P 201114Z SEP 12

ALCOAST 420/12
COMDTNOTE 5260
SUBJ: PROHIBITION OF PERSONALLY IDENTIFIABLE INFORMATION (PII) OR
SENSITIVE PII (SPII) RELEASE TO THE INTERNET
A. Department of Homeland Security (DHS), Sensitive Systems Policy,
DHS MD 4300A (series)
B. Department of Homeland Security (DHS) Handbook for Safeguarding
Sensitive Personally Identifiable Information
C. Privacy Incident Response, Notification and Reporting Procedures
for PII, COMDTINST 5260.5 (series)
1. Reference (A) defines Personally Identifiable Information (PII) as
any information that can be used to trace the identity of an
individual.
2. In accordance with Reference (B), SPII is the aggregation of PII
with the names of military members or government employees. If lost,
compromised, or disclosed, SPII could result in substantial harm to
an individual.
3. Employee Identification Numbers (EMPLID) are identifiers that are
directly linked to an individual military member or government
employee. EMPLIDs are considered SPII.
4. Effective immediately, when used in conjunction with any identity
identifier, the release of EMPLIDs to the Internet is prohibited.
5. Any unit requiring the release of EMPLIDs to active, reserve, or
civilian personnel may do so using the CGPortal. The CGPortal is an
Internet-facing application that can be accessed by any member of the
CG using a personal computer with Common Access Card (CAC) reader and
CAC.
6. Policy changes identified within this ALCOAST will be added to the
next revision of Reference (C).
7. COMDT (CG-6) POC for Information Assurance is LCDR Donald Shaffer,
Donald.E.Shaffer(at)uscg.mil, 202-475-3578. COMDT (CG-6) POC for
Privacy is CWO Dennis Wilson, Dennis.J.Wilson(at)uscg.mil,
202-475-3688.
8. RADM R. E. Day, Assistant Commandant for Command, Control,
Communications, Computers, and Information Technology, sends.
9. INTERNET RELEASE AUTHORIZED.