jan 2014 15:30:16 CST

Most of us have heard the horror stories of payday loan offices and used car lots charging military members interest rates that are through the roof. Some service members find it difficult to get out of a cycle of debt that grows faster than they can repay.

DoD was tasked by law (National Defense Authorization Action for Fiscal Year 2007) to draft a Predatory Lending regulation which protects service members and their families from unscrupulous loan products. The regulation was written and enforcement began on October 1, 2007, and sets the max interest rate allowed is 36 percent.

Military members and families are often targeted by payday lenders. Payday loans are short-term cash loans based on the borrower's personal check held for future deposit or electronic access to the borrower's bank account. Borrowers write a personal check for the amount borrowed plus the finance charge and receive cash. In some cases, borrowers sign over electronic access to their bank accounts to receive and repay payday loans. Lenders hold the checks until the next payday when loans and the finance charge must be paid in one lump sum. To pay a loan, borrowers can redeem the check for cash, allow the check to be deposited at the bank, or just pay the finance charge to roll the loan over for another pay period.

Since October 2007, the Federal regulation has prohibited creditors from making payday loans, vehicle title loans and tax refund anticipation loans to active duty service members and their dependents with annual percentage rates over 36 percent. Knowing the rules can help military members understand their rights, and to report violators to their Coast Guard Legal Assistance office.

To avoid debt, consider financial management courses and personalized support from financial management specialists offered through CGSuprt.

Coast Guard Personnel now have FREE access to a personal financial management program, My Secure Advantage (MSA).

CGSuprt is pleased to offer all eligible Coast Guard Personnel enhanced personal financial management services with our new Financial Wellness program, MY Secure Advantage. The program provides one on one Money Coaching, a personalized website with helpful tools and calculators, Financial Education classes and more!

A Money Coach provides live Financial Education webinars twice a month on a variety of financial topics, with a brief Q and A session at the conclusion of the presentation. Registration for the webinars is open to all eligible Coast Guard Personnel and their family members.

You may work with a Money Coach on topics such as Debt, Budgeting, Spending, Retirement, Taxes, Credit, Investing and much more. This program is packed with many more benefits and includes fun raffles and prizes for items such as gift cards, apple TV's and ipads! Call 855-CGSUPRT to get started and ask for the MSA Financial Wellness Benefit!

To activate your personal Money Coaching website, please CLICK HERE.

Related Articles:


Mandatory Online Training Requirements for Payment Approving Officials

Published Date: Thu, 30 Jan 2014 15:00:16 CDT

E-Mail ALSPO message C/11 announced two online courses for Payment Approving Officials (PAOs) at Coast Guard Servicing Personnel Offices (SPOs). The training requirments were added to Part I, Chapter 2, of the PPC SPO Manual, PPCINST M5231.3, in March 2011. All applicants for PAO designation must complete the courses for initial PAO designation. PAOs must repeat the online training courses annually in order to retain certification.

  • The PAO training (Course code 502360) establishes a formal PAO certification process that provides uniform training to all PAOs. It provides PAOs with a comprehensive skill set enabling them to perform their PAO duties in compliance with appropriation law and Treasury regulations. This training will result in a more competent PAO corps and will assist the USCG in earning clean audit opinions.
  • The Internal Controls over Financial Reporting (ICOFR) (Course code 810047) training contributes to the awareness of all personnel who cause to be conducted, conduct, or review/approve personnel transactions that have an impact on the creation of USCG financial data. The training content includes an overview of Office of Management & Budget (OMB) Circular A-123 and other documents that describe the federal requirements to have sufficient controls in place to ensure proper execution of financial transactions. In addition, the training provides participants with the background necessary to comply with federal requirements regarding the, entry, accuracy review, and approval of pay transactions that occur at all levels of the Coast Guard.Comprehensive understanding of these principles helps to strengthen the Coast Guard's internal control structure and also assists the USCG with earning clean audit opinions.

The PAO and ICOFR online training courses can be accessed via the Learning Management System (LMS) (https://elearning.uscg.mil/). Both courses are listed in the Acquisitions catalog.

