PPC Travel News Feed

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TQC Training Advisory 007-14: FY14 Closeout of Class C School Orders

Published Date: Wed, 23 Apr 2014 13:30:16 CDT

  1. In preparation for FY14 orders closeout, all Class "C" school travel orders will be issued by TQC by 27 June 2014. All Class "C" school electronic training requests (ETRs) must be submitted via Direct Access by 25 June 2014. The only exception is those members requesting TCT training may submit ETRs through 23 July 2014.
  2. The only authorized modifications to orders after 27 June 2014 will be cancellations and substitutions. Approved templates for cancellations and substitutions are available on the TQC website and shall be submitted via CGMS by the unit Commanding Officer.
  3. Unit Commands and Training Officers are highly encouraged to contact TQC schedulers with any questions or concerns. The list of TQC schedulers and their assigned courses is available at: https://cgportal2.uscg.mil/units/forcecom/tqc/Pages/Home.aspx.
  4. Members can verify their enrollment status in Direct Access by following these steps: Select SELF-SERVICE/SELF-SERVICE FOR COMMANDS/USE/STUDENT TRAINING SUMMARY. Enter the member's EMPLID and click search. Enrollment status can also be verified via CGBI.
  5. Please disseminate to subordinate commands, all Training Officers and Servicing Personnel Offices (SPO).
  6. TQC Customer Service Line Phone Number: 757-366-6583.

Government Travel charge Card Program Updates and PCS Season Reminders

Published Date: Wed, 23 Apr 2014 10:30:16 CDT

ALCGPSC message 058/14 seeks to raise awareness of general GTCC programmatic issues and provide general guidance as we move into the summer transfer season.

PPC Travel e-Newsletter April 2014

Published Date: Tue, 15 Apr 2014 13:30:16 CDT

The April 2014 issue of the PPC Travel e-Newsletter is now available. This issue includes:

  • TOD ver. 27.1 and OCONUS to/from Alaska PCS mileage
  • PCS Advances (ASP information)
  • Verifying PCS Order Funds Obligations
  • Common TPAX submission errors
  • Top 5 Reasons Claims have been returned for correction (Oct13-Mar14)
  • PPM and POV Shipment Claims
  • PPC TVL mailing address change
  • TSA Pre-Check Phase III Announcement
  • Travel Claim errors delaying payments

Web-TPAX Outage

Published Date: Mon, 14 Apr 2014 14:30:16 CDT

Web-TPAX is experiencing errors which is causing the application to drop users while working in TPAX. PPC is working to resolve this issue. It is strongly recommended that any TPAX activity be postponed until Thursday, 17 April 2014. In the interim, if a traveler must submit a travel claim, please submit a manual paper travel claim. PPC Travel continues to have the ability to process manual travel claims during this outage.

Travel to or From Ports or Vehicle Processing Centers

Published Date: Tue, 01 Apr 2014 16:30:16 CDT

PCS Travel To/from Port of Embarkation (POE), Port of Debarkation (POD), and Vehicle Processing Centers For Members Traveling From/To a CONUS Permanent Duty Station (PDS) To/From an OCONUS PDS

By YNCM Michael Snyder, COMDT (CG-1332)
26 March 2014

Designated passenger Ports of Embarkation (POE), Ports of Debarkation (POD), and Vehicle Processing Centers (VPC) are considered the closest POE, POD, and VPC servicing a member's old and new permanent duty station (PDS). However, members traveling from/to a CONUS PDS to/from an OCONUS PDS by mixed modes (POC and commercial carrier) may be authorized to travel to/from an authorized alternate CONUS POE/POD, and/or VPC. The following chart lists authorized alternate locations (some of which are the same as the designated locations) for which mixed mode travel would be authorized file in pdf format. Travel to/from a location other than the designated or authorized alternate location would be considered circuitous travel for which actual travel and transportation expenses would be reimbursed up to the travel and transportation costs to/from the authorized alternate location. Per the JFTR, par. U5435-B, a member is responsible for any excessive POV shipping cost beyond the cost to ship to/from the designated VPCs. A member electing POV shipment from/to a designated CONUS VPC may be authorized MALT plus to drive another vehicle (i.e., up to two POCs for a member with dependents) to/from the authorized alternate CONUS POE/POD, the circuitous travel rules above would apply for a member traveling by mixed modes to an alternate non-official location (e.g., leave location). Per the JFTR, par. U5015-B and CGS-JFTR, par. 5015, payment of MALT for more than two POCs requires authorization/approval by COMDT (CG-1332), this does not affect the POV shipping entitlement.

