PPC Travel News Feed 2013 Archive

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PPC Travel e-Newsletter December 2013

Published Date: Fri, 20 Dec 2013 11:00:16 CDT

The December issue of the PPC Travel e-Newsletter. is now available.

In this issue:

  • Recent change to JFTR: Elimination of Conference Lodging Allowance
  • Travel & Transportation Allowances for Reserve Members Performing Active Duty with Pay
  • Determining the Entitlement to Per Diem (Reserve Mbr)
  • Determining the PDS Local Area and the Entitlement to PCS Allowances
  • Most Common Reasons a Travel Claim Is Returned to the Traveler
  • DD Form 1351-2, Blocks 5, 13, 15, and 29
  • Requests for Travel Advances
  • Invitational Travel Orders (ITOs) Example Templates & Medical Travel Guide Spreadsheet
  • Remember the Web based Unit Audit Reports?
  • Fax numbers for PPC Travel


TSA Travel Tip: TSA Pre™ for military members expanded to 100 airports

Published Date: Thu, 21 Nov 2013 11:00:16 CDT

Last week, the Transportation Security Administration and Department of Defense announced a partnership to expand TSA Pre™ expedited screening benefits to more than 2.6 million U.S. Armed Forces service members in the Air Force, Army, Coast Guard, Marine Corps and Navy, as well as the Reserves and National Guard.

Currently, members of the U.S. Armed Forces can use TSA Pre™ lanes at 10 domestic airports by presenting their Common Access Card. Starting December 20th, these individuals will be able to enjoy the benefits of the program at the 100 participating airports across the country, allowing them to keep their footwear on as well as light outerwear, laptop in its case and their 3-1-1 compliant liquids/gels bag in a carry-on in select screening lanes.

Under this partnership, all active duty Department of Defense, U.S. Coast Guard, Reserve and National Guard service members are recommended to:

  • Check the back of your CAC for your DoD ID number.
  • Enter the DoD ID number in the Known Traveler ID field when booking your flight.
  • Check your boarding pass. It should have a TSA Pre™ logo if you're traveling after December 20. If you try to print your boarding pass prior to December 20, you may not see the TSA Pre™ indicator.

When arriving at the airport, service members will be permitted access to TSA Pre™ lanes for official or leisure travel on participating airlines. Service members do not need to be in uniform to benefit from TSA Pre™. If you are traveling with children 12 and under, they may accompany service members through the TSA Pre™ lanes. However, spouses will need to be enrolled in a trusted traveler program to participate. TSA will always incorporate random and unpredictable security measures throughout the airport. No individual will be guaranteed expedited screening.

Travelers can check the TSA Pre™ Participating Airports page for information on locations and hours of active TSA Pre™ lanes.

This post originally appeared on the TSA Blog.


Government Travel Charge Card (GTCC) Program: Appropriation Lapse Guidance

Published Date: Mon, 28 Oct 2013 15:00:16 CDT

ALCGPSC 128/13 only authorized GTCC cardholders to use the CBA during the lapse in appropriation. The Coast Guard now has an appropriation/Continuing Resolution and the requirements contained within CIM 4600.18 for cardholders using the CBA are now back in effect.


Travel Claim and Advance Processing by PPC Travel during Government Shutdown

Published Date: Thu, 03 Oct 2013 13:00:16 CDT

Due to the current Federal Government Shutdown, PPC Travel very is limited in the processing of travel advances and travel claims.

Currently, PPC Travel is not processing any FY14 travel advances or travel claims. For guidance regarding travel during this period please refer to CG ALCOAST 423/13. PPC Travel continues to process FY13 claims, but cannot release to FINCEN for payment until FINCEN is re-opened.

Travelers should not expect travel advances or claim payments until further notice.

CWO2 KURT KOLAR
TRAVEL BRANCH CHIEF
COAST GUARD PAY & PERSONNEL CENTER
444 S.E. QUINCY STREET
FEDERAL BLDG
TOPEKA, KS 66683-3591


Defense Travel Management Office (DTMO) Allowances and Regulations Update

Published Date: Wed, 02 Oct 2013 13:00:16 CDT

The following information was updated for 01 October 2013:

  • FY14 CONUS Per Diem Rates
    Note: The FY14 Standard CONUS Per Diem Rate increased from $123 ($77/$46) to $129 ($83/$46).
  • OCONUS Non-Foreign and Foreign Per Diem Rates
  • Overseas Housing Allowances (OHA)
  • Overseas Cost of Living Allowances (COLA)
  • Travel Regulations (JFTR and JTR) (see JFTR Change 322 summary below)
  • 72-Hour Air Reservation Auto Cancellation

To access this information, visit http://www.defensetravel.dod.mil/.

Joint Federal Travel Regulations (JFTR) Monthly Changes

Change 322 to the Joint Federal Travel Regulations (JFTR) is available on the Defense Travel Management Office (DTMO) web site.

This change includes all material and revisions written in the following Military Advisory Panel (MAP) or Civilian Advisory Panel (CAP) items:

  • MAP 004-13(R) -- PCS for Selected Reserve. Authorizes limited permanent change of station (PCS) allowances for Selected Reserve members filling a critical vacancy in another unit over 150 miles away after being involuntarily separated. This change authorizes PCS allowances for the member, dependents and HHG when the member is involuntarily separated due to force structure restrictions between 1 October 2012 and 31 December 2018. Affects pars. U5400-C, U5630-C, U5705-B, and U7165.
  • MAP 055 -13(E) -- Early Return of Foreign Born Dependents. Clarifies that an early return of foreign-born dependents may be authorized from the current PDS to an alternate location within a foreign country when the PDS is within the country of the dependents' origin. Affects pars. U5215-B2, U5222-D1d(2), U5240-F4, U5900, and U5920-D1.
  • MAP 100-13(I)/CAP 100-13(I) -- Add CBCA Decision Reinforcing Travel During Reasonable Hours. Adds CBCA Decision 3211-TRAV; dated 30 July 2013 to the JFTR/JTR, pars. U4410-A6/C4410-A-6, and APP O, reinforcing that a traveler is not required to travel between 2400-0600, if there is a more reasonable schedule that meets mission requirements. Travel the day after conclusion of agency business is appropriate to avoid travel during those hours. Affects par. U4410-A6, and APP O, par. T4030-F.
  • MAP 103-13(I)/CAP 103-13(I) -- Reduced Per Diem -Laundry Expenses. Corrects the number of days considered for laundry expenses when a reduced per diem rate is authorized. Affects par. U4095-G.
  • MAP 106-13(I) -- USCG Premium-Class Travel Authorization. When USCG funds are used for official travel, first-class travel accommodations must be authorized/approved by the Secretary of Homeland Security and business-class accommodations by the USCG Commandant or Vice Commandant (regardless of the transportation mode or costs); with no further delegation authority. The above changes are effective 14 August 2013. Affects pars. U3505, U3510-A, U3600 NOTE, and U3650 NOTE.
  • MAP 111-13(I)/CAP 111-13(I) -- Remove References to DOMA (1 USC Sec. 7). The Supreme Court struck down section 3 of the Defense of Marriage Act (DOMA) (1 USC Sec. 7) which stated that marriage was between one man and one woman in case docket No. 12-307, decided on 26 June 2013. Based on the Supreme Court decision, all references to 1 USC Sec. 7 are being removed from the JFTR/JTR. Affects APP A.
  • MAP 114-13(I)/CAP 114-13(I) -- APP Q, RC Member Exception to OCONUS Tour. OSD/OEPM policy exempts RC members from serving the tour lengths and requested this policy be added to APP Q1. Affects APP Q1.
  • MAP 115-13(I)/CAP 115-13(I) -- FY14 Standard CONUS Per Diem Rate. Change the Standard CONUS per diem rate from $123 ($77/$46) to $129 ($83/$46) effective 1 October 2013. Affects par. U2025-C.
  • MAP Items 120(I)-158(I) -- Ch 7 Reorganization. This item is done ICW the Ch 5 Rewrite. Information in Ch 5, ICW Special Circumstances Travel, is moved to Ch 7. As a result of this move, Ch 7 was reorganized and renumbered. Because of the large volume of information in these items they are being released under one UTD memo, but separate MAP item numbers. Affects all of JFTR and JTR, Chapters 7.


Immediate Change to JFTR; Accompanying Dependents for Medical Travel

Published Date: Fri, 27 Sep 2013 09:00:16 CDT

There has been a change to the JFTR effective 1 OCT 2013, but the online JFTR manual will not reflect this change until 1 NOV 2013. Please review and comply.

The Uniformed Travel Determination (UTD) for MAP Item 093-13(E) changed the JFTR (eff. 1 Oct 2013) establishing authority for an AO to authorize transportation entitlements to a dependent not capable of self-care at an OCONUS duty station while accompanying a member or dependent patient during medical travel. Currently, the JFTR, par. U7250 only allows travel for one escort/attendant. In the past, units were erroneously authorizing emergency travel to small children (not capable of self-care) traveling with a patient when the other parent was designated as the Escort/attendant.

Per the JFTR, par. U7555 (eff. 1 Oct 2013), the AO may authorize one or more dependents to travel with the patient if the AO determines that:

  1. The dependent is command sponsored at the OCONUS PDS, and incapable of self support;
  2. No suitable care arrangements can be made at the OCONUS PDS;
  3. The travel is in the government's interest; and
  4. This authority must be employed judiciously.

NOTE: The accompanying dependent is limited to round trip air transportation only (no per diem) between the OCONUS PDS and the medical facility stated in the patient's travel order. Any further travel costs for the accompanying dependent are the personal financial responsibility of the member. This authority should only be used as a last resort.

You can view the immediate change here PDF warning.

Please contact PPC Customer Care if you have questions.

CWO2 KURT KOLAR
COAST GUARD PAY & PERSONNEL CENTER
TRAVEL BRANCH CHIEF
444 S.E. QUINCY STREET
FEDERAL BLDG
TOPEKA, KS 66683-3591 Fax: 785-339-3775


FY14 CONUS Per Diem Rates (Effective 01 October 2013)

Published Date: Wed, 04 Sep 2013 13:00:16 CDT

FY14 CONUS Per Diem Rates (Effective 01 October 2013) are now available from The Defense Travel Management Office Per Diem Rates Query.


