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Security Levels
Sector Southeastern New England (SENE) Reserves
Member Responsibility
The following tasks are required to be
completed by all SELRES on an annual basis details for each can be found
below:
-
- Immunizations (as required)
-
- Medical Test (as required)
-
- Weigh-ins (April & October)
-
- Annual Screening Questionnaire (ASQ)
-
- Update recall information
-
- Verify PDR (November)
-
- Individual Training & Development Plans
-
- Security Clearance (if applicable)
-
- Inactive Duty for Training (IDT)
-
- Active Duty For Training (ADT-AT)
-
- Mandated Training
-
- Evaluations/Service Wide Exam
A
printable version of Sector Southeastern new England’s Quick Reference
Guide to annual Reserve Mobilization & Training Readiness Requirements
is provided for your convenience.
1.
Keep Contact Information Current:
The
information listed in Direct Access
(DA) will be used to contact you in case of recall. It is
extremely important that you keep your contact information current at all
times. Sector SENE has NO tolerance for members with outdated or
missing DA contact information.
The following link can be used to access DA from your home computer:
Use the following path in Direct
Access to update your personal information:
Self Service -> Employee ->Tasks
Email Addresses
Business: Put you uscg.mil (or dhs.gov) address here. Due
to security purposes, we are no longer allowed to enter 2 addresses
separated by a semicolon. If you have two email addresses separated by
a semi-colon please remove the non-uscg address. DA will automatically
send e-mails to this address (forgotten password, etc).
Home: Put your primary email address here. This is an address
where you can be most likely reached during a recall or in order to receive
important, time sensitive information from Sector SENE. If you check
your ‘civilian’ work (non-USCG) email more often than your home email, put
your ‘civilian’ work (non-USCG) email here.
Other: Not required. If you have an email address for work
(non-USCG) and one for home, put the one that you check less often here.
This may be an email address that you check while you are at ‘home’
Phone Numbers
There are 11 phone type selections in the drop down. In the event of a
recall, the Command will print a report that contains Home, Cell and
Business fields for everyone. Please ensure that if you have a Home, Cell
and/or Business number, these numbers will be used in case of a recall or if
Sector needs to contact you outside of your normal drilling schedule.
2. Verify Personnel Data Records
(PDR):
Annually between 1 OCT and 30
NOV a review of important documents
including
the Record of Emergency Data, BAH Dependency worksheet and life insurance
election form will be conducted. This is normally accomplished through your
Yeoman or the SPO.
3. Annual Screening Questionnaire (ASQ):
Federal law requires all reserve personnel complete an ASQ each year. Per
ALCOAST 064/09 the ASQ must be completed between 01AUG and 31OCT in Direct
Access or by submitting a paper version to SSENE Admin.
Mbrs will not be issued ADT orders unless they are ASQ compliant.
Use the following
path to complete your ASQ in Direct Access:
Self Service -> Employee ->Tasks
Quick reference
guide for Reserve Annual Screening Questionnaire
Annual Screening
Questionnaire paper form
4. Maintain Medical & Dental
Readiness: All SELRES members are obligated to
maintain medical and dental readiness.
Per the CG Reserve Policy Manual (M1001.28A) Chapter 4.B.3 states
that failure complete their exam (dental or Periodic Health Assessment- PHA)
will be notified [by their Command, Senior Enlisted Reserve Advisor (SERA),
or Reserve Force Readiness Staff (SXR)] that an examination must be
completed within 30 days. If the member does not submit to the required
examination within 30 days, the commanding officer shall document counseling
in accordance with Section 4.B.1 [counseling and negative Page 7] and follow
procedures for compliance measures in Section 4.B.2 [ (3) Enlisted members
may be discharged for unsatisfactory participation].
Periodic Health Assessment (PHA):
The PHA has replaced the five year physical. SELRES members must call
1-888-697-4299 to make a PHA appointment using the Reserve Health Readiness
Program (RHRP) call center during their birth month (defined as the month of
birth and the preceding two months).
