U. S. Coast Guard, Pay & Personnel Center (SEP), Wage and Tax Statement Procedures

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Wage and Tax Statement, IRS Form W-2 Topics:

  1. Annual W-2 Mailing Process
  2. How to request a replacement or duplicate W-2

Mailing of Wage and Tax Statements

Wage and Tax Statements (IRS Form W-2) are mailed no later than 31 January of each year. Lost or missing Wage and Tax Statements should be reported after 15 February. No requests will be processed before 15 February to allow for mail delivery delays.

Wage and Tax Statements are prepared after end-month cutoff in December of each year. Mailing address changes must be entered into Direct Access prior to the cutoff for the mid-December (04 December 2014) compute cycle in order for the forms to be mailed to that address. Refer to Personnel and Pay Procedures Manual (PPPM), PPCINST M1000.2 (series), section 8.B.6, for address format examples for single members living in barracks or shipboard berthing. Members should ensure forwarding of mail through the U.S. Postal Service when there has been a change in mailing address.


Requesting a duplicate Wage and Tax Statement

Updated 10/9/2014 10:50AM

Active duty, reserve, separated or retired members shall complete form CG-2016, W-2 Request Form (http://www.uscg.mil/ppc/forms/). Attach the completed form to a PPC Customer Care trouble ticket at http://cgweb.ppc.uscg.mil/ccb/ or via e-mail to ppc-dg-customercare@uscg.mil. If submitting via CG Workstation, a digital signature is preferred. CG-2016 forms received via fax are no longer accepted and will not be processed.

Personnel and Pay Procedures Manual (PPPM), PPCINST M1000.2 (series), section 8.B.6.9, contains guidance for requesting a corrected IRS Form W-2.

Last Modified 10/21/2014