1. Since 2014, the Coast Guard Foundation has provided nearly 1.1 million dollars to support the Coast Guard Shipmate Fund program. Thanks to the generosity of the Coast Guard Foundation and its Shipmate Fund, Coast Guard units have been able to acquire exercise, morale, and recreational equipment and items, thereby greatly improving the quality of life for Coast Guard personnel and their families.
2. In order to present the most accurate needs of Coast Guard units, the Foundation is requesting that the Coast Guard provide an updated list of Shipmate Fund items to be considered for funding during calendar year (CY) 2016 and 2017. This ALCOAST solicits requests for new items, which shall be submitted according to the following guidelines:
A. Submissions must be made using the Excel spreadsheet template found at the following web site: http://www.uscg.mil/mwr/hqrec/ShipmateFund.asp. Units must download the template and save the spreadsheet before filling it out.
B. Any item(s) submitted by units for inclusion in the CY 2014-2015 Shipmate Fund List but were not funded must be re-submitted if the unit still desires the item(s). Once the CY 2016-2017 list is finalized and presented to the Foundation, the CY 2014-2015 list will no longer be valid.
C. Requests should be limited to items not categorized as critical to CG operations or support. Shipmate funding is not an alternative funding source for required infrastructure, safety, or mission-related equipment or material. Examples of items that have been denied funding previously are professional development materials, Unaccompanied Personnel Housing furniture, Government-owned housing items, construction projects, and office equipment. Requests should focus on items to support the physical fitness, morale, and recreational needs of Coast Guard commands.
D. Requests should be limited to items of value between 250 and 10,000 dollars. Requests for construction, services, and memberships will not be considered. The maximum number of requests a unit may submit will be limited to two. Each request must contain a brief (one sentence) description of the item(s) the unit intends to purchase.
E. Requests for motorized MWR boats will not be entertained. Small people-powered craft such as kayaks, paddleboats, etc., will be considered.
3. The Shipmate Fund distribution process is facilitated by the CG Community Services Command (CSC) who provides program oversight and funding to MWR programs at over 1000 Coast Guard units globally. MWR personnel at Base Commands will receive, consolidate, and prioritize requests from all Coast Guard units in their AOR, including sectors, districts, and area units and staffs, as well as DCMS, DCO, and HQ units and staffs. MWR personnel at Bases are expected to incorporate input from all interested commands to create a comprehensive, prioritized list for their AOR. Where appropriate, the use of local review committees may be employed to ensure both equity and best use of funds. Each Base will send one prioritized AOR spreadsheet, using the template provided, to the cognizant District Commander by 18 Sep 2015. District Commanders will review, adjust as necessary, and forward one prioritized list for their AOR by 30 Oct 2015 to CG Community Services Command (CSC), CWO2 Ray Eakes, Raymond.P.Eakes(at) uscg.mil, for consolidation, review and submission to DCMS. DCMS will approve the final prioritized list and forward to the Vice Commandant for submission to Coast Guard Foundation. Units shall not send requests directly to the Coast Guard Foundation under any circumstances.
4. Units whose projects are selected for funding will be notified throughout the year by email or message. Funds may be directed to items or projects specified by donors, or may be provided to the Coast Guard for broad application to the Shipmate Fund list. Not all items on this list will be funded and funding may not necessarily follow the published prioritization, subject to donor desires. Please contact CWO2 Ray Eakes, CSC, (757) 842 842-4929 with any questions.