U.S. Coast Guard
CWO John Caicedo, Assignment Officer
Assignment Officer's Hot Word:
Updated 15 OCT 2013
WELCOME TO ASSIGNMENT YEAR 2014!
Assignment Year (AY) 2014 Important Dates
- 01 May 2013 – 30 Aug 2013: Members contact AOs for career counseling and mentoring.
- 16 Sep 2013 – 30 Sep 2013: Unofficial shopping list published/commands validate shopping list.
- 01 Oct 2013: Official shopping list published
- 8 Nov 2013: E-Resumes due
- 11 Nov 2013 - 31 Mar 2014: Assignment Officer’s (AO) slate members and issue orders.
Reference: ALCGENL 071/13
I have received many inquiries on how to view the
current shopping and submit an E-Resume in DA. If you are having
difficulties or questions please follow the procedures below to view the
shopping list and submit your E-Resume.
Direct Access II PCS E-Resume Member Instructions:
Direct Access II PCS E-Resume Endorser Instructions:
your Assignment Officer
The E-Resume, is the primary method for members to communicate their assignment desires.
Telephone calls from members directly to AO’s should be made only during 1 May 2013 - 31 August 2013 for career counseling and mentoring or when specifically directed by the AO.
While e-mail from a
member to the AO is an acceptable communication tool, members should first
- Their chain of command
- The Enlisted Personnel Management’s (EPM) website to answer their questions before initiating contact with their AO.
A well-crafted E-Resume is the primary method of communication with an AO during the assignment process. Members should submit an E-Resume by November 8, 2013 if they will become tour complete in the next calendar year.
A reasonable and realistic E-Resume allows members to apply for a variety of assignment possibilities.
I highly recommend for members to submit a realistic e-resume with a minimum of TWENTY (20) billet choices.
An unrealistic E-Resume may restrict members from consideration for some jobs, and potentially reduce the AO's options in making the final assignment decision.
Members should only
select "OPEN" positions on the
shopping list and take the following into account:
- Assignment priority
- Personal desires
- Rating requirements
- Career aspirations
- Family concerns (including Special Needs).
Members are poorly
served by submitting an E-Resume listing only:
- One type of unit
- One geographic area
- An extension
Members Should:Follow the procedures in COMDTINST M1000.8A when applying for any of the positions below:
If you do not pre-screen, you run the risk of being left with limited assignment choices at the end of the assignment season.
Members who do NOT have a current E-Resume on file by the stated deadline will lose their assignment priority.
AO’s consider these
factors when selecting members for transfer:
- Assignment priority
- Commanding officer's recommendation
- Performance history
- Member's desires
- Time at present unit
- Time in present geographic area
- Previous assignment history
- Advancement or promotion status and leadership potential
- Service remaining in original enlistment
- Qualification codes
- Service remaining before approved retirement date
- Willingness to obligate Service for transfer
- Physical condition
If you are above the cut, you should be listing positions on your E-Resume for the new pay grade. Do not place pay grade mismatch positions on your E-Resume as one of your picks.
If you are in doubt
about what pay grade positions to put on your E-Resume due to your high
placement on SWE list but are not above the cut due to low cuts or even lack
of cuts, then you can use this as an example:
“Picks 1-10 are listed for my current rank of E-6 and picks 11-20 are for E-7 positions should I become above the cut for advancement.”
This should be noted in your comments section of the E-Resume. The number of picks listed here is just an example, you can put as many billets on your E-Resume as you want. Obviously the more billets the more “realistic” your E-Resume will be.
Assignment Policy Upon
When a member advances and desires to remain in his or her current assignment, every effort will be made to retain the member until tour completion, unless Service needs dictate otherwise. If a member desires reassignment upon advancement, AOs will consider, on a case-by-case basis, the reassignment of the member based on the needs of the Service. Every effort will be made to minimize the number of transfers upon advancement, but personnel should not compete for advancement unless they are prepared to be transferred to fill any authorized vacant position in the next higher pay grade.
I will consider granting extension requests if the command favorably endorses the members request. Extensions are assignment decisions. I must work through the assignment process to determine if an extension can be granted. For members requesting a second extension, the extension will be considered only if no other member desires that position. Of course, these are general guidelines and are subject to Service needs. Approved extensions, just like any other transfer orders, will be made available in DA.
