PPC Advancements and Evaluations Branch
Servicewide Exam Q and A.

Q.   What is cumulative sea duty vice creditable sea duty?

A.   There are two types of sea time for the SWE:

  1. Sea Time for Eligibility- Determines if you have the sea time necessary to compete for the SWE based on the requirements of the Enlisted Accessions, Evaluations, and Advancements, COMDTINST M1000.2(series), 3.A.15.c. The system looks at units that you were permanently attached to to get this number of years/months. TDY will not show up for this. If you have TDY sea time which will give you the additional sea time needed to become eligible to test, send an email to PPC (adv) requesting credit.
  2. Sea Time for Points- 2 points per year, with a maximum of 30 points, are given for sea time served on sea pay eligible vessels from 01Feb94 up to the eligibility date for the SWE. To determine this the system looks at your sea pay records and gives you point credits based on them. TDY if properly documented should be reflected in the sea pay records and you should receive the points for the TDY time. Keep in mind that if your PERSRU completes the documents to pay sea time for TDY periods, they will also have to stop your BAS for same periods. If you ride a ship, draw BAS and pay for meals, you will not draw sea pay or points.

Q.   How can I request a waiver for the SWE eligibility requirements?

A.   Waivers of eligibility requirements are considered on a case-by-case basis. Submit a request for waiver via message as shown below:

FM: (UNIT PLAD)
TO: COGARD PPC TOPEKA KS//ADV//
UNCLAS//N01418//
SUBJ: WAIVER REQ FOR (RATE/RANK, FULL NAME, EMPLID, USCG(R)
1. REQ WAIVER OF ******* FOR SNM.
2. FULL DETAILED EXPLANATION OF WHY THE WAIVER IS BEING REQUESTED.
3. POC IS (RATE/RANK, NAME, TEL#)

Q.   Can I request a waiver for sea time to be placed on a supplemental list?

A.   No, the date of the message to be placed on the supplemental list is the date all qualifications must be completed.

Q.   Can I request a waiver for time in rate for SWE?

A.   Waivers are not normally approved for TIR. Those advanced in Feb who are a month short by the next cycle will not be given the 1 month waiver to have a full year.

Q.   Can I lose my advancement eligibility due to NJP?

A.   The policy is that "from date of recommendation through advancement, the member must remain eligible"....so in the case of MAY02 SWE...the date of elig is 1FEB02, through advancement means the life of the list, which is December 31st of the following year for CPO's. So if at ANY time between these two dates a member "fails to remain elig"...the command is to advise PPC(adv) and info CGPC(epm-1) of that fact and the member is removed from the list.

Q.   Can I request to be advanced from an active duty list in the reserves following RELAD?

A.   No. You must remain on active duty to remain on an active duty to remain on an active duty advancement list. However, there are circumstances when you may advance based on your previous active duty list standing. Review the Reserve Policy Manual, COMDTINST M1001.28A, Chpt 7.C.7 for details.

Q.   Can I be placed a Supplemental Eligibility list if I've lost my Good Conduct eligibility?

A.   For 12 months prior to the request date to be placed on a supplemental list, and for the entire period from recommendation to advancement, personnel in the pay grades E-4 and E-5 must have no unsatisfactory conduct mark, court-martial or civil convictions, or NJP punishments.

Q.   My unit is going to deployed during SWE exams, can we give the test on a day that differs from the scheduled date?

A.   Tests may never be given early. However, ships may administer within 10 days after the scheduled date if underway during the entire period. Any exam to be administered ashore after the prescribed time/date must be in the form of a "substitute" from PPC. Request via msg to PPC//ADV//. An individual substitute SWE may be allowed if member is medically unfit; family crisis; operationally unable to participate. For more info on substitutes see PPCCINST M1418.1(series).

Q.   If I lose my recommendation for advancement is there any way the CO can change my recommendation between semi-annual or annual evaluations?

A.   The CO can change the recommendation at any time he/she feels the member loses or regains the recommendation. That is done via semi or annual evaluations, or if between evals, the CO initiates a new EER in Direct Access and selects change of CO RECOMMENDATION (CORC) as the rating scale (See the Changing the Advancement Recommendation in the Enlisted Employee Review topic in the DA Online Help for the procedure). If a recommendation is changed to Not Recommended the member, in reality, has "failed to remain eligible" for advancement and will be removed from any SWE/Advancement competition. The policy is "from date of recommendation through advancement, the member must remain eligible"... so if between the evals a member loses the recommendation for any reason, we remove the member from the list(s). Once a member is removed due to loss of eligibility, he/she can again earn the recommendation, however because the member "failed to remain eligible" for a period (even if a day) (eligibility date to advancement date or list termination date) they are not eligible to be reinstated on lists, they will be required to recompete when once they earn the recommendation again.

