TA Authorization Changes

TA Authorization Changes Active Duty Member

How to add a course

You decide to take an additional course after you have already applied for TA for another course.
Write the additional course information on the TA Authorization Form including Department Code, Course Number, Course Title and Cost.
Write the ESO's name on the Authorization Form.
Submit a copy of the TA Authorization Form to your ESO. All applications, corrections, cancellations must go through your ESO.
A revised TA Authorization is sent to you via email (if your email is correct in DA) or you can get a copy from your ESO.

How to cancel a course

You decide not to take a course after you have already applied for TA.
Line out the course that was cancelled and write the word "CANCEL" on the TA Authorization Form.
Write the ESO's name on the Authorization Form.
Submit a copy of the TA Authorization Form to your ESO. All applications, corrections, cancellations must go through your ESO.
A class that has been invoiced by the school cannot be cancelled. The member will need to contact the school and request the money be refunded to the Navy. Once the money is received by the Navy, the course is cancelled.
A course cancelled through the TA division does not necessarily mean it has been cancelled with the school. The student is highly encouraged to ensure both the registrar and billing offices are both notified of a cancelled course. Once a school invoices for a course, any previous cancellation code is removed and the course is "reactivated." The member is left responsible for the course cost unless a passing grade is provided.
VERY IMPORTANT: There is a deadline for withdrawal form a course established by your college (generally before the end of the third week of the course). If you officially withdraw before the deadline, the college will refund the tuition paid for the class. Therefore USCG will not be billed for the class. Members who do not take the responsibility of officially withdrawing and earn an "F" or an "Incomplete" will be required payback the TA received for the course.

How to change course information

You might find that the course in which you wish to enroll is full, cancelled, or otherwise not available at the time of registration. So you may want to select an "alternate course".
Line out the course that was cancelled on the TA Authorization Form.
Write the new course information on the TA Authorization form including Department Code, Course Number, Course Title and Cost.
Write the ESO's name on the Authorization Form.
Submit a copy of the TA Authorization Form to your ESO. All applications, corrections, cancellations must go through your ESO.
A revised TA Authorization is sent to you via email (if your email is correct in DA) or you can get a copy from your ESO.

How to request extension to course completion date

There may be times when you need additional time to complete a course.
Request an extension of the course end date through the school. Obtain a copy of the approval (letter or memo) and provide to ESO/ESS.
Submit your TA Authorization form. documentation from college showing extension was approved and the course extension date to your ESO. All applications, corrections, cancellations must go through your ESO.
When complete, CGI will notify you.
This type of course extension usually results in you receiving an "Incomplete" for the course at the end of the term. Even though your extension was approved, you must still submit the grade of "incomplete". See How to Submit Final Grades for details..
IMPORTANT: If the institution denies your request, you should anticipate a failing grade for the course and action taken by NETPDTC to recoup TA paid for the course.

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Last Modified 1/26/2012

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