PPC Procedures and [Learning] Development (P&D) Branch

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Active duty and Reserve members' pay transactions will shift from JUMPS to Global Pay on 1 January 2015.

Take a few minutes to review the payroll processing changes we think will have the most impact on you. (Link will open in a new tab)

Virtual Training Sessions

PPC Global Pay Virtual Training Registration

We are pleased to begin accepting enrollments for our November and December 2014 Virtual Training sessions. There are four courses offered. The SPO Technician course is 90 minutes per day for five days. The SPO Auditor, Self-Service Member, and Self-Service Command courses are 90 minutes per day for two days each. The Reserve Weekend course is 120 minutes per day for two days.

All four courses are offered twice. Once in November and once in December. Here are the training dates.

Note: Each class begins at 1000 (CDT/CST).

Course
November
Dates
December
Dates
Duration
(Minutes Per Day)
SPO Tech
3-7
1-5
90
SPO Auditor
12-13
8-9
90
Self-Service Member
17-18
11-12
90
Self-Service Command
20-21
15-16
90
Reserve (Self-Service MBR/CMD)
15-16
13-14
120

Registration Procedure

Registration is easy. Just download this registration form file in pdf format, provide your contact information, select the courses you want to attend, and save the form. Then, click the Submit Request button, at the bottom of the form and click Send after your email program opens.

There are no restrictions on enrollment, anyone can enroll in any course.

Course Contents

Here are the topics covered in each of the courses:

SPO Technician

  • PPC Navigation Overview
  • Direct Access Portal Navigation
  • Accessions
  • Contracts Entitlements
  • General Transactions
  • PCS
  • Separations
  • Reserve Unique Transactions
  • Global Pay
  • Reports

SPO Auditor

  • PPC Navigation Overview
  • Direct Access Portal Navigation
  • Action Requests
  • Transaction Approvals
  • Global Pay
  • Reports

Self-Service for Members

  • PPC Navigation Overview
  • Direct Access Portal Navigation
  • Self-Service View
  • Self-Service Tasks
  • Self-Service Requests

Self-Service for Commands

  • PPC Navigation Overview
  • Direct Access Portal Navigation
  • Travel Charge Card Program
  • Travel Charge Card Reports
  • Assignments
  • Core HR Data
  • Command Data Reports
  • Active and Reserve Pay Shortcuts
  • Member Orders
  • Separations
  • Reserve Administration

Reserve Weekend (Self-Service for Members and Commands)

  • Covers the topics offered in Self-Service for Members and Commands courses described above.

PPC Human Capital Management System/Global Pay Virtual Training Launch 22 Sept.

PPC Procedures & Development conducted a Human Capital Management System/Global Pay Virtual Training Launch session unveiling the plans for the remainder of the year. The session included the following topics:

  • PPC Training Sessions Offered
  • PPC Training Topics
  • PPC Training Session Dates and Times
  • PPC Self-Directed Learning Tools and Navigation

Here is a recording of the presentation: HCMS/Global Pay Training Launch. (62 minutes)

Note: The downloads mentioned and shown in the recording are listed below. They are NOT available from within the recording.

Here are the training dates: Global Pay Training Dates (PDF),

Here is the slide deck shown during the presentation: HCMS/Global Pay Training Launch (PDF).

Here are the questions and answers from the presentation: HCMS/Global Pay Pre-Launch to Training Q & A (pdf).

Respectfully,

Karen S. Emmot
Supervisor Training Specialist
Procedures & Development
Pay & Personnel Center

PPC HCMS/Global Pay Pre-Launch to Training 30 July

The U.S. Coast Guard is six months away from the go-live launch of the Human Capital Management System/Global Pay (HCMS/GP) initiative. In order to provide the very best of services to all end users of the system, PPC Procedures and Development (P&D) held a virtual session to begin the conversation about the software conversion. Some of the discussion topics included:

  • Current Status of System Change
  • Overview of Resources
  • What to Expect in the Coming Months
  • Training Availability and Durations
  • End User Input and Feedback
  • PPC Roles and Responsibility

Here is a recording of the presentation: HCMS/Global Pay Pre-Launch to Training. (19 minutes)
Note: The downloads mentioned and shown in the recording are listed below. They are NOT available from within the recording.

