Official Time is duty time that is granted to a union representative to
perform union representational functions, without charge to leave or loss of
pay, when the employee would otherwise be in a duty status. The time is
considered hours of work.
- Official Time can be permitted for representational functions such as:
- Contract or mid-term negotiations
- Representing employees who file grievances
- Any proceeding before the Federal Labor Relations Authority
- For any employee representing an exclusive representative or any employee
represented by an exclusive representative in any amount the agency and the
exclusive representative agree to be reasonable, necessary, and in the
- Official Time is not permitted for conducting union’s internal business,
- Soliciting membership
- Collecting union dues
- Any matters relating to internal management and structure or union
- Overtime for official time is not permitted.
- A supervisor of a union official should ensure that the timekeeper is
provided the specific number of official time hours used each day, per pay
period, per representative. The Office of Personnel Management (OPM)
requires that all Federal agencies record official union time through the
automated time and attendance system. Official time hours should be recorded
using the following categories/codes:
|Union Contract Negotiations – T&A Code 35
|Union Contract Negotiations –
Sometimes referred to as term negotiations, this is official time
used by union representatives to prepare for and negotiate a basic
collective bargaining agreement or its successor.
|Union Mid-Term Negotiations – T&A Code 36
|Union Mid-Term Negotiations –
This is official time used to bargain over issues raised during the
life of a term agreement.
|Union Ongoing LMR Activity – T&A Code 37
|Union Ongoing LMR Activity –
This is official time spent on general labor management relations
(LMR); matters that are not covered by the other three categories.
This includes, but is not limited to, meetings between management
and the union to discuss general conditions of employment,
labor-management committee meetings, labor relations training for
union representatives, union participation in formal meetings and
representation during investigatory interviews.
|Union Grievances/Appeals – T&A Code 38
|Union Grievances/Appeals –
Sometimes referred to as dispute resolution, this is official time
used to process grievances and appeals to various administrative
agencies, including the Merit Systems Protection Board (MSPB), the
Federal Labor Relations Authority (FLRA), the Equal Employment
Opportunity Commission (EEOC), and the courts.