R 132101Z NOV 09

ALCOAST 655/09
COMDTNOTE 2800
SUBJ: CG PORTAL PHASE II UPDATE
A.  COMDT COGARD WASHINGTON DC 161730Z APR 09/ALCOAST 220/09
1.  CG PORTAL PHASE II IS SCHEDULED TO DEPLOY IN EARLY DECEMBER
2009.  PHASE I WAS SUCCESSFULLY LAUNCHED IN MARCH OF THIS YEAR AS
ANNOUNCED IN REF A.  PHASE I WAS ONLY THE FIRST PART OF A MULTI-
PART SOLUTION FOR A COMPLETE CG PORTAL.  PHASE I INTRODUCED THE
COLLABORATION TOOL THAT REPLACED BOTH THE MICROSITE AND COMMUNITIES
AREAS IN CG CENTRAL.  PHASE II WILL INTRODUCE A CONTENT MANAGEMENT
SYSTEM (CMS) TO THE PORTAL THAT WILL ALLOW FOR THE REMAINDER OF CG
CENTRAL TO BE SHUTDOWN. PHASE II WILL PROVIDE THE PRIMARY PLATFORM
FOR COMMAND AND UNIT INTRANET WEBSITES AND THE PUBLISHING OF
INTERNAL CONTENT. PHASE II WILL ALSO PROVIDE ACCESS FROM THE
INTERNET USING A COMMON ACCESS CARD (CAC) FOR THOSE INDIVIDUALS
WITH AN ACCOUNT IN THE CG ACTIVE DIRECTORY, AS WELL AS INTEGRATION
WITH THE COAST GUARD BUSINESS INTELLIGENCE (CGBI) SYSTEM.
2.  ONCE PHASE II IS RELEASED DURING THE SECOND WEEK OF DECEMBER,
CG CENTRAL WILL REMAIN ON-LINE FOR A PERIOD OF THREE WEEKS BEFORE
BEING TERMINATED.  BEGINNING IMMEDIATELY IT IS IMPORTANT FOR
COMMANDS TO EVALUATE THEIR RESPECTIVE CG CENTRAL COMMAND CONTENT
AREAS AND BE PREPARED TO EITHER MANUALLY MOVE IT TO CG PORTAL IN
NOVEMBER OR PROVIDE A REQUEST TO OPERATIONS SYSTEMS CENTER FOR
ASSISTANCE.  GUIDANCE ON PHASE II CONTENT MIGRATION IS AVAILABLE IN
THE PHASE II SECTION OF THE LIBRARY IN THE CG PORTAL KNOWLEDGE
BASE, AT HTTP://TINYURL.COM/YJ6FB8S. IT INCLUDES DETAILS ON HOW TO
OBTAIN OPERATIONS SYSTEMS CENTER ASSISTANCE, THE NEED FOR COMMANDS
TO ASSIGN APPROVERS AND EDITORS NOW, AND WHEN CONTENT MIGRATION CAN
BEGIN.
3.  THERE WILL BE NO CHANGES TO THE CG PORTAL COLLABORATION AREA AS
IT CURRENTLY EXISTS.  THE MAIN DIFFERENCE YOU WILL NOTICE
CONCERNING YOUR INTERACTION WITH THE COLLABORATION AREA IS THAT YOU
WILL NO LONGER SEE THIS AREA AS THE CG PORTAL HOMEPAGE. PHASE II
WILL PROVIDE A NEW HOMEPAGE WITH A SET OF NAVIGATIONAL TABS. ONE OF
THE TABS WILL BE LABELED COLLABORATION AND SELECTING THIS TAB WILL
TAKE YOU TO THE SAME COLLABORATION AREA CURRENTLY IN USE.
4.  PHASE III OF CG PORTAL IS SCHEDULED FOR NEXT CY.  PHASE III
WILL UTILIZE THE SAME TECHNOLOGIES THAT WILL BE PRESENT WITH THE
INTRODUCTION OF PHASE II.  THE MAIN DIFFERENCE WILL BE THE
AUDIENCE.  CERTAIN WEB PAGES WILL BE VIEWABLE ON THE INTERNET VICE
THE INTRANET-ONLY CAPABILITY AVAILABLE IN PHASE II.  I WILL PROVIDE
ANOTHER UPDATE WITH MORE SPECIFICS AS WE DRAW CLOSER TO PHASE III.
AS UNIT COMMANDERS GRANT ACCESS ON BEHALF OF THEIR COMMAND WEBSITE
TO APPROVERS AND EDITORS IN PHASE II, IT IS IMPORTANT TO KEEP IN
MIND THAT ONCE PHASE III IS DEPLOYED, THESE PUBLISHERS WILL HAVE
THE ABILITY TO PUBLISH WEB CONTENT ON THE INTERNET AS WELL AS THE
INTRANET. FOR THIS REASON, I RECOMMEND THAT COMMANDS CAREFULLY
CONSIDER THE NUMBER OF APPROVERS DESIGNATED.
5.  THE CG PORTAL TEAM WILL CONTINUE TO RELEASE UPDATED INFORMATION
IN THE CURRENT CG PORTAL KNOWLEDGE BASE COLLABORATION AREA AS WE
MOVE CLOSER TO PHASE II.  I ENCOURAGE YOU TO CONTINUE USING THE
KNOWLEDGE BASE TO STAY INFORMED ON CG PORTAL PROGRESS AND TO ASK
QUESTIONS.  CHANGES WILL BE MADE TO THE KNOWLEDGE BASE IN THE
COMING WEEKS TO BETTER TAILOR INFORMATION FOR THE INTRODUCTION OF
PHASE II.
6.  COMDT (CG-6) POC FOR THIS PROJECT IS: LT KERRY FELTNER AT
202-372-1285 OR BY EMAIL AT KERRY.A.FELTNER2(AT)USCG.MIL.
7.  CAPT M.B.LYTLE, ACTING ASSISTANT COMMANDANT FOR COMMAND,
CONTROL, COMMUNICATIONS, COMPUTERS AND INFORMATION TECHNOLOGY,
SENDS.
8.  INTERNET RELEASE AUTHORIZED.