Here is the slide deck shown during the presentation: HCMS/Global Pay Pre-Launch to Training Power Point.

Here are the questions and answers from the presentation: HCMS/Global Pay Pre-Launch to Training Q & A (pdf).

Karen S. Emmot
Supervisor Training Specialist
Procedures & Development
Pay & Personnel Center

PPC (P&D) Virtual Training Session 13 May 2014

Per ALCOAST 203/14, PPC (P&D) held a virtual training session on 13 May 2014., We provided an introduction to the Direct Access functionality coming on line in January 2015. The presentation was given via Defense Connect Online.

Here is a recording of the presentation: HCMS - Global Pay Overview. (1 Hour, 4 minutes)

Here is the slide deck shown during the presentation: HCMS - Global Pay Overview Power Point.

Here are the questions and answers from the presentation: HCSMS - Global Pay Overview Q & A (pdf).

Karen S. Emmot
Supervisor Training Specialist
Procedures and Development
USCG Pay and Personnel Center

PPC Virtual Training Overview and Capability Testing

The PPC Procedures and Development (P&D) branch provided a brief overview of Defense Connect Online (DCO), the training platform that will be used to deliver the Human Capital Management System (HCMS) and Global Pay (GP) release scheduled for January 1, 2015. The presentation lasts about 30 minutes.

Here is recording of the presentation: Virtual Classrooms - Making the Transformation.

This video provides an overview of how "Adobe Connect", the framework for DCO, facilitates E-Learning: Adobe Connect for E-Learning.

All inquiries may be directed to PPC Procedures and Development Branch at 785-339-2225 or PPC-PF-PD@USCG.MIL.

Thank you to everyone who attended!

Karen S. Emmot
Supervisor Training Specialist
Procedures and Development
USCG Pay and Personnel Center

Download PPC Course Materials

Human Resource Systems

Course Materials

This workshop is focused on the Direct Access Servicing Personnel Office User Manual. The format of this workshop is open discussion forum with exercises that allow data entry in a Direct Access test environment. There are case scenarios and student accounts for both Direct Access and JUMPS so attendees can work through a situation in class and see the end result in JUMPS, creating a positive learning environment. Topic selection was based on a combination of previous student survey input, issues provided by PPC Customer Care, and identified problem areas from PPC (MAS) and (SEP) branches.

Topics include:

  • Military Pay Communications (DA, JUMPS)
  • Service Contracts and Separations
  • Advancement Process
  • Pay Entitlements
  • PCS Orders
  • Enlisted Bonuses
  • Reserves - SPO Issues
  • Exceptions, Pay Issues, Reports & Queries, SPO Metrics
  • Payments and Debts
  • Travel

Reserve Component (RC) Member Workshop

Course Materials

This workshop is designed specifically for Reserve members. The topics covered are based on inquiries and requests for information from Reservists.

Topics include:

  • PPC Web Overview
  • Direct Access/Self Service
  • Reserve Retirement Point Statements
  • Retirement/RC-SBP
  • Advancements Process
  • Reserve Orders
  • Release from Active Duty
  • SELRES Bonus Programs
  • Travel

This workshop does not provide Servicing Personnel Office data entry procedures.  However, for active duty personnel, it is an excellent introduction to the Reserve program. All who attend will come away with a better understanding of how the Coast Guard’s pay and personnel systems function to provide accurate and timely compensation to members of the Reserve component.

Travel/Reporting Information:

PPC hosted workshops are held in Topeka, KS. Each convening has 15 seats. There is no cost to attend PPC hosted workshops.  Travel and per diem cost is born by the benefiting unit. Government quarters and messing are not available.

Directions to PPC, report time, uniform of the day, etc.

Any questions or comments may be sent at the following address: .

