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Published Date: Mon, 13 May 2013 14:00:16 CDT
E-Mail ALSPO message E/13 announces service interruptions and outages anticipated to occur during the transition to a new commercial internet service hosting provider.
Published Date: Thu, 09 May 2013 14:00:16 CDT
Per ALCOAST 422/12, Servicing Personnel Offices (SPO) shall only approve requests for advance pay of up to one month if applicants meet the conditions in paragraph 2 of the message. Any request for two or three months advance pay must be approved by the member's commanding officer in consideration of the guidelines in paragraphs 3.A through 3.E of the message. PCS travel and transportation advances are limited to 80% of the estimated travel and transportation costs to include MALT, per diem, DLA, and TLE. Payment must not be made more than 30 days before the member detaches, except under extenuating circumstances (e.g., member moves dependents before detaching).
Published Date: Wed, 08 May 2013 14:00:16 CDT
The Yeoman Occupational Analysis Survey has been out for a couple weeks now. Every YN in the Coast Guard received this survey. So far only 59% of the YNs in the CG have taken it. That's not bad but we need to work on increasing this number.
Sadly, YNC's (E-7) and below have the lowest return rate. Let's work to increase the percentage of surveys completed!
Every YN is urged to complete this survey as soon as possible. Your input will impact the YN future and will drive advancement requirements for the next five years. I cannot stress enough the importance of taking the time to thoroughly complete this survey. Please share this with your fellow YNs and urge them to complete the survey as well.
Your voice does count, so please take the survey so your voice is heard. You CAN make a difference, but you NEED to take the survey.
Please, please, ensure you and your fellow YNs take a few moments to complete the Yeoman Occupational Analysis Survey. Let's strive for a 100% return rate!
Published Date: Fri, 03 May 2013 12:00:16 CDT
Per the Web-TPAX Advance Signature Proxy (ASP) Tutorial, the ASP must verify that funds have been obligated prior to requesting and advance. To speed the process of receiving authorization for approving PCS advances when the FINCEN Query by Document (CGWEB Link) shows the TONO does not exist or funds are not obligated, send an e-mail inquiry to Ms. Shannon Dorsey at DCMS, Shannon.t.dorsey@uscg.mil. Include in the email the member's name, EMPLID, PCS TONO, DA status of orders and date of status. (Note: It takes about 10 days for the obligation to take place after the SPO places the order in a ready status.)
Published Date: Fri, 03 May 2013 09:00:16 CDT
As announced in CG-1's Flag Voice #365, a new contract has been awarded for the hosting of our Human Resources (HR) systems, Direct Access (DA) and HR Imaging System (ImageNow/WebNow). During the transition to the new provider, DA and the Imaging System will not be available. Here is the timeline for the transition:
*During the period 28 May to 03 June PPC will not be able to process user access forms for TPAX or Direct Access. PPC will resume processing user access forms when the imaging system becomes available.
Published Date: Thu, 02 May 2013 15:00:16 CDT
Source: ALCGRSV 022/13
TAMP provides reservists and their dependents 180 days of transitional health care benefits upon completion of orders for contingency operations as defined by Title 10 U.S.C. 101(a)(13). The FY13 National Defense Authorization Act, Public Law 112-239 amended Title 10 U.S.C. 101(a)(13) by including mobilization of Coast Guard Reservists under 14 U.S.C. 712 for domestic contingencies.
After the completion of qualifying orders, reservists and their dependants are coded as TAMP-eligible in the Defense Enrollment Eligibility Reporting System (DEERS) and will automatically be covered under TRICARE Standard. During TAMP, a reservist may enroll or re-enroll in TRICARE Prime, including US Family Health Plan, which is offered in certain designated service areas of the United States and overseas. TAMP status will not be changed in DEERS unless the member executes new orders greater than 30 consecutive days. Members on Active Duty for Training (ADT) or Inactive Duty Training (IDT) maintain TAMP status within DEERS.
Additional information regarding TAMP eligibility and enrollment options is available at www.tricare.mil/TAMP or by calling the Coast Guard Health Benefits help line at 1-800-9HBA-HBA.
Published Date: Thu, 02 May 2013 15:00:16 CDT
As most of you already know we have made changes to the YN Assignment process. Mr. Jennings will assign E-6 - E-9 and I will be assigning E-5's and below (including all 'A' School billets). I wanted to reach out to you to help make this upcoming (AY-14) assignment year a success. In an effort to ensure better communication, I would like to talk with every YN2 and YN3 that is transfer eligible this year during the Career Counseling timeframe (1 May - 30 August). To do that I am going to need your help to ensure that all YN see this email to have the opportunity to call me. If you know of units that have a YN2 or 3 but not a Senior YN or PERS, please forward this to them as well.
In my first year I found it interesting that less than 10% of the rotation eligible YN called during this timeframe, however, a much bigger number called once they received their orders. It stands to reason that if they call on the front end and receive the proper counseling they will not be surprised with their orders. One big change that I am making this year is that I will not be sending out a 'leftover' list to ANY YN2's or YN3's. So these Career Counseling calls will be vital to ensure the YN have realistic e-resume's and are on the same page as I am as for as expectations. To that end I will be tracking who does and does not call me.
