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Human Resources Directorate

Civilian Pay Information during FY 2014 Fiscal Hiatus

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On 1 October 2013, based on the lack of an FY 2014 funding appropriation, civilian employees serving in non-exempt functions were contacted by supervisors and issued written furlough notifications. Some civilian employees remained to perform functions exempt from furlough.

The approval of the Pay Our Military Act (POMA) appropriated funds for pay and allowances to certain Coast Guard civilian employees who provide support to members of the Armed Forces. POMA enabled the Secretary to exercise discretion to recall employees who fall within the scope of this statute.

In ALCOAST 433/13, dated 7 October 2013, the Commandant authorized recall of most civilian employees who had been furloughed due to the lapse in appropriations. Supervisors contacted their employees by telephone and/or email to recall them to work by Tuesday, 8 October 2013 under POMA. Unfortunately, approximately 470 civilian employees still remain on furlough serving in functions such as: the National Vessel Documentation Center, National Maritime Center, Congressional Affairs, or performing work supporting non-Coast Guard or non-DoD agencies.

To assist Coast Guard civilian employees during this period of uncertainty, both the external Coast Guard website and the internal portal will provide updates on pay/furlough information.

The internal CG Portal site provides support to those civilian supervisors and employees not furloughed. Supervisors may find detailed questions and answers about pay and leave at the following link: https://cglink.uscg.mil/8b29bf3e.

The external Coast Guard web site (www.uscg.mil) has a specific section devoted to information and links to resources to assist those employees still in a furlough status. These resources include: ALCOASTs about POMA and pay and military leave, a shutdown furlough fact sheet, unemployment compensation information, and links to information on the employee assistance program (CGSUPRT - Employee Assistance Program), and the Coast Guard Mutual Assistance program (Coast Guard Mutual Assistance). Please encourage your supervisors to make their furloughed employees aware of these two helpful resources

The pay and leave information is provided below to share with your civilian employees:

For pay period 19 (22 September - 5 October 2013), civilian employees will receive their pay on time. The National Finance Center confirmed that they have sufficient staff to process payroll for Coast Guard employees.

The Office of Civilian Human Resources (CG-121) is working with managers and timekeepers to ensure time cards are properly coded.

If an employee receives partial pay, because the shutdown furlough occurred in the middle of a pay period, and the employee’s gross pay is insufficient to cover all authorized deductions, the order of precedence for applying deductions is found at http://www.chcoc.gov/transmittals/TransmittalDetails.aspx?TransmittalID=1477.

More details about civilian employees can be found in the following three pages. Please contact Michelle Godfrey at 703-872-6338 if you have additional questions.

Rear Admiral D. A. Neptun

D. A. NEPTUN
Rear Admiral, USCG
Assistant Commandant for Human Resources

Issue date: 10/11/13

 Enclosure: Benefits Fact Sheet

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Last Modified 1/10/2014