R 191552Z JUN 12

ALCOAST 291/12
COMDTNOTE 4061
SUBJ: COAST GUARD DINING FACILITY (CGDF) BASIC DAILY FOOD ALLOWANCE
(BDFA) REFORM UPDATE
A. COAST GUARD FOOD SERVICE MANUAL, COMDTINST 4061.5 (SERIES)
1. The following policy changes will become effective 01 July 2012.
2. All standard increases are no longer authorized.  The 20 percent
increase for operating an all cash or 100 percent ENL BAS mess are no
longer authorized.  The only authorized increases to the BDFA will be
an approved Extraordinary Operating Condition (EOC) request.
3. Units will be required to operate for one full month under the new
BDFA prior to requesting an EOC.
4. CGDFs that are establishing or reestablishing may continue to take
a 10 percent additional allowance IAW Reference A.
5. For units operating under Dining Facility Automation Management
(DFAM) for any month before July 2012, up to and including finishing
the June paperwork and any corrected reports to any previous month,
the following changes should be noted and exercised when inputting
BDFA transactions into DFAM:
    a. For small and medium units your standard increase will no
longer be automatically applied in DFAM. For any monthly transactions
prior to July 2012 you will have a designator in the Operational
Supplement (OPSUP) dropdown menu that reads "small" or "medium".
Choose this as you would any other previous OPSUP so that you can
receive the 30 percent (small) or 15 percent (medium) increase in
DFAM. If you do not choose this in your dropdown menu you will not
receive your standard increase and you will need to reverse and
repost these transactions.
    b. For all months up to July 2012 choose all other OPSUPS as you
normally would. These OPSUPS will be available for 3 months after the
BDFA change is implemented July 1st for the purposes of correcting
reports if needed. It is very important that you check your Ration
Memorandum, CG-3123, to ensure your BDFA is correct for these months.
    c. For July 2012 and subsequent months do not claim any OPSUPS
that you normally would claim, with the following exceptions. Shore
units will see a designator in the BDFA dropdown menu that reads
"shore" - choose this for BDFA transactions starting July 1st. Do not
claim "shore" for any transactions prior to July 1st. After 3 months
"shore" will be added to the background so that you automatically get
the increase similar to the small or medium standard increase now.
Until that time you will need to claim this to receive the shore
increase.
    d. The only other increases you may claim starting July 1st are
EOCs.  Approved EOCs will be visible in the individual units dropdown
menu.
    e. It is important prior to entering data into DFAM that you
confirm the dates and allowances you are authorized for each month.
Doing this will save time in making corrections to your reports.
    f. DFAM will be down on July 1st and 2nd to implement BDFA reform
changes.
6. All future BDFA messages will be released as an ALCGFINANCE
message.
7. Due to the removal of CGDF classifications, future guidance will
be released regarding cash limitations.
8. These changes will be incorporated into the next revision of
Reference A.
9. COMDT (CG-1111) POC is CWO3 Michael Carpenter at (202) 475-5149,
Michael.V.Carpenter(AT)uscg.mil and FSC Michael Eckstrom at (202)
475-5145, Michael.C.Eckstrom(AT)uscg.mil.
10. Released by RADM Maura K. Dollymore, Director of Health, Safety
and Work-Life.
11. Internet release is authorized.