Defense Travel Management Office (DTMO) Allowances and Regulations Update

Published Date: Wed, 04 Sep 2013 13:30:16 CDT

The following information was updated for 01 September 2013:

  • OCONUS Non-Foreign and Foreign Per Diem Rates
  • Travel Regulations (JFTR & JTR)
  • Overseas Housing Allowances (OHA)
  • Overseas Cost of Living Allowances (COLA)

To access this information, visit http://www.defensetravel.dod.mil/.

Joint Federal Travel Regulations (JFTR) Monthly Changes

Change 321 to the Joint Federal Travel Regulations (JFTR) is available on the Defense Travel Management Office (DTMO) web site.

This change includes all material and revisions written in the following Military Advisory Panel (MAP) or Civilian Advisory Panel (CAP) items:

  • MAP/CAP 91-13(E) -- Consumables Originate. Clarifies that consumable goods may be shipped (originate) from the same authorized locations as for HHG. State Department advised that they allow the same "origins" for consumables as for HHG. Affects par. U5310-D.
  • MAP/CAP 97-13(I) -- Rental Car Insurance in Foreign Countries. Clarifies that Rental Car Insurance is a reimbursable expense when required by a foreign country and not based specifically on a requirement by a rental car company within a foreign country. Affects APP G.
  • MAP/CAP 104-13(I) -- Tour Length Change for Lajes AB, Portugal. Changes the tour length for Lajes AB, Portugal to 12 months unaccompanied. This is effective 9 August 2013 and only applies to new assignments. Affects APP Q1.
  • MAP/CAP 105-13(I) -- APP Q1 Korea Footnote 4. Clarifies that only personnel under U.S. Forces Korea control must receive U.S. Forces Korea permission for command sponsorship. U.S. military personnel under U.S. Diplomatic Mission-Korea control, including those assigned to Joint U.S. Military Affairs Group-Korea, are not required to seek U.S. Forces Korea command sponsorship approval. Affects APP Q1.


Defense Travel Management Office (DTMO) Allowances and Regulations Update

Published Date: Wed, 31 Jul 2013 11:00:16 CDT

The following information was updated for 01 August 2013:

  • OCONUS Non-Foreign and Foreign Per Diem Rates
  • Travel Regulations (JFTR & JTR)
  • Overseas Housing Allowances (OHA)
  • Overseas Cost of Living Allowances (COLA)

To access this information, visit http://www.defensetravel.dod.mil/.

Joint Federal Travel Regulations (JFTR) Monthly Changes

Change 320 to the Joint Federal Travel Regulations (JFTR) is available on the Defense Travel Management Office (DTMO) web site.

This change includes all material and revisions written in the following Military Advisory Panel (MAP) or Civilian Advisory Panel (CAP) items:

  • MAP 62-13(E) -- Reduced OCONUS COLA. Clarifies when reduced or without dependent OCONUS COLA is payable to an eligible member per the commanding officer/installation commander authorization. Indicates mission or operational needs (not personal convenience) are necessary to validate impractical use of GOV'T dining facility/mess for COLA eligibility. BAS is a non-factor for COLA eligibility since most members received BAS per 2002 legislative change. Affects par. U9115.
  • MAP 65-13(E) -- TLE Temporary Increase. Establishes reimbursement standards for an area designated as a TLE temporary increase location, as defined in JFTR, par. U5710-B2.
  • MAP 68-13(E) -- Survivor BAH and OHA. Allows 'Uniformed Services' vice 'Armed Forces' to provide survivor BAH and OHA for 365 days. Also removes the 'line of duty' requirement to pay survivor BAH and OHA. Affects par. U10424-A, and Table U10E-13.
  • MAP 69-13(E)/CAP 061-13(E) -- Constructed Transportation Costs. Redefines constructive transportation cost computations. This item was originally submitted as MAP 123-12(E)/CAP 105-12(E) and was tabled awaiting GSA response. GSA response indicated that the constructed transportation cost for a traveler authorized a specific transportation mode is limited to ONLY the cost of the transportation (FTR Sec. 301-10.309). This would exclude any 'anticipated' costs in the computation when an alternate mode of transportation is used by the traveler. Affects pars. U3050, U4710, U4735, U4765, U4770, and T4030.
  • MAP 70-13(E)/CAP 62-13(E) -- GSA City-Pair Program (CPP). Removes 'grantee' references from the JFTR/JTR as a concise definition to define grantee eligibility for GSA city pairs program does not exist. Affects pars. U3225-A5, and U3500-D; and Appendices P1-A4, and P2-B1.
  • MAP 73-13(E) -- FSH Stops at Lease Termination. Requires FSH stop on the day the member's lease terminates if prior to the day before the member departs PCS. Affects pars. U10002-E2, U10414-G, Table U10E-11.
  • MAP 74-13(E)/CAP 66-13(E) -- AO Discretion Limited to JFTR/JTR. Clarifies that although the AO has certain discretion, the AO does not have authority to deviate from the provisions of the JFTR/JTR nor to create new authorities for reimbursement not specifically provided for in the JFTR/JTR. Affects pars. U1110-B, and U1115-A2.
  • MAP 76-13(E)/CAP 76-13(E) -- No Blanket Restricted Airfares. Clarifies that although the AO has authority to authorize a restricted airfare, the intent is not to do so with a blanket restriction (e.g., all FEML is by restricted airfare), but on an individual, trip-by-trip, basis. Affects par. U3500-A.
  • MAP 78-13(I) -- Update JFTR References. Updates references throughout JFTR based on changes made in JFTR/JTR merger. Affects pars. Intro-iii, U1030-3, U1420-B, U2000-A2, U2030-A, U2165-C, U2170, U2205, U2225-D3, U2230-B2b(2), U2230-C5a, U2240-A1b, U2255-B, U2310-B3, U2600-D, U2805-C2a, U3320-F2, U3500-F, U4120, U5108-C, U5113-B, U5120, U5201-B3h, U5240-C, U5300-A1, U5345, U5360-K1, U5365-H1, U5375-A2, U5380-A1, U5390-B, U5620-A7, U6054-B, U7000-B1c(1), U7025-C3b, U7150-B3b, U7151-C2, U7154-B7, U7180, U7200-A2, U7205-B1c, U7220-A2, U7225-D, U7226-C2, U7305-C4, U7451-C3, and U9200-B.
  • MAP 84-13(I)/CAP 84-13(I) -- Update References. Updatesreferences in parts of Chapter 7. Affects par. U7200- F2, U7205-A1, U7205-A2, U7206-A3, U7210-B1b, U7300-A1, U7660-A, U7660-I4a.
  • MAP 90-13(I)/CAP 90-13(I) -- Rewrite APP W. Rewrites and reformats the language in APP W.
  • MAP 95-13(I)/CAP 095-13(I) -- PMR and Non Deductible Meal Corrections. Corrects erroneous information in JFTR pars. U4200-C3, and U4210-A4.
  • MAP 98-13(I) -- Delete JFTR, par. U2230-A. Deletes information transposed from JTR to JFTR, par. U2230-A.


Travel AO eNewsletter 15 July 2013

Published Date: Wed, 31 Jul 2013 11:00:16 CDT

Travel E-Newsletter - 15 July 2013file is in pdf format

In this edition:

  1. Recent change to JFTR: Constructed cost of GTR
  2. PCS POV Shipment
  3. Increase in SATO charges
  4. How to calculate 'official travel days' on a PCS trip
  5. CG 7421A form is mandatory for ALL AOs
  6. WinIATS/Web-TPAX upgrade to version 6.19 complete
  7. DD Form 1351-2, Block #9
  8. Invitational Travel Orders (ITOs)
  9. Evacuation Travel Voucher Assistance and Order Guidance
  10. Updating of Web-TPAX Profiles
  11. Remember the Web based Unit Audit Reports?
  12. Fax numbers for PPC Travel

Travel E-Newsletter - 15 July 2013file is in pdf format


Planned System Outages and Closures

Published Date: Wed, 10 Jul 2013 15:00:16 CDT

The following system outages and office closure are scheduled for July 2013:

  • 11 July - Direct Access will be unavailable for approximately on hour beginning at 2000 (CDT), on 11 July 2013. The down time is to stop and restart servers in order for parameter changes to take effect as part of a project migration.
  • 12 July - Web-TPAX will be unavailable on from 1400 (CDT), on 12 July 2013 to 0600 (CDT), on 15 July 2013. The system will be upgraded to version 6.19.
  • 19 July - PPC will closing the Customer Care Call Center on 19 July 2013 at 1300 (CDT) for an upgrade to the issue tracking system. The Call Center will re-open at 0800 (CDT) on 20 July 2013 for Reserve weekend staffing.


Travel AO eNewsletter 10 July 2013

Published Date: Wed, 10 Jul 2013 15:00:16 CDT

TRAVEL NEWSLETTER / HURRICANE / EVACUATION ORDER GUIDANCE 2013

Guidance for Coast Guard Evacuating Units

In light of Tropical Storm Chantal kicking off the 2013 hurricane season, it is once again time to send out guidance to Coast Guard Units that may find it necessary to evacuate this season.

Guidance for evacuation orders is provided in the Personnel and Pay Procedures Manual, chapter 2.B.24. Pass this information on to those who are preparing evacuation orders for dependents and government employees/dependents. Guidance for government employees is located in the Q&A for Civilian Employees Affected by Emergency Situations http://www.uscg.mil/ppc/travel/civilianevac.pdf. When the claim is mailed to PPC, please allow an additional ten days for the Finance Center to issue the payment, advise the dependent who is issued an order to sign-up for Electronic Funds Transfers at https://www.fincen.uscg.mil/secure/enrollment_form.htm, this will decrease the time for payments and avoid issuing checks. As a reminder, military members are issued TDY orders; dependents are issued their own evacuation orders with their own tono (children under the age of 21 may be listed under the spouse's orders).