Again, I am asking for your help to please give this email the widest dissemination possible. Let your members know that they can either IM or email me and I will get back with a time for them to call me. Thank you and have a great day.
v/r
CWO4 Dave Schuster
CG Personnel Service Center
YN Assignment Officer
(703) 872-6608 - work
(703) 872-6665 - fax
http://www.uscg.mil/psc/epm/AO/YN.asp
Published Date: Wed, 01 May 2013 13:00:16 CDT
As of 1 April 2013 all military PCS travel advances are submitted through Web TPAX by the Advance Signature Proxy. The ASP permission is given to Yeomen assigned to the SPO that have the CGHRS or CGHRSUP Direct Access permission. The updated CG-7421A has been posted on the PPC website. PCS advances sent to PPC via fax will not be processed. Travelers who need TDY advances may submit through Web TPAX or by fax with an SF-1038 and a copy of the signed orders.
When processing PCS orders with advances, refer to Chapter 2.A.8 of the Personnel and Pay Procedures manual. A completed original PCS travel order signed by the Approving Official must be scanned and uploaded to Web TPAX. The image must be in the Portable Document Format (PDF). In the Image Description field, do not name it the same as the file name, this will cause an error in the application. Before you begin the PCS advance, ensure the PCS travel advances are correctly listed on the order. Each entitlement will be separated with the total amount and the advance amount shown. IAW ALCOAST 422/12, PCS travel and transportation advances are limited to 80 percent of the estimated travel and transportation costs to include, MALT, per diem, DLA, and TLE. If the member is requesting an advance on an entitlement and is authorized other entitlements, 80 percent of the requested entitlement will be paid.
Example:
MEMBER PER DIEM _______ @ 80% _________ MEMBER MALT _______ @ 80% _________ DEPENDENT(S) PER DIEM _______ @ 80% _________ DEPENDENT(S) MALT _______ @ 80% _________ DLA _______ @ 80% _________ TLE _______ @ 80% _________ TOTAL _______ @ 80% _________ PCS TRAVEL ADVANCE AUTHORIZED FOR $___________
Do not submit the PCS advance to PPC when it is greater than 35 days before the member detaches. The additional five days accounts for processing time and making payment to the member. Per the Coast Guard Supplement to the Joint Federal Travel Regulations (CGS-JFTR), COMDTINST M4600.17(series), paragraph 5020, payment of advances must not be made more than 30 days before the member detaches, except under extenuating circumstances. If you need to submit a PCS advance to PPC greater than 35 days due to extenuating circumstances, the SPO Approving Official may submit a PPC Customer Care Ticket with details.
The Coast Guard no longer obligates PCS TONOs as a doc type 12, these doc types are converted to a doc type 19. All PCS obligations for travel can be viewed in the FINCEN Query by Document website by changing the first two numbers on the TONO. For example, a member is issued TONO 1213G13MNO11Z000 on their PCS travel order. Prior to the AO approving the PCS advance in Web TPAX, the AO must check for funds obligation under 1913G13MNO11Z (minus the suffix). If the funds are obligated, the AO may approve the PCS advance. The obligation takes place a couple days after the orders have been placed in a Ready Status. To place orders in a Ready Status, the CGHRSUP must approve the orders in DA. If the funds have not been obligated, the AO must wait for DCMS to obligate the funds. The TONO on the orders shall remain a 12 doc type.
Resources:
CWO3 JAY BENBOW
TRAVEL BRANCH CHIEF
COAST GUARD PAY & PERSONNEL CENTER
Published Date: Thu, 25 Apr 2013 13:00:16 CDT
Issue 02/13
(April) of the Coast Guard Servicing Personnel Office Newsletter is now available.
In this issue:
(April)
Published Date: Wed, 24 Apr 2013 11:00:16 CDT
LESs for April are available. Go to "View Paycheck" in Direct Access under Employee Self Service to view.
The official pay date for end-month April 2013 is 1 May 2013
Reserve retirement point data for April 2013 is available. Go to "View Reserve Points" in Direct Access under Self Service to view.
Published Date: Thu, 18 Apr 2013 16:00:16 CDT
E-Mail ALSPO H/12 Correction: Due to a misinterpretation of the line breaks on ALCOAST 425/12, E-Mail ALSPO H/12 (FY 2013 SPECIAL DUTY ASSIGNMENT PAY CODES) listed the SDAP as SD-2 for the following CMCs; ALC, SFLC, MFPU, RFMC, C4IT, and SELC School Chief. The SDAP for these CMCs is actually SD-1 per the ALCOAST as shown below.