Upon verification of the minimum requirements, and application approval, PPC will provide a formal letter of designation to the member, via the chain of command. The member can then be assigned the PAO competency code in Direct-Access.


Newborn and Child Defense Enrollment Eligibility Reporting System (DEERS) Enrollment

Published Date: Thu, 30 Jan 2014 11:00:16 CDT

This article provides information relating to Defense Enrollment Eligibility Reporting System (DEERS) enrollment for newborn children.

Newborn enrollment to the DEERS should occur as soon as possible, normally within 30-days. A child's enrollment in DEERS allows for timely medical care access to Military Treatment Facility (MTF) and TRICARE. In some instances, authorized TRICARE providers can enroll a newborn child within DEERS, known as a placeholder record, until confirmed by the military member/sponsor.

Documentation

The following documents are acceptable for DEERS enrollment at the nearest uniformed Services identification (ID) card issuing facility:

  • Certified original or copy of the child's birth certificate
  • Certificate of Live Birth, authenticated by an attending physician or responsible person from a U.S. hospital or Military Treatment Facility (This is often referred to as the "Hospital Birth Certificate").
  • Consular Report of Birth Abroad, Foreign Services Form (FS-240)

Unmarried Children Born out of Wedlock, under the age of 21

A male military member/sponsor presents:

  • A court order that establishes paternity and the child's birth certificate
  • An approved dependency determination
  • A voluntary acknowledgement of paternity per USD P&R Memorandum, 28 Jan 08, Determinations of Dependency for Health Care Benefits for Out-of-Wedlock Children. to the ID Card Manual (COMDTINST M5512.1A) paragraphs 4.9.3 and 4.9.4, and Attachment 5, Rule 18e (1) and (2). NOTE: A determination of paternity is required at the time of the military member's/sponsor's death if no previous court order or voluntary acknowledgement of paternity was present in establishing the parent/child relationship.
  • A male military member/sponsor must process and receive an approved dependency and residency determination (reflecting over 50 percent support) to include presenting a child's birth certificate. NOTE: A birth certificate alone does not satisfy documentation requirements for a child born out of wedlock of a male member/sponsor. Refer to the ID Card Manual (COMDTINST M5512.1A) paragraphs 19.24 for Army sponsors, 20.17 for Navy sponsors, 21.21 for Air Force sponsors, 22.12 for Marine Corps sponsors, 23.5 for Coast Guard sponsors, 25.1.6 for National Oceanic and Atmospheric Administration sponsors, and 25.1.7 for Public Health Service sponsors.
  • Each state maintains a procedure to allow a father to voluntarily acknowledge paternity of a child born out of wedlock. These state forms will be used to determine eligibility for a child DEERS enrollment. For more information on the voluntarily acknowledgement of paternity state forms. The military member/sponsor will present the notarized form to the nearest ID card issuance site to have the child added to DEERS. NOTE: The child may be enrolled at any time before their 21st birthday.
  • The state form and a birth certificate will be required to add the child to DEERS. Note: The forms will be scanned into DEERS as part of the enrollment process.
  • Once the child has been added to DEERS, the military member/sponsor will be provided 60 days to remove the child from DEERS. Note: After 60 days, the child will remain in DEERS as the military member's/sponsor's child until he/she is 21 or 23 if enrolled in a full time course of study at an institution of higher learning approved by the administering Secretary, and is dependent on the member or former member for over one-half of the child's support.

A female military member/sponsor present:

  • Her child's birth certificate.

A military member/sponsor who is the child's natural parent:

  • Presents a marriage certificate (between the military member/sponsor and the natural mother or father) and the child's birth certificate.

Tools

Authoritative/Related Resources


PPC Customer/SPO Newsletter

Published Date: Mon, 27 Jan 2014 14:30:16 CST

Issue 01/14 (January)PDF FORMAT of the PPC Customer Newsletter (formerly the SPO Newsletter) is now available.