Information for evacuations within CONUS is released by the responsible official designated by paragraph U6051-B, JFTR. The message announcing the evacuation will designate the safe haven location, PPC shall be copied on all safe haven location message traffic. The evacuation applies to dependents residing in the vicinity of the member's PDS or at an authorized designated location. It also applies to dependents en route to establish a residence with the member and to dependents residing in the vicinity of the member's old or new PDS.

PPC Travel will accept an official Coast Guard message or memo signed by the District Commander or CG-12 to process the evacuation claims. The decision of the local civil official to evacuate an area is not sufficient. The appropriate military official must authorize/order an evacuation as local evacuation allowances can only be paid as of the date the evacuation is ordered/authorized. Per JFTR U6052-D, the message or memo shall specify the evacuation termination process.

The Joint Federal Travel Regulations, Volume 1, Chapter 6 is the regulatory guidance for military family evacuations. Uniformed members are not evacuated; they may be issued orders for temporary duty (TDY) or permanent change of station (PCS) as required. Reserve component members who are not on active duty are not authorized evacuation or TDY orders. Questions and answers for civilian employees affected by emergency situations may review the following guide at http://www.uscg.mil/ppc/travel/civilianevac.pdf.

The processing of evacuees requires patience, tact, and expeditious service. Authorized dependents will be issued a separate tono/order with authorized dependent minors listed in the remarks block of the non-military spouse evacuation order. A CG-4251 or a memo travel order shall be used. The order shall contain the dependency dates; date of marriage, date of birth, and reflect the evacuation/safe haven location, as appropriate. The sponsor's name/EMPLID shall be listed in the remarks section of the dependent evacuation order.

Dependent transportation tickets may be charged to the centrally billed account using the travel order when travel is arranged through the Travel Management Center (TMC) contractor, SATO. Use of the uniformed member's travel charge card is not authorized and would constitute misuse. The toll free SATO Service Center phone numbers are: Hawaii, Guam, Singapore, and Japan - 1-877-666-1304, all others - 1-800-753-7286.

In the case of uniformed members who are single parents or member to members with minor children, the Approving Official may determine if the member should accompany dependents as escorts. A person may travel under an official travel authorization/order as an escort for a dependent evacuated under Chapter 6, Part A of the JFTR who is incapable of traveling alone (IAW JFTR, Par. U6004-H) between the member's PDS and safe haven or designated place. The minor dependents shall be listed on the escorts or member's orders with all pertinent information. Married members who are both assigned in an area that is being evacuated shall be given their own set of TDY or PCS orders.

Advances for evacuees will be paid to the dependents the orders are issued to. To request advances use the SF-1038 form (under their SSN) with a signed copy of the orders, fax to the Pay and Personnel Center at (785) 339-3775. It is recommended to request advances no more than 80% of the travel entitlements; this will help in reducing potential overpayments.

All dependent evacuation claims shall be submitted on DD Form 1351-2 using their SSN, clearly annotated as a dependent evacuation claim, and submitted by mail to the Pay and Personnel Center. The sponsor cannot sign a dependents travel claim when the orders were issued to the dependent. Claims should be submitted every thirty days; dependents (non access to the CG network) cannot submit claims via TPAX. Units shall assist evacuees with claim preparation. Each evacuee shall be asked about advances or previous payments received. All advances or previous payments associated with an evacuation claim must be disclosed upon submission of any evacuation claim in order to avoid duplicate payments in accordance with the JFTR, Chapter 1, Part A, para U1000.D. To verify travel advance payments visit the Coast Guard Finance Center Travel Payment Application at (https://www.fincen.uscg.mil/secure/TP_menu.htm or http://cgweb.fincen.uscg.mil/travelPmt). Each claim submitted must have an original hand written signature in blue ink by the traveler and Approving Official. The order must be an original with the Approving Official's hand written signature in blue ink or a copy of the approved order certified as a true copy.

Evacuation Orders in excess of 30 days: JFTR U6005.D provides guidance on the reduced per diem for military dependents.

For civilian evacuations, please refer to Section C.c.7 of the following guide at: http://www.uscg.mil/ppc/travel/civilianevac.pdf.

Mail Claims to:
Commanding Officer (Travel)
Evacuation Travel Claims (TST)
Coast Guard Pay & Personnel Center
444 S.E. Quincy Street
Topeka KS 66683

If the traveler is overpaid, PPC will mail a debt letter to the address provided on the Travel Voucher DD-1351-2. The traveler has 30 days from the date of the letter to make payment in full, or the indebtedness will be referred to the U.S Treasury for collection.

When the member returns from a safe haven location with one or more dependents, all evacuation allowances cease for the entire family regardless of the location of other dependents. COMDT (CG-1222) may direct the early return of dependents, and termination of evacuation allowances, in certain areas before the evacuation period termination date. When requested through the member's chain of command, COMDT (CG-1222) may authorize one or more of the dependents to remain at the evacuation safe haven location with appropriate allowances.

Listed below are examples of the Dependent Evacuation Documents.

CWO2 KURT KOLAR
COAST GUARD PAY & PERSONNEL CENTER
TRAVEL BRANCH CHIEF
444 S.E. QUINCY STREET
FEDERAL BLDG
TOPEKA, KS 66683-3591 Fax: 785-339-3775


Defense Travel Management Office (DTMO) Allowances and Regulations Update

Published Date: Fri, 28 Jun 2013 10:00:16 CDT

The following information was updated for 01 July 2013:

  • OCONUS Non-Foreign and Foreign Per Diem Rates
  • Overseas Housing Allowances (OHA)
  • Overseas Cost of Living Allowances (COLA)
  • Travel Regulations (JFTR & JTR) (See below)

To access this information, visit http://www.defensetravel.dod.mil/.

Joint Federal Travel Regulations (JFTR) Monthly Changes

Change 319 to the Joint Federal Travel Regulations (JFTR) is available on the Defense Travel Management Office (DTMO) web site.

This change includes all material and revisions written in the following Military Advisory Panel (MAP) or Civilian Advisory Panel (CAP) items:

  • MAP 54-13(I)/CAP 54-13(I) -- Ride Sharing. Adds language to encourage ride-sharing when a special conveyance (particularly a rental vehicle or 'taxi') must be used. Affects par. U2000-B6, Ch. 3, Part D, NOTE, APP G, APP O, and T4020-B3, APP O, T4030-C. Affects par. C2000-B6, Ch. 3, Part D, NOTE, APP G, APP O, and T4020-B3, APP O, T4030-C.
  • MAP 56-13(I)/CAP 56-13(I) -- CTO Use for Restricted Airfares. Clarifies language in JFTR/JTR pars. U3045/C3045 to align them more closely with the new language in JFTR/JTR, APP H3C to allow the use of restricted airfares at the discretion of the AO.
  • MAP 60-13(E)/CAP 52-13(E) -- Baggage for RAT. Clarifies that each employee and dependent on RAT is authorized 100 lbs. excess accompanied baggage in addition to 100 lbs. each unaccompanied baggage. Affects APP A, Baggage.
  • MAP 63-13(I) CAP 60-13(I) -- Tour Length - Ghedi, Italy. Changes the accompanied tour length to 36 months vice 24 months for Ghedi, Italy. Affects APP Q1.
  • MAP 64-13(I) -- Update Career Flexibility Pilot Program. Updates the effective dates of the pilot program on Career Flexibility to enhance retention which was extended by sec. 531 of FY12 NDAA. Affects par. U2150.
  • MAP 66-13(I)/CAP 57-13(I) -- POC Use to & from Transportation Terminal-PDS. Clarifies that POC use to and from the transportation terminal or PDS is allowed for PCS travel. Affects par. U5105.
  • MAP 67-13(I) -- Correct Reference in U6054-B1. Corrects reference in JFTR par. U6054-B1 to reflect 'U4129-G' vice 'U4129-E' as pertains to staying with family and/or friends during an evacuation. Affects par. U6054-B1.
  • MAP 71-13(I)/CAP 64-13(I) -- Recruit Mandatory City Pair User. Removes a DoD recruit traveling from Military Entrance Processing Stations (MEPS) from the list of non-mandatory contract city pair program users. Affects APP P1, par. A5.
  • MAP 72-13(I)/CAP 65-13(I) -- Transportation of Remains. Moves information ICW "Transportation of Remains" from Ch 5 to Ch 7. Affects pars. U1014-C2m, U5950, U5951, and U7804.
  • MAP 75-13(I)/CAP 67-13(I) -- Expenses Incurred Prior to Order. Tightens wording on no reimbursement for expenses incurred prior to 'travel contemplated/directed' to 'receipt of a written or oral order.' Affects par. U2200-D.
  • MAP 80-13(I) -- Clarify International Transaction Fees. Clarifies the calculation and reimbursement process for the International Transaction (currency conversion) Fees charged by the Government Travel Charge Card (GTCC) or charged when a member not formally exempt from having a GTCC uses the a personal non-GTCC credit card. Affects pars. U9185-E, and U9185-F2.


Transferring to a Billet External to the Standard CG Organization

Published Date: Thu, 27 Jun 2013 16:00:16 CDT

AOs/SPOs - When counseling a member transferring to an external billet (i.e. non-CG duty station such as DOD or Department of State assignments), please ensure they are advised to check out the CGFIXIT Tech Tip "Transferring to a Billet External to the Standard CG Organization" PDF Warning. This action needs to be completed prior to checking out of their current unit. Doing so will ensure their CG computer account is not deleted and provide continued access to systems such as the CG Learning Management System for required training completion.

If you do not log onto the CG network they will delete all your files.