Dental Exam:
Annual
screening exams are required for readiness. SELRES members should have their
dentist complete the DOD Reserve Dental Exam Form, DD-2813 and provide to their unit. SELRES members who do not
have dental coverage may contact RHRP to schedule a dental screening
1-888-697-4299.
RHRP
ALCOAST 421-09
Influenza Vaccination(s):
A seasonal flu
shot/mist is required annually for all Coast Guard mbrs; additional flu
immunizations may be required and will be announced in an ALCOAST.
Vaccinations will be administered as they become available, normally at the
beginning of flu season (October). All are encouraged to be vaccinated by
civilian employer or health care provider if able and provide proof of
vaccination to SSENE Medical.
Immunizations:
SELRES mbrs shall meet all immunization requirements including: Yellow
Fever, Smallpox, MMR, Polio, Hepatitis A/B, Tetanus and Tuberculosis. Proof
of immunization should be provided to SSENE Medical.
For immunizations or for questions regarding medical or dental, call Sector
SENE Sickbay: 508-457-3229.
5. Weigh-Ins:
Due April & October
For information on the new weight and body fat standards
see
ALCOAST 512-09 New Weight and Body Fat Standards .
For information on weight management go to
Office of
Work-Life Weight Management .
If you cannot weigh-in during your scheduled April or October drill weekend,
you will need to make arrangements with Station or Sector SENE Active Duty
Admin Personnel prior to the end of the weigh-in month to be weighed in.
Personnel who fail to weigh in prior to the end of the applicable weigh in
month (April/October), shall be counseled and issued a negative Page 7.
6. IDP - Complete Individual
Development Plan: The is mandatory for enlisted: E-6 and below and officers:
O4 and below.
The Enlisted IDP (Tab 8) shall be completed in October per
COMDTINST 5357.1A to assist
with planning activities and outcomes to allow SELRES mbrs reach their full
potential.
Once complete, please ensure that your supervisor emails
the active duty ESO with your full name and EMPLID, stating that your IDP
and counseling has been completed. The ESO will then enter it into TMT.
Leadership and Professional Development Homepage
7. Inactive Duty Training Drills
(IDT): All reserve mbrs are required to attend
90% of the 48 authorized IDT authorized annually (Oct 01 to Sept 30).
Failure to attend scheduled drills will result in unexcused absences and may
lead to administrative action, transfer into the Inactive Ready Reserve (IRR),
or discharge.
ENTER IDT DRILLS
– Direct Access
You will be expected to enter your own IDT drills into DA for the remainder
of the fiscal year.
Quick reference
guide for Reserve Inactive Duty Training (IDT) Drills
8. Active Duty for Training (ADT):
Shall
be no less than 12 days and no more than 15 days in a fiscal year. ADT
requests for orders should be routed to
supervisor in DA at least 45 days in advance of duty date and no later than
01 July.
IMPORTANT!!! When completing your orders request it is NOT intuitive:
Clicking the “ROUTE” button makes the screen blink and gives you the
impression that your orders have been routed. WRONG!!! Nothing
has happened. You MUST hit “SAVE” after you click “ROUTE” to actually
get your orders routed.
”Click the
button
to submit your request.”
Quick reference
guide for Active Duty for Training(ADT)
9. Evaluations:
Ensure that your Evaluation is
submitted by your supervisor on time.
Enlisted Employee Review (EER): Submission Schedule for Reservist:
DUE THE LAST DAY OF:
-
E-1 January
-
E-2 January
-
E-3 February
-
E-4 March
-
E-5 April
-
E-6 May
-
E-7 September
-
E-8 November
-
E-9 June
Officer Evaluation Reports (OER):
Submission Schedule for Reservist: OERs
for Reserve Officers grade CAPT, LTJG, and ENS are Annual. All other Reserve
Officers OERs are biennial (on even numbered years).
DUE THE LAST DAY OF:
-
CWO2 June
-
CWO3 July
-
CWO4 April
-
O-1 March
-
O-2 July
-
O-2 (in zone for O-3) June
-
O-3 May
-
O-4 April
-
O-5 March
-
O-6 April
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