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Office of Auxiliary CG-BSX-1

The Director of the Auxiliary is the direct representative of the Commandant of the United States Coast Guard to the United States Coast Guard Auxiliary. (Title 14, USC Chapt. 23)


The United States Coast Guard Auxiliary is the uniformed volunteer component of Team Coast Guard. Founded in 1939 by an Act of Congress as the US Coast Guard Reserves and re-designated the Auxiliary in 1941. The 30,000+ volunteer members (men and women) donate millions of hours in support of Coast Guard missions.

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  OPM CYBERSECURITY INCIDENT - UPDATE

OFFICE OF PERSONNEL MANAGEMENT (OPM) CYBERSECURITY INCIDENT - UPDATE

1. The following message was recently received from the Department of Homeland Security Management Communications network. It provides an update to information first provided in ALAUX 011/15 issued on June 5, 2015. Notifications to affected individuals began June 8 and will continue thru June 19. Auxiliarists are strongly encouraged to thoroughly review this following message:

"As was communicated on June 4, 2015, the U.S. Office of Personnel Management (OPM) recently became aware of a cybersecurity incident affecting its systems and data that may have exposed the Personally Identifiable Information (PII) of some current and former federal employees. This email provides additional information regarding next steps for DHS employees.

Beginning June 8 and continuing through June 19, OPM will be sending notifications to individuals whose PII was potentially compromised in this incident. OPM has retained a private vendor, CSID, to transmit the notifications on behalf of OPM. Consequently, the email will come from opmcio@csid.com and will not come from a .gov email address. The notification will feature a CSID logo and will contain information regarding credit monitoring and identity theft protection services being provided to those federal employees impacted by the data breach. In the event OPM does not have an email address for the individual on file, a standard letter will be sent via the U.S. Postal Service.

This notification is different from other notifications you may have already received. The Department is also in the process of notifying some DHS employees in CBP, ICE, TSA, and in a small number of other components that one of the companies that DHS contracts with to conduct background investigations and credit checks may have had a compromise of its network. That notification, which was made via U.S. Postal Service, is separate from this OPM notification.

As a note of caution, confirm that the email you receive is, in fact, the official notification. It’s possible that malicious groups may leverage this event to launch phishing attacks. To protect yourself, we encourage you to do the following:

1. Make sure the sender email address is "opmcio@csid.com."

2. The email should not contain any attachments. If it does, do not open them, and forward the email to dhsspam@hq.dhs.gov.

3. The email is sent exclusively to your email address. No other individuals should be in the TO, CC, or BCC fields.

4. The email subject should be exactly "Important Message from the U.S. Office of Personnel Management CIO."

5. The email will feature an embedded "Enroll Now" button. Do not click on the included link. Instead, record the provided PIN code, open a web browser then manually type the URL - http://www.csid.com/opm - into the address bar and press enter. You can then use the provided instructions to enroll using the OPM/CSID website.

6. The email should not contain any attachments. However, once you visit the OPM/CSID website (http://www.csid.com/opm) to enter your PIN code, you will be asked to provide personal information to verify your identity.

7. The official email should look like this sample screenshot .

8. If you would prefer not to enter your personal information on the OPM/CSID website (http://www.csid.com/opm), you may call the CSID call center toll-free at 844-777-2743 or 844-222-2743. (International callers: call collect 512-327-0705).

9. OPM will not proactively call you about the breach. If you receive a phone call about the breach claiming to be OPM, then it iot provide any personal information. CSID, not OPM, is making all notifications about this breach, and the notifications are by email or through the U.S. Postal Service.

Additional information is also available on CSID’s website, http://www.csid.com/opm (external link), or you can call them toll-free at 1-844-777-2743 (International callers: call collect at 1-512-327-0705).

Regardless of whether or not you receive this notification, you should take extra care to ensure that they are following recommended cyber and personal security procedures. If you suspect that you have received a phishing attack, contact your component’s security office .

In general, government employees are often frequent targets of “phishing” attacks, which are surreptitious approaches to stealing your identity, accessing official computer systems, running up bills in your name, or even committing crimes using your identity. Phishing schemes use email or websites to trick you into disclosing personal and sensitive information.

We will continue to keep you advised of new developments regarding this cybersecurity incident as we learn more from OPM. The following includes helpful information for monitoring your identity and financial information and precautions to help you avoid being a victim.

