R 021635Z AUG 12

ALCOAST 355/12
COMDTNOTE 5350
SUBJ: ADMINISTRATION OF THE DEFENSE EQUAL OPPORTUNITY MANAGEMENT
INSTITUTE (DEOMI) ORGANIZATIONAL CLIMATE SURVEY (DEOCS)
A. COAST GUARD CIVIL RIGHTS MANUAL COMDTINST 5350.4(SERIES)
1. SERVING IN COMMAND IS A UNIQUE PRIVILEGE AND CHALLENGE. AN
IMPORTANT FACTOR OF SUCCESS IN COMMAND IS UNDERSTANDING COMMAND
CLIMATE. THE DEOCS IS A TOOL WHICH HELPS THE CO/OIC UNDERSTAND,
DEVELOP, AND SUSTAIN A HEALTHY COMMAND CLIMATE.
2. REFERENCE A OFFERS GUIDANCE FOR DEOCS ADMINISTRATION. THE CO/OIC
MUST ADMINISTER DEOCS TO HIS/HER WORKFORCE WITHIN 180 DAYS OF
ASSUMING COMMAND AND ANNUALLY THEREAFTER. THIS REQUIREMENT APPLIES TO
UNITS WITH 25 OR MORE ASSIGNED PERSONNEL AS INDICATED ON THE OFFICIAL
PERSONNEL ALLOWANCE LIST (PAL). FOR DEOCS PURPOSES, UNIT
PARTICIPATION AND REPORTING ARE BY OPERATING FACILITY (OPFAC) NUMBER.
3. GETTING STARTED. VIEW INSTRUCTIONS INCLUDING HOW TO REQUEST A
DEOCS ASSESSMENT BY ACCESSING WWW.DEOCS.NET. PAPER AND ONLINE
VARIATIONS, AND COMBINATIONS THEREOF ARE AVAILABLE AND PERMITTED. IN
ADDITION TO PREFABRICATED QUERIES, COMMANDS MAY ADD UP TO 10 LOCALLY
DEVELOPED QUESTIONS AND 5 SHORT ANSWER QUESTIONS. ON AVERAGE, EACH
WORKFORCE MEMBER WILL NEED APPROXIMATELY 30 MINUTES TO COMPLETE THE
SURVEY.
4. WHY THE DEOCS? DEOCS USES EMPLOYEE PERCEPTIONS TO MEASURE 17
CLIMATEFACTORS ASSOCIATED WITH MILITARY EQUAL OPPORTUNITY, CIVILIAN
EQUALEMPLOYMENT OPPORTUNITY, SEXUAL ASSAULT PREVENTION AND RESPONSE,
AND ORGANIZATIONAL EFFECTIVENESS. THE TOOL IS BASED ON 22 YEARS OF
EXTENSIVE STUDY, RESEARCH, AND CUSTOMER FEEDBACK, AND IS CAREFULLY
CRAFTED TO ASSESS WORKFORCE PERCEPTIONS OF COMMAND CLIMATE. DEOCS IS
UNIQUE BY ITS QUERY OF EQUAL OPPORTUNITY FACTORS, SPECIFICALLY:
SEXUAL HARASSMENT AND SEX DISCRIMINATION, DIFFERENTIAL COMMAND
BEHAVIOR TOWARD MINORITIES, POSITIVE EQUAL OPPORTUNITY BEHAVIORS,
RACIST BEHAVIORS, AND RELIGIOUS/AGE/DISABILITY DISCRIMINATION.
RESULTS ALSO COMPARE PERCEPTIONS OF COMPLEMENTARY GROUPS SUCH AS
MINORITY/MAJORITY, WOMEN/MEN, MILITARY/CIVILIAN, OFFICER/ENLISTED,
JUNIOR/SENIOR CIVILIAN, JUNIOR/SENIOR ENLISTED, JUNIOR/SENIOR
OFFICER, U.S./OTHER MILITARY, AND GOVERNMENT/NON-GOVERNMENT CIVILIAN.
5. OBTAINING RESULTS. SURVEY RESULTS ARE AVAILABLE WITHIN 24 HOURS OF
COMPLETION FOR COMMANDS ELECTING THE ONLINE VERSION, LONGER FOR PAPER
RESULTS. RESPONSES WILL BE AGGREGATED AND SUBJECTED TO A HIGHLY
PRESCRIBED PROTOCOL WHICH ENSURES PARTICIPANT ANONYMITY. UNITS MAY
FORTIFY COMMITMENT TO ANONYMITY BY ALLOWING PERSONNEL TO DRAW
PASSWORDS AT RANDOM FROM A COMMON POOL, OR BY ASSIGNING THE SAME
PASSWORD TO THE ENTIRE UNIT. UNIT-SPECIFIC RESULTS WILL NOT BE
REPORTED OR VISIBLE TO OTHER UNITS. CO/OICS ARE CAUTIONED THAT
NARRATIVE RESPONSES TO OPENENDED QUESTIONS MAY CONTAIN
PRIVACY-PROTECTED CONTENT, INCONSISTENT WITH SHARING. THEREFORE,
UNITS MAY NOT ENTER INTO AGREEMENTS TO JOINTLY ADMINISTER DEOCS OR
SHARE RESULTS. SUPERIOR COMMANDS MAY REQUEST COMPOSITE REPORTS FOR
THEIR AREA OF RESPONSIBILITY (AOR) BY CONTACTING THE COAST GUARD
CIVIL RIGHTS DIRECTORATE (CRD). COMPOSITE REPORTS PROVIDE OVERALL
SCORES FOR AN AOR, BUT NO NARRATIVE RESPONSES OR UNITSPECIFIC
INFORMATION. REPORTS REQUESTED THROUGH CRD WILL ONLY BE RELEASED TO
THE CO/OIC.
6. HELP IS AVAILABLE. CIVIL RIGHTS SERVICE PROVIDERS (CRSPS) HAVE
RECEIVED SPECIFIC TRAINING AND UPON REQUEST WILL ASSIST COMMANDS IN
ADMINISTERING THE TOOL, INTERPRETING RESULTS, AND OFFERING
PERSPECTIVE FOR TANGIBLE AND MEASURABLE FOLLOW UP ACTIONS IF
INDICATED. A LIST OF CRSPS IS AVAILABLE AT
HTTP://WWW.USCG.MIL/HQ/CG00/CG00H/SERVICEPROVIDERS.ASP. THE GOAL IS
TO HELP THE CO/OIC SUCCEED.
7. RELEASED BY TERRI A. DICKERSON, DIRECTOR OF CIVIL RIGHTS.
8. INTERNET RELEASE AUTHORIZED.