Published Date: Fri, 12 Apr 2013 15:00:16 CDT

With the graduates of the Coast Guard Academy Class of 2013 reporting in to their first permanent duty stations this summer, PPC (mas) would like to remind you that single graduates from basic training, OCS and the Academy, with no prior service, are entitled to BAH-Transit Rate while in transit to their first permanent duty station (PDS). The Reporting SPO must input the BAH-Transit Rate start (effective date of PCS departure) and the BAH-Transit Rate stop (effective the day prior to PCS reporting) along with the reporting endorsement and transactions to record BAH entitlement at the member's or officer's first PDS. If the member or officer acquires a dependent or dependents while en route PCS, the reporting SPO shall:
See PAYMAN, 3-G-5d. (Members in Transit/New Accessions) & Fig 3-19 (Rule 7) and the PPC SPO Manual, Part II, Chapter 10-1, Basic Allowance for Housing, BAH During PCS, for more information.
Note: Always approve the PCS Reporting Endorsement before approving the PCS entitlement rows:
Published Date: Fri, 12 Apr 2013 15:00:16 CDT
By Mr. Sean Hayes, PPC (mas) 12 Apr 2013
As a simple reminder: Please review the monthly LES' as they come to the SPO to ensure that your personnel are receiving accurate and reliable pay.
I have recently completed audits of personnel that were authorized DUAL OCOLA entitlements. I discovered that several personnel were over or underpaid due to JUMPS not properly updating the daily rate. Accurate and effective review of the monthly LES can avoid large discrepancies in pay for our members.
Since there are several variables that provide the appropriate payment for a member overseas, periodically reviewing DoD's entitlement website (http://www.defensetravel.dod.mil/) would be helpful in this endeavor. Being off by just 5 cents, adds up quickly. For one member I reviewed, he was underpaid 5 cents per day for one year, then overpaid by 85 cents per day, resulting in nearly a $300 debt!
Another example is that I recently reviewed a report where there were 11 personnel that had 2 open SGLI (segment 32 in JUMPS) segments, resulting in double deductions. By law, PPC can only reimburse up to 2 months of erroneous deductions requiring PPC to request from COMDT authority to reimburse the additional monies due the member. One member on my report had infrequent deductions dating all the way back to January 2009, resulting in over $850 in erroneous deductions.
While it is ultimately the member's responsibility to ensure that their own pay is accurate, many members do not fully understand their authorized entitlements/benefits. It is up to you to help educate them and to help ensure that they are being paid accurately and timely.
Thanks, Sean Hayes
Published Date: Mon, 01 Apr 2013 15:00:16 CDT
Issue 01/13
(January - March) of the Coast Guard Servicing Personnel Office Newsletter is now available.
In this issue:
(January - March)Published Date: Fri, 29 Jan 2013 13:00:16 CDT
The March 2013 issue of the YN RATING FORCE NOTES is available in the CGPortal: https://cglink.uscg.mil/a4432855
The YN RATING FORCE NOTES is published by YNCM Julie A. Gunderson, Yeoman Rating Force Master Chief, COMDT (DCMS-81).
This issue includes the following articles:
Published Date: Wed, 27 Mar 2013 12:00:16 CDT
Thinking of conducting a personally procured move (PPM), formerly known as do-it-yourself move (DITY), this transfer season? ALCOAST 094/13 provides guidance you must follow if you expect to be reimbursed for a PPM.
Published Date: Wed, 27 Mar 2013 11:00:16 CDT
ALCOAST 132/13
COMDTNOTE 4050
SUBJ: TRANSFER SEASON 2013 HOUSEHOLD GOODS (HHG) SHIPPING INFORMATION AND MANDATORY CUSTOMER SATISFACTION SURVEY
Published Date: Tue, 26 Mar 2013 10:00:16 CDT
The Servicing Personnel Office (SPO) Alignment Working Group's (SPOA WG), first progress report is available from the Personnel Service Center Business Operations Staff web page.
is posted for information only. It is pre-decisional and not authority for any action.The SPOA WG was charted by Commandant (CG-1) to conduct a comprehensive review of existing SPO operations. You can read the charter here
.
Published Date: Mon, 25 Mar 2013 16:00:16 CDT
CG-631 and the WebNow/ImageNow server provider are still working to identify and resolve the WebNow access issue. SPOs will not be able to reconcile SPO-PDRs with EI-PDRs until access is restored.
PSC Military Records and BOPS-C staff have access to EI-PDRs through ImageNow, which is unaffected but has limited licenses. Urgent requests for copies of EI-PDRs and urgent board entries have been and will continue to be fulfilled by these staff members. SPOs can submit requests to obtain urgent copies of EI-PDRs, via email to ARL-PF-CGPSCOFFRecords@uscg.mil, for officer records, or to ARL-PF-CGPSCENLRecords@uscg.mil for enlisted records. Members can still obtain copies of their EI-PDR by following the instructions at http://www.uscg.mil/psd/mr/.
Published Date: Wed, 20 Mar 2013 14:00:16 CDT
Information for reservists who are between 20-years satisfactory service and reaching age 60.
If you have no spouse or children at the 20-year point, and later acquire a
spouse and/or children you may elect to enroll your new beneficiaries in the
RCSBP. You must request enrollment by completing a CG-11221, Reserve
Component Survivor Benefit Plan (RCSBP) Option - Election Certificate
, within one year of obtaining
a spouse and/or child. A copy of the marriage and/or birth certificate must
accompany request.