Steps for Monitoring Your Identity and Financial Information:

* Monitor financial account statements and immediately report any suspicious or unusual activity to financial institutions.
* Request a free credit report at www.AnnualCreditReport.com or by calling 1-877-322-8228. Consumers are entitled by law to one free credit report per year from each of the three major credit bureaus – Equifax®, Experian®, and TransUnion® – for a total of three reports every year. You can find contact information for the credit bureaus on the Federal Trade Commission (FTC) website, www.ftc.gov.
* Review resources provided on the FTC identity theft webitytheft.gov. The FTC maintains a variety of consumer publications providing comprehensive information on computer intrusions and identity theft.
* You may place a fraud alert on your credit file to let creditors know to contact you before opening a new account in your name. Simply call TransUnion® at 1-800-680-7289 to place this alert. TransUnion® will then notify the other two credit bureaus on your behalf.

Precautions to Help You Avoid Becoming a Victim:

  • Be suspicious of unsolicited phone calls, visits, or email messages from individuals asking about you, your employees, your colleagues or any other internal information. If an unknown individual claims to be from a legitimate organization, try to verify his or her identity directly with the company.

  • Do not provide personal information or information about your organization, including its structure or networks, unless you are certain of a person’s authority to have the information.

  • Do not reveal personal or financial information in email, and do not respond to email solicitations for this information. This includes following links sent in email.

  • Do not send sensitive information over the Internet before checking a website’s security (for more information, see Protecting Your Privacy, http://www.us-cert.gov/ncas/tips/ST04-013).

  • Pay attention to the URL of a website. Malicious websites may look identical to a legitimate site, but the URL may use a variation in spelling or a different domain (e.g., .com vs. .net).

  • If you are unsure whether an email request is legitimate, try to verify it by contacting the company directly. Do not use contact information provided on a website connected to the request; instead, check previous statements for contact information. Information about known phishing attacks is also available online from groups such as the Anti-Phishing Working Group (http://www.antiphishing.org).

  • You should take steps to monitor your personable information and report any suspected instances of identity theft to the FBI’s Internet Crime Complaint Center at www.ic3.gov.

  • Additional information about preventative steps by consulting the Federal Trade Commission’s website, www.consumer.gov/idtheft. The FTC also encourages those who discover that their information has been misused to file a complaint with the commission using the contact information below.

    Identity Theft Clearinghouse
    Federal Trade Commission
    600 Pennsylvania Avenue, NW
    Washington, D.C. 20580
    https://www.identitytheft.gov/
    1-877-IDTHEFT (438-4338)
    TDD: 1-202-326-2502"

    Posted by Webmaster at 8:46:46 AM on 13 Jun 2015

      TEMPORARY SUSPENSION OF UDC Istore

    1. The Coast Guard Uniform Distribution Center's (UDC) iStore, the online uniform ordering portal (http://udcistore.net and www.udcistore.net), is temporarily suspended for maintenance.

    2. Uniform item ordering may still be conducted via phone at 1-(800)-874-6841, via fax at 1-(609)-861-7930, or by walk-in service at the UDC facility in Woodbine, NJ. These services are available Monday thru Friday, 0800-1500. Service is also available at the Cape May facility on Thursdays, 0800-1500. Please refer to the following web site for more information: http://www.uscg.mil/uniform/Ordering.asp .

    3. The Uniform Clothing Locker at the Coast Guard Academy as well as Coast Guard Exchanges throughout the country also stand by to assist Auxiliarists in obtaining uniform items in a timely manner.

    4. Estimated time of service restoration is not available. Notification will be issued when the iStore is back online.
    Posted by Webmaster at 9:27:13 AM on 12 Jun 2015

      OPM CYBERSECURITY INCIDENT

    OFFICE OF PERSONNEL MANAGEMENT (OPM) CYBERSECURITY INCIDENT

    1. The following message was delivered to Coast Guard personnel late last night through the Department of Homeland Security Management Communications network. Although yet to be confirmed, it is reasonable to presume that Coast Guard Auxiliarists may be included in the population of affected individuals. The message indicates that notifications will be sent by email and U.S. mail to affected individuals during the June 8-19, 2015 time period. Auxiliarists are strongly encouraged to closely monitor their email and mail during this upcoming two week time period for possible notification. Any additional details regarding the source and content of these notifications will be forwarded to you as soon as they become available.

    "Cybersecurity Incident

    The U.S. Office of Personnel Management (OPM) recently became aware of a cybersecurity incident affecting its systems and data that may have exposed the personal information of current and former Federal employees, including employees of the Department of Homeland Security.

    Since the incident was identified, OPM has partnered with the Department's U.S. Computer Emergency Readiness Team and the Federal Bureau of Investigation to determine the impact to Federal personnel. As a result of this investigation, OPM is notifying approximately 4 million individuals whose Personally Identifiable Information may have been compromised. The notifications will be sent beginning June 8 and continuing through June 19 by email and U.S. mail.

