R 071655Z JUL 14
FM CCGDSEVEN MIAMI FL
TO AIG 8920
COGARD BASE MIAMI BEACH FL
COGARD INVSER MIAMI FL
COGARD RU USSOUTHCOM MIAMI FL
CDR USCENTCOM MACDILL AFB FL
INFO COMDT COGARD WASHINGTON DC//CG-131//
COGARD DOL NORFOLK VA//DOL-31//
COMLANTAREA COGARD PORTSMOUTH VA//LANT-1//
CCGDONE BOSTON MA//DXR//
CCGDFIVE PORTSMOUTH VA//DXR//
CCGDEIGHT NEW ORLEANS LA//DXR//
CCGDNINE CLEVELAND OH//DXR//
SUBJ : FY15 SEVENTH COAST GUARD DISTRICT(DXR) RESERVE
A. Reserve Po l icy Manual, COMDTINST Ml001.28B(Series)
B. Joint Federal Travel Regulations (JFTR)
c . Coast Guard Supplemental to the Joint Federal Travel
Regulations, COMDTINST M4600.17A(Series)
1 . This message provides reserve management guidance to units
serviced by D7(dxr) for FY15 .
2 . FY15 will continue to be an extremely dynamic year from a
financial management perspective. Anticipated resource allocations are still
unknown at this time. It is imperative that we establish business rules that
ensure the greatest return on investment of the limited training funds
available. The following guidance will be used to manage reserve orders in FY15.
3. Active Duty Training- Annual Training (ADT-AT) : The
primary purpose of ADT-AT is to provide individual and/or unit readiness
training. Commands shall provide D7 (dxr) an annual training plan for FY15 prior
to 30SEP2014. Training plans will include structured periods for ADT- AT and IDT
to meet competencies, certifications, and readiness.
A. Annual ADT-AT shall be scheduled in Direct Access by 1
October 2014 for FY15. Priority for ADT- AT funding will be allocated for
members that submit request by 1 October 2014. Subsequent prioritization will be
for first term enlistees pursuing operational competencies. Then members with
approved C-school training quotas or training requests for required competencies
or advancement. All other requests will be subject to availabilities of funds.
B. Members should plan to conduct their training requirements
within the 12 allotted days (exclusive of an authorized travel day for those
outside of the reasonable commuting distance). ADT-AT Orders in excess of 12
days will be considered for approval on a case by case basis for class C-School
attendance, initial qualifications, and requirements for advancement.
C. Non-consecutive ADT-AT orders will be approved on a case by
case basis for SROs, Silver badges, and at the request of t he command.
D. Members that serve on active duty orders of 31 days or more
IADT) will be the lowest priority for ADT-AT during the fourth
quarter of FY15 if funds permit.
E. Requests for ADT-AT orders should be forwarded via Direct
Access through supervisors, SPO and reviewed by RFRS/DOL-31. RFRS will then
forward validated orders to D7 (dxr) for approval on a quarterly basis. All
orders for DCMS personnel that are inconsistent with the approved ITP must be
reviewed by DOL-31 prior to DXR approving the orders.
F. Commands shall discourage any ADT-AT orders that fall
within Federal, State and Territorial holidays unless there is a direct
G. A description of the proposed duty shall be included in
order notes along with a cost estimate for travel (if required).
H. Members are reminded that all official travel must be
arranged through a Government Contracted Travel Management Center (e.g . SATO) .
.asp for more information.
I. Rental cars may be authorized on a case by case basis.
Member shall provide D7 (dxr) with a cost benefit analysis demonstrating a
rental car is more advantageous to the government.
J. While on ADT- AT orders, liberty should be carefully
balanced with training requirements to maximize training time, enhance
proficiency, and meet readiness requirements.
K. Travel claims must be submitted the last day of duty vi a
Web TPAX or NLT 05 working days after completion of orders. Failure to complete
travel claims in a timely fashion will cause future benefits to be suspended
until travel claims are completed.
L. D7 (dxr) must be immediately notified of any cancellation
or change of ADT orders. Units are prohibited from amending or cancelling
Reserve Orders already approved by D7(dxr) without proper authorization.
M. No reservist shall report for any type of duty without
being in receipt of orders. Units may be liable for the cost of improperly
executed orders. D7 (dxr) will not issue ADT-AT orders to any member reporting
for duty without having received proper authorization to conduct ADT.
N. ADT-AT travel related expenses must be minimized to the
maximum extent possible. The following strategies should be employed by unit
commanders to help constrain ADT related costs when submitting requests for
reserve orders to D7 (dxr) for approval.