Form CG-7421A Required for all Travel Claim Approving Officials

Published Date: Wed, 26 Jun 2013 13:00:16 CDT

R 251836Z JUN 13
FM COGARD PPC TOPEKA KS

SUBJ: MANDATORY USE OF APPROVING OFFICIAL (AO) DESIGNATION FORM CG 7421A

  1. Effective 1Aug13, all travel claim authorizing officials (AO) must have the TPAX/WINIATS USER ACCESS AUTHORIZATION AND APPROVING OFFICIAL (AO) DESIGNATION FORM CG-7421A (03/13) filed with PPC Travel Branch regardless of the type of claim (TPAX or manual) being approved or claims will not be processed and will be returned for valid AO signature.
  2. The CG-7421A has been updated and published on the Coast Guard forms website http://www.uscg.mil/forms/cg/CG_7421a.pdf. Previous editions are obsolete. Each form submitted supersedes the previous form on file.
  3. Forms must be physically signed. Electronic/digital signatures are not acceptable. Block 13 CMD Designation Signature must be a supervisor in the users supervisory chain of command or permissions will not be granted.
  4. Fax the completed CG-7421A form to 785-339-2296.
  5. All permissions above self service will be terminated after one year from the date of the command signature, upon PCS (including fleet ups and re-tours), upon separation from service, upon change of status from active to reserve component or when deemed necessary by the competent authority. TPAX/WINIATS termination should be part of the unit checkout process.
  6. Customer inquiries may be directed to PPC Customer Care Branch at 785-339-2200, toll free 1-866-772-8724, via e-mail to ppc-dg-customercare(at)uscg.mil, or by completing the web form at http://www.uscg.mil/PPC/CCB.
  7. Internet release is authorized.


Travel Approving Official (AO) E-Newsletter - 24 June 2013

Published Date: Wed, 26 Jun 2013 12:00:16 CDT

In this edition:

  1. Web-TPAX Outage Scheduled for System Upgrade
  2. New CG-7421A (03/13) Form - MANDATORY for ALL AOs
  3. Permanent Change of Station (PCS)
  4. Timely Liquidation of PCS Travel Advances
  5. Separation/Retirement PCS Travel Claims
  6. Dislocation Allowance (DLA)
  7. Web-TPAX Post Payment Audit Requests and Recoupment Notifications
  8. Hot Audit Submission and Audit Discrepancy Compliance
  9. Fax numbers for PPC Travel

Web-TPAX Outage Scheduled for System Upgrade

A version upgrade is scheduled for Web-TPAX. The system will be upgraded to version 6.19. The upgraded is planned for the weekend of 12-14 July 2013. The system will not be available for use from 1400 CST on Friday, 12 July, 2013 until 0600 CST on Monday, 15 July, 2013. Please ensure all travel claim documents are approved by the AO prior to 1400 CST on Friday, 12 July, 2013 to prevent open claims from becoming corrupted.

A few of the changes/enhancements are: Customer Service Representative 2 (with limited access), Unit Command Report Permissions, Single use of Travel Order Numbers (TONOs), Travel Advance Travel Voucher Summary Standard Remarks. Please review the list of system enhancements and changes that will be included in Web-TPAX Ver. 6.19 by accessing the change log below:

Web-TPAX What's New in Version 6.19.

CG 7421A form is mandatory for ALL AOs

Effective 1 August 2013, all travel claim AOs MUST have this form filed with PPC regardless of the type of claim they are approving or claims will not be processed and will be returned for valid AO signature. The TPAX/WINIATS USER ACCESS AUTHORIZATION & APPROVING OFFICIAL (AO) DESIGNATION FORM CG-7421A (03/13) has been updated and published on the Coast Guard forms website. Previous editions are obsolete. Each form submitted supersedes the previous form on file. Block 13 CMD Designation Signature must be a supervisor in the user's supervisory chain of command or permissions will not be granted. All permissions above self service will be terminated after one year from the date of the command signature, if there is a permanent transfer, if there is an inter-unit transfer, when the member separates from the CG, when the member changes status (i.e. from active to reserve components) or when deemed necessary by the competent authority. TPAX/WINIATS termination should be part of your unit checkout process.

Permanent Change of Station (PCS)

The transfer season is just around the corner, prior to each member's departure to their new PDS, or separation and retirement, ensure there are no outstanding travel audits: http://cgweb.ppc.uscg.mil/TRAVEL/AUDITS/default.asp. Travelers can view their audit request status by going to the Finance Center's website https://cgweb.FINCEN.uscg.mil/tvs_aux2/. It is also suggested that members view the audit request status upon arrival to the new PDS. If a member's claim is selected for audit and cannot comply within 10 days due to PCS, submit a PPC Customer Care ticket requesting an audit extension, reason for extension and the date in which the member will be able to comply.

Travel claims for separation or retirement must be filed after the effective date of orders, this is the member's last day of active duty. On separation/retirement claims, the AO signature is not required on the DD-1351-2, but the original handwritten signature in blue ink of the AO is required on the travel order. To process the claim without the AO's signature, the following statement must be entered in block 21a or block 21b of the travel claim "Final PCS, AO not available". When separating from the Coast Guard, members/employees who possess a Government Travel Credit Card (IBA) shall pay any remaining balance due, notify their Travel Manager, and destroy the card.

block 5 of the dd-1351

When reviewing the travel claim for PCS, block 5 of the 1351-2 must be filled in, check all that applies. If the member is authorized DLA and it is authorized on the orders, the member must claim it in block 5; otherwise we cannot pay the member DLA. If dependents traveled with the member, check the blocks dependents and member/employee, if the dependents traveled on separate days, separate travel claims must to be submitted. Block 6 a b c d - Address: These blocks are mandatory for claiming DLA, single or married. Enter the member's current physical residential address.

block 6 of the dd-1351

If the member has not secured a permanent residence in the vicinity of the new PDS, the duty address may be used. Note in block 29 (Remarks block on the reverse of the form) if member is establishing a residence in the vicinity of the PDS and if dependents accompanied the member to the new PDS.

The itinerary in block 15 must be properly filled out using the two letter code on page two of the travel claim.

block 15 of the dd-1351

Block 15a indicate the year in the first block, all blocks below list month and day. Members who are married to another member, Coast Guard or another branch should indicate this information on the claim (Member to Member), this will ensure the examiner pays the correct entitlements.

block 9 of the dd-1351

If the member received advances either through the SPO submitting a SF-1038 or through the debit card program, they must list the amount in block 9, as an AO you may verify their advances at http://cgweb.fincen.uscg.mil/travelPmt/.

Timely Liquidation of PCS Travel Advances

Approving Officials, with the release of ALCOAST 279/12, members who did not submit a travel claim to liquidate an advance they received for a PCS will receive a letter of notification from the Coast Guard Finance Center within 30 days of the END DATE of the original orders. Members who fail to liquidate the advance by submitting a travel claim will receive a debt notification letter from FINCEN. The member needs to submit their travel claim and liquidate the advance to stop the debt from collecting. The members will be coming to you for advice and assistance. When submitting the travel claim, make sure the claim is an original DD-1351-2, complete, and contains all original hand written signatures in blue ink. The original orders shall accompany the claim or a certified to be a true copy of the orders with an original hand written signature in blue ink. Attach copies of itemized receipts for lodging during TLE, expenses $75 or more, rental vehicles, and any common carrier transportation. Review the Ch. 2.a of the PPPM and the AO check-off sheet for submitting a proper PCS travel claim.

Dislocation Allowance (DLA) - reminder from April 2012

by CWO Dan Shearin

There have been an increasing number of waiver and remission cases involving member-married-to-member PCS where two DLA payments were erroneously authorized by the members' SPO. When determining the DLA entitlement for member-married-to-member PCS cases it is essential that the chart in JFTR Par. U5635 and CGS-JFTR, Par. 5600-E be used. The most common error by SPOs when counseling members on DLA is the misinterpretation of rule (1) at the bottom of the authorization chart. The rule reads:

When one member moves incident to a PCS at one time and establishes a permanent household at the new PDS while the other member maintains a permanent household at the old PDS and, at a later date, the second member moves incident to a PCS and occupies the same residence as the first member (DOHA case 96110801 26 June 1997, http://www.dod.gov/dodgc/doha/claims/military/96110801.html ). Both member are authorized DLA at the 'without-dependent' rate under Rule 1. The member who has no dependent at the 'without-dependent' rate and the member with a dependent at the 'with-dependent' rate under rule 5. Read the Defense Office of Hearings and Appeals (DOHA), case listed above and you will find that two separate dislocation allowances are not authorized when: 'both obtain permanent change of station orders which transfer them to the same new duty station; they move from one household at the old duty station and reestablish one household at the new duty station; they move substantially at the same time; and one household mover moves the personal effects of both service members to the same destination.' In this DOHA case there was a 16 day difference in departure dates from the same household at the old PDS to the same household at the new PDS and two payments of DLA were not authorized. In almost all cases where a member-married-to-member PCS mirrors the above DOHA case scenario during the same summer, two payments of DLA will not be authorized.

It is not so much that the member-married-to-member couple moved at different times, but the necessity of actually setting up a new household at the old PDS by the member left behind that creates the entitlement to a second DLA. For example, if a member-married-to-member couple were both ordered to a new PDS, but one had a reporting date at the beginning of the summer and the other at the end of the summer, if some of their household goods (HHGs) were shipped from the old PDS home to the new PDS home and later the remainder of the HHGs were shipped from the same old home to the new home, there would be no entitlement to a second DLA. On the other hand, if the first shipment of HHGs coincided with the termination of the lease on the old PDS home, forcing the second member to establish a new (albeit temporary) home at the old PDS, that member's transfer and HHGs shipment at the end of the summer would entitle the couple to a second DLA payment. Similarly, if a member-married-to-member couple were PCS'd from a common residence at the old PDS to two separate PDSs that required each member to set up separate households at their respective new PDS, they would clearly be each entitled to their own DLA payment.

If a SPO YN is ever in the slightest doubt about the entitlement of two DLA payments he or she should seek prior guidance from CG-1222 (through your chain of command, of course!) before counseling the member-married-to-member couple. We'd much rather get the right information out for action than clean up misinterpretation by a SPO member through the waiver/remission process. It's all about administrative professionalism and good customer service!"

Post Payment TPAX Audit Requests

Due to requirements of the JFTR (U1039), ALL travel claims submitted via TPAX are subject to the audit review process to ensure funds accountability, unit controls, and process integrity. PPC (tvl) will notify a member by email of Travel Claims selected for audit. Please refer to PPPM for assistance with audit request submissions.

