R 261446Z NOV 10


SUBJ: REAL PROPERTY ASSET RECORD ENROLLMENT: SITE VISIT PLAN FOR

UNITS LOCATED IN DISTRICT FIVE GEOGRAPHIC AREA

1. IN 2010 THE CG SUCCESSFULLY IMPLEMENTED FORMAL CAPITALIZED

PERSONAL PROPERTY PHYSICAL INVENTORY PROCEDURES. AS A RESULT OF THIS

EFFORT THE CG IMPROVED ITS ASSET ACCOUNTABILITY, FINANCIAL AND

OPERATIONAL REPORTING CAPABILITIES AND IS ONE STEP CLOSER TO

ACHIEVING AUDIT-COMPLIANCE WITH THE CFO ACT. BUILDING ON THIS

MOMENTUM COMDT (CG-852), COMDT (CG-43), SILC AND CEUS ARE WORKING

TOGETHER TO ADD REAL PROPERTY TO THE EXISTING CAPITALIZED PROPERTY

PHYSICAL INVENTORY PROCEDURE. TO ACCOMPLISH THIS GOAL, FIVE,

THREE-PERSON ENROLLMENT TEAMS WILL TRAVEL THROUGHOUT THE CG STARTING

WITH D5 GEOGRAPHIC AREA, PHYSICALLY IDENTIFYING, MEASURING AND

RECORDING REAL PROPERTY ASSETS. AFTER COLLECTING OVER 20 DATA

ELEMENTS, THE TEAM WILL RECONCILE THE DATA TO THE ORACLE FIXED ASSETS

MODULE (FAM) AND SHORE ASSET MANAGEMENT SYSTEM (SAM) TO ENSURE CG

RECORDS ACCURATELY REFLECT OUR ASSET POSITION.

2. DEFINITION: REAL PROPERTY IS BUILDING, LAND AND STRUCTURES.

3. ENROLLMENT TEAMS: IN GENERAL TEAMS WILL CONSIST OF ONE CFO COMDT

(CG-8) REPRESENTATIVE, ONE REAL PROPERTY SPECIALIST AND ONE SUPPORT

REPRESENTATIVE.

4. UNIT REQUIREMENTS: I REQUEST A UNIT REPRESENTATIVE BE AVAILABLE

FOR AS NEEDED ASSET IDENTIFICATION PURPOSES. EVERY EFFORT WILL BE

MADE TO ADJUST TO EXISTING UNIT SCHEDULE AND TO MINIMIZE UNIT IMPACT.

FOLLOWING THE ENROLLMENT SITE VISIT UNIQUE MARKING PLACARDS WILL BE

MAILED BACK TO THE UNIT TO ATTACH TO BUILDINGS AND STRUCTURES. LAND

IDENTIFICATION WILL BE ADDRESSED SEPARATELY AT A LATER DATE. THE

MARKING PLACARDS WILL HELP THE UNIT DURING PHYSICAL INVENTORIES TO

IDENTIFY EACH UNIQUE ASSET. A UNIT ENGINEERING REPRESENTATIVE IS

ENCOURAGED TO PARTICIPATE IN THE ENROLLMENT PROCESS SO THEY KNOW

WHERE TO AFFIX THE UNIQUE MARKING PLACARDS WHEN THEY ARE SHIPPED.

5. D5 ENROLLMENT TIMELINE.

   A. 29 NOV-3 DEC 2010: ENROLLMENT TEAMS FINALIZE TRAVEL PLANS AND

CONTACT D5 COMMANDS WITH TENTATIVE ITINERARY.

   B. 06 DEC 2010: REAL PROPERTY ENROLLMENT TEAMS ARRIVE D5 AOR.

   C. 06-17 DEC 2010: ENROLLMENT TEAMS TRAVEL THROUGHOUT D5

PHYSICALLY

IDENTIFYING REAL PROPERTY ASSETS, LOG REQUIRED DATA ELEMENTS FOR FAM

AND SAM UPDATES AND TEMPORARILY MARK BUILDINGS AND STRUCTURES WITH

UNIQUE IDS (RPUID) PLACARDS.

   D. 20 DEC-31 JAN 2011: ORACLE FAM AND SAM RECORDS ARE UPDATED

BASED

ON SITE VISIT RESULTS. UNIT SITE PLOTS AND PHOTOS ARE UPDATED AND

STORED IN CG TIMS DATABASE.

   E. 15 JAN 2011: REAL PROPERTY PLACARDS ARE MAILED TO CG UNITS.

   F. 31 JAN-20 FEB 2011: UNITS APPLY REAL PROPERTY PLACARDS TO THE

APPROPRIATE ASSETS.

   G. MAR 2011: CG WIDE PHYSICAL INVENTORY OF CAPITALIZED PERSONAL

PROPERTY. D5 CAPITALIZED PHYSICAL INVENTORY FOR CAPITALIZED PERSONAL

AND REAL PROPERTY.

6. ITINERARIES WILL BE POSTED TO THE CG PORTAL BY COB 01 DEC 10 ALONG

WITH CLEARANCE INFORMATION FOR TEAM MEMBERS. PORTAL SITE:

HTTPS://CGPORTAL.USCG.MIL/CTL/AEG4ME.

7. POCS: LCDR ROBERT HART ROBERT.E.HART(AT)USCG.MIL AND LT JARED

TRUSZ JARED.S.TRUSZ(AT)USCG.MIL.

8. RDML K. A. TAYLOR, ASSISTANT COMMANDANT FOR RESOURCES/CHIEF

FINANCIAL OFFICER SENDS.

9. INTERNET RELEASE AUTHORIZED.