A member performing PCS travel solely by commercial carrier via an alternate non-official location would be authorized the costs for travel not to exceed the policy constructed airfare for the designated locations (i.e., designated POE/POD or if applicable designated VPC).

Personally Procured Household Goods Movement (PPM) Guidance (ALCOAST 131/14)

Published Date: Mon, 31 Mar 2014 15:30:16 CDT

Thinking of conducting a personally procured move (PPM), formerly known as do-it-yourself move (DITY), this transfer season? ALCOAST 131/14 provides guidance you must follow if you expect to be reimbursed for a PPM. Note: This version includes the new paragraph 9, which was added by ALCOAST 147/14.

"9. To receive an incentive payment for conducting a PPM, members must provide certified unloaded and loaded weight tickets from the place of origin. Weight tickets must be annotated with the members rank/rate, name, and EMPLID. Each weight ticket must also indicate which vehicle is being weighed, and whether the weight ticket is for an unloaded or loaded vehicle and/or trailer."

Transfer Season 2014 Household Goods (HHG) Shipping Information and Mandatory Customer Satisfaction Survey

Published Date: Mon, 31 Mar 2014 15:30:16 CDT

ALCOAST 028/14

1. Transfer season 2014 will be in full swing soon and whether a member is performing a long distance permanent change of station (PCS) move or a funded short distance move, household goods (HHG) counseling is required. HHG counseling may be received in person from a Transportation Officer (TO), or members may self counsel using the Defense Personal Property System (DPS). Requests for short distance HHG moves, including those to or from unusually arduous sea duty, must be forwarded to COMDT (CG-1332) for consideration.

2. To ensure members are aware of their HHG transportation entitlements commands should ensure that all members departing on PCS orders receive a printed copy of this ALCOAST. Commands should also include HHGs counseling on their PCS check in/out sheets.

3. After a member receives their PCS orders, they must go to www.move.mil to register in DPS. DPS allows members and their spouses to self counsel, request HHG packing, pick-up and delivery dates, and file any necessary damage claims. After a member registers in DPS, it will take up to 72 hours to receive a user name and password to schedule their move, so members should plan ahead. Members conducting their first or last move should visit a transportation office to set up their HHGs shipment.

4. The time period between 15 May and 15 July is the peak of the HHG moving season. If at all possible members should avoid requesting a HHG shipment during this period. As soon as possible after receipt of authenticated PCS orders, members should contact their HHG transportation office to request a HHG movement, or self counsel in DPS. It is important to note that requested dates are not guaranteed, so members should not cancel or enter into a rental agreement, lease, or buy or sell a home until they have verified with their TO and their Transportation Service Provider (TSP) that their requested dates are confirmed.

5. DPS may not be available underway, or if available it may be very slow. If members assigned afloat cannot schedule their HHG movements while underway or during an in port period, they may see their legal assistance office or TO, to grant another person a special power of attorney to schedule their HHG shipment while underway.

6. During HHG peak season it may be difficult to secure a Government contracted TSP that meets everyones desired packing, pick-up, and delivery dates. If a TSP cannot be contracted, or if a member prefers, they may conduct a Personally Procured Move (PPM) of their HHGs. More guidance on PPMs will be published in a separate ALCOAST.

7. Exceeding HHG weight limits is the number one reason members pay excess costs for HHG shipments. To avoid paying excess costs members must be aware of their maximum HHG weight allowance found in the Joint Federal Travel Regulations (JFTR), par. U5310-B.2. To reduce HHG weight and prevent excess costs, members should dispose of any unwanted or unneeded HHG. To help estimate HHG weights, a weight estimating tool is available at www.move.mil. To find the weight estimating tool a member should select the "Before You Move" link and then select the "Weight Allowances" link on the left hand side of the screen. Also, the TSP will estimate a members HHG weight during the pre-move survey. After a members actual HHGs weight has been established, if a member desires a witnessed reweigh it must be requested before HHGs are delivered. It is not possible to reweigh HHGs after delivery.