If you elect spouse coverage under Option B (deferred annuity) or C (immediate annuity), and your spouse dies, you may suspend your RCSBP spouse coverage. You must notify us and provide a copy of the death certificate. If you elected coverage for both spouse and children, your RCSBP child coverage would continue.
If you elect spouse coverage under Option B (deferred annuity) or C (immediate annuity), and later divorce, you have the following rights:
If you remarry after losing your RCSBP spouse beneficiary, you have the following rights within one year of your remarriage:
NOTE: The opportunity to make any changes to your RCSBP election must be made within one year of your remarriage by written notification to us at the address provided below.
Commanding Officer (RAS)
U.S. Coast Guard Pay & Personnel Center
444 SE Quincy St
Topeka KS 66683-3591
Published Date: Mon, 18 Mar 2013 14:00:16 CDT
Access to WebNow through PeopleSoft (DOCS or SPO IPDR button) remains unavailable. CG-6 continues to work with the contractor to resolve the issues.
Published Date: Fri, 15 Mar 2013 16:00:16 CDT
Direct Access will not be available for use from 0100 (CDT) to 0730 (CDT) on 17 March 2013 due to server maintenance.
Published Date: Tue, 12 Mar 2013 10:00:16 CST
A free iPhone App, TSP Funds, currently being offered through the Apple App store asks TSP participants for their account login information. This app is not being offered through the TSP and the TSP does not recommend using this application to access your TSP account. Providing this information could result in a security risk to your account.
Published Date: Tue, 05 Mar 2013 17:00:16 CST
The Passport and Visa Division is located at Coast Guard Headquarters, in the Office of International Affairs and Foreign Policy (CG-DCO-I).
For all passport and visa inquiries, please email the passport division staff members at: uscgpassports@uscg.mil.
Comprehensive, one-stop shopping for passport and visa information can be found at the DCO-I Passport and Visa CGPortal Page.
Ensure that all members who are PCS-ing to a new unit retain their official passport, and either keep it on their person or forwarded along with their PDR.
Do not return official passports to DCO-I unless the member is separating from the service for any reason (Relad, Discharge, Unqualified Resignation, Temp Sep, etc).
All newly issued passports, and any passport movement shall be entered into Direct Access.
CG-DCO-I holds 2 Passport Acceptance Agent Trainings per year at USCG Headquarters in Washington DC and is funded by the member's unit. If interested in attending, please send an email to: uscgpassports@uscg.mil or visit the DCO-I Passport and Visa CGPortal Page.
Published Date: Mon, 04 Mar 2013 13:00:16 CST
PPC sponsored HRS and Reserve workshops are suspended through 30 September 2013.
Published Date: Mon, 04 Mar 2013 13:00:16 CST
PPC does not plan to host a YN Symposium in FY-2013.
Published Date: Mon, 25 Feb 2013 13:00:16 CST
Source: FLAG VOICE 365
In November 2012, the Coast Guard awarded a new contract to Addx to host our Human Resources (HR) systems, Direct Access (DA) and HR Imaging. The Coast Guard has now begun the process of migrating these systems from IBM, our Direct Access 8.0 host for the past eight years, to our new hosting provider. The new hosting contract requires 99.5 percent system availability with incentives for the provider to assure readiness of these critical systems. Additionally, the new hosting contract delivers a complete disaster recovery solution for both DA and the HR Imaging system, ImageNow.
Although the transition schedule has not been finalized, I anticipate that we will not experience the same down time that was part of the hosting relocation in June 2012. As the transition plan is refined and progresses, stakeholders will be brought into the process early to coordinate and mitigate possible impacts in their business operations. During this transition, there will be a short period of non-availability or reduced availability in mid to late May.
I will continue to provide updates in the form of Flag Voices and ALCOAST messages regarding the transition so that stakeholders and our users in the field are aware in advance of anticipated system down time. This transition is an important step in our DA Tech Refresh project, and this contract offers many new features, such as guaranteed levels of performance and disaster relief solutions, for the Coast Guard.
Thank you for your attention to this matter. The CG-1 point of contact for personnel matters is Mr. Dave Johnson, David.R.Johnson@uscg.mil. Field input regarding the DA Tech Refresh project may be communicated to PPC via the Customer Service phone number at (866) 772-8724 (toll free) or (785) 339-2200. The CG-6 point of contact for technical matters is Mr. Mark Meiczinger, Mark.Meiczinger@uscg.mil.
D. A. NEPTUN
Rear Admiral, USCG
Assistant Commandant for Human Resources
Published Date: Fri, 22 Feb 2013 13:00:16 CST
LESs for February are available. Go to "View Paycheck" in Direct Access under Employee Self Service to view.
Reserve retirement point data for February 2013 is available. Go to "View Reserve Points" in Direct Access under Self Service to view.
