PPC E-Mail ALSPO Messages

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E-Mail ALSPO (All Servicing Personnel Offices) Messages are a method of communicating pay and personnel procedures and information to Servicing Personnel Offices (SPOs).

  • 2011 E-Mail ALSPOs
  • 2010 E-Mail ALSPOs
  • 2009 E-Mail ALSPOs
  • 2008 E-Mail ALSPOs
  • 2007 E-Mail ALSPOs
  • 2006 E-Mail ALSPOs
  • 2005 E-Mail ALSPOs
  • 2004 E-Mail ALSPOs
  • 2003 E-Mail ALSPOs
  • 2002 E-Mail ALSPOs
  • 2011 Messages:

    Number Subject Release Date
    J/11 Honors and Awards Mass Update Process 02 December
    I/11 PPC Procedures and Development 2012 Workshop Schedule 02 December
    H/11 Payroll Processing Schedule for Calendar Year 2012 25 October
    G/11 FY 2012 Special Duty Assignment Pay Codes 05 October
    F/11 Expansion and Increase of Foreign Language Proficiency Pay Rates 05 October
    E/11 Honors and Awards Data Entry 09 June
    D/11 SPO-PDR Review: Procedures for Validating Completeness of FY11 Transactions for Military Payroll and Identifying Gaps in 'Permanent Source' Documentation 29 April
    C/11 Payment Approving Official Designations

    Cancelled 31 March 2011. Contents incorporated into Part I, Chapter 2, of the CG SPO Manual (PPCINST M5231.3)
    30 March
    B/11 Segregation of Duties, Review and Approval for Individual Pay Entitlement and Multiple Pay Entitlement Transactions

    Cancelled 31 March 2011. Contents incorporated into Part II of the CG SPO Manual (PPCINST M5231.3)
    07 March
    A/11 Supporting Documentation Standards - Completing Forms, Worksheets and Checklists

    Cancelled 31 March 2011. Contents incorporated into Part I, Chapter 3, of the CG SPO Manual (PPCINST M5231.3)
    24 January

    2010 Messages:

    Number Subject Release Date
    N/10 Servicing Personnel Office (SPO) Self Assessments - Second Round 09 December
    M/10 Payroll Processing Schedule for Calendar Year 2011 09 December
    L/10 PPC Procedures and Development (P&D) 2011 Workshop Schedule 19 October
    K/10 Servicing Personnel Office (SPO) Self Assessments 15 October
    J/10 FY 2011 Special Duty Assignment Pay (SDAP) Codes

    Cancelled 31 March 2011. Contents incorporated into Part II, Chapter 11-O, of the CG SPO Manual (PPCINST M5231.3)
    05 October
    I/10 PeopleSoft Enterprise Portal Implementation

    Cancelled 31 March 2011. Contents incorporated into Part I, Chapter 1, of the CG SPO Manual (PPCINST M5231.3)
    24 September
    H/10 SPO Auditor Segregation of Duties

    Cancelled 22 March 2011. Procedures updated in E-Mail ALSPO B/11 and contents incorporated into Part II of the CG SPO Manual (PPCINST M5231.3)
    12 August
    G/10 Coordination of SPO Data Entry

    Cancelled 31 March 2011. Contents incorporated into Part I, Chapter 4, of the CG SPO Manual (PPCINST M5231.3)
    03 August
    F/10 Elimination of the Paper Payroll Savings Bond Program for Military Personnel 21 July
    E/10 Exemption from State Tax Withholding for Residents of Oklahoma 20 July
    D/10 FSGLI Premium Rate Change 01 July
    C/10 SPO Access to Electronically Imaged Personnel Data Records (EI-PDR)
    Note: Enclosures to this E-Mail ALSPO are superseded by an update to the Coast Guard Servicing Personnel Office (SPO) Manual, PPCINST M5231.3, Part X, Error Feedback, Reports and Queries, Chapter 4, SPO Access to the Electronically Imaged PDR (EI PDR). The chapter is attached to this E-Mail ALSPO in place of the enclosures.
    09 June
    B/10 Supplemental Procedures for Title 14 Recall Orders 13 May
    A/10 State Tax Exemption Status for Residents Of Kentucky 21 January