8. There has been a significant change to professional books, papers, and equipment (PBP and E) entitlements, more commonly known as pro gear. Effective 1 May 2014, PBP and E will be limited to a maximum of 2000 lbs. Waivers to the 2000 lb limit are not authorized. Pro gear previously shipped outside the continental United States (OCONUS), will be grandfathered up to the weight shipped OCONUS until they are returned to the continental United States (CONUS). Also effective on 1 May 2014, many items previously considered pro gear will no longer be considered pro gear. Most notably, personal computer equipment and memorabilia such as awards, plaques, or other objects presented for past performances are no longer considered pro gear.

9. Pro gear does not count against a members HHG weight allowance. However, all items must meet the definition of pro gear in JFTR par. U5310-C and Appendix A. All pro gear must be verified by a TO, and items not meeting the description of pro gear will count towards a members maximum HHG weight allowance. Because spousal pro gear is limited to 500 lbs, a member cannot combine their pro gear with spousal pro gear. An itemized inventory of spousal pro gear must be provided to the TO for verification at the time of counseling and must indicate the profession which the items are used for (e.g., lawyer, doctor, teacher). The itemized inventory of spousal pro gear must be certified by the members signature.

10. Members are responsible for ensuring pro gear is separated from HHG during packing and weighed separately during pick-up. All pro gear must be identified as such on the TSP inventory sheet at origin and the estimated weight must be entered on the Application for Shipment and/or Storage of Personal Property, DD Form 1299. Ensure the term M-PRO is used to identify the military members pro gear and S-PRO is used to identify spousal pro gear. Each line item for pro gear must indicate M-PRO/S-PRO, cubic ft, and pounds. Pro gear cannot be claimed after the fact. There are no exceptions or waivers to this policy.

11. Another important feature of DPS is the ability to grade a TSPs performance by submitting a Customer Satisfaction Survey (CSS). The mandatory CSS process is simple and its importance cannot be overstated. The CSS is used to document positive and negative experiences and helps determine the number of military HHG shipments a TSP will receive in the future.

12. Damage claim submission is the responsibility of the member. Completion and submission of the Joint Statement of Loss or Damage at Delivery, DD Form 1840 by the member and TSP, and the Notice of Loss or Damage, DD Form 1840R by the member after the TSP departs does not constitute filing a claim. These forms are only used for proper notification of loss or damage to a TSP. A claim is separate and distinct, and must be submitted in a timely manner. See www.move.mil and the Coast Guard Finance Centers (FINCEN) web site www.fincen.uscg.mil/hhg.htm for guidance on HHG damage claim submissions.

13. Full replacement value (FRV) protection now applies to all HHG shipments. It is important for service members to understand that FRV does not mean that a member will receive the full replacement cost for every item lost, damaged, or destroyed. To find more information on FRV a member can visit the Army Surface Deployment and Distribution Command (SDDC) web site www.sddc.army.mil/pp/default.aspx. If a member desires additional HHG damage insurance they may purchase it from a private insurance provider.

14. The pamphlet "Its Your Move" contains guidance about shipping HHGs. This pamphlet and other useful HHG information are available at www.fincen.uscg.mil/hhg.htm. Additional HHG transportation information can also be found at the SDDC web site www.sddc.army.mil/pp/default.aspx.

15. In accordance with JFTR, par. U5417, members with dependents who own more than one POV may ship a second POV within CONUS. However, the member and their dependents must travel together in one POV, and commercial travel at government expense is not authorized for the member or any dependents. The Governments reimbursement for transporting a second POV will be limited to the monetary allowance in lieu of transportation (MALT) plus per diem a member or dependent would have been entitled to for non-concurrent travel by two POVs to the new PDS, or the actual cost to ship a second POV whichever is less. Any excess costs incurred to ship a second POV in CONUS will be borne by the member. Members must personally arrange for shipment of a second POV in CONUS and are not entitled to reimbursement for delivery to, or pick-up from the carrier. Members orders must reflect this entitlement and display the maximum reimbursement computations. The entitlement to ship a POV in CONUS when the member is physically unable to drive or there is insufficient time in accordance with JFTR, par. U5415 may only be authorized by COMDT (CG-1332).