PPC Travel notifies members about audit requests through the use of the CG email address listed in the Web-TPAX traveler profile. Several notifications are sent prior to building debts for non-compliance of the audit request. Effective immediately, when a member receives a RECOUPMENT notification due to the non-compliance of the audit request, the member's unit command will also receive an email notification. AOs and Unit commands may assist travelers in the tracking of the status of audit requests and preventing debts being issued by accessing the PPC intranet (CGWEB) page at http://cgweb.ppc.uscg.mil/travel/audits/default.asp. Enter the unit 7 digit OPFAC in the search box to find the link to your unit page, which contains 5 reports: 1st requests; 2nd requests; 3rd requests; suspended requests; and requests being recouped.

Hot Audit Submission and Audit Discrepancy Compliance

IAW 2.B.11 of the PPPM, if further documentation is needed to reconcile a debt created in the audit process, travelers/AOs may submit a "HOT AUDIT" package including the full original submitted audit package plus the additional documentation. Hot audits may be faxed with the statement "HOT AUDIT" on the cover sheet to (785) 339-3777.

If the traveler is sent a notice that the audit package cannot be processed due to missing documentation, the traveler/AO must submit the missing documentation along with the audit discrepancy e-mail. Discrepancy compliances shall be faxed with the statement "KICKBACK" on the cover sheet to (785) 339-3777. Failure to comply to the kickback notice will result in a debt for the audit discrepancy.

Fax numbers for PPC Travel

NumberUse for
(785) 339 3774 or 3775Advances
(785) 339 3777 Hot Audits & Kickbacks
(785) 339 2296 TPAX User Access Authorization & AO Designation CG-7421A

MRS. PATRICIA HANSER
ACTING TRAVEL BRANCH CHIEF
COAST GUARD PAY & PERSONNEL CENTER


Web-TPAX Outage Scheduled for System Upgrade

Published Date: Tue, 25 Jun 2013 12:00:16 CDT

A version upgrade is scheduled for Web-TPAX. The system will be upgraded to version 6.19. The upgrade is planned for the weekend of 12-14 July 2013. The system will not be available for use from 1400 CDT on Friday, 12 July, 2013 until 0600 CDT on Monday, 15 July, 2013. Please ensure all travel claim documents are approved by the AO prior to 1400 CDT on Friday, 12 July, 2013 to prevent open claims from becoming corrupted.

A few of the changes/enhancements are: Customer Service Representative 2 (with limited access), Unit Command Report Permissions, Single use of Travel Order Numbers (TONOs), Travel Advance Travel Voucher Summary Standard Remarks.

Please review the list of system enhancements and changes that will be included in Web-TPAX Ver. 6.19 by accessing the change log below:


TDY Travel Request/Authorization Worksheet (CG-2070) Revised

Published Date: Thu, 30 May 2013 10:00:16 CDT

A new version of the CG-2070, TDY Travel Request/Authorization Worksheet is available.

The following changes are included in the May 2013 version:

  • Added an option (checkbox) to indicate accounting data is attached.
  • Added a note under the Purpose of TDY section: "(Note: See additional requirements on reverse when purpose of TDY is training, meeting, conference, etc.)"
  • Added a note under in the mode of travel section: "Note: POC (automobile or motorcycle only) use on TDY is to the GOV'T's advantage for TDY to locations within 800 miles (round-trip) of the PDS as determined from DTOD. See guidance at http://www.uscg.mil/ppc/tvl.asp#gtr for performing cost comparisons when round-trip travel is greater than 800 miles and the traveler requests use of POC."
  • Added "Purpose of Travel" section with the following questions:
  • Changed "CG-2519" to "Direct Access" in the last line at the bottom of the page where the user indicates leave has been recorded.


Advance Pay and PCS Allowance Policy Reminder

Published Date: Thu, 09 May 2013 14:00:16 CDT

Per ALCOAST 422/12, Servicing Personnel Offices (SPO) shall only approve requests for advance pay of up to one month if applicants meet the conditions in paragraph 2 of the message. Any request for two or three months advance pay must be approved by the member's commanding officer in consideration of the guidelines in paragraphs 3.A through 3.E of the message. PCS travel and transportation advances are limited to 80% of the estimated travel and transportation costs to include MALT, per diem, DLA, and TLE. Payment must not be made more than 30 days before the member detaches, except under extenuating circumstances (e.g., member moves dependents before detaching).


Verifying PCS Order Funds Obligations

Published Date: Fri, 03 May 2013 12:00:16 CDT

Per the Web-TPAX Advance Signature Proxy (ASP) Tutorial, the ASP must verify that funds have been obligated prior to requesting and advance. To speed the process of receiving authorization for approving PCS advances when the FINCEN Query by Document (CGWEB Link) shows the TONO does not exist or funds are not obligated, send an e-mail inquiry to Ms. Shannon Dorsey at DCMS, Shannon.t.dorsey@uscg.mil. Include in the email the member's name, EMPLID, PCS TONO, DA status of orders and date of status. (Note: It takes about 10 days for the obligation to take place after the SPO places the order in a ready status.)


Direct Access and Imaging System Outage 28 May-03 June

Published Date: Fri, 03 May 2013 09:00:16 CDT

As announced in CG-1's Flag Voice #365, a new contract has been awarded for the hosting of our Human Resources (HR) systems, Direct Access (DA) and HR Imaging System (ImageNow/WebNow). During the transition to the new provider, DA and the Imaging System will not be available. Here is the timeline for the transition:

  1. 28 May - HR Imaging taken offline at 1600 EDT*
  2. 30 May - Direct Access taken offline at 2000 EDT
  3. 03 Jun - Direct Access and HR Imaging on line in regular production environments at 0800 EDT.

*During the period 28 May to 03 June PPC will not be able to process user access forms for TPAX or Direct Access. PPC will resume processing user access forms when the imaging system becomes available.


Travel Approving Official eNewsletter 01 May 2013/ PCS Travel Advances

Published Date: Wed, 01 May 2013 12:00:16 CDT

Approving Officials and Advance Signature Proxies,

As of 1 April 2013 all military PCS travel advances are submitted through Web TPAX by the Advance Signature Proxy. The ASP permission is given to Yeomen assigned to the SPO that have the CGHRS or CGHRSUP Direct Access permission. The updated CG-7421A has been posted on the PPC website. PCS advances sent to PPC via fax will not be processed. Travelers who need TDY advances may submit through Web TPAX or by fax with an SF-1038 and a copy of the signed orders.

When processing PCS orders with advances, refer to Chapter 2.A.8 of the Personnel and Pay Procedures manual. A completed original PCS travel order signed by the Approving Official must be scanned and uploaded to Web TPAX. The image must be in the Portable Document Format (PDF). In the Image Description field, do not name it the same as the file name, this will cause an error in the application. Before you begin the PCS advance, ensure the PCS travel advances are correctly listed on the order. Each entitlement will be separated with the total amount and the advance amount shown. IAW ALCOAST 422/12, PCS travel and transportation advances are limited to 80 percent of the estimated travel and transportation costs to include, MALT, per diem, DLA, and TLE. If the member is requesting an advance on an entitlement and is authorized other entitlements, 80 percent of the requested entitlement will be paid.

Example:

MEMBER PER DIEM             _______ @ 80% _________
MEMBER MALT                 _______ @ 80% _________
DEPENDENT(S) PER DIEM       _______ @ 80% _________
DEPENDENT(S) MALT           _______ @ 80% _________
DLA                         _______ @ 80% _________
TLE                         _______ @ 80% _________
TOTAL                       _______ @ 80% _________

PCS TRAVEL ADVANCE AUTHORIZED FOR $___________

Do not submit the PCS advance to PPC when it is greater than 35 days before the member detaches. The additional five days accounts for processing time and making payment to the member. Per the Coast Guard Supplement to the Joint Federal Travel Regulations (CGS-JFTR), COMDTINST M4600.17(series), paragraph 5020, payment of advances must not be made more than 30 days before the member detaches, except under extenuating circumstances. If you need to submit a PCS advance to PPC greater than 35 days due to extenuating circumstances, the SPO Approving Official may submit a PPC Customer Care Ticket with details.

The Coast Guard no longer obligates PCS TONOs as a doc type 12, these doc types are converted to a doc type 19. All PCS obligations for travel can be viewed in the FINCEN Query by Document website by changing the first two numbers on the TONO. For example, a member is issued TONO 1213G13MNO11Z000 on their PCS travel order. Prior to the AO approving the PCS advance in Web TPAX, the AO must check for funds obligation under 1913G13MNO11Z (minus the suffix). If the funds are obligated, the AO may approve the PCS advance. The obligation takes place a couple days after the orders have been placed in a Ready Status. To place orders in a Ready Status, the CGHRSUP must approve the orders in DA. If the funds have not been obligated, the AO must wait for DCMS to obligate the funds. The TONO on the orders shall remain a 12 doc type.

Resources:

CWO3 JAY BENBOW
TRAVEL BRANCH CHIEF
COAST GUARD PAY & PERSONNEL CENTER


Direct Access and Imaging System Outage Postponed

Published Date: Thu, 25 Apr 2013 16:00:16 CDT

The Direct Access and Imaging System hosting contract cutover is postponed. An ALCOAST update will be coming out soon with the new dates.

As announced in CG-1's Flag Voice #365, a new contract has been awarded for the hosting of our Human Resources (HR) systems, Direct Access (DA) and HR Imaging System (ImageNow/WebNow). During the transition to the new provider, DA and the Imaging System will not be available. Here is the timeline for the transition:

  1. 3 May - HR Imaging taken offline at 1700 EDT*
  2. 8 May - Direct Access taken offline at 1700 EDT
  3. 13 May - Direct Access and HR Imaging on line in regular production environments at 0800 EDT.

*During the period 3 to 13 May PPC will not be able to process user access forms for TPAX or Direct Access. PPC will resume processing user access forms when the imaging system becomes available.


Government Travel Charge Card Program Updates and PCS Reminders

Published Date: Fri, 12 Apr 2013 15:00:16 CDT

ALCGPSC 046/13

SUBJ: GOVERNMENT TRAVEL CHARGE CARD (GTCC) PROGRAM UPDATES AND PCS SEASON REMINDERS

A. Government Travel Charge Card (GTCC) Program Policies and Procedures, COMDTINST M4600.18 (SERIES)

1. This message seeks to raise awareness of the need to maintain accurate cardholder information and provide general guidance as we move into the summer transfer season.

