R 301621Z NOV 10 ALCOAST 569/10 COMDTNOTE 5760 SUBJ: COAST GUARD FOUNDATION SHIPMATE FUND SELECTION RESULTS A. COMDT COGARD WASHINGTON DC 271201Z SEP 10/ALCOAST 469/10 1. THE 2010 COAST GUARD FOUNDATION SHIPMATE FUND SELECTIONS ARE NOW COMPLETE. UNITS WHO SUBMITTED REQUESTS CAN CHECK THE APPROVED SELECTIONS LIST POSTED AT THIS WEBSITE TO SEE IF THEIR REQUEST WAS APPROVED. ALL REQUESTS THAT APPEAR ON THIS LIST HAVE BEEN APPROVED: HTTPS://CGPORTAL.USCG.MIL/LOTUS/MYQUICKR/CG-FOUNDATION-SHIPMATE-FUND- PLACE/LIBRARY (COPY THE LINK IN YOUR BROWSER IN LOWER CASE). 2. THE SELECTION COMMITTEE REVIEWED OVER 900 REQUESTS, TOTALING 2.3 MILLION DOLLARS. 87 REQUESTS WERE SELECTED FOR FUNDING, BASED ON PRIORITIZATION ASSIGNED BY MAJOR COMMANDS WHO SUBMITTED CONSOLIDATED LISTS. 3. THE FOLLOWING ARE INSTRUCTIONS FOR UNITS IN OBTAINING THE APPROVED ITEMS: A. FOR ANY REQUESTS HIGHLIGHTED IN YELLOW, UNITS SHOULD WAIT TO BE CONTACTED DIRECTLY BY THE CG FOUNDATION - THESE ITEMS WILL BE PURCHASED DIRECTLY BY THE CG FOUNDATION, WHO WILL COORDINATE DIRECTLY WITH UNITS FOR FINAL DELIVERY. ITEMS THAT MEET THE REQUIREMENT FOR INCLUSION ON UNIT PROPERTY RECORDS SHALL BE RECORDED IN ORACLE FAM AS GENERAL PURPOSE PROPERTY IN THE NON-CAPITAL MINOR CATEGORY, USING THE ITEM NAME CODE (INC) GFCGF. B. ALL OTHER REQUESTS NOT HIGHLIGHTED IN YELLOW WILL BE PURCHASED BY THE UNIT OR ITS CHAIN OF COMMAND THROUGH THE UNITS MORALE FUND. FOLLOW THE INSTRUCTIONS IN PARAGRAPHS B THRU E. THESE UNITS SHOULD PREPARE TO EXPEDITE THEIR PURCHASE(S) BY VALIDATING COSTS, VENDORS, ETC. ALL PROCUREMENTS MUST BE MADE IN ACCORDANCE WITH THE NAF PROCUREMENT POLICIES CONTAINED IN THE COAST GUARD NON-APPROPRIATED FUND INSTRUMENTALITIES (NAFI) MANUAL, COMDTINST M7010.5 (SERIES). FUNDS SUPPORTING YOUR PROCUREMENT WILL BE ELECTRONICALLY TRANSFERRED THROUGH THE COGNIZANT AUTHORITY FOR MWR PURPOSES IN YOUR AOR. MOST OFTEN THAT WILL BE FROM CG COMMUNITY SERVICES COMMAND (CSC) TO THE PSSU IN YOUR AOR AND, IF APPLICABLE, THROUGH A SECTOR. C. UNITS SHALL RETAIN IN THEIR MWR FILES: COPIES OF BOTH 2010 CG FOUNDATION SHIPMATE FUND ALCOASTS, THE PR FOR THIS PROCUREMENT, AND THE INVOICE FOR THE PROCUREMENT. ITEMS THAT MEET THE REQUIREMENT FOR INCLUSION ON UNIT PROPERTY RECORDS SHALL BE RECORDED IN ORACLE FAM USING THE ITEM NAME CODE, MWRXX, PER THE COAST GUARD MORALE, WELL-BEING, AND RECREATION MANUAL, COMDTINST M1710.13(SERIES). CSC OR THE UNITS PSSU MAY REQUIRE UNITS TO FORWARD COPIES OF THIS DOCUMENTATION. D. UNITS WILL RECEIVE THE EXACT AMOUNT OF