16. COMDT (CG-1332) POC is CWO Randy Jeffery at 202-475-5393, James.R.Jeffery(at)uscg.mil or Mr. Tony Pearson at 202-475-5368, Anthony.H.Pearson(at)uscg.mil.

17. CAPT Stephen B. Nye, Acting Director of Reserve and Military Personnel, sends.

18. Internet release authorized.

Source: ALCOAST 128/14

Use of Government Travel Charge Card for Travel Funded by Other Agencies

Published Date: Wed, 12 Mar 2014 10:30:16 CDT

UNCLAS //N04600//
ALCGPSC 041/14

  2. Government Travel Charge Card (GTCC) Program Policies and Procedures, COMDTINST M4600.18 (SERIES)
  1. As originally authorized in Ref (A), cardholders may use their GTCC for non-Coast Guard funded official government travel (travel funded by other federal entities such as DOD).
  2. Do not request split disbursements (funds paid directly to your GTCC account) when filing non-Coast Guard funded official government travel claims with other agencies, as this will result in payment delays. In many cases, non-DHS federal agencies hold GTCC contracts with different banks.
  3. As a reminder, your GTCC bills must be paid in full on or before the statement due date regardless of the timeliness of the reimbursement.
  4. This change will be incorporated into a future update of Ref (B).
  5. All questions should be directed as follows:
    1. Cardholders: direct GTCC questions to their unit GTCC Travel Manager. Supporting Travel Managers are listed under the contacts page located at www.uscg.mil/psc/bops/govtrvl/.
    2. GTCC Travel Managers: direct questions to Ms. Carlene Curry at 703-258-5996 or Evelyn.C.Curry@uscg.mil or Mr. Matt Ruckert at 703-201-3080 or Matthew.T.Ruckert@uscg.mil.
  6. RDML Dave Callahan, Commander, CG Personnel Service Center, sends.
  7. Internet Release Authorized.

Advance Dislocation Allowance and Mandatory Housing Assignment

Published Date: Thu, 06 Mar 2014 16:30:16 CST

Many SPOs have requested additional guidance on the policy for advance payment of Dislocation Allowance (DLA) due to the implementation of Mandatory Assignment to CONUS Coast Guard-Owned Housing this transfer season.

Per Coast Guard Housing Manual, COMDTINST M11101.13 (series), paragraph 3.B.2, members in receipt of permanent change of station (PCS) orders must submit an Application for Assignment to Military Housing, Form CG-5267, and a copy of their PCS orders to the housing officer at their new duty station. The housing officer will verify the application and dependent information and determine the member's eligibility and bedroom requirement for housing. A Status of Housing Availability, DD Form 1747, must be completed within five days of receiving the application in order to notify members of their control date and the estimated date of assignment. The comments section of the DD Form 1747 must include one of the following statements:

  1. Coast Guard owned family housing is available and assignment is mandatory;
  2. Coast Guard owned family housing is not available;
  3. Coast Guard UPH is available and assignment is mandatory;
  4. Coast Guard UPH is not available; or
  5. Released from mandatory assignment to government housing.

The housing assignment policy does not change anything about advance payment of DLA. The policy is:

  • If a member with dependents will be entitled to DLA in connection with the PCS move, per the Joint Federal Travel Regulations (JFTR), Volume 1, Chapter 5, Part G., an advance of up to 80% of the DLA amount is authorized.
  • If a member without dependents is released from mandatory assignment to government housing (The supporting document for the release is the DD-1747 as completed by the housing officer at the new PDS) and will be entitled to DLA in connection with the PCS move, per the Joint Federal Travel Regulations (JFTR), Volume 1, Chapter 5, Part G., an advance of up to 80% of the DLA amount is authorized.

The following resources are available for more information on DLA or housing policy:

PPC Travel e-Newsletter March 2014

Published Date: Mon, 03 Mar 2014 13:30:16 CST

The March issue of the PPC Travel e-Newsletterfile is PDF is now available.