In this issue:

  • Imminent Danger Pay
  • 2014 Payroll Processing Schedule
  • January 2014 Military Payroll Processing Complete
  • MAC Ease Allotments
  • 2014 Paydays
  • 2014 BAH Rates
  • New Mileage Rates
  • CG Standard Workstation Account Transfer (Tech Tip)
  • Transfer to a non-CG unit/position (Tech Tip)
  • Arkansas State Tax
  • Avoid These Common Errors on Travel Claims
  • Critical Housing Areas
  • SPO Realignment, Phase I Implementation
  • E-File Your 2013 Tax Return for Free!
  • SOCSS or TOSS, What's the Difference?
  • Are Your Accession Contract Dates Right?

Pay & Personnel Center Customer Newsletter Issue 01/14 (January)PDF FORMAT


Advancements, Evaluations, Service Validation and Personnel Data Corrections Newsletter

Published Date: Fri, 24 Jan 2014 12:30:16 CST

The Winter 2014 edition file in adobe pdf format of the Coast Guard Pay and Personnel Center Advancements (ADV) Branch Newsletter is now available.

The ADV Newsletter provides information on servicewide exams, advancements, enlisted employee reviews, service validation and personnel data corrections.

The Winter 2014 edition includes the following articles:

  • Statement of Creditable Service (SOCS) or Transcript of Sea Service (TOSS), What's the Difference?
  • Servicewide Exam Waivers for Leadership and Management School (LAMS)
  • Coast Guard Message System (CGMS) Woes
  • Disciplinary Action, what next?
  • Documents Needed to Complete a Statement of Creditable Service (SOCS)
  • Are Your Accession Contract Dates Right?
  • New Reserve Policy Manual
  • New Striker Requirements

PPC Advancements (ADV) Branch Newsletter Winter 2014 file in adobe pdf format


Are Your Accession Contract Dates Right?

Published Date: Fri, 24 Jan 2014 12:30:16 CST

By: Ginger Farmer, PPC (ADV-PDC)

There continues to be confusion on calculating contract dates for accessions. To help with this, below is a reminder on some of the more confusing dates and basic information on how to calculate the dates for your accession:

Active Duty Base Date:

  • The ADBD must be filled in on all accessions. For reservists, it will be equal to the pay entry base date (PEBD).
  • If the member has no prior service, enter the date of enlistment/appointment.
  • With no prior service, the Active Duty Base Date must be equal to the Contract Begin Date, Pay Entry Base Date, and Effective Date for Pay Allowance.
  • If the member has prior service, or had a break in service, see Appendix (C) of the Personnel and Pay Procedures Manual (PPPM) for computation rules for recalculating dates.

AD Pay Scale Date:

  • Enter Date of Hire or Rehire.

Contract Begin Date:

  • Enter the date of enlistment or date the oath of office is effective (commissioning date).
  • Enter Date of Hire or Rehire (Date of the current contract).

DIEMS Date:

  • Enter date of original hire into the military.

Expected AD Term Date:

  • Enter the Expected Active Duty Termination Date on the member.
  • Regular Enlisted -- The member's expected release date from active duty.
  • Regular Officer -- The 30 year commission service date (including all commissioned time in an uniformed service).
  • Reserve Enlisted and Reserve Officer - Blank.

Expected Loss Date:

  • The Expected Loss Date is the date the member will have no further reserve and/or active duty obligation.
  • For regular and reserve enlisted members this date will be the same as "Date Completed Military Obligation" or the Contract End Date, whichever is greater. Example: Enlistment in the CG Reserve on 1 April 2009 with no prior service (8-year initial service obligation). Date Completed Military Obligation 31 March 2017. Expiration of Enlistment/ Contract End Date 31 March 2017. Expected Loss Date 31 March 2017.
  • For NOAA officers this will be the day before the officer's 60th birthday.
  • For reserve officers use the same date as the Expected End Date of the contract.

Job Family Entry Date:

  • Enter date member first became rated in current rating (ie. SNBM, AET3...). Retrieve from DA at Main Menu > Develop Workforce > Plan Careers > Use > CG Member Info. Located on the "Background" tab.