Direct Access/Global Pay User Guides, Tutorials and Webinar Recordings

Self Service

New Self-Service User Guides:

Topic Knowledge
Base Entry
Procedure
Guide (PDF)
Video
Tutorial
Webinar
Recording*
Self Service - Allotments 09/26/2014 09/04/2014 10/10/2014 SSMBR
Self Service - Direct Deposit 09/26/2014 09/04/2014 10/21/2014 SSMBR
Self Service - Email Addresses 10/24/2014 09/08/2014   SSMBR
Self Service - Emergency Contacts   10/16/2014   SSMBR
Self Service - Ethnic Groups   09/04/2014   SSMBR
Self Service - Federal and State Tax Elections   09/04/2014   SSMBR
Self Service - Home and Mailing Address 10/26/2014 09/04/2014 10/08/2014 SSMBR
Self Service - My Assignments Endorsements   09/04/2014   SSMBR
Self Service - My eResume   09/04/2014   SSMBR
Self Service - My Member Info   09/04/2014   SSMBR
Self Service - Phone Numbers 10/26/2014 10/16/2014 10/08/2014 SSMBR
Self Service - Thrift Savings Plan 09/26/2014 09/04/2014   SSMBR
Self Service - View My PaySlip 10/26/2014     SSMBR

(*) SSMBR - Self-Service Member Virtual Training November 17-18 and December 11-12, 2014.

New Reserve Specific Self-Service User Guides:

Topic Name Knowledge
Base Entry
Procedure
Guide (PDF)
Video
Tutorial
Webinar
Recording
Self Service - All Duty Report   09/04/1014    
Self Service - Annual Screening Questionnnaire   09/08/2014    
Self Service - Inactive Duty for Training (IDT)   09/04/2014    
Self Service - Montgomery GI Bill-SR   09/04/2014    
Self Service - My Reserve Orders   09/04/2014    
Self Service - My Reserve Point Statement   09/04/2014    
Self Service - Withdraw or Edit IDT Request   09/04/2014    

Self Service Commands

TopicKnowledge
Base Entry
Procedure
Guide (PDF)
Video
Tutorial
Webinar
Recording
ASQ CommandTBD 09/15/2014TBDTBD
Member All Duty ReportTBD 09/15/2014TBDTBD
Member Information ReportTBD 09/152014TBDTBD
MGIB-SR CommandTBD 09/15/2014TBDTBD
Positions at a DepartmentTBD 09/15/2014TBDTBD
Reserve Member Balances CommandTBD 09/15/2014TBDTBD
Reserve Orders Command TBD 09/15/2014 TBD TBD
Reserve Member Status Change TBD 09/15/2014 TBD TBD
Schedule Drills CommandTBD 09/15/2014TBDTBD
Schedule Multiple DrillsTBD 09/15/2014TBDTBD

Servicing Personnel Office (SPO)

SPO Reenlistments, Extensions, and Accessions

TopicKnowledge
Base Entry
Procedure
Guide (PDF)
Video
Tutorial
Webinar
Recording
Contract Data - ReenlistmentsTBD10/17/2014TBDTBD
Contract Data - ExtensionsTBD08/12/2014TBDTBD
HIRE - CADETTBD08/06/2014TBDTBD
HIRE - MARGRADTBD08/06/2014TBDTBD
HIRE - OCS-IRRTBD08/06/2014TBDTBD
HIRE - ROCITBD08/06/2014TBDTBD
HIRE CM RECRUITTBD08/06/2014TBDTBD
HIRE SELRES DEPOTTBD08/06/2014TBDTBD
HIRE-REHIRE - DCOTBD08/06/2014TBDTBD
REHIRE - CADETTBD08/06/2014TBDTBD
REHIRE PRIOR SERVICETBD10/16/2014TBDTBD
REHIRE-RESERVETBD08/11/2014TBDTBD

SPO Permanent Change of Station (PCS)

TopicKnowledge
Base Entry
Procedure
Guide (PDF)
Video
Tutorial
Webinar
Recording*
Airport Terminal 10/26/201410/08/2014 10/16/2014 SPOTECH
PCS Orders 10/26/2014 08/08/2014 10/16/2014 SPOTECH
Approving PCS OrdersTBD08/08/201410/16/2014 SPOTECH
PCS Entitlements Auto Start-StopTBD08/08/2014 N/A SPOTECH
PCS Orders-DepartTBD08/08/201410/16/2014 SPOTECH
PCS Orders-ReportTBD08/08/201410/16/2014 SPOTECH
PCS Orders with Unplanned TDYTBD TBD 10/30/2014 SPOTECH

(*) SPOTECH - Servicing Personnel Office Technician Virtual Training November 3-7 and December 1-5, 2014.