    2009 Messages:

    Number Subject Release Date
    P/09 Revised Payroll Processing Schedule for Calendar Year 2010 04 December
    O/09 SPO Staffing Questionnaire 18 November
    N/09 Change to Payroll Processing Schedule for CY 2009 17 November
    M/09 PPC (P&D) 2010 Workshop Schedule 17 November
    L/09 Payroll Processing Schedule for Calendar Year 2010 Canceled by P/09 05 November
    K/09 PCS Entitlements and SPO Instructions for Personnel Reporting to Patrol Forces Southwest Asia and Cutters Supporting OIF 07 October
    J/09 Direct Access Reserve Orders Duty Type Change and Accounting Data Validation 07 October
    I/09 Annual Verification of BAH, Dependency, Beneficiaries, SGLI and Emergency Contacts 28 September
    H/09 FY 2010 Special Duty Assignment Pay (SDAP) Codes 11 September
    G/09 SPO Metrics 14 July
    F/09 SPO Procedures for HR Data Self Validation - "False Negatives" 01 July
    E/09 SPO Procedures for HR Self Validation IPDR Documents 29 June
    D/09 Post Deployment Mobilization Respite Absence (PDMRA) 19 June
    C/09 SPO Procedures for HR Data Self Validation Corrections and Verifications
    Note: Please see F/09; SPO Procedures for HR Data Self Validation - "False Negatives" for updated procedure, the memo to the member for filing in the IPDR is not required. The remainder of C/09 is unchanged.
    22 May
    B/09 Self Validation Data Corrections and Post-9/11 BI Bill Customer Care Tickets 07 May
    A/09 Incorrect BAH Rates for Certain Members 06 February

    2008 Messages:

    Number Subject Release Date
    O/08 Change to Payroll Processing Schedule for CY 2008 09 December
    N/08 Direct Access User Roles for Accessions 25 November
    M/08 Payroll Processing Schedule for Calendar Year 2009 12 November
    L/08 SPO Metrics 06 November
    K/08 Sale of Special Leave Accrual 16 September
    J/08 FY2009 Special Duty Assignment Pay (SDAP) Codes 08 September
    I/08 Indefinite Reenlistment Program Changes 20 August
    H/08 Procedures for Correcting the Spouse's Date of Birth for Family SGLI Premium Deductions 19 August
    G/08 Procedures for Reporting Additional Active Duty for Reservists on AD Orders Ending in FY08 06 August
    F/08 Supplementary Clothing Allowance - Maternity Uniform 07 July
    E/08 SPO Timeliness Data Cube 30 May
    D/08 Direct Access Reserve Mobilization Orders Changes 19 May
    C/08 Foreign Language Proficiency Pay 15 May
    B/08 Housing Allowance Entitlement Changes for Reserve Component (RC) Members Without Dependents on Initial Active Duty for Training (IADT) 16 April
    A/08 Reporting of Temporary Duty (TDY) in Direct Access 25 January

    2007 Messages:

    Number Subject Release Date
    N/07 OUTCONUS COLA for Members on Terminal Leave 12 December
    M/07 State Tax Exemption Status for Residents of Arizona and New Mexico 12 December
    L/07 CY2008 Payroll Processing Schedule 24 October
    K/07 F72008 Special Duty Assignment Pay (SDAP) Codes 26 September
    J/07 Retirement Processing 18 September
    I/07 State Tax Exemption Status for Ohio Residents 18 September
    H/07 Change to Payroll Processing Schedule for CY2007 11 September
    G/07 Selective Reenlistment Bonus Payment Elections 26 July
    F/07 Basic Allowance for Housing Transit Rate 02 July
    D/07 New Procedures for Ad Hoc Reports 8 February
    C/07 2007 Legislative Pay Change Implementation 18 January
    B/07 Discontinuation of Shared JUMPS Users Accounts 17 January
    A/07 Reserve ADOT and Title 14 Recall Orders 09 January

    Previous Year's Messages

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    Last Modified 1/26/2012