MIL Obligation Completion Date:

  • Enter 8 years from original DIEMS date unless prior discharge authorized under an approved program (ie., VOLSEP).

Pay Allowance Date:

  • Enter Date of Hire or Rehire.

Point SWE Date:

  • This date may only be adjusted by PPC(ADV). Retrieve from DA at Main Menu > Develop Workforce > Plan Careers > Use > CG Member Info. Located on the "Background" tab. If the date is blank on the CG Member Info page, enter the rehire date.

Pay Base Date:

  • If the member has no prior service, enter the date of enlistment/appointment.
  • With no prior service, the Pay Entry Base Date must be equal to the Contract Begin Date, Active Duty Base Date and Effective Date Pay Allowance. For an OCS accession, these dates should be set to the date the candidate, with no prior service, enlisted.
  • If the member has prior service and a break in service, the Pay Entry Base Date will need to be recalculated. See Appendix (C) of the Personnel and Pay Procedures Manual (PPPM) for computation rules for recalculating dates.


SOCSS or TOSS, What's the Difference?

Published Date: Fri, 24 Jan 2014 12:30:16 CST

By: Al Wiggs, PPC (ADV-SV)

There seems to be some uncertainty between a SOCSS (Statement of Creditable Sea Service) and a TOSS (Transcript of Sea Service).

A SOCSS, PPC form 1072, is a record verification of all the accumulated sea time that is creditable toward career sea pay for a Coast Guard member. This credit may include non-Coast Guard afloat time recorded on a DD-214 for prior service members. This time may also include time spent at a non-vessel unit, such as a LEDET or TAD/TEMDU assignment where sea pay accrues. A SOCSS would not record sea time aboard a vessel when sea pay was not payable, such as when a member's Career Sea Pay (CSP) and CSP time is suspended for periods over 30 days absence from their vessel due to temporary duty or hospitalization ashore. A SOCSS will not add (except for prior service) or reduce sea time for a member where that time is not supported by Direct Access or JUMPS input from the SPO.

A TOSS, PPC form 1075, is a record of all the time a Coast Guard member was assigned to a vessel and/or receiving sea pay. The term "vessel" is defined in the Coast Guard Pay Manual, COMDTINST M7220.29 (series), and does not include small boats. Sea pay may or may not have been payable for all the time assigned. A TOSS is not used in determining sea pay longevity but a TOSS's sole purpose is to support an application for a Merchant Mariner licensing.


January 2014 Military Payroll Processing Complete

Published Date: Fri, 24 Jan 2014 10:30:16 CST

January Leave and Earnings Statements (LESs) Posted: LESs for January are available. Go to 'View Paycheck' in Direct Access under Employee Self Service to view.

The military payday for End Of Month (EOM) January 2014 is 31 January. Payday falls on the 1st and 15th of each month unless that date is a weekend or federal legal holiday. In those cases, the payday is moved to the 1st preceding business day. For the 2014 schedule of military paydays visit: http://www.uscg.mil/ppc/mas.asp#2014.

January Reserve Points Statements Posted: Reserve retirement point data for January 2014 is available. Go to 'View Reserve Points' in Direct Access under Self Service to view.


State Tax Exemption Status for Residents or Arkansas

Published Date: Wed, 15 Jan 2014 16:30:16 CST

Per the Arkansas 2013 Legislative Session, Act 1408, effective for taxable years beginning on or after 1 January 2014, all military pay received by active duty or reserve members of the Armed Forces is excluded from Arkansas State income tax.

The military pay exclusion applies to all military members who claim Arkansas as their state of legal residence, regardless of where the member is stationed.

Effective 1 January 2014, PPC stopped withholding of state income tax for members claiming Arkansas as their state of legal residence. No SPO action is required for current Arkansas residents unless the SPO is notified by PPC that manual entry is required.

When establishing or changing state of legal residency to Arkansas enter the State Code "AR" in the State Info section of the Employee Tax Data, State Tax Data 1 tab and select "Exempt and do not withhold tax" in the Special Tax Status field as shown below. The Resident and UI Jurisdiction checkboxes are required and are marked by default.