In this issue:

  • Top10 most common reasons why a travel claim is returned to the traveler
  • WEB TPAX PCS Travel Advance Resources
  • WEB TPAX PCS Advances
  • Permanent Change of Station (PCS)
  • Reimbursement for the Use of More than Two POCs
  • Government Travel Charge Card (GTCC) Policies and PCS
  • MAP/CAP 235-13(I) - CY 2104 Mileage Rate Changes
  • Guidance and examples for Constructed Cost Computation worksheet
  • Remember the Web based Unit Audit Reports?
  • Fax numbers for PPC Travel
  • Cancellation of Training Orders due to Inclement Weather
  • Joint Federal Travel Regulations (JFTR) Monthly Changes
  • SATO-GetThere Address Changing

Cancellation of Training Orders due to Inclement Weather

Published Date: Mon, 03 Mar 2014 11:30:16 CST


  1. Per Ref (a), if a member is in receipt of C school orders, but the member cannot travel due to inclement weather from their PDS, the unit shall send a CGMS to TQC for cancellation of orders.
  2. If a course is cancelled by a TRACEN due to inclement weather at the TRACEN site prior to a member arriving at the TRACEN, TQC will notify the unit of the course cancellation. If travel has already commenced and/or members are already onsite for training, members will be cancelled out of the course and sent back to their units at the earliest and safest opportunity. Units shall not order members to return to their unit without authorization from the TRACEN, as some courses can be rescheduled within a short window of the weather delay and will not require the member to execute another set of orders.
  3. Upon receipt of the CGMS message from a unit or guidance from a TRACEN of cancellation, TQC will cancel the orders via Direct Access. Members should still complete a travel claim against the TONO for any travel costs incurred upon completion of travel. Members shall seek guidance from their command regarding travel related issues while TDY and from the SPO/AO regarding changes to orders due to weather for travel claim processing.
  4. If a unit has questions or concerns regarding TQC-generated orders or inclement weather procedures, please contact the appropriate scheduler. Assigned TQC schedulers can be found at http://www.uscg.mil/hq/tqc/TQC_phone_list.asp.
  5. Please disseminate to subordinate commands and all Servicing Personnel Offices.
  6. CG TQC POC: LCDR Amanda Ramassini, Commanding Officer, AMANDA.M.RAMASSINI@USCG.MIL.
  7. Internet release authorized.

Joint Federal Travel Regulations (JFTR) Monthly Changes

Published Date: Mon, 03 Mar 2014 10:30:16 CST

Change 327 to the Joint Federal Travel Regulations (JFTR) is available on the Defense Travel Management Office (DTMO) web site.

This change includes all material and revisions written in the following Military Advisory Panel (MAP) or Civilian Advisory Panel (CAP) items:

  • MAP 006-13(R)/CAP 005-13(R) -- Professional Books, Papers and Equipment. Redefines Professional Books, Papers, and Equipment (PBP&E) and limits the amount of PBP&E to a maximum net weight of 2,000 pounds with no authority to waive the limitation. This change is effective for all Permanent Change of Station (PCS) orders issued on or after 1 May 2014. Affects pars. U5310-C, U5310-L, U5335-E, and APP A1.
  • MAP 232-13(E) -- Housing for Member in Non-Pay Status. Removes the authority to pay a housing allowance and CONUS COLA for a member in grades E-1 through E-4 (4 or fewer years' service) for dependents of a member in a non-pay status (AWOL, in pre-trial confinement in a foreign country or on excess leave status). That authority in law no longer exists. Affects pars. U8032 and U10422.
  • MAP 001-14(I) -- Update References in Pars. U7175 and U7180. Updates references within pars. U7175 and U7180. Affects pars. U7175-A2c(1), U7175-B1b, U7175-E, U7175-F1, U7180-A, and U7180-C3b.
  • Par. Reference Updates. Numerous par reference updates made to Ch 3 in this month's change. No UTD issued.