2. Account Information Updates. The current DHS task order contract with JPMC for the fleet, purchase and travel card programs expires on 30 Nov 13. DHS is working to award a new five year contract under the GSA Smartpay2 Contract. This new contract will be awarded to JPMC, CITIBANK, or USBANK. The potential transition to a new bank significantly increases the importance of cardholders ensuring their contact information (phone, mailing address, and e-mail address) remain current in the bank system from now through the new contract start date. Cardholders should always provide their (AT)uscg.mil address as their primary e-mail address if available and use the copy address for their personal e-mail address. Contact information can be updated by calling the bank at 888-297-0781 or by contacting their local Travel Manager. The list of Travel Managers is available under the contacts tab on the PSC-BOPS webpage: www.uscg.mil/psc/bops/govtrvl/.

3. Permanent Change of Station (PCS) Issues. Relocation to a new duty station can be both exciting and stressful on the member and the family. Provided below are a few helpful reminders to ensure cardholders use their travel card correctly during the move:

A. PCS Duration. If the duration of the PCS travel will exceed 15 days, including leave, compensatory absence, proceed-time, and temporary duty in conjunction with the PCS, the card shall not be used. This does not apply to Temporary Lodging Allowance (TLA). The card may be used to cover hotels and meals in conjunction with the TLA entitlement, but reimbursement claims must be submitted every 15 days to allow for timely payment of the GTCC bill. In the case of Temporary Lodging Expense (TLE), card use is subject to the 15-day rule addressed above. If PCS travel duration will exceed 15 days, ensure the traveler requests a travel advance to cover the expenses.

B. Dependent Travel. The GTCC shall not be used for dependent travel expenses such as meals, lodging, and transportation tickets. Instead members should request travel advances and ensure their PCS travel orders authorize the use of the Centrally Billed Account (CBA) for dependent travel.

C. Leisure in Conjunction with Official Travel. Use of the members GTCC or the CBA and the GSA contracted fares for travel other than between official duty stations is not authorized. Special rules and fare restrictions apply to leisure in conjunction with official travel. Travelers are encouraged to review the Leisure in Conjunction with Official FAQ sheet available at www.uscg.mil/psc/bops/govtrvl/Traveler/LICWO-FAQ.pdf or contact their Servicing Personnel Office (SPO) prior to booking any leisure travel.

D. Transportation of Household Goods. The GTCC is not authorized for the transportation of household goods (for example: U Haul rental), privately owned vehicles, mobile homes and boats per reference (A). This includes Personally Procured Moves (PPM).

E. Credit Limit Increases. As part of your travel preparations, travelers should verify that the credit limit on their GTCC is sufficient to meet their authorized, reimbursable travel expenses. Cardholders can view their credit limit in Direct Access under the Self-Service, Employee, View, My Credit Card Data or by contacting their Travel Manager who can also increase the limit if needed.

4. All questions should be directed as follows:

A. Cardholders shall direct GTCC questions to their unit GTCC Travel Manager. Members can determine who their supporting Travel Managers are under the contacts page located at www.uscg.mil/psc/bops/govtrvl/.

B. GTCC Travel Managers shall direct questions to Ms. Carlene Curry at 703-872-6398 or Evelyn.C.Curry(AT)uscg.mil or Mr. Matt Ruckert at 703-872-6404 or Matthew.T.Ruckert(AT)uscg.mil.

5. RDML Dave Callahan, Commander, CG Personnel Service Center, sends.

6. Internet Release Authorized.


Defense Travel Management Office (DTMO) Notification 28 March 2013

Published Date: Thu, 28 Mar 2013 15:00:16 CDT

The following information was updated for 01 April 2013:

  • OCONUS Non-Foreign and Foreign Per Diem Rates
  • CONUS Per Diem Rates for FY 2013
  • Overseas Housing Allowances (OHA)
  • Overseas Cost of Living Allowances (COLA)
  • Travel Regulations (JFTR & JTR)

To access this information, visit http://www.defensetravel.dod.mil.


FY2013 Midyear Per Diem Adjustments in the States of Oklahoma and Texas

Published Date: Thu, 28 Mar 2013 14:00:16 CDT

The General Services Administration has adjusted per diem rates in two locations in the states of Oklahoma and Texas, effective April 1, 2013.

The adjustments were made for Garfield County, Oklahoma and Midland County, Texas.

Please visit www.gsa.gov/perdiem to view these changes, as well as all of the rates.


Personally Procured Household Goods Movement (PPM) Guidance (ALCOAST 94/13)

Published Date: Wed, 27 Mar 2013 12:00:16 CDT

Thinking of conducting a personally procured move (PPM), formerly known as do-it-yourself move (DITY), this transfer season? ALCOAST 094/13 provides guidance you must follow if you expect to be reimbursed for a PPM.


Transfer Season 2013 Household Goods (HHG) Shipping Information

Published Date: Wed, 27 Mar 2013 11:00:16 CDT

ALCOAST 132/13
COMDTNOTE 4050

SUBJ: TRANSFER SEASON 2013 HOUSEHOLD GOODS (HHG) SHIPPING INFORMATION AND MANDATORY CUSTOMER SATISFACTION SURVEY

  1. Transfer season 2013 will be in full swing soon and whether a member is performing a long distance permanent change of station (PCS) move or a funded short distance move, HHG counseling is necessary. HHG counseling may be conducted in person by a Transportation Officer (TO), or members may self counsel using the Defense Personal Property System (DPS). Requests for short distance HHG moves, including those to or from unusually arduous sea duty, must be forwarded to COMDT (CG-1222) for consideration.
  2. The time period between 15 May and 31 July is the peak of the HHG moving season. If at all possible, members should avoid requesting a HHG shipment during this peak season. As soon as possible after receipt of authenticated Permanent Change of Station (PCS) orders, members should contact their HHG transportation office to request a HHG movement, or self counsel in DPS. The earlier a HHG shipment is requested the more likely the requested packing, pick-up, and delivery dates can be met. Requested dates are not guaranteed, so members should not cancel or enter into a rental agreement, lease, or buy or sell a home until they have verified with their TO and their Transportation Service Provider (TSP) that their requested dates are confirmed.
  3. After a member receives their authenticated PCS orders, please direct them to www.move.mil to register in DPS. DPS allows members and spouses to self counsel, request HHG packing, pick-up and delivery dates, and file any necessary damage claims directly with the TSP from their desk or home. After a member registers in DPS, it will take up to 72 hours to receive their user name and password to schedule their move. Because a common access card is required to register in DPS, members conducting their first or last move (accession, separation, or retirement) should visit a transportation office to set up their HHG shipment.
  4. DPS is not available underway. If members assigned afloat cannot schedule their HHG movements while in port, they may see their legal assistance office or transportation office to grant another person a special power of attorney to schedule their HHG movements.
  5. During HHG peak season it may be difficult to secure a Government contracted TSP that meets everyones desired packing, pick-up, and delivery dates. If a TSP cannot be contracted that meets a members desired dates, members have the option to conduct a Personally Procured Move (PPM), previously known as a Do-It-Yourself Move. If a member properly conducts a PPM they will receive an incentive payment up to 95 percent of what it would have cost the Government to move their HHGs based on certified weight tickets, not to exceed their maximum weight allowance, at the Governments best value rate in one shipment. More information on PPMs will be published in a separate ALCOAST.
  6. Exceeding HHG weight limits is the number one reason members pay excess costs for HHG shipments. To avoid paying excess costs members must be aware of their maximum HHG weight allowance, found in the Joint Federal Travel Regulations (JFTR), U5310.b.2. To reduce HHG weight and prevent excess costs, members are encouraged to dispose of any unwanted or unneeded HHG. To help estimate HHG weights, a weight estimating tool is available on the www.move.mil web site. Also, the TSP will estimate the weight of members HHG during the pre-move survey. If a member desires a witnessed HHG reweigh it must be requested before HHGs are delivered. It is not possible to reweigh HHGs after delivery.
  7. Professional books, papers, and equipment, also known as pro gear, do not count toward a members HHG weight allowance. However, all items claimed as pro gear must meet the definition of pro gear in JFTR U5310-C and JFTR Appendix A. Items not meeting the description of pro gear will count toward a members maximum HHG weight allowance. Because spousal pro gear is limited to 500 pounds, a member cannot combine their pro gear with spousal pro gear. An itemized inventory of spousal pro gear must be provided to the TO at the time of counseling and must indicate the profession for which the items are being used (e.g. lawyer, doctor, teacher). The itemized inventory of spousal pro gear must be certified by the members signature.
  8. Members are responsible for ensuring pro gear is separated from HHG during packing and weighed separately during pick-up. All pro gear must be identified as such on the TSP inventory sheet at origin and the estimated weight must be entered on the Application for Shipment and/or Storage of Personal Property, DD Form 1299. Ensure the term M-PRO is used to identify the military members pro gear and S-PRO is used to identify spousal pro gear. Each line item for pro gear must indicate M-PRO/S-PRO, cubic ft, and pounds. Pro gear cannot be claimed after the fact. There are no exceptions or waivers to this policy.
  9. Another important feature of DPS is the ability to grade a TSPs performance by submitting a Customer Satisfaction Survey (CSS). The CSS process is simple and its importance cannot be overstated. The CSS is used to document positive and negative experiences and helps determine the number of military HHG shipments a TSP will receive in the future. Because the CSS can only be completed after delivery of HHG, members should make note of anything positive or negative they would like to include in their CSS.
  10. Damage claim submission is the responsibility of the member. Completion and submission of the Joint Statement of Loss or Damage at Delivery, DD Form 1840 by the member and TSP, and the Notice of Loss or Damage, DD Form 1840R by the member after the TSP departs does not constitute filing a claim. These forms are only used for proper notification of loss or damage to a TSP. A claim is separate and distinct, and must be submitted in a timely manner. See www.move.mil and the Coast Guard Finance Centers (FINCEN) web site www.fincen.uscg.mil/hhg.htm for guidance on HHG damage claim submissions. If a TSP offers to submit a claim on a members behalf, the member should decline the TSPs offer and request all documentation associated with their move to submit the claim themselves.
  11. Full replacement value (FRV) protection now applies to all HHG shipments. It is important for service members to understand that FRV does not mean that a member will receive the full replacement cost for every item lost, damaged, or destroyed. To find more information on FRV a member can visit the Army Surface Deployment and Distribution Command (SDDC) web site www.sddc.army.mil/pp/default.aspx. If a member desires additional HHG damage insurance they may purchase it from a private insurance provider.
  12. The pamphlet "Its Your Move" contains guidance about shipping HHGs. This pamphlet and other useful HHG information are available at www.fincen.uscg.mil/hhg.htm. Additional HHG transportation information can also be found at the SDDC web site www.sddc.army.mil/pp/default.aspx.
  13. In accordance with JFTR, par. U5417, members with dependents who own more than one POV may ship a second POV within the Continental United States (INCONUS). However, the member and their dependents must travel together in one POV, and commercial travel at government expense is not authorized for the member or any dependents. The Governments reimbursement for transporting a second POV will be limited to the monetary allowance in lieu of transportation (MALT) plus per diem a member or dependent would have been entitled to for non-concurrent travel by two POVs to the new PDS, or the actual cost to ship a second POV whichever is less. Any excess costs incurred to ship a second POV will be borne by the member. Members must personally arrange for shipment of a second POV INCONUS and are not entitled to reimbursement for delivery to, or pick-up from the carrier. Members orders must reflect this entitlement and display the maximum reimbursement computations. The entitlement to ship a POV INCONUS when the member is physically unable to drive or there is insufficient time in accordance with JFTR, par. U5415 may only be authorized by COMDT (CG-1222).
  14. To ensure members are aware of their HHG transportation entitlements and the requirements of this ALCOAST commands are to ensure that all members departing PCS receive a printed copy of this ALCOAST. Also, HHG counseling should be placed on each units PCS check in/out sheet.
  15. COMDT (CG-1222) POC is CWO Randy Jeffery at 202-475-5393, James.R.Jeffery@uscg.mil or Mr. Tony Pearson at 202-475-5368, Anthony.H.Pearson@uscg.mil.
  16. RADM Steven E. Day, Acting Director Reserve and Military Personnel Policy sends.
  17. Internet release authorized.


