Leave - Volunteer Community Service
The DHS policy guidance in Management Directive 254-01, Volunteer
Community Service, applies and permits employees who participate in
volunteer activities directly related to the DHS mission to receive up to 40
hours of administrative leave per leave year for volunteer community
service. Employees who wish to use administrative leave must not have
previously exhausted the 40 hours per year administrative leave maximum for
volunteer community service. If the 40 hours per year maximum has been
exhausted, employees must request annual leave, leave without pay, credit
hours (under a flexible work schedule), or compensatory time off, to be
eligible to participate in volunteer community service activities.
- The administrative leave permitted for volunteer activities must be
directly related to the mission of the DHS in either of the following
- Prevention and Protection: Engage in volunteer activities that
will involve detecting, deterring, and mitigating threats to our
homeland, including training in prevention and protection. This
includes volunteer activities to help safeguard our people and their
freedoms, critical infrastructure, and property from acts of
terrorism, natural disasters, or other emergencies.
- Preparedness and Response: Engage in volunteer activities that
involve planning, coordinating, or participating in responses to
acts of terrorism, natural disasters, or other emergencies,
including training in preparedness and response. This includes
participating in national, state, local, and private sector efforts
to restore services and rebuild communities after acts of terrorism,
natural disasters, or other emergencies.
- Employees must have the concurrence of their first-level supervisors
before volunteering. The granting of administrative leave for volunteer
activities must be approved in the following manner:
- One day of administrative leave - 1st level supervisor.
- Two or more days of administrative leave - 2nd level supervisor.
- For additional guidance regarding the appropriate use of leave, work
schedules and workplace flexibilities, contact the servicing Command
Staff Advisor or Human Resources Specialist.
- Employees who participate in volunteer community service are
encouraged to maintain records of their volunteer service hours by
registering with the President’s Volunteer Service Award website.
- The President’s Volunteer Service Award recognizes individuals,
families, and groups that have achieved a certain standard—measured by
the number of hours of service over a 12-month period or cumulative
hours earned over the course of a lifetime.
- Employees may follow these steps to track their volunteer service
- Register at the President's Service Award Website, click on the
tab titled, "Track Your Hours" and follow the steps to register and
begin tracking your volunteer hours.
- When registering, use the Record of Service Key LSM-22515.
Employees who have already registered can add this key by updating
- Go to the "Groups" tab and join one of the following groups by
typing the Coast Guard group code (RNP-224X) and clicking, "Join
- Employees who participate in volunteer service activities are
eligible to receive a personalized certificate of achievement and a
congratulatory letter from the President of the United States.