SATO-GetThere Address Changing

Published Date: Mon, 03 Mar 2014 10:30:16 CST

UNCLAS //N04600//
ALCGPSC 025/14

  1. On 7 Mar 14 the website for the GetThere application used for making on-line travel reservations with SATO will change from http://wcp.getthere.net/govcwt to http://wcp.gov.getthere.net/govcwt. During the period 5 Feb 14 to 8 March 14, both links will work. However, during the period 08-21 Mar 14, the old link will redirect the user to the new link. This grace period will be provided until 21 March to allow users time to update their links and bookmarks to the new GetThere site.
  2. GetThere System Outages.
    1. Phase 1 website change implementation will begin on Friday 7 Mar 14 at 1900 CT and is expected to complete no later than 2330 CT. During this time, the GetThere site will be locked and not accessible.
    2. Phase 2 will begin Friday 21 Mar 14 at 1900 CT and complete no later than Saturday 22 Mar 14 at 0600 CT. During Phase 2 all government profile and booking data will be moved to the new GetThere government specific datastore. During the Phase 2 migration, users will be locked out of the booking engine. During the outage the maintenance window message will be displayed when attempting to access the booking engine.
  3. Complete information on this website address change and logging into the GetThere site are available at http://www.uscg.mil/psc/bops/govtrvl/default.asp and then selecting the "SATO" option at the top of the page. For navigational or log on assistance with GetThere, please call the CWTSato Travel Help Desk at 877-905-9647 or email them at govechelp@cwtsatotravel.com.
  4. TMC questions should be directed to Ms. Carlene Curry at e-mail Evelyn.C.Curry@uscg.mil or Mr. Matt Ruckert at e-mail Matthew.T.Ruckert@uscg.mil.
  5. RDML Dave Callahan, Commander, CG Personnel Service Center, sends.
  6. Internet Release Authorized.

Delayed Opening 5 February 2014

Published Date: Tue, 04 Feb 2014 19:30:16 CST

Due to inclement weather, PPC will opening at 1000 hrs. (CST) on Tuesday, 5 February 2014. Submit customer inquires during this period via the web form at http://www.uscg.mil/ppc/ccb.

PPC Travel AO e-Newsletter January 2014

Published Date: Tue, 28 Jan 2014 13:30:01 CST
The January 2014 edition of the PPC Travel AO e-Newsletterfile in pdf format provides information on new rules for policy constructed travel cost calculations. The Constructive Cost of GTR worksheetMS Excel Spreadsheet has been revised to reflect the new rules.

Recent change to JFTR: Constructed cost of GTR IAW JFTR change 320 dated 8/1/2013 - UTD/CTD for MAP 069-13(E)/CAP 061-13(E) - Constructed Transportation Costs effective 26 June 2013: GSA indicated that the constructed transportation cost for a traveler authorized a specific transportation mode is limited to ONLY the cost of the transportation (FTR Sec. 301-10.309).

When a member is authorized to travel on TDY using a Privately Owned Conveyance (POC) not to exceed (NTE) the cost of government procured transportation/GTR, the orders must state: "POC travel NTE the constructed cost of the GTR $XXX.XX;" with the actual dollar amount replacing the "X's". To calculate this amount, you must add together:

  1. the government airfare rate (You can lookup the contract carrier 'city pair rates' at http://cpsearch.fas.gsa.gov//)
  2. airfare service/booking (SATO) fees.

    Note: See the TPAX Constructed Cost Tutorialfile in pdf format to learn how to input your claim when travel via POC not to exceed the policy constructed cost is authorized.

    Also see Guidance and examples for Constructed Cost Computation worksheetFile in PDF format.

PCS Mileage (MALT) and TDY Mileage Rates

Published Date: Mon, 06 Jan 2014 13:30:01 CST

Effective 1 January 2014, the MALT (monetary allowance in lieu of transportation) rate per authorized POC (privately owned conveyance) is $0.235 (twenty three and one half cents) per mile. This rate is effective for all PCS travel that commences on or after 1 January 2014 (i.e., the initial travel is started).

TDY mileage rates changed on 01 January 2014. The new TDY rates are:

$0.56 - Automobile (if no GOV is available)
$0.235 - POC use instead of a government furnished vehicle (if a GOV is available) when use of a government furnished vehicle is to the government's advantage.
$0.53 - Motorcycle
$1.31 - Airplane

Current and previous PCS and TDY mileage rates are posted at http://www.defensetravel.dod.mil/site/otherratesMile.cfm.

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