Web-TPAX CAC Certificate Issue Resolved

Published Date: Mon, 25 Mar 2013 16:00:16 CDT

The Web-TPAX CAC login issue has been resolved. If you are having any other issue, please contact PPC Customer Service.


How to Bypass Web-TPAX CAC Login

Published Date: Mon, 25 Mar 2013 13:00:16 CDT

Web-TPAX is experiencing logon issues associated with certain CAC authentication certificate numbers. PPC is aware of the situation and is working towards a resolution. If you need to process a travel claim, and are getting a "403 forbidden: access is denied" error message close completely out of Internet Explorer (IE). Reopen IE and reconnect to Web-Tpax. Bypass the CAC logon by clicking escape at the CAC authentication screen or by hitting cancel. This will allow you to bypass the CAC and use your logon user name and password. If you are having any other issue, please contact PPC Customer Service.


Web-TPAX CAC Login

Published Date: Wed, 20 Mar 2013 13:00:16 CDT

The CAC certificate issue with Web-TPAX has been resolved. However, some users who normally use the auto-login, may be prompted for their primary password. If this happens, type in your password and login. Logout, close Internet Explorer (IE), re-open IE and proceed to Web TPAX. This will reset the CAC auto-login process.


Web-TPAX Certificate Error

Published Date: Tue, 19 Mar 2013 14:00:16 CDT

We are currently experiencing technical difficulties in Web TPAX, specifically with CAC certificate 29. We are diligently working to resolve the issue.


Government Travel Charge Card Bulletin

Published Date: Fri, 08 Mar 2013 11:00:16 CST

Transfer season is right around the corner! Now is a good time for some reminders on the proper use of the JPMC Govt Travel Card:

February 2013 GTCC BULLETIN pdf


Guidance for Passports

Published Date: Tue, 05 Mar 2013 17:00:16 CST

OFFICIAL PASSPORT DIVISION STAFF

The Passport and Visa Division is located at Coast Guard Headquarters, in the Office of International Affairs and Foreign Policy (CG-DCO-I).

For all passport and visa inquiries, please email the passport division staff members at: uscgpassports@uscg.mil.

OFFICIAL PASSPORT AND VISA RESOURCES

Official passport and visa regulations and procedures can be found in Chapter 9 of COMDTINST M5710.5, Foreign Affairs Policy Manual (FAPM).

Comprehensive, one-stop shopping for passport and visa information can be found at the DCO-I Passport and Visa CGPortal Page.

HELPFUL GUIDANCE

Ensure that all members who are PCS-ing to a new unit retain their official passport, and either keep it on their person or forwarded along with their PDR.

Do not return official passports to DCO-I unless the member is separating from the service for any reason (Relad, Discharge, Unqualified Resignation, Temp Sep, etc).

All newly issued passports, and any passport movement shall be entered into Direct Access.

PASSPORT AGENT TRAINING

CG-DCO-I holds 2 Passport Acceptance Agent Trainings per year at USCG Headquarters in Washington DC and is funded by the member's unit. If interested in attending, please send an email to: uscgpassports@uscg.mil or visit the DCO-I Passport and Visa CGPortal Page.


Travel AO eNewsletter 05 February 13 / CG Supplement to the JFTR

Published Date: Wed, 06 Feb 2013 13:00:16 CST

Approving Officials,

I would like to announce the promulgation of the Coast Guard Supplement to the Joint Federal Travel Regulations (CGS-JFTR), COMDTINST 4600.17A. This new CGS-JFTR replaces a directive that served us well for almost 20 years.

The CGS-JFTR provides additional guidance to the travel and transportation regulations for military personnel and their dependents contained in the Joint Federal Travel Regulations Volume 1 (JFTR). If the CGS-JFTR conflicts with the JFTR, the JFTR takes precedence. There may be circumstances under which the payment of allowances is prohibited in the JFTR and in the CGS-JFTR; those circumstances are stated. The absence of a prohibition does not imply or grant authority or permission for any action for which authority does not exist/is not explicitly allowed in the JFTR or in the CGS-JFTR. Authorizing/Approving Officials (AOs) and travelers have the responsibility to ensure travel orders are complete, accurate, and lawful. If a statement or endorsement is on a travel order, the entitlements of such a statement or endorsement must be supported by the statutory regulations contained in the JFTR. Significant updates and clarifications to the JFTR travel and transportation regulations have been promulgated since the last CGS-JFTR issuance in 1993. Some of the most significant changes reflected in the new CGS-JFTR are listed below.

I strongly encourage members who coordinate travel and prepare travel orders to read this updated directive. Some aspects of military travel can be very complicated and challenging to understand. Our goal is to provide useful, easily understood direction within the CGS-JFTR. No paper distribution will be made of this Manual. An electronic version will be located on the Internet at http://www.uscg.mil/directives/cim/4000-4999/CIM_4600_17A.pdf

COMMANDANT (CG-1222)
ATTN: YNCM SNYDER
US COAST GUARD
2100 2ND ST SW STOP 7801
WASHINGTON DC 20593-7801

CGS-JFTR SIGNIFICANT UPDATES/CLARIFICATIONS PER THE JFTR

Par.
2020-E: Members attending a conference must have an approved Conference Attendance Form on file in accordance with the Conference Guide, available on CGPORTAL. Registration fees to attend a conference which is determined to be a training activity under 5 CFR 410.404 are reimbursable travel expenses.

2710-B: An AO has the right to request a receipt for questionable travel expenditures less than $75.

2800-A: The local area may include separate counties, cities, towns, or installations adjacent to or within 50 miles or less, or a two hour roundtrip commute as determined by DTOD, served by local public transit systems, or between which the commuting public travels on a daily basis, refer to Figures 4-1 (pg. 4-6) and 7-1 (pg. 7-7) when determining the entitlement to per diem.

3320-A: A compact car is the standard size rental vehicle authorized for TDY travel. The AO may authorize or approve an appropriately sized rental vehicle when it is determined that the standard size does not meet the mission requirements. Only one rental vehicle may be authorized or approved for a member, reimbursement for multiple rental vehicles at one time is not authorized.

4102-A: A member is not authorized per diem on any day not in a travel status or any day classified as leave (e.g., annual leave, sick leave, paternity leave, etc.) or administrative absence. Refer to the Military Assignments and Authorized Absences Manual, COMDTINST M1000.8 (series) for a complete listing of authorized absences. Refer to the JFTR, Paragraph U7225, for the lodging reimbursement authorized to a reserve member ordered TDY in support of a Contingency Operation who retains lodging at the TDY location during an authorized absence.

4105: Members under a voluntary TDY in support of a Contingency Operation order at one location in CONUS for more than 180 consecutive days are authorized a per diem rate equal to 55% of the applicable locality per diem rate (lodging and M&IE).

4131: A member who leases or rents an apartment, house, or recreation vehicle with other official or non-official traveler(s) must only be reimbursed the appropriate percentage of the following lodging expenses (e.g., two occupants - each receive 50%; three occupants - each receive 33%) not to exceed the applicable locality or the reduced per diem lodging rate prescribed.

4135: Dual lodging is limited to a maximum of seven consecutive days, extensions beyond seven consecutive days may only be approved after the fact by COMDT (CG-1222).

4137: Note: Effective for orders issued on or after 1 April 2013, a member who purchases a home TDY will not be entitled to the M&IE portion of per diem in accordance with Paragraph 4177.

5020: PCS travel and transportation advances are limited to 80% of the estimated travel and transportation costs to include MALT plus per diem, DLA, and TLE.

