Step
Action
1
Select the following menu items:
Administer Workforce > Monitor Absence (GBL) > Use > General Absence
2
Enter the Employee ID number into the EmplID field.
3
Click the Search
button. 
4
If the member has no previously reported General Absences, the page
will open with a new blank row in which to enter data. If historical data
(previous transactions) are present, you must insert a new blank row,
unless you are reporting a return from missing (see below). Click the
Add Row 
button to create a new row.
Exception: If you are reporting a member’s return from absence/confinement status, and the start absence transaction has already been submitted, you will work in the same row that was used to start the absence.
5
Enter the date the absence began in the Start Date field.
6
Click in the Start Time field and enter the time the absence began (e.g. ‘0700’).
7
8
If you are reporting the member’s return from absence/confinement, click in the End Date field and enter the date the member returned.
9
If you are reporting the member’s return from absence/confinement, click in the End Time field and enter the time the member returned (e.g. ‘0700’).
10
Enter the Absence Type Code in the Absence type field or
1.
Click the Lookup Absence Type
button. 
2.
Click the 
button. Lookup Absence Type.
3. Click the desired Absence Description.
See the following topics for details on the using the Absence Types:
Absence Due to Misconduct (Absence Type “ADM”)
Confinement (Absence Types “CIV”, “FGN”, “MCV” or “MIL”)
Desertion (Absence Type “DSR”)
Member Missing (Absence Type “MSG”)
Unauthorized Absence (Absence Type “UA”)
Note: The Absence Type “CMP-Competency” can only be used by PPC Topeka.
11
Click the 
button.
12
Notify your supervisor (CGHRS Role User) that the transaction awaits his or her review and approval. See: General Absence Approval Procedure
