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Multiple Advances Against the Same TONO
The travel software system is not set up to do supplemental advance requests against the same exact travel dates. Please follow the below guidance when submitting SF-1038 (request for advance) in paper format or through the T PAX system.
Submitting an advance request for a 13 doc type TONO:
Order dates are the dates in which the blanket TONO are issued for. For example, if for the first quarter of the FY the order dates would be from 10/1 12/31/YY (1 October - 31 December).
- Advance travel dates would be specific to the dates of travel for that advance. Example would be the member will need three advances to cover each month.
- The first advance would have the travel dates of 10/1-10/31/YY,
- the second advance would have the travel dates of 11/1-11/30/YY, and
- the third advance would have the travel dates of 12/1-12/31/YY.
- It is extremely important to remember when you submit requests for travel advances in this manner, that the member should also file travel claims at a minimum of every 30 days. This is due to the fact that FINCEN is set up to collect unliquidated advances within 30 days past the end travel date of each advance request by issuing a debt letter.
Note: If you submit the first advance with the travel dates covering the entire TONO period of 10/1-12/31/YY, no additional advances will be permitted against this same TONO.
Submitting an advance request for an 11 doc type TONO:
Order dates are the dates in which the normal/evac TONO are issued for. Typically only one advance is processed when an 11 doc type TONO is used no matter the duration of travel. However, if when deemed necessary by the command 11 doc types can be processed in two different ways.
- If the 11 doc type TONO is short term (30 days or less) only one advance will be processed for this TONO.
- If the 11 doc type TONO is for "long term" TDY (31 days or longer) then the advances need to be processed the same way as if the TONO was a 13 doc type. Example would be the member will need three advances to cover each month.
- The first advance would have the travel dates of 10/1-10/31/YY,
- the second advance would have the travel dates of 11/1-11/30/YY,
- and the third advance would have the travel dates of 12/1-12/31/YY.
- It is extremely important to remember when you submit requests for travel advances in this manner, that the member should only file ONE (1) travel claim against this TONO at the end of the travel period. Once a claim is filed, no additional advance can be processed for payment.
Note: If you submit the first advance with the travel dates of 10/1-12/31/YY, no additional advances will be permitted against this same TONO.
Quick Pick List of Topics for Advances:
- Introduction
- Completing the Form SF-1038
- What is the fax number?
- Fax the Following
- Preparation Notes
- Recoupment of Unliquidated Advancements
- Procedures if you have not submitted a Travel Claim
- What about advances for Self Procured (DITY) Moves?
Ref: (a) Personnel and Pay Procedures Manual, PPCINST M1000.2(series)
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