The state tax data tab in DA

The Marital Status and Number of Exemptions do not apply. Their default values, which are carried over from the Federal Tax Data tab, will not be passed to JUMPS.

The Arkansas tax exemption will be incorporated into the applicable sections of the Personnel and Pay Procedures Manual, PPCINST M1000.2(series), Chap 8-B and the Servicing Personnel Office Manual, PPCINST M5231.3, Part 2, Pay Entitlements, Chap 13, Tax Withholding.

Members should contact the Arkansas Department of Finance and Administration at (501) 682-1100 or visit http://www.dfa.arkansas.gov/offices/incomeTax/individual/Pages/default.aspx if they have questions about the exemption or filing their state income tax returns or they should contact their local legal assistance attorney.


Training Opportunity: SGLI Program Overview

Published Date: Fri, 10 Jan 2014 14:30:16 CST

By Wendy Eberle, Prudential
Office of Servicemembers' Group Life Insurance
973-548-6681

An Overview of the SGLI Program is being offered to all branches of service on Thursday, January 23, 2014 at 2 p.m. Eastern. The training will be done by phone, so no travel is involved.

Who Should Attend?

The session is designed for Branch of Service Casualty Officers, clerks and human resource staff. You are welcome to invite others who you think might benefit.

What will it cover?

Here are the topics we'll cover:

  • Program History
  • Servicemembers' Group Life Insurance (SGLI)
  • Family Servicemembers' Group Life Insurance (FSGLI)
  • Accelerated Benefit Option (ABO)
  • Servicemembers' Group Life Insurance Traumatic Injury Protection Program (TSGLI)
  • Veterans' Group Life Insurance (VGLI)
  • Payment Options
  • Q&A

When and How to Register

Date: Thursday, January 23, 2014
Time: 2:00 - 3:00 PM Eastern Time
Registration: Email Wendy Eberle (wendy.eberle@prudential.com) by Jan. 20, 2014.

The training material and dial in information will be provided to all registered participants by Tuesday, January 21, 2014

If you have additional questions about this training, please feel free to contact Wendy Eberle (wendy.eberle@prudential.com) at 973-548-6681 for clarification.


2014 U. S. Coast Guard Critical Housing Areas (CHA)

Published Date: Thu, 09 Jan 2014 17:30:16 CST

Members with dependents who are issued PCS orders to a Critical Housing Area (CHA) designated unit, or a unit located in a CHA designated Military Housing Area (MHA), and who have no intention of relocating their dependents to that unit, may submit a Housing Allowance Protection Worksheet (CG-2025A). Members who are authorized a Housing Allowance based on the payment of child support are not eligible to submit a CG-2025A under the CHA policy.

ALCGPSC 001/14 announces the Military Housing Areas (MHA), Country Cost Groups (CCG), and zip codes that meet the eligibility criteria for continued designation as a CHA, and removes those that no longer meet the criteria.

For 2014 the following MHAs and zip codes continue to be designated as a Coast Guard CHA:

  1. Abbeville, LA (Zip Code 70511)
  2. Buxton/Hatteras, NC (Zip Code 27943)
  3. Brownsville, TX (MHA TX 281)
  4. Coastal Maine (MHA ME141) with the exception of Zip Code 04679
  5. Demopolis, AL (Zip Code 36732)
  6. Keokuk, IA (Zip Code 52632)
  7. Montauk, NY (Zip Code 11954)
  8. Port OConnor, TX (Zip Code 77982)
  9. Station Menemsha, MA (MHA MA151)
  10. Station Yankeetown, FL (Zip Code 34498)
  11. Station Provincetown, MA (Zip Code 02657)
  12. Venice, LA (Zip Code 70091)


U. S. Coast Guard Servicing Personnel Office (SPO) Alignment Phase I Execution

Published Date: Thu, 09 Jan 2014 15:30:16 CST

UNCLAS //N05360//
ALCGPSC 005/14
SUBJ: SPO Alignment Phase I Execution
A. CG-1 Flag Voice 373

1. Per Ref A, the Organization Modification Request (OMR) to execute Phase I of SPO Alignment was recently approved. During summer 2014 most SPOs within 50 miles of the 13 Bases and Base Detachment St. Louis will align pay functions at the Base SPOs. Personnel and Admin staffs will remain behind at the former SPOs to provide unit administrative support and customer service functions (e.g. existing ID Cards issuance facilities, TDY Travel Orders, SPO Liaison, etc.).