SPO Reserve Specific Transactions

TopicKnowledge
Base Entry
Procedure
Guide (PDF)
Video
Tutorial
Webinar
Recording
Annual Screening QuestionnaireTBD08/08/2014TBDTBD
MGIB-SRTBD08/08/2014TBDTBD
Reserve Member BalancesTBD08/08/2014TBDTBD
Reserve OrdersTBD08/08/2014 10/17/2014TBD
Reserve Orders DXR Approval   08/08/2014 10/17/2014  
Reserve Orders SPO Approval   08/08/2014 10/17/2014  
Reserve StatusTBD08/08/2014 TBDTBD
Schedule DrillsTBD08/08/2014 10/17/2014TBD
Schedule Multiple DrillsTBD08/08/2014TBDTBD

SPO Separations Transactions

TopicKnowledge
Base Entry
Procedure
Guide (PDF)
Video
Tutorial
Webinar
Recording
Airport Terminal & Viewing Separation Orders 10/26/2014 09/19/2014 10/16/2014 SPOTECH
Amending a Separation OrderTBD08/08/2014TBDTBD
Approving Separation OrdersTBD 09/19/2014 10/20/2014TBD
Cancelling a Separation OrderTBD 08/08/2014TBDTBD
Death of a MemberTBD 09/19/2014TBDTBD
Discharge - End of EnlistmentTBD 09/19/2014 10/16/2014TBD
Discharge Guiding Principles and ProcessTBD 09/19/2014TBDTBD
Discharge with Separation RequestTBD 09/19/2014TBDTBD
RELAD - AD to SELRES or IRRTBD 09/19/2014 10/30/2014TBD
RELAD Guiding Principles and ProcessTBD 09/19/2014TBDTBD
RELAD with Sep Request - AD Officers and Members on EADTBD 09/19/2014TBDTBD
Resuming Retirement for a Recalled Retired (Ret-1) MemberTBD 09/19/2014TBDTBD
Retirement OrdersTBD 09/19/2014 10/20/2014TBD
Separation ReportsTBD 08/28/2014TBDTBD
Separations Flow to the DD214TBD 08/28/2014TBDTBD

(*) SPOTECH - Servicing Personnel Office Technician Virtual Training November 3-7 and December 1-5, 2014.

SPO Global Pay Deductions

TopicKnowledge
Base Entry
Procedure
Guide (PDF)
Video
Tutorial
Webinar
Recording*
Allotments        
Discount Meal Rate (DMR)     Starting DMR 10/29/2014 SPOTECH
Federal Tax Withholding        
Fines & Forfeitures from Disciplinary Actions        
Montgomery GI Bill (Additional Amount)        
State Tax Withholding        
Servicemembers' Group Life Insurance (SGLI)9/25/20149/25/2014Completing SGLV-8286 
SGLI Family9/25/20149/25/2014TBD 

(*) SPOTECH - Servicing Personnel Office Technician Virtual Training November 3-7 and December 1-5, 2014.

SPO Global Pay Earnings

TopicKnowledge
Base Entry
Procedure
Guide (PDF)
Video
Tutorial
Webinar
Recording
Advances

Pay
BAH
OHA
       
Advances - Change Liquidation Schedule        
Aviation Career Incentive Pay (ACIP)8/13/2014TBD#1-Establish as an Aviator and Start Continuous ACIP, 8/13/2014
#2-Suspend/Unsuspend ACIP, TBD
TBD
Basic Allowance for Housing (BAH)   Starting BAH 10/10/2014
Approving BAH 10/16/2014
Deleting BAH 10/22/2014
Starting BAH 10/10/2014

 

 
Basic Allowance for Subsistence (BAS)        
Career Sea Pay (CSP)        
Career Sea Pay Premium (CSPP)8/23/20148/23/20148/23/2014 SPOTECH
Clothing Allowance - Civilian (CCA) 10/01/2014      
Clothing Allowance - Supplementary (SUPP CMA) 10/01/2014      
Cost of Living Allowance (COLA) - Continental US (CONUS COLA)   Starting CONUS COLA 10/22/2014 Starting CONUS COLA 10/29/2014 SPOTECH
Cost of Living Allowance (COLA) - Overseas (OUTCONUS COLA)   Starting OUTCONUS COLA 10/22/2104    
Cost of Living Allowance (COLA) - Unique Expenses        
Combat SGLI Allowance        
Combat Tax Exclusion        
Discount Meal Rate (DMR) Refund        
Diving Duty Pay        
Family Separation Allowance (FSA):