The Direct Access Technology Refresh project continues in February. Active and reserve personnel have new functionality in the Thrift Savings Plan component, Retirees are able to make changes to their income tax withholding and SPOs now use Direct Access II to manage Servicemembers' Group Life Insurance (SGLI) and Family SGLI enrollments and elections. The upgrades took take place 21 February. The links below provide additional information:
Published Date: Fri, 15 Feb 2013 11:00:16 CST
E-Mail ALSPO D/13 transmits procedures for the maintenance of Servicemembers' Group Life Insurance (SGLI) and Family Member SGLI (FSGLI) elections in Direct Access II. SGLI/FSGLI information and supporting business processes will move to Direct Access II on 21 February 2013.
ALSPO D/13 Link: http://www.uscg.mil/ppc/alspo/2013/D13TechRefreshSGLIandFSGLI.pdf
Published Date: Fri, 15 Feb 2013 11:00:16 CST
The DA Tech Refresh project continues in February with upgrades to the SGLI/FSGI component for SPO users and enhanced functionality in the TSP component for Self-Service Users.
Coast Guard Military personnel, using DA Self Service, will have the ability to enroll in the Thrift Savings Plan and manage "Catch-Up" contributions. Prior to this update, TSP enrollments and Catch Up contribution elections required mailing or faxing a form to PPC. Effective 21 February, members can fully manage their TSP elections in DA Self Service as well as make changes to contribution amounts as they could in the old version. Refer to the Thrift Savings Plan Overview topic in the Direct Access Online Help for more information. A video, demonstrating the new features is also available.
Published Date: Thu, 06 Feb 2013 13:00:16 CST
Approving Officials,
I would like to announce the promulgation of the Coast Guard Supplement to the Joint Federal Travel Regulations (CGS-JFTR), COMDTINST 4600.17A. This new CGS-JFTR replaces a directive that served us well for almost 20 years.
The CGS-JFTR provides additional guidance to the travel and transportation regulations for military personnel and their dependents contained in the Joint Federal Travel Regulations Volume 1 (JFTR). If the CGS-JFTR conflicts with the JFTR, the JFTR takes precedence. There may be circumstances under which the payment of allowances is prohibited in the JFTR and in the CGS-JFTR; those circumstances are stated. The absence of a prohibition does not imply or grant authority or permission for any action for which authority does not exist/is not explicitly allowed in the JFTR or in the CGS-JFTR. Authorizing/Approving Officials (AOs) and travelers have the responsibility to ensure travel orders are complete, accurate, and lawful. If a statement or endorsement is on a travel order, the entitlements of such a statement or endorsement must be supported by the statutory regulations contained in the JFTR. Significant updates and clarifications to the JFTR travel and transportation regulations have been promulgated since the last CGS-JFTR issuance in 1993. Some of the most significant changes reflected in the new CGS-JFTR are listed below.
I strongly encourage members who coordinate travel and prepare travel orders to read this updated directive. Some aspects of military travel can be very complicated and challenging to understand. Our goal is to provide useful, easily understood direction within the CGS-JFTR. No paper distribution will be made of this Manual. An electronic version will be located on the Internet at http://www.uscg.mil/directives/cim/4000-4999/CIM_4600_17A.pdf
COMMANDANT (CG-1222)
ATTN: YNCM SNYDER
US COAST GUARD
2100 2ND ST SW STOP 7801
WASHINGTON DC 20593-7801
Par.
2020-E: Members attending a conference must have an approved Conference Attendance Form on file in accordance with the Conference Guide, available on CGPORTAL. Registration fees to attend a conference which is determined to be a training activity under 5 CFR 410.404 are reimbursable travel expenses.
2710-B: An AO has the right to request a receipt for questionable travel expenditures less than $75.
2800-A: The local area may include separate counties, cities, towns, or installations adjacent to or within 50 miles or less, or a two hour roundtrip commute as determined by DTOD, served by local public transit systems, or between which the commuting public travels on a daily basis, refer to Figures 4-1 (pg. 4-6) and 7-1 (pg. 7-7) when determining the entitlement to per diem.
3320-A: A compact car is the standard size rental vehicle authorized for TDY travel. The AO may authorize or approve an appropriately sized rental vehicle when it is determined that the standard size does not meet the mission requirements. Only one rental vehicle may be authorized or approved for a member, reimbursement for multiple rental vehicles at one time is not authorized.
4102-A: A member is not authorized per diem on any day not in a travel status or any day classified as leave (e.g., annual leave, sick leave, paternity leave, etc.) or administrative absence. Refer to the Military Assignments and Authorized Absences Manual, COMDTINST M1000.8 (series) for a complete listing of authorized absences. Refer to the JFTR, Paragraph U7225, for the lodging reimbursement authorized to a reserve member ordered TDY in support of a Contingency Operation who retains lodging at the TDY location during an authorized absence.
4105: Members under a voluntary TDY in support of a Contingency Operation order at one location in CONUS for more than 180 consecutive days are authorized a per diem rate equal to 55% of the applicable locality per diem rate (lodging and M&IE).