2. Beginning in January 2014, representatives from PSC, DOL and the YN RFMC will work with DOL and Base commands as well as impacted Sector and Air Station commands to develop execution plans.

3. Information pertaining to SPO alignment can be found at the following link: http://www.uscg.mil/psc/bops/. POCs for SPO alignment questions are Mrs. Emily Jennings PSC, Email: Emily.L.Jennings(AT)uscg.mil or CWO4 R.T. Downs DOL, Email: Robert.T.Downs(AT)uscg.mil.

4. RDML Dave Callahan, Personnel Service Center, sends.

5. Internet release authorized.

SPO Alignment Links:


U. S. Coast Guard Health Safety Work-Life Mobile Application

Published Date: Thu, 09 Jan 2014 13:30:16 CST
Download the USCG HSWL app today!

For those looking for information about the Coast Guard Support programs and services to Coast Guard members and their families, we now have an app for that! Available in the Apple App store just search for USCG HSWL or use this link: https://itunes.apple.com/us/app/uscg-hswl/id669218420?mt=8. The Android version is available through Google at https://play.google.com/store/apps/details?id=com.ravensolutions.coastguard&hl=en

Screen shot of menuThis application contains information about the many quality of life resources available for Coast Guard military and civilian personnel, family members, and retirees. The application includes information on work-life programs, as well as other individual and family support programs such as medical services, chaplain services, housing, legal assistance, and, morale, well-being, and recreation (MWR) services.

In addition, it provides general information about the Coast Guard, enables access to Coast Guard videos through YouTube (Wi-Fi recommended), and enables the user to access the Coast Guard Facebook and Blog feeds. The user can also find a unit Ombudsman using the "Ombudsman Locator" feature.

The user can select their unit for information broadcasts specific to their location and to get up to date information on what's happening with notifications and alerts on events, general announcements and information.

To select a Coast Guard unit:

  • Click on Media
  • Click on wheel in upper right corner
  • Select District
  • Select unit

Screen shot of search functionBy using the Find section, users can find the nearest location of various resources. Click on the light bulb icon and highlight the resource(s). Resources include:

  • CDCs
  • HSWL Regional Practices
  • Marine Corps Community Services
  • Fleet and Family Support Centers
  • DoD Military Treatment Facilities
  • Coast Guard Military Treatment Facilities
  • DoD ID Card locations
  • Coast Guard ID Card locations

NOTE: This is a large file that should be downloaded using Wi-Fi. This app requires IOS 5.0 or later (Apple) or 2.3 and up (Android).

Point of Contact
If you have any questions, comments or feedback, please contact Ms. Christine DeGraw, at (202) 475-5142, or email at Christine.M.DeGraw@uscg.mil.


Free tax-filing service offered through CGSUPRT

Published Date: Wed, 08 Jan 2014 14:30:16 CST

The Internal Revenue Service 2014 tax season begins on Jan. 31. Starting Jan. 7, CGSUPRT will offer free 2013 tax return filing services from H&R Block. This free offer is only valid if you access H&R Block through the link on the CGSUPRT website.

Summary

You must start your return from the CG SUPRT H&R Block Tax Software link to access this free offer.

The IRS will begin processing efile returns on January 31, 2014. If you complete your returns with the H&R Block Tax Software service offered through CG SUPRT prior to the 31th of January, your files will be held in a pending status. Once efile opens, the system automatically submits the return to the IRS.

This is the same free tax preparation program you may have used in past years. So, if you created an H&R Block account last year, your login credentials for that account will still work and you will be able to access last year's personal tax information.