    In order to mitigate the risk of fraud and identity theft, OPM will offer affected individuals credit monitoring services and identity theft insurance through CSID, a company that specializes in identity theft protection and fraud resolution. This comprehensive, 18-month membership includes credit report access, credit monitoring, identity theft insurance and recovery services and is available immediately at no cost to affected individuals identified by OPM. Employees whose information was affected will receive a notification directly from CSID. If you have any questions about the impact of this incident to your data or if you receive a notice and have questions about the services being offered, contact CSID directly beginning at 8 a.m. CST on June 8, 2015. The company's website is www.csid.com/opm, and its toll free is 844-222-2743 (International callers: Call collect 512-327-0700).

    Following this incident, OPM took immediate action to implement additional security measures in order to protect the sensitive personnel data it manages. Please remain vigilant in helping to protect our systems and data.

    Below is information about identify fraud which you may find useful.

    Steps for Monitoring Your Identity and Financial Information

    * Monitor financial account statements and immediately report any suspicious or unusual activity to financial institutions.

    * Request a free credit report at www.AnnualCreditReport.com <http://www.AnnualCreditReport.com> or by calling 1-877-322-8228. Consumers are entitled by law to one free credit report per year from each of the three major credit bureaus - Equifax(r), Experian(r), and TransUnion(r) - for a total of three reports every year. Contact information for the credit bureaus can be found on the Federal Trade Commission (FTC) website, www.ftc.gov.

    * Review resources provided on the FTC identity theft website, www.Identitytheft.gov. The FTC maintains a variety of consumer publications providing comprehensive information on computer intrusions and identity theft.

    * You may place a fraud alert on your credit file to let creditors know to contact you before opening a new account in your name. Simply call TransUnion(r) at 1-800-680-7289 to place this alert. TransUnion(r) will then notify the other two credit bureaus on your behalf.

    Precautions to Help You Avoid Becoming a Victim

    * Be suspicious of unsolicited phone calls, visits, or email messages from individuals asking about you, your employees, your colleagues or any other internal information. If an unknown individual claims to be from a legitimate organization, try to verify his or her identity directly with the company.

    * Do not provide personal information or information about your organization, including its structure or networks, unless you are certain of a person's authority to have the information.

    * Do not reveal personal or financial information in email, and do not respond to email solicitations for this information. This includes following links sent in email.

    * Do not send sensitive information over the Internet before checking a website's security (for more information, see Protecting Your Privacy, http://www.us-cert.gov/ncas/tips/ST04-013).

    * Pay attention to the URL of a website. Malicious websites may look identical to a legitimate site, but the URL may use a variation in spelling or a different domain (e.g., .com vs. .net).

    * If you are unsure whether an email request is legitimate, try to verify it by contacting the company directly. Do not use contact information provided on a website connected to the request; instead, check previous statements for contact information. Information about known phishing attacks is also available online from groups such as the Anti-Phishing Working Group (http://www.antiphishing.org).

    * Install and maintain anti-virus software, firewalls, and email filters to reduce some of this traffic (for more information, see Understanding Firewalls, http://www.us-cert.gov/ncas/tips/ST04-004; Understanding Anti-Virus Software, www.us-cert.gov/ncas/tips/ST04-005; and Reducing Spam, http://www.us-cert.gov/ncas/tips/ST04-007).

    * Take advantage of any anti-phishing features offered by your email client and web browser.

    * Employees should take steps to monitor their personally identifiable information and report any suspected instances of identity theft to the FBI's Internet Crime Complaint Center at www.ic3.gov.

    * Additional information about preventative steps by consulting the Federal Trade Commission's website, www.consumer.gov/idtheft. The FTC also encourages those who discover that their information has been misused to file a complaint with the commission using the contact information below.

    Identity Theft Clearinghouse
    Federal Trade Commission
    600 Pennsylvania Avenue, NW
    Washington, DC 20580
    www.consumer.gov/idtheft
    1-877-IDTHEFT (438-4338)
    TDD: 1-202-326-2502"

    Posted by Webmaster at 8:29:04 AM on 6 Jun 2015

      AUXMT - NEW DELIVERY METHODS AND POLICY CHANGE

    AUXILIARY MANDATED TRAINING (AUXMT) - NEW DELIVERY METHODS AND POLICY CHANGES

    1. In October 2014, ALAUX 022/14 announced an extension for members to complete their Auxiliary Mandated Training (AUXMT) requirements. This ALAUX provides an update to the National Training Directorate's efforts in developing alternative ways for members to complete their AUXMT requirements, and announces a series of policy changes designed to achieve AUXMT completion throughout the Auxiliary. AUXMT remains comprised of the following courses:

    a. To be successfully completed by the end of the first full year of enrollment and then once every five years thereafter:

    (1) Building Resilience and Preventing Suicide in the CG - course 502379
    (2) Security Fundamentals - course code 810030
    (3) Privacy at DHS: Protecting Personal Information - course 810015
    (4) Sexual Harassment Prevention - course 81000
    (5) Sexual Assault Prevention / Response - course 810045
    (6) Civil Rights Awareness - course 502319

    b. To be successfully completed only once (new enrollees must complete them by the end of the first full year of enrollment):

    (1) Ethics 1 / Personal Gifts - course 502306
    (2) Influenza Training - course 502290

    c. To be successfully completed only once (new enrollees must complete them by the end of the first full year of enrollment - they can only be taken on the FEMA website, https://training.fema.gov/is/nims.aspx , and they require registration on the site for a FEMA Student Identification Number (SID) in order to take the associated end-of-course exam):

    (1) Intro to the Incident Command System, ICS-100 - course IS-100.b
    (2) Intro to National Incident Management System - course IS-700.a

    2. AUXMT prepares individuals to effectively serve as members of a volunteer organization that is in frequent contact with the American public and which augments and supports a military organization. The AUXMT requirements provide a basic understanding of critical human relations policies, personal safety and organizational security topics, and the National Incident Management System. Completion of AUXMT requirements places Auxiliarists on the same footing as other members of the Coast Guard workforce and allows seamless integration with their active duty, reserve and civilian employee counterparts. AUXMT drills down to the Coast Guard's core values. AUXMT ensures all members of the Coast Guard workforce stand ready to provide Service to Nation, fulfill our commitment to Duty to People, and reflects our Commitment to Excellence. To be considered ready to serve and in good standing with one of our nation's premiere volunteer organizations, members must conform to these training requirements. All Auxiliarists are strongly encouraged to embrace these training requirements and assist their Auxiliary shipmates to successfully complete them whenever needed.

    3. The Auxiliary Training Directorate Mandated Training portal (http://wow.uscgaux.info/content.php?unit=T-DEPT&category=mandated-training) provides all Auxiliarists convenient opportunities and multiple options to complete their AUXMT requirements. Here are the options for completing the eight (8) non-FEMA AUXMT training courses:

    a. AUXLMS online courses with automatic AUXDATA recording (direct link to AUXLMS website: https://auxlearning.uscg.mil/ ). This is the fastest and easiest option for an individual to complete the training.
    b. Classroom training (e.g., at flotilla meetings). There are three ways an instructor may present the class (the instructor remains responsible for completing the requisite ANSC-7039 Workshop Mission and Attendance Report form at the conclusion of the class):

    (1) AUXLMS: The instructor logs into AUXLMS with their own account and projects the online course on a screen.
    (2) PowerPoint Slide Presentation: The instructor downloads PowerPoint presentations for each course and then projects the slides to the class as with any other course.
    (3) Video: The Auxiliary Training Directorate is developing voice-over PowerPoint videos that will be completed for all eight (8) non-FEMA courses. These videos will be made available on the Mandated Training portal as they are completed. This option may be used for both classroom and individual training situations.

    c. Self-Certification. This form of training is meant for the exceptional case where neither online nor classroom training is readily available. A member may self-certify AUXMT completion by filling out a self-attestation form (http://tdept.cgaux.org/documents/Mandated_Self_Training_Attestation_reh_2-9-15.pdf). Self-certification may be achieved in one of two ways:

    (1) The member views the aforementioned voice-over PowerPoint training videos once they are available. After viewing the video(s), the member completes the self-attestation form and mails it to their FSO-IS for AUXDATA entry.
    (2) The member studies a hard copy of the aforementioned annotated PowerPoint PDF obtained from their flotilla leadership. Upon completion, the member completes the self-attestation form and mails it to their FSO-IS for AUXDATA entry.

    To reiterate, at the completion of each course the member must complete the self-attestation form affirming that they have completely read and understood the contents of the training course(s), and then mail it to their FSO-IS for AUXDATA entry. One form may be used to self-certify multiple AUXMT courses if completed on the same date.