4131: A member who leases or rents an apartment, house, or recreation vehicle with other official or non-official traveler(s) must only be reimbursed the appropriate percentage of the following lodging expenses (e.g., two occupants - each receive 50%; three occupants - each receive 33%) not to exceed the applicable locality or the reduced per diem lodging rate prescribed.
4135: Dual lodging is limited to a maximum of seven consecutive days, extensions beyond seven consecutive days may only be approved after the fact by COMDT (CG-1222).
4137: Note: Effective for orders issued on or after 1 April 2013, a member who purchases a home TDY will not be entitled to the M&IE portion of per diem in accordance with Paragraph 4177.
5020: PCS travel and transportation advances are limited to 80% of the estimated travel and transportation costs to include MALT plus per diem, DLA, and TLE.
5100: In accordance with the JFTR, Paragraph U5355, on a case-by-case basis COMDT (CG-1222) may authorize or approve a local short distance HHG move to include DLA in connection with a PCS order when the member's residence or old PDS are within the local area of the new PDS and household relocation is mission essential, in the Government's best interest, and not primarily for the member's convenience, this would include a short distance HHG move for a member when the new or old PDS is an Unusually Arduous Sea Duty vessel in accordance with the JFTR, Paragraphs U5222-D2 and U5350-C.
5107: POC travel thru CONUS is not authorized for a consecutive overseas tour (COT) PCS order unless in accordance with Paragraph 7200-C, POC travel is authorized or approved by COMDT (CG-1222) because it has been determined to be cost advantageous to the Government.
5600-D: DLA is not authorized in connection with a PCS from home or from the place from which called/ordered to active duty (PLEAD) to the first PDS unless the member has dependents that relocate. This would include a reserve member issued a long-term active duty PCS order that is not currently on long-term active duty.
5600-E: A member married to member couple (with or without dependents) who both relocate in connection with a PCS during the same assignment season, from the same residence at the old PDS to the same residence at the new PDS, are only authorized the applicable DLA rate (with or without dependents) to one of the members, not both. An exception to this rule may be authorized if the member that remained at the old PDS was required to establish a new non-temporary residence and had a separate HHG shipment.
7150-A: Travel and transportation allowances are not authorized for travel between the member's primary residence/home/PLEAD and the place of active duty when both are in the corporate limits of the same city/town. When a member's primary residence/home/PLEAD is not within the corporate limits of the same city/town but is within the local area as defined in Paragraph 2800-A, one round trip during the active duty period may be reimbursed using the applicable TDY mileage rate determined by odometer reading, per diem would not be authorized. When determining the entitlement to per diem the DTOD is the only official source for determined TDY distances.
7200-A1: In-Place COT (IPCOT). Personnel who receive consecutive tours of duty at the same OCONUS PDS must have completed their initial tour length to include any extensions and their new assignment must be for the tour length contained in the Military Assignments and Authorized Absences Manual, COMDTINST M1000.8 (series), Articles 1.A.4.a.(1)-(3),(5) for officers and Article 1.A.4.b. for enlisted, to be entitled to IPCOT leave travel. The member must complete the first overseas tour regardless of billet reassignment at the PDS to qualify for IPCOT leave travel.
7200-A2: Note: The tour lengths (with or without dependents) contained in the Military Assignments and Authorized Absences Manual, COMDTINST M1000.8 (series) govern COT/IPCOT leave travel eligibility; any deviation in tour lengths (e.g., short tours) could adversely affect eligibility.
7200-C: COT travel performed by POC may be authorized or approved by COMDT (CG-1222) if determined to be cost advantageous to the Government. If POC use is authorized or approved the member is authorized MALT plus per diem. If a POC is used for PCS travel between two OCONUS PDSs without authorization or approval the member's reimbursement is limited to the policy constructed airfare contained in the JFTR, Appendix A.
7200-D: COT leave travel is meant to be taken between two OCONUS tours in connection with PCS travel and should only be deferred when the member is operationally unable to travel to the HOR or an alternate location en route. Commands should counsel detaching personnel eligible for COT leave travel as to this requirement. Deferral of COT leave travel for an eligible traveler that travels through CONUS, or through or near an OCONUS HOR may only be authorized by COMDT (CG-1222). Commands have no authority to authorize deferral of COT leave travel for an eligible traveler that travels through CONUS, or through or near an OCONUS HOR.
7450: When a member is ordered to travel for disciplinary action (e.g., NJP, Court-Martial) lodging, meals, and travel must be provided by the Government (Government conveyance or Government procured transportation). Payment of per diem, while traveling or while at the disciplinary action point is not authorized.
7450-A: If a POC is used for the ordered travel, the member is authorized the Other Mileage Rate contained in the JFTR, Paragraph U2600-A for the official distance and reimbursement for highway, bridge, tunnel tolls, and parking fees.
7960-A: The Coast Guard Authorization Act of 2010, Pub. L. No. 111-281, 124 Stat. 2905, signed into law on 15 October 2010 authorizes reimbursement for travel to specialty care less than 100 miles for a beneficiary and one necessary attendant residing on an island in CONUS which lacks public access roads to the mainland. The beneficiary must be enrolled in TRICARE Prime and referred to a specialty care provider by a primary care physician.
