Sector Columbia River
2185 SE 12th Place Warrenton, OR 97146

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Sector Columbia River

Protecting the Pacific Northwest

Freedom of Information Act (FOIA) Requests

Sector Columbia River enjoys an interactive relationship with the public and the media. On occasion someone will need a copy of Coast Guard public records associated with an incident. Below is a description of the process and time frame involved in making such a request.

How to Make a FOIA Request: If you require a copy of Coast Guard records or information relating to a Search and Rescue case, you must submit a written request to Coast Guard Sector Columbia River. The request should indicate that it is being made "Pursuant to the Freedom of Information Act." Describe the records you want as specifically as possible, furnish any facts or clues about the date, time, place, persons, events, subjects, or other details of the information or records you want. The requestor's name, address, and telephone number must also be included. This request may be faxed to the command center at (503) 861-6360 or the administration office at (503) 861-6352. Questions can be e-mailed to the FOIA Officer as well.

Mailing Address:
U.S. Coast Guard Sector Columbia River
attn: FOIA Officer
2185 SE 12th Place
Warrenton, OR 97146

Personal Identifying Information (PII): In accordance with Coast Guard policy and the Privacy Act this unit is not permitted to release documents containing Personal Identifying Information (i.e. social security numbers, personal home phone numbers, personal addresses..etc). When submitting a FOIA request to Sector Columbia River, the request must include a statement agreeing to the release of the records with the PII removed to protect personal privacy. A simple statement such as the example below will be sufficient.

"I accept the release of Coast Guard documents associated with this FOIA request with all personal identifying information (PII) removed."

If the removal of PII is not acceptable to the requesting party, Sector Columbia River is not authorized to release the documents and the FOIA request should be directed to the following address for appropriate processing:

Commandant (CG-611)
U.S. Coast Guard
Attn: FOIA/PA Officer
2100 Second Street SW
Washington, DC 20593-0001

FOIA Response Time: Some requesters may tell you that the Coast Guard is required to provide all the records to them within twenty days. This is not the case. Although all units should try to provide records within the twenty day time frame, the Coast Guard is required only to make a determination as to whether the records are releasable within twenty days and then forward the records promptly thereafter. If special situations exist, the FOIA office will contact you with an estimated completion date and explain the reason for delay. The Coast Guard works requests on a first-in, first-out basis.

FOIA Costs: The FOIA allows charging fees based on the requester's category below.

	SEARCH	REVIEW	DUPLICATION
COMMERCIAL	Charge	Charge	Charge
EDUCATION & SCIENTIFIC RESEARCH & NEWS MEDIA	Free	Free	First 100 Pages Free
ALL OTHERS	First 2 hours Free	Free	First 100 Pages Free
PERSONAL DHS EMPLOYEE RECORDS	No Fee	No Fee	No Fee

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Last Modified 9/1/2011