(1) Direct use of government messing and lodging IAW 02570-A
(2) ADT-AT requests where berthing is required will be
processed through D7 reserve berthing coordinators. D7 (dxr) expects members on
ADT-AT to maximize use of government contracted berthing and double occupancy
rules outlined in Refs A, C, and Para 4.B. of this message.
4. IDT drills:
A. Annual IDT drills shall be scheduled i n Direct Access for
all of FY15 by 1 October 2014. Annual IDT drill dates shall be provided in
writing to reserve members IAW Chapter 2 of Ref A. Drill dates shall be
validated each quarter.
B. IDT batching is authorized for all Selected Reserve
(SELRES) not on active duty orders. Members may batch up to their quarterly IDT
allocation. I f members batch drills in conjunction with ADT orders,
ADT must be completed first to ensure full entitlements.
C. Members changing a scheduled drill with less than 30 days
advance notice will not be allowed to reschedule drills until the following
D. Members that serve on active duty orders of 31 days or more
in FY15 are not authorized to make- up IDT drills that would have been available
during the period of active duty.
5. IDT berthing:
A. Commands are responsible for providing AFC-30 funded travel
(TAD) to reservists ordered to a l ternate drilling locations
(if required). The goal will be for D7 (dxr) to provide berthing locations and
confirmation numbers 30 days before t he scheduled drill date.
B. IDT berthing will be IAW Ref A. Available military
facilities will be the first choice for IDT berthing. Reservists should continue
to expect to be double-berthed to the greatest extent possible. Members drilling
for points only are not authorized IDT berthing. It is D7(dxr) practice that
same gender, Enlisted Members (E2-E9) may be berthed together, Senior
Enlisted-Junior Officers, including Chief Warrant Officers(E7-03) , may be
berthed together, and Officers (W2 - 06) may be berthed together .
C. Requests for IDT berthing will be scheduled using quarterly
orders. Any berthing changes for excused absences must be forwarded to D7 (dxr)
via members command and/or Sector RFRS staff. Members will not be allowed t o
make up canceled drills until the following month. Late requests will not be
D. Commands shall discourage any IDT drills that fall within
Federal, State and Territorial holidays unless the duty is in direct support of
an operational requirement.
E. Members may be required to provide a credit card by the
lodging provider at check-in to cover incidental expenses. Failure to provide
such a guarantee may result in the lodging location rescinding the reservation.
As a reminder, members are prohibited from using their personal Government
Travel Charge Cards to cover incidental expenses at IDT berthing locations.
F. All members using IDT berthing at commercial facilities are
to provide copies of the invoice to t he DXR berthing email address
007-DG-ReserveBerthing(at)uscg.mil within three business days. Failure to comply
with invoice procedures will result in suspension of Berthing privileges.
G. Final deadline for requesting IDT berthing for FY15 is
H. Reserve members have the option to use their GTCC for
procuring transportation tickets through the TMC from home to drill site. Use of
the GTCC by drilling inactive duty reservists is not authorized for any other
transportation expenses that may be incurred. This travel is not reimbursable.
However, procuring tickets through the TMC with the GTCC will allow reservists
to avail themselves of the GSA City-Pair rates.
6. Readiness Management Periods (RMPs): FY15 guidance will be
released by CG-1312 later. We anticipate one paid RMP will be authorized in
7. Individual Training Plans (ITPs) . ITPs provide
justification for D7 (dxr) funding requests and serve as a guide for ADT-AT
funds execution during the year. ADT- AT training requests must match ITPs.
Commands must supply justification for any ADT-AT orders that
do not match members ITPs to D7 (dxr) for consideration.
8. Active Duty Training-Other Training Duty (ADT-OTD): ADT-OTD
is not expected to be funded in FY15.
9. D7 (dxr) Points of Contact :
A. Branch Chief: LCDR Richard Lavigne 305-415-7070
B. Readiness and Training Manager: LT Scott M. Lil ley
C. AFC-90 Funds Manager: Mr. Kevin McGee 305-415-7074
D. Berthing Manager: SK1 Maurice Hawkins 305-415-7103
E. Berthing Coordinators:
a. CGDSEVEN, Key West, San Juan, Sector Miami, Base Miami,
CGIS: YN2 Aileen Arce 305-415-7075
b. Sector St. Petersburg : SK3 Kelly Jackson 813- 228- 2191
c. Sector Jacksonville: HS2 Gordon Fernandez 904-564-7500
d. Sector Charleston: SK2 Brian McMurry 843- 740- 7065
F. Reserve Orders: YN2 Moises Nunez 305-415-7073
10. Internet release authorized.
11. RADM Jake Korn, Seventh District Commander.