Published Date: Fri, 02 Feb 2013 13:00:16 CST
The February 2013 Competency Dictionary has been posted online at http://www.uscg.mil/ppc/da/CompetencyDictionary.xls. The Competency Dictionary, a complete listing of Coast Guard competency codes is available for download. The revision date (01/31/2013) is listed in the spreadsheet. There's also a link in the file to COMDT (CG-1B1) for questions.
Please note that there are 7 new competencies (identified by blue text).
Please also note that IS004 - IS010 are currently under review by CG-212 to align with current field requirements. These competencies have also been "cleaned up" to reflect that recent inactivation of the IS001-IS003 competencies and the creation of the INTEL001 competency.
A new Competency Type has been added: DEFRED - Defense Readiness. And the requirements for the OS0030 competency have changed.
Thank you.
Competency Management
Future Force Project Division (CG-1B1)
JR08-1218
Competency Management Site: https://cgportal2.uscg.mil/communities/competency-mgmt-systems/Competency%20Management%20Systems/Forms/AllItems.aspx
Published Date: Fri, 02 Feb 2013 09:00:16 CST
CG SUPRT has launched the H&R Block at-home filing tax service enabling eligible members to file federal and state tax returns online. See ALCOAST 034/13 for details.
You must start your return from the CG SUPRT H&R Block At HomeŽ link on the CG SUPRT Free Tax Filing Service web page to access this free offer.
Published Date: Thu, 01 Feb 2013 17:00:16 CST
The maximum leave balance carryover limit of 75 days has been extended through 30 September 2014. The limit was set to return to 60 days on 30 September 2013. The extension was included in the Fiscal Year 2013 National Defense Authorization Act.
Published Date: Thu, 17 Jan 2013 15:49:16 CST
PPC (MAS) has identified several overpayments of HF/ID pay for members in Cuba. The purpose of this email is to reiterate the policy for HF/ID pay for members in Cuba.
Areas designated as qualifying for HF/ID pay are listed in the DoD Financial Management Regulation (DOD FMR), Volume 7a: Military Pay Policy and Procedures - Active Duty And Reserve Pay, Chap 10, Figure 10-1 Designated Hostile Fire or Imminent Danger Pay Areas.
Per the DOD FMR, members must be actually performing duties within the JTF detention facility to be entitled to HF/ID pay. This is different from other designated HF/ID land areas where the member usually just has to be in the country (e. g. Iraq or Afghanistan) to receive HF/ID pay.
To assist units and SPOs in the proper administration of HF/ID pay for Cuba we have added a requirement, to Chapter 7A of the Personnel and Pay Procedures Manual and Part II of the SPO Manual, to include logs showing the actual date(s) a member was on duty within the JTF Guantanamo Bay detention facilities as supporting documentation.
Reminder: Per ALCOAST 098/12, effective 1 January 2012 Imminent Danger - Hostile Fire Pay changed from a monthly entitlement to a prorated day-for-day entitlement. Members who performed qualifying service in designated areas prior to this change are entitled to the full monthly amount, $225, for service during any part of a month (i.e. 1 day in a designated area = $225). Members who perform qualifying service for less than a full month, on after 1 January 2012, will receive a daily prorated amount (i.e. 1 day in a designated area = $7.50). See http://www.uscg.mil/ppc/mas.asp#idhf for more information on the 2012 change.
Published Date: Thu, 17 Jan 2013 14:49:16 CST
During processing of PCS order notes for personnel in receipt of assignment to Patrol Forces Southwest Asia (PATFORSWA) or attached mobile cutters please be advised that authorized delay has been changed to Sterling, VA vice Portsmouth, VA.
In accordance with the Personnel and Pay Procedures Manual, PPCINST M1000.2A - Chapter 2 Section F Movement of personnel to PATFORSWA. Please utilize most current Direct-Access order note template code "P4S", shown below:
Include these remarks in the PCS order notes:
A. THESE ORDERS CONSTITUTE A PCS MOVE FM ____________________ FOR FURTHER
ASSIGNMENT TO BAHRAIN VIA AUTH DELAY IN STERLING, VA.
B. DEPN INFO: WILL BE TRAVELING OOA____________TO DESIGNATED LOCATION OF
______________. OR DEPENDENTS NOT RELOCATING AT THIS TIME.
C. IAW JFTR U5012: ENTITLEMENTS DEPEND ON THE MBR AND DEPN INDIVIDUAL TRAVEL CIRCUMSTANCES. TRAVEL SETTLEMENTS WILL BE DETERMINED BY PPC(TVL) BASED ON TYPE OF ORDERS/TRAVEL VOUCHER AND ACTUAL TRAVEL PERFORMED.
D. MBR NOT AUTH POV SHIPMENT TO BAHRAIN- COMMAND RESTRICTED, IAW JFTR U5410-B.
E. MBR AUTH POV STORAGE IN LIEU OF SHIPMENT AT GOVT EXPENSE IAW JFTR U5466.
STORAGE OF A POV NOT AUTH IF A POV IS SHIPPED TO DESIGNATED PLACE FOR DEPN USE.