FSA-R (Restricted)
FSA-S (Ship)
FSA-T (Temporary Duty)
       
Flight Deck Hazardous Duty Incentive Pay (FDHDIP)        
Foreign Language Proficiency Pay (FLPP)        
Hardship Duty Location Pay for Designated Areas (HDP-L(DA))        
Hazardous Duty Incentive Pay (Crew and Non Crew Flight Pay)        
Hazardous Duty Incentive Pay for Visit, Board, Search and Seizure Boarding Teams (HDIP-VBSS)        
High-Pressure Chamber Hazardous Duty Incentive Pay (HDIP)        
Hostile Fire / Imminent Danger Pay        
Move In Housing Allowance        
Officer Uniform Allowance        
Overseas Housing Alloance (OHA)        
Personal Money Allowance (PMA)        
Responsibility Pay        
Special Duty Assignment Pay (SDAP) 10/24/2014 08/20/2014 Starting SDAP 10/20/2014 SPOTECH

(*) SPOTECH - Servicing Personnel Office Technician Virtual Training November 3-7 and December 1-5, 2014.

SPO Person Profile

TopicKnowledge Base EntryProcedure Guide (PDF)Video TutorialWebinar Recording
CompetenciesTBDTBDTBDTBD
AwardsTBDTBDTBDTBD
EducationTBDTBDTBDTBD
Languages TBDTBDTBDTBD
Licenses and CertificationsTBDTBDTBDTBD
MembershipsTBDTBDTBDTBD
Test ResultsTBDTBDTBDTBD
TrainingTBDTBDTBDTBD

SPO Personal Data and Dependency Data

TopicKnowledge Base EntryProcedure Guide (PDF)Video TutorialWebinar Recording
Emergency Contacts TBDTBDTBDTBD
Mailing Address TBDTBDTBDTBD
Home Address TBDTBDTBDTBD
Home of Record (Correction) TBDTBDTBDTBD
Change of Name TBDTBDTBDTBD
Change of SSN TBDTBDTBDTBD
Citizenship TBDTBDTBDTBD
Passport TBDTBDTBDTBD
Diversity Data TBD TBD TBD TBD
E-Mail Address TBD TBD TBD TBD
Emergency Contacts Updates/Reports TBD TBD TBD TBD
Marital Status TBD TBD TBD TBD
Dependent Information
Divorce, Annulment or Death of a Dependent
Questionable Dependent / PPC Legal Approval
TBD TBD TBD TBD
BAH/Dependency Data Form Print Procedure TBD TBD TBD TBD
Recal Roster TBD TBD TBD TBD
Weight Body Fat Compliance Data and Reports TBD TBD TBD TBD

SPO Enlisted Employee Review (EERS)

TopicKnowledge Base EntryProcedure Guide (PDF)Video TutorialWebinar Recording
Enlisted Employee Review TBDTBDTBDTBD
Printing the Member Counseling Report        
Changing the Advancement Recommendation        
Employee Review Summary        

SPO Advancements

Topic Knowledge Base Entry Procedure Guide (PDF) Video Tutorial Webinar Recording
Advancement/Change in Rating/ Adding a Designator TBD TBD TBD TBD
Reduction/Removal of Designator        
School / Recruit Training Advancements        

SPO Disciplinary Actions

Topic Knowledge Base Entry Procedure Guide (PDF) Video Tutorial Webinar Recording
Disciplinary Actions TBD TBD TBD TBD
         
         
         

SPO Absences

Topic Knowledge Base Entry Procedure Guide (PDF) Video Tutorial Webinar Recording
Leave and Other Approved Absences TBD TBD TBD TBD
General Absences        
         
         

 

 

District Reserve Force Readiness Branch (DXR)

TopicKnowledge
Base Entry
Procedure
Guide (PDF)
Video
Tutorial
Webinar
Recording
Reserve Orders DXR Approval   08/08/2014 10/17/2014  

Public Health Service

TopicKnowledge
Base Entry
Procedure
Guide (PDF)
Video
Tutorial
Webinar
Recording
TBDTBDTBDTBDTBD

More e-Learning Links

Announcements

Direct Access Outage Scheduled

Direct Access will be unavailable from 18 December until 5 January due to technical upgrade and addition of military pay. You have until then to verify your HR record is current. Visit the Global Pay Awareness page for more details and step by step instructions.