    4. With the rollout of these additional AUXMT delivery options, a series of policy incentives and consequences related to AUXMT have been approved by Auxiliary national leadership and the Chief Director of Auxiliary, and shall be effective on January 1, 2016. Appropriate AUXDATA changes will be made.

    a. The following general policies apply:

    (1) All Auxiliarists who have a Base Enrollment Date (BED) prior to 01 January 2016 must complete AUXMT by 31 December 2016 to qualify, re-certify, and avoid REYR status, as applicable, in any competency.
    (2) All Auxiliarists who have a BED after 31 December 2015 must complete AUXMT by the end of the first full calendar year after their BED to qualify in any competency.
    (3) For all Auxiliarists, events occurring after 01 January 2016 such as eligibility for certain awards, elections, Auxiliary ID cards, C-Schools, and augmenting the Coast Guard will require AUXMT to be completed prior to those events regardless of their BED.

    b. The following specific policies apply:

    (1) Eligibility Status: Starting on 01 January 2016 for all Auxiliarists regardless of BED, all AUXMT courses must be completed and current in order to be eligible for the following:

    (a) Auxiliary Member Service Award: An Auxiliarist must successfully complete all initial and recurring AUXMT requirements to be eligible to receive any iteration of the Auxiliary Member Service Award. Subsequent awards will only be issued if an Auxiliarist is current in all recurring AUXMT requirements. Section 11.A.15.C. of the Auxiliary Manual will be amended accordingly.

    (b) National Commodore's Three Star Unit Award for Training Excellence: The National Training Directorate is developing criteria for a new National Commodore's Three Star Unit Award for Training Excellence to recognize positive unit-level leadership initiatives to inspire and achieve completion of AUXMT. Details about how Auxiliarists will collectively contribute to this new unit award will be made available during the summer of 2015.

    (c) Auxiliarist of the Year and Greanoff Inspirational Leadership Awards: AUXMT completion and currency maintenance will be an eligibility requirement for all Auxiliarist of the Year and Greanoff Inspirational Leadership Award nominees. Sections 11.A.16.e and f. of the Auxiliary Manual will be amended accordingly. Auxiliary regions are encouraged to adopt a similar requirement for Auxiliarist of the Year recognition among their Auxiliary units.

    (d) Auxiliary Identification (ID) Card: Auxiliarists must successfully complete all AUXMT courses in order to receive their initial identification card. Initial AUXMT completion will become a requirement for new Auxiliarists to have their membership status changed from Approval Pending (AP) status to any other status. AUXMT currency will also be required in order to be issued an ID card renewal or replacement. Appropriate sections of Chapter 3 of the Auxiliary Manual will be amended accordingly.

    (e) Elected or Appointed Office: Initial AUXMT completion and currency maintenance will be required as eligibility criteria for any elected or appointed office. This requirement may not be waived for Auxiliarists in AP status. Sections 4.F. and 4.G. of the Auxiliary Manual will be amended accordingly.

    (f) Attendance at CG-funded C-Schools and Travel: Initial AUXMT completion and currency maintenance will be required to receive orders for Coast Guard-funded C-schools or any Coast Guard-funded travel including travel to national and regional conferences.

    (g) Limited Coast Guard Augmentation and Participation in Coast Guard Public Affairs Events: A proper and professional command climate at any Coast Guard unit is directly shaped by the crew's completion of its mandated training requirements. Initial AUXMT completion and currency maintenance will therefore be required to be eligible for augmentation positions at Coast Guard units or to participate in public affairs activities with other-than Auxiliary personnel (e.g., active duty, reserve, civilian, other agency).

    (2) Qualifications, Re-certifications, and REYR Status:

    (a) All Auxiliarists regardless of BED: Initial AUXMT completion and currency maintenance will be required to qualify, re-certify, and avoid REYR status in any Auxiliary competency. This means AUXMT completion will be recognized as a task like any other required for qualification and currency maintenance for any competency, including for those Auxiliarists in AP status. Appropriate sections of Chapter 3 and Chapter 8 of the Auxiliary Manual will be amended accordingly.

    (b) Auxiliarists with Base Enrollment Date (BED) prior to 01 January 2016: If AUXMT is not completed and current by 31 December 2016, then Auxiliarists shall be placed in REYR status in their respective competencies, and shall not be authorized to qualify in any other competencies. For example, a current Auxiliary Vessel Examiner (VE) who has a BED of 14 May 2009 will be placed in REYR status on 01 January 2017 if they have not completed AUXMT by 31 December 2016 and even if all other currency maintenance tasks have been completed (e.g., 5 annual vessel safety checks; mandatory VE workshop).

    (c) Auxiliarists with BED after 31 December 2015: Auxiliarists must complete AUXMT by the end of the first full calendar year after their BED to qualify in any competency. For example, an Auxiliarist who has a BED of 12 November 2016 will have until 31 December 2017 to complete AUXMT in order to then qualify as a Vessel Examiner, Instructor, etc.
    Posted by Webmaster at 8:23:40 AM on 6 Jun 2015

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