Q.   Can a member who exceeds the allowable weight standards be advanced?

A.   A member on an advancement list will have the advancement withheld until weight is met. Once met the unit sends a message to PPC and we change the status to eligible in the same place member was previously on the list. They will then be eligible when the next available billet is available or their name comes up. IAW Enlisted Accessions, Evaluations, and Advancements, COMDTINST M1000.2(series), 3.A.19.c(3)

Q.   A) If a member is on weight probation and then becomes pregnant can they be advanced? B) Do the standards still apply? C) And how long can their spot on the advancement list be held?"

A.   "Per COAST GUARD WEIGHT AND BODY FAT STANDARDS PROGRAM MANUAL, COMDTINST M1020.8(series) 4.3.1.1, members who become pregnant will not be measured to determine compliance until they return to a fit-for-full-duty status. Members placed in a weight or fat loss probationary status prior to pregnancy shall have theirprobationary period held in abeyance."

Q.   Can a person on the weight program, above the cut for advancement, who is not eligible to advance and won't make weight prior to the list expiration date, take the next service-wide?

A.   Because the member is above the cut we will not mail the member a test. The command should send a message to PPC(adv) requesting the member receive a test.

Q.   Can Enlisted Accessions, Evaluations, and Advancements, COMDTINST M1000.2(series), Art 3.a.8.e.2(EOCT waiver granted by a CO) be applied to a member requesting placement on a supplemental advancement list?

A.   No. 3.A.8.e.2 only applies to waivers of EOCT's to participate in SWE exams. When the SWE announcement messages are published they always list SWE waivers(those ratings authorized advancement through supplemental advancement lists), and EOCT waivers(those ratings which may take the SWE without an EOCT), but will never waive both SWE and EOCT for the same rating/rank. One or the other, or both, are always required to advance.

Q.   Is there any way that a member who has received an NJP can still take the SWE?

A.   In accordance with Enlisted Accessions, Evaluations, and Advancements, COMDTINST M1000.2(series), Art. 5.B.1.a.(1), a set of NJP marks must be completed on the member assigning him/her an unsatisfactory conduct mark. Enlisted Accessions, Evaluations, and Advancements, COMDTINST M1000.2(series), Art 3.A.13.b, states that personnel in grade E-4 and E-5 must have no unsatisfactory conduct mark for a period of 12 months prior to the Terminal Eligibility Date (TED) of a service wide exam(eg: The TED for the MAY 2004 SWE is 1JAN2005. If the NJP occurred in February 2004, the member will fall short of the required 12 months good conduct by the TED). If the member is currently E6 or above, Article 3.A.5.b.3 applies and the member must have 24 months of good conduct prior to the eligibility date.

Q.   When entering new training in Direct Access, I find the member already has existing training but for a different time period, can I just type over it with the new date?

A.   No. You must hit the add sign and add a new row. Each time training is completed it is considered a new entry regardless of how many times a member has performed the same training in the past.

Q.   Do SPO/PERSRU's advance members based on the EPAA?

A.   No. Units should never advance member's on the EPAA, this job is done by PPC(adv). If units accidentally advance members' based on the EPAA, they should contact PPC(adv) immediately to avoid confusion and possible erroneous advancements. The same is true for Striker's and Supplemental advancement.

Q.   Why is my RAW Score changing?

A.   After you take the SWE, your answer sheet is immediately scanned and scored when it arrives at PPC-ADV. That "raw" score is automatically posted in your Direct Access under: Home > Self Service > Employee > View > Test Results. After all members have tested and raw scores are posted to DA, they are also published on your LES the month after the SWE.

After your initial raw score is published the Test Writers (Subject Matter Experts/SME's) review all of the challenge sheets that members completed while testing when they disagreed with a question or the answers on their test. The SME reviews the challenged questions and makes a determination to:

A. Make no change(s)
B. Drop a question (giving everyone credit for it)
C. Choose a different answer from the four choices as the correct answer

If a question is dropped, everyone receives credit for it and your raw score goes up one point. However, if the SME determines that the answer to a question should be, for example, "A" in stead of "D", then your score can go up, go down, or stay the same. For Example:

So, remember that your "raw" score is not final until all challenge questions have been reviewed by the SME's and the rescore takes place. This final raw score will be updated in your Direct Access Test Results page and should be available within a month following the exam.

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Last Modified 10/21/2014