R 202137Z DEC 11

ALCOAST 573/11
COMDTNOTE 5760
SUBJ: COAST GUARD FOUNDATION REQUEST FOR UPDATED SPECIAL PROJECTS
LISTS
1. IN ADDITION TO ITS MANY OTHER GENEROUS PROGRAMS THAT SUPPORT THE
COAST GUARD, THE COAST GUARD FOUNDATION HAS TRADITIONALLY FUNDED ANY
NUMBER OF "SPECIAL PROJECTS" EACH YEAR. GENERALLY SPEAKING, SPECIAL
PROJECTS ARE PROJECTS COSTING GREATER THAN 10,000 DOLLARS THAT
INVOLVE THE ACQUISITION, IMPROVEMENT, MODIFICATION, OR RENOVATION OF
REAL PROPERTY. SPECIAL PROJECTS ARE PROJECTS THAT CAN ENHANCE THE
QUALITY OF LIFE OF COAST GUARD MEN AND WOMEN OR THEIR FAMILIES.
2. THE FOUNDATION HAS ASKED THE COAST GUARD TO SUBMIT AN UPDATED
CANDIDATE LIST OF SPECIAL PROJECTS. WHEREAS THE LAST FEW YEARS HAVE
NOT SEEN SIGNIFICANT SPECIAL PROJECT FUNDING (DUE TO FACT THAT THE
FOUNDATIONS GENEROSITY WAS FOCUSED ON OTHER ASPECTS OF CG SUPPORT),
THE FOUNDATION IS NOW STEPPING UP THE SPECIAL PROJECT PROGRAM ONCE
AGAIN. FOR EXAMPLE, THIS YEAR, FOUNDATION DONORS COMPLETELY RENOVATED
THE BASKETBALL COURT AT STA ANNAPOLIS, AND ARE CURRENTLY PLANNING TO
RENOVATE COURTS AT AIR STATION CAPE COD AND SFO SW HARBOR, ME.
3. THE FOLLOWING GUIDANCE UPDATES PROCEDURES FOR THE DOCUMENTATION,
REVIEW AND PRIORITIZATION OF SPECIAL PROJECTS USING THE SHORE ASSET
MANAGEMENT (SAM) SYSTEM. TO BE CONSIDERED IN THE 2012 SELECTION
PROCESS, ALL PROJECTS MUST BE ENTERED INTO SAM AND PRIORITIZED BY THE
SHORE INFRASTRUCTURE LOGISTICS CENTER (SILC) BY 13 JANUARY 2012.
    A. PROJECT DOCUMENTATION: CG UNITS WILL CREATE A WORK ORDER IN
SAM, OR SUBMIT A SHORE STATION MAINTENANCE RECORD (SSMR) OR MEMO TO
THEIR SERVICING CIVIL ENGINEERING UNIT (CEU) OR HQ UNIT FACILITY
ENGINEER (FE). UNIT INPUT WILL BE ENTERED INTO THE SAM DEPOT LEVEL
PROJECT FIELD TITLED "CUSTOMER DESCRIPTION OF FACILITY PROBLEM". THE
PROJECT INFORMATION IN SAM MUST INCLUDE A DETAILED DESCRIPTION OF THE
SCOPE OF WORK, METHODOLOGY SUPPORTING THE COST ESTIMATE, AND A
DESCRIPTION OF THE PERSONNEL WHO WILL DIRECTLY BENEFIT FROM THE
PROJECT (NUMBER OF ACTIVE DUTY MEMBERS, RESERVISTS AND/OR
DEPENDANTS).
    B. REVIEW: THE CEU OR HQ UNIT FE WILL REVIEW THE PROJECT FOR
TECHNICAL SCOPE, ENSURE IMPROVEMENTS COMPLY WITH CG STANDARDS,
VALIDATE THE COST ESTIMATE, AND REVIEW FOR POTENTIAL FOLLOW-ON COSTS.
THE CEU OR HQ UNIT FE WILL COORDINATE REVISIONS WITH THE REQUESTOR
(IF NECESSARY), AND WILL BE RESPONSIBLE FOR MAINTAINING PROJECT
DOCUMENTATION. DOCUMENTATION OF REVIEW WILL BE ENTERED INTO THE SAM
DEPOT LEVEL PROJECT FIELD TITLED "DESCRIPTION OF WORK".  ONCE THE
PROJECT IS VALIDATED, THE CEU OR HQ UNIT FE WILL CHANGE THE SAM
PROJECT STATUS TO "WAITING FOR APPROVAL (WAPPR)". A SPECIAL PROJECT
SHOULD NOT BE CODED AS FUND SOURCE "CG FOUNDATION (PS)" UNTIL LATER,
AFTER IT HAS BEEN SELECTED BY THE FOUNDATION FOR SPONSORSHIP .
    C. PRIORITIZATION: DISTRICTS AND HQ UNIT COMMANDING OFFICERS
SHOULD BE REVIEWING AND PRIORITIZING SPECIAL PROJECTS VIA THE
SERVICING CEU AT THE LOCAL PLANNED OBLIGATION PRIORITIZATION (POP)
BOARDS THROUGHOUT THE FY. BY 13 JANUARY 2012, SILC SHALL PROVIDE A
PRIORITZED LIST OF CG SPECIAL PROJECTS FOR ALL UNITS TO COMDT
(CG-43). COMDT(CG-43) WILL CONSOLIDATE THE INPUT FROM
SILC, AND FORWARD A SINGLE PRIORITIZED LIST TO OFFICE OF THE VICE
COMMANDANT, WHO WILL ENGAGE DCMS, LANTAREA, AND PACAREA TO REFINE AND
APPROVE THE FINAL LIST FOR SUBMISSION TO THE FOUNDATION. A PROJECTS
PLACEMENT ON THE APPROVED SPECIAL PROJECTS LIST DOES NOT GUARANTEE IT
WILL BE FUNDED. RATHER, THE LIST ALLOWS THE FOUNDATION TO IDENTIFY
OPPORTUNITIES TO MATCH GENEROUS DONORS TO WORTHY COAST GUARD
PROJECTS.
4. THE SPECIAL PROJECT PROGRAM SHOULD NOT BE CONSIDERED AN ALTERNATE
FUNDING SOURCE FOR CODE COMPLIANCE AND OTHER INFRASTRUCTURE
MAINTENANCE REQUIREMENTS. QUESTIONS REGARDING THE PROJECT
REQUIREMENTS SHOULD BE FORWARDED TO LCDR NICHOLAS KALIN, COMDT
(CG-437). QUESTIONS REGARDING RELATIONSHIPS WITH THE FOUNDATION
SHOULD BE FORWARDED TO CDR MIKE GLANDER, COMDT (CG-09).
5. VADM SALLY BRICE-OHARA, VICE COMMANDANT, SENDS.
6. INTERNET RELEASE IS AUTHORIZED.