Registration Open for Global Pay Virtual Training Sessions

PPC Procedures & Development (P&D) will be conducting virtual training sessions in November and December to help YOU prepare for the implementation of the Human Capital Management System/Global Pay system in January. Read more about the sessions and register to attend today!

October 2014 Military Payroll Processing Complete

October Leave and Earnings Statements (LESs) Posted: LESs for October are available. Go to "View Paycheck" in Direct Access under Employee Self Service to view.

The military payday for End Of Month (EOM) October 2014 is 31 October. Payday falls on the 1st and 15th of each month unless that date is a weekend or federal legal holiday. In those cases, the payday is moved to the 1st preceding business day. For a schedule of military paydays visit: http://www.uscg.mil/ppc/mas.asp#2014.

October Reserve Points Statements Posted: Reserve retirement point data for October 2014 is available. Go to "View Reserve Points" in Direct Access under Self Service to view.

Fiscal Year 2015 Pay & Allowance Rate Changes

Yeoman Professional Development

Resources

USCG Pay and Personnel Center News Updates via E-Mail email icon

Subscribers to this list will receive notices and information on Coast Guard military pay and personnel policy and procedures. Subscribers will also be notified when eLES data is updated and of both scheduled and unscheduled outages affecting the Direct Access personnel system or the TPAX travel claim liquidation system. Additionally, subscribers will be updated when important information is posted to the Pay and Personnel Center's internet news pages, SPO/Admin News and Travel/TPAX News.

YN Rating Force Master Chief on CG Portal

Quarterly YN Force Notes.

YN Rating Knowledge Manager

The purpose of this site is to assist YNs with their professional development.

YN Assignment Officers

Communication is extremely important when it comes to your assignment.

YN Study Group on CG Portal

In keeping with the Yeoman Guiding Principles, YNS is committed to providing a learning and mentoring environment and a place to gain the knowledge needed to enhance the performance of a YN's duties.

What is Professional Development?

"In workplaces, professional development refers to the acquisition of skills and knowledge both for personal development and for career advancement. Professional development encompasses all types of facilitated learning opportunities, ranging from college degrees to formal coursework, conferences and informal learning opportunities situated in practice. It has been described as intensive and collaborative, ideally incorporating an evaluative stage.[1] There are a variety of approaches to professional development, including consultation, coaching, communities of practice, lesson study, mentoring, reflective supervision and technical
assistance.[2]"

Source: From Wikipedia, the free encyclopedia - Professional development

Yeoman Mission Statement

We are a team of dedicated professionals who specialize in helping people and commands by providing them information, guidance, and administrative services, concerning pay, travel and transportation entitlements, benefits and human resources management.

YNs are key problem-solvers, counselors, and sources of information to personnel on questions ranging from career moves, entitlements, and incentive programs to retirement options and veteransYNs are key problem-solvers, counselors, and sources of information to personnel on questions ranging from career moves, entitlements, and incentive programs to retirement options and veterans' benefits. They are the men and women who make things happen, the indispensable behind-the-scenes personnel that make any well-oiled organization hum.
Source GOCoastGuard.com

Yeoman Guiding Principles

  1. To be accountable for one’s own actions.
  2. Commit to learning and mentoring resulting in superior customer service.
  3. Demonstrate good stewardship by using integrity to guide your decisions.
  4. Treat people with dignity, respect and compassion without regard to rank, rating or component.
  5. Earn individual respect by holding one’s self to the highest standards to maintain the credibility of the YN rating.
  6. To be proactive rather than reactive in the performance of one’s duties.
  7. To seek opportunities to enhance all aspects of the YN Rating to better serve our customers.

YNs are key problem-solvers, counselors, and sources of information to personnelARLINGTON, Va. - A Coast Guard yeoman assists a fellow Coast Guardsman at the Coast Guard Recruiting Command, February 28, 2013. YNs are key problem-solvers, counselors, and sources of information to personnel on questions ranging from career moves, entitlements, and incentive programs to retirement options and veterans' benefits. U.S. Coast Guard photo by Petty Officer 2nd Class Etta Smith

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Last Modified 10/30/2014