For technical assistance with the H&R Block Tax Software tool, please call 1-800-HRBLOCK (472-5625).

To learn more about the H&R Block Tax service, please see the FAQs.

If you have questions about this tax service or about your own tax returns, please call 855-CG SUPRT (247-8778) and ask to schedule an appointment with a CG SUPRT tax consultant. Trained tax consultants are available 5 days a week (Monday - Friday) from 9 a.m. to 8 p.m., EST by appointment.

Best practices for filing your taxes

  • Have all of your documents and information ready when preparing your taxes-Social Security number, TIN's, W-2's, 1099 forms, expense documents, bank account information in case of refund, etc.
  • Be sure to disclose all of your income from the year-including wages, investments, etc.
  • Determine the best way to file for yourself-prepare your taxes online, paper file, or take them to a preparer.
  • File early-it's best to do it once you receive all of your documents, reducing the risk of misplacing them, reducing the wait time of receiving a refund, and/or avoiding penalties for late filing.
  • Know the deadline for filing your taxes-it is not always the same date every year. This year it is Monday, April 15, 2013.

Eligibility

The following are eligible for the CG SUPRT tax service:
  • All Active-duty and selected reserve members of the U.S. Coast Guard.
  • Spouses and dependent children of the services noted above, and who are authorized in DEERS.
  • All civilian employees (GS) of the U.S. Coast Guard
  • Household members and dependents of U.S. Coast Guard civilian employees.

NOTE: Except as detailed above US Coast Guard members activated under Title 10 are not eligible for this service. These members should be referred to Military One Source at 1-800-342-9647 as they are eligible for tax assistance, under the Military OneSource tax service program.


Pentagon Announces Upcoming Changes to Imminent Danger Pay

Published Date: Mon, 06 Jan 2014 14:30:16 CST

By Army Sgt. 1st Class Tyrone C. Marshall Jr.
American Forces Press Service

WASHINGTON, Jan. 3, 2014 - The Defense Department announced today changes in imminent danger pay that will go into effect June 1, DOD spokesman Army Col. Steven Warren told reporters here.

"This is a process that began [in 2011]," he said, and "included in-depth threat assessment from the combatant commands. It was made in coordination with the Joint Staff, combatant commands and military services."

Warren noted this policy change was not a budget-driven decision, but part of a routine recertification that "happens every couple of years -- it's an ongoing process."

According to a DOD news release announcing the recertification, the combatant commands conducted in-depth threat assessments for countries within their areas of responsibility.

Following the review, the release stated, it was determined that the imminent threat of physical harm to U.S. military personnel due to civil insurrection, civil war, terrorism or wartime conditions is significantly reduced in many countries, resulting in the discontinuation of imminent danger pay in those areas.

Periodic recertification of IDP, according to the news release, ensures that imminent danger designations match the actual conditions of designated countries so that the department can provide fair entitlements and benefits. The last recertification was completed in 2007.

The DOD news release noted the following areas would no longer be designated as imminent danger areas for IDP purposes:

  • The nine land areas of East Timor, Haiti, Liberia, Oman, Rwanda, Tajikistan, United Arab Emirates, Kyrgyzstan and Uzbekistan.
  • The six land areas and airspace above Bahrain, Kuwait, Qatar, Saudi Arabia, Serbia and Montenegro.
  • The four water areas of the Arabian Sea, Gulf of Aden, Gulf of Oman, and the Red Sea.
  • The water area and air space above the Persian Gulf.

"Of specific note," Warren said, "imminent danger pay will remain in effect for the following: Iraq, Afghanistan, Lebanon, Jordan, Pakistan, Syria, Yemen and Egypt."

Although 2013 statistics are not currently available, Warren noted the year prior, 194,189 personnel received imminent danger pay.

"Approximately 50,000 less will be receiving imminent danger pay," he said. "In [2012], we spent approximately $500 million on imminent danger pay. This will result in a reduction of approximately $100 million."

The benefit provides troops in imminent danger areas about $7.50 per day up to the maximum monthly rate of $225, Warren said.


SPO News Archive 2013

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