MONEY THAT APPEARS ON THE APPROVED SELECTIONS LIST. IF THE ACTUAL COSTS ARE MORE THAN WHAT WAS AWARDED, THE UNIT MUST COVER THESE EXTRA COSTS. SHOULD THE UNIT BE UNABLE TO DO THIS, THE FUNDS SHALL BE RETURNED TO THE CSC THROUGH THE MWR COGNIZANT AUTHORITY PROCESS. IF THE ACTUAL COSTS ARE LESS THAN WHAT WAS AWARDED, AND THE DIFFERENCE IS 5 PER CENT OR GREATER, THE UNIT MUST RETURN THE ENTIRE DIFFERENCE TO THE CSC THROUGH THE MWR COGNIZANT AUTHORITIES. COMMANDING OFICERS ARE RESPONSIBLE FOR VERIFYING THAT EITHER: ALL PURCHASES ARE WITHIN 5 PERCENT OF THE AWARDED AMOUNT, OR THAT THE COST DIFFERENCE IS RETURNED TO CSC. E. UNIT PURCHASES MUST NOT DEVIATE FROM THE ORIGINAL SUBMISSION DESCRIPTIONS. IF A SPECIFIC MODEL NUMBER FOR EQUIPMENT IS NO LONGER AVAILABLE FOR PURCHASE, IT IS PERFECTLY ACCEPTABLE TO MAKE A SUBSTITUTION FOR THE SAME OR SIMILAR TYPE OF EQUIPMENT OR PRODUCT. F. ALL UNITS SHOULD PROMPTLY ASSEMBLE YOUR EQUIPMENT WHEN IT ARRIVES, AND E-MAIL ONE (1) PHOTO OF YOUR PERSONNEL ENJOYING THE GIFT TO THE FOLLOWING EMAIL ADDRESS: 09SA (AT) USCG.MIL. IT IS NOT NECESSARY TO PHOTOGRAPH EVERY SINGLE PIECE OF EQUIPMENT IN THE PURCHASE. UNITS SHOULD SEND ONE GOOD, REPRESENTATIVE PHOTO SHOWING HOW UNIT PERSONNEL HAVE BENEFITED. G. UNIT COMMANDING OFFICERS WILL ENSURE THEIR COMMANDS PROMPTLY SEND APPROPRIATE LETTERS OF APPRECIATION DIRECTLY TO THE COAST GUARD FOUNDATION: COAST GUARD FOUNDATION, 394 TAUGWONK ROAD, STONINGTON, CT 06378-1807. H. THE COAST GUARD FOUNDATION OR SOME OF ITS DONORS MAY WISH TO VISIT UNITS THAT HAVE RECEIVED FUNDS, IN ORDER TO SEE, PERSONALLY, THE GIFTS THEIR GENEROSITY HAS PROVIDED. UNIT COMMANDING OFFICERS WILL BE CONTACTED SEPCOR AND WILL MAKE ALL EFFORTS TO ACCOMMODATE SUCH REQUESTS. 4. REQUESTS WHICH DID NOT GET APPROVED FOR INITIAL FUNDING WILL BE ADDED TO A BACKLOG LIST, WHICH WILL BE PROVIDED TO THE CG FOUNDATION. OFFERS BY THE FOUNDATION TO MAKE A GIFT OF THESE REQUESTS MAY OCCUR THROUGHOUT THE YEAR, BUT UNITS SHOULD NOT EXPECT TO HAVE ANY SPECIFIC REQUEST FUNDED BY THE CG FOUNDATION. NORMALLY, SUCH OFFERS FROM THE CG FOUNDATION TO MAKE GIFTS TO UNITS ARE MADE THROUGH THE MWR PROGRAM. UNITS SHOULD NOT CALL TO INQUIRE ABOUT THE STATUS OF ANY REQUEST IT MADE THROUGH THIS YEARS SHIPMATE FUND CAMPAIGN, AND IF ANY UNIT SUBSEQUENTLY DECIDES TO PURCHASE SOMETHING IT PREVIOUSLY REQUESTED, THERE IS NO NEED TO NOTIFY THE COAST GUARD FOUNDATION, MWR, OR THE VICE COMMANDANTS OFFICE. 5. VADM SALLY BRICE-O HARA, VICE COMMANDANT, SENDS. 6. INTERNET RELEASE AUTHORIZED.