Assignment policy offers married active duty members the opportunity to collocate or reside jointly whenever possible. Affected couples must realize the Service may not be able to collocate them throughout their military careers and should allow some separation for professional development while meeting Service needs. While the Coast Guard attempts to assign affected couples equitably, you must understand assignments ultimately must be made based on Service needs. However, the Service makes every reasonable effort to assign a couple to the same geographic area to permit them to maintain a joint residence. The fact that two enlisted members are married does not alter the assignment priority policy in Article 1.B.4. of the Military Assignments and Authorized Absences Manual, COMDTINST M1000.8.
Career diversity also includes geographic diversity, and we’d like to point out that the COMDT’s policy on geographic stability has recently changed reference Article 1.B.3 of the Military Assignments and Authorized Absences Manual, COMDTINST M1000.8. To summarize the policy, geographic diversity can be achieved by:
(1) completing full tours of duty
(2) granting extensions liberally
(3) providing local stability for two tours
(4) providing regional stability through multiple tours of duty in a geographic region.
With that, members who have completed two or more tours in a local area without affecting a household goods move are considered to have achieved geographic stability. Such members may request additional assignments in the local area on their E-Resume, but must also have a realistic expectation of exercising a household goods move with their next assignment. For all members who desire an assignment in a specific locality, we continue to encourage you to apply for assignments using an expanding square, by applying for jobs that are not only in the city or locality that you desire, but expand throughout the region that you are looking for.
Please keep in mind that areas like Florida, Boston, Seattle, Alameda, Portsmouth/Hampton Roads, Alaska and the Carolinas continue to be places that have more assignment demand than we have assignment vacancies. Because they are competitive regions, it may be more challenging to achieve regional stability there
Special Needs Program:
The Special Needs program ensures that members having dependents with a verified special need are assigned to a geographic area in which their family special needs can be met. The specifics of the Special Needs Program are outlined in COMDTINST M1754.7A. I will communicate with the Work-Life Staff to ensure that members enrolled in the Special Needs Program are assigned to an area where their family special needs can be addressed. I must reemphasize, this program does not guarantee a specific unit or assignment; it only ensures the assignment is in an acceptable area. Furthermore, I do not discuss specific assignments with the Work-Life staff. If you are enrolled in the Special Needs Program, list only positions/units that are located in areas that can address your family needs. Your active collaboration with the local Work-Life staff is encouraged to ensure that only acceptable areas are listed on your E-Resume.
Retirement in Lieu of Orders (RILO)
If you are placing a retirement letter dated for anything outside of the normal retirement window of September through December, ensure you have the Commands endorsement acknowledging they may be accepting a potential gap. If this is not done, the process will be delayed considerably.
Retirement eligible members in receipt of orders may request RILO. The member must request the RILO within 5 working days of receiving Permanent Change of Station (PCS) orders. Members desiring to RILO shall simultaneously request a retirement date no later than 1 August of the year in which orders were received in accordance with Articles 1.C.11.a.(3)(a) of the Military Separations, COMDTINST M1000.4. Approval will be based on Service need.
Separation in Lieu of
Members on indefinite reenlistments and in receipt of orders may request SILO. The separation request must be submitted to EPM within 5 working days of receiving PCS orders.
Enlisted members desiring to SILO may be separated prior to the expiration of their enlistment by reason of convenience of the government in accordance with Article 1.B.12. of the Military Separations, COMDTINST M1000.4. If the separation request is approved, the member will be separated from the Service by 1 August of the current year. Approval will be based on Service need.
Refusal to Obligate
Members on first enlistments and in receipt of orders may request to not obligate Service. This request must be submitted to EPM via message traffic within 5 working days of receiving PCS orders. Members can expect to either have their obligated Service waived and report as ordered until they reach their end of enlistment, or may have their orders canceled and be processed for separation from active duty, possibly within 30 days. If the obligated Service has been waived you will not be allowed to extend/reenlist without EPM-1 approval.
Contact from your
During the assignment season it is often difficult to reach each of you during normal business hours. I encourage you to update your personal information in Direct Access with your current home & cell phone numbers and e-mail address. I will sometimes make phone calls or send e-mails after hours or on weekends to reach you.
CWO3 John Caicedo