5100: In accordance with the JFTR, Paragraph U5355, on a case-by-case basis COMDT (CG-1222) may authorize or approve a local short distance HHG move to include DLA in connection with a PCS order when the member's residence or old PDS are within the local area of the new PDS and household relocation is mission essential, in the Government's best interest, and not primarily for the member's convenience, this would include a short distance HHG move for a member when the new or old PDS is an Unusually Arduous Sea Duty vessel in accordance with the JFTR, Paragraphs U5222-D2 and U5350-C.

5107: POC travel thru CONUS is not authorized for a consecutive overseas tour (COT) PCS order unless in accordance with Paragraph 7200-C, POC travel is authorized or approved by COMDT (CG-1222) because it has been determined to be cost advantageous to the Government.

5600-D: DLA is not authorized in connection with a PCS from home or from the place from which called/ordered to active duty (PLEAD) to the first PDS unless the member has dependents that relocate. This would include a reserve member issued a long-term active duty PCS order that is not currently on long-term active duty.

5600-E: A member married to member couple (with or without dependents) who both relocate in connection with a PCS during the same assignment season, from the same residence at the old PDS to the same residence at the new PDS, are only authorized the applicable DLA rate (with or without dependents) to one of the members, not both. An exception to this rule may be authorized if the member that remained at the old PDS was required to establish a new non-temporary residence and had a separate HHG shipment.

7150-A: Travel and transportation allowances are not authorized for travel between the member's primary residence/home/PLEAD and the place of active duty when both are in the corporate limits of the same city/town. When a member's primary residence/home/PLEAD is not within the corporate limits of the same city/town but is within the local area as defined in Paragraph 2800-A, one round trip during the active duty period may be reimbursed using the applicable TDY mileage rate determined by odometer reading, per diem would not be authorized. When determining the entitlement to per diem the DTOD is the only official source for determined TDY distances.

7200-A1: In-Place COT (IPCOT). Personnel who receive consecutive tours of duty at the same OCONUS PDS must have completed their initial tour length to include any extensions and their new assignment must be for the tour length contained in the Military Assignments and Authorized Absences Manual, COMDTINST M1000.8 (series), Articles 1.A.4.a.(1)-(3),(5) for officers and Article 1.A.4.b. for enlisted, to be entitled to IPCOT leave travel. The member must complete the first overseas tour regardless of billet reassignment at the PDS to qualify for IPCOT leave travel.

7200-A2: Note: The tour lengths (with or without dependents) contained in the Military Assignments and Authorized Absences Manual, COMDTINST M1000.8 (series) govern COT/IPCOT leave travel eligibility; any deviation in tour lengths (e.g., short tours) could adversely affect eligibility.

7200-C: COT travel performed by POC may be authorized or approved by COMDT (CG-1222) if determined to be cost advantageous to the Government. If POC use is authorized or approved the member is authorized MALT plus per diem. If a POC is used for PCS travel between two OCONUS PDSs without authorization or approval the member's reimbursement is limited to the policy constructed airfare contained in the JFTR, Appendix A.

7200-D: COT leave travel is meant to be taken between two OCONUS tours in connection with PCS travel and should only be deferred when the member is operationally unable to travel to the HOR or an alternate location en route. Commands should counsel detaching personnel eligible for COT leave travel as to this requirement. Deferral of COT leave travel for an eligible traveler that travels through CONUS, or through or near an OCONUS HOR may only be authorized by COMDT (CG-1222). Commands have no authority to authorize deferral of COT leave travel for an eligible traveler that travels through CONUS, or through or near an OCONUS HOR.

7450: When a member is ordered to travel for disciplinary action (e.g., NJP, Court-Martial) lodging, meals, and travel must be provided by the Government (Government conveyance or Government procured transportation). Payment of per diem, while traveling or while at the disciplinary action point is not authorized.

7450-A: If a POC is used for the ordered travel, the member is authorized the Other Mileage Rate contained in the JFTR, Paragraph U2600-A for the official distance and reimbursement for highway, bridge, tunnel tolls, and parking fees.

7960-A: The Coast Guard Authorization Act of 2010, Pub. L. No. 111-281, 124 Stat. 2905, signed into law on 15 October 2010 authorizes reimbursement for travel to specialty care less than 100 miles for a beneficiary and one necessary attendant residing on an island in CONUS which lacks public access roads to the mainland. The beneficiary must be enrolled in TRICARE Prime and referred to a specialty care provider by a primary care physician.


Travel AO eNewsletter 02 January 2013 / PCS Travel Advances

Published Date: Fri, 01 Feb 2013 11:00:16 CST

WEB TPAX PCS Advances

Approving Officials,

The tutorial for submitting PCS travel advances through Web TPAX by the Advance Signature Proxy (ASP) is located on the PPC Travel website. Starting 1 April 2013, all PCS travel advances must be submitted through Web TPAX. PCS Advances submitted by fax or attached to a PPC customer care ticket will no longer be accepted.

The Coast Guard no longer obligates PCS TONOs as a doc type 12, these doc types are converted to a doc type 19. All PCS obligations for travel can be viewed in the FINCEN Query by Document website by changing the first two numbers on the TONO. For example, a member is issued TONO 1213G13MNO11Z000 on their PCS travel order. Prior to the AO approving the PCS advance in Web TPAX, the AO must check for funds obligation under 1913G13MNO11Z (minus the suffix). If the funds are obligated, the AO may approve the PCS advance. The obligation normally takes place a couple days after the orders have been placed in a ready status. To place orders in a ready status, the CGHRSUP must approve the orders in DA. If the funds have not been obligated, the AO must wait for DCMS to obligate the funds. The TONO on the orders shall remain a 12 doc type.

WEB TPAX PCS Travel Advance Resources:

WEB TPAX PCS Advances Q&A

Q1: Who can have the Advance Signature Proxy permission in Web TPAX?

A1: The Advance Signature Proxy permission is given to Yeomen assigned to the SPO. PPC now verifies this by the user roles CGHRS and CGHRSUP in Direct Access.

Q2: Does the TONO in Web TPAX get entered as a doc type 12 or 19?

A2: When processing the advance in Web TPAX, enter the TONO as a doc type 12 (as stated on the orders). The doc type 19 is used to verify obligation of funds in the FINCEN Query by Document website only.

CWO3 JAY BENBOW
TRAVEL BRANCH CHIEF
COAST GUARD PAY & PERSONNEL CENTER


Travel AO eNewsletter 02 January 2013

Published Date: Thu, 03 Jan 2013 11:00:16 CST

Approving Officials:

Contents:

  1. PCS Travel Advances in Web TPAX
  2. Calendar Year 2013 Mileage and Government Meal Rate
  3. Reserve Contingency Orders

PCS Travel Advances in Web TPAX:

The Pay and Personnel Center is transitioning from processing faxed PCS travel advances to SPOs submitting all PCS travel advances in Web TPAX. A user role called Advance Signature Proxy (ASP) will allow a proxy to request PCS travel advances on behalf of the member, attach a PDF copy of the orders in Web TPAX and forward to the AO to review/approve. The ASP and AO cannot be the same person when processing the advance. I highly recommend all SPOs submit CG-7421A's for Yeomen who process PCS orders/advances for the Advance Signature Proxy user role. The ASP block on the CG-7421A must be checked, signed by the member and the command. When completing the CG-7421A, remember this form will supersede all previous forms. As such, if you are an AO or Travel Manager, you need to ensure this permission is annotated on the newly submitted form as well. The ASP permission will automatically expire one year from the date the command signs. SPOs may start submitting for the ASP roll immediately. PPC will verify SPO personnel off the SPO contact list that's currently posted on the PPC website (http://cgweb.ppc.uscg.mil/spocontactlist.asp).

This process replaces the need to complete the SF-1038 (Advance of Funds Application and Account) and fax coversheet. A member who submits a command approved PCS departing Worksheet (CG-2000) requesting a PCS travel advance does not need to review the Web TPAX advance since their signature is on the PCS worksheet. The process to fax PCS travel advances will be terminated in the near future. A tutorial to process a PCS travel advance for the ASP and AO is located below and on the PPC Travel website. Chapter 2.A.9 of the PPPM has been updated to reflect the new process.

IAW ALCOAST 422/12, PCS travel and transportation advances are limited to eighty percent (80%) of the estimated travel and transportation costs to include MALT, per diem, DLA, and TLE. Payment must not be made more than thirty days before the member detaches.

PCS travel advance entitlements must be authorized on the orders with each entitlement separated with the total amount shown and at the authorized eighty percent, for example:

DLA w/Dependents:$2000.00@80%$1600.00
Mbr. MALT Plus:$200.00@80%$160.00
Dept. MALT Plus:$100.00@80%$80.00
Advance TLE:$500.00@80%$400.00
Total:$2800.00@80%$2240.00

PCS TVL Advance Authorized at 80%: $2240.00

Links:


Calendar Year 2013 Mileage and Government Meal Rate:

Updates to the mileage rates have been approved by GSA Bulletin FTR 13-02 effective 1 January 2013. These changes are scheduled to appear in JFTR change number 568. These rates have be loaded into TPAX for uniform and civilian travelers.

TDY:

$0.565 - Automobile (if no GOV is available)
$0.535 - Motorcycle
$1.33 - Airplane
$0.24 - POC use instead of a GOV'T furnished vehicle (if a GOV is available) when use of a GOV'T furnished vehicle is to the GOV'T advantage.

Effective 1 January 2013, the Government Meal Rate (GMR) is 11.70.

PCS:

Effective 1 January 2013, the MALT rate per authorized POC is $.24/mile.


Reserve Contingency Orders:

A worksheet to compute lodging reimbursement during an authorized absence or while on leave for members on long-term voluntary Contingency ADOS orders at the 55% per diem (IAW U7225/JFTR) has been created and placed on the PPC Travel website. http://www.uscg.mil/ppc/travel/55PercentLodgingComputation.xls

Receipts are required to calculate the out-of-pocket expense reimbursement. Travel claims that are selected for an audit and the member had an authorized absence or went on leave must include the lodging receipts with the audit package. Receipts are needed to check what the member would have received if the authorized absence had not been taken.


CWO3 JAY BENBOW
TRAVEL BRANCH CHIEF
COAST GUARD PAY & PERSONNEL CENTER


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