POV SHIPMENT TO DESIGNATED PLACE IS IAW U5410-B.
F. AUTH GTR TRANSPORTATION FROM __________________ TO BAHRAIN VIA STERLING, VA, MOST COST ADVANTAGEOUS TO THE COAST GUARD.
G. OFFICIAL DISTANCE (MILEAGE)__________ FM __________TO
H. DLA NOT AUTHORIZED FOR SINGLE MEMBERS. MANDATORY GOV'T QUARTERS. OR AUTH ADVANCE DLA WITH DEPENDENTS FOR PAYGRADE ___ IN THE AMOUNT OF $__________ (80% MAX) IAW JFTR U5600.
I. MBR WAS COUNSELED ON THE TLE (U5710) ENTITLEMENTS.
J. TVL ADVANCES REQUESTED THE AMOUNT OF $_________, (EXACT AMOUNT) CHARGED AGAINST THE COAST GUARD. or TVL ADV NOT REQUESTED.
PER DIEM:
MBR: $116.00 X (TVL DAYS) = _____________
DEPN: $87.00 X
DEPN: $58.00 X
MALT:
(# OF TRAVELERS): (MILEAGE) X (CENTS) = _____x 80% =____
K. ADV PAY NOT REQUESTED. OR REQUESTED ADV PAY FOR ___ MONTHS or SPECIFIC
AMOUNT TO BE LIQUIDATED OVER 12 MONTHS.
L. AUTH PARTIAL SHIPMENT OF HHG'S NOT TO EXCEED COMMAND RESTRICTED WEIGHT
OF 500 LBS. AUTH SHIPMENT OR NTS OF REMAINING HHG'S FOR PAYGRADE ____ WITH
or WITHOUT DEPN RATE IAW U5012-C2.
M. IAW JFTR APPENDIX G, REIMBURSEMENT FOR PASSPORT FEES, VISA, AND LEGAL SERVICES ARE AUTHORIZED FOR A MEMBER ASSIGNED TO A FOREIGN OCONUS AREA.
N. IAW JFTR APPENDIX G-1, REIMBURSEMENT IS AUTHORIZED FOR NECESSARY TRAVEL AND TRANSPORTATION-RELATED MISCELLANEOUS EXPENSES INCURRED ON OFFICIAL BUSINESS. THESE EXPENSES INCLUDE: EXCESS BAGGAGE, BAGGAGE TRANSFER, BAGGAGE STORAGE (WITH EXPLANATION), BAGGAGE CHECKING, CURBSIDE BAGGAGE CHECK-IN FEE (REIMBURSEMENT OF A FEE CHARGED FOR THE USE OF OPTIONAL CURBSIDE BAGGAGE CHECK-IN IS NOT AUTHORIZED). A TIP, SEPARATE FROM THE FEE ITSELF, IS REIMBURSABLE.
O. MBRS LEAVE ADDRESS:
P. SPO ADDRESS:
COMMANDER (SPO)
COAST GUARD PATROL FORCES SOUTHWEST ASIA NSA GSK, BANZ WAREHOUSE BAY 6
1 JUFFAIR AVENUE
MANAMA, KINGDOM OF BAHRAIN 09501
Published Date: Thu, 17 Jan 2013 14:49:16 CST
Per ALCOAST 016/13, we've added a requirement to the OUTCONUS Transfer Checklist in section 2-A of the Personnel and Pay Procedures Manual, PPCINST M1000.2 (series) for members with PCS orders reporting for duty outside of the continental United States to submit an Application for Assignment to Military Housing, Form CG-5267, to the housing office at their new duty stations.
Published Date: Thu, 17 Jan 2013 14:49:16 CST
The December 2012 issue of the YN RATING FORCE NOTES is available in the CGPortal: https://cglink.uscg.mil/24535f14
The YN RATING FORCE NOTES is published by YNCM Julie A. Gunderson, Yeoman Rating Force Master Chief, COMDT (DCMS-81).
This issue includes the following articles:
Published Date: Thu, 17 Jan 2013 13:49:16 CST
The 2013 BAH rates have been posted on the Defense Travel Management Office's BAH Calculator. Just enter the zip code for your duty station, your pay grade, and hit the calculator button. A new window will open to display the with and without dependents rates.
If you would like to know what happens to your pay when the BAH rate for your area is reduced from the previous year or how BAH rates are determined, or have any other questions about BAH, checkout the BAH FAQ.
Published Date: Thu, 17 Jan 2013 13:49:16 CST
E-Mail ALSPO message M/12 publishes the 2013 payroll processing schedule.
Payroll Processing Schedule For Calendar Year 2013 
Published Date: Thu, 03 Jan 2013 13:49:16 CST
Issue 04/12 (October-December 2012) of the Servicing Personnel Office Newsletter is now available.
Issue 04/12
-- October - December
In this issue: