R 081416Z JUN 12

ALCOAST 279/12
COMDTNOTE 7500
SUBJ: PCS TRAVEL CLAIM SUBMISSION POLICY AND PROCEDURES ACTION ORDER
ONE
A. Coast Guard Supplemental to Joint Federal Travel Regulations,
Volume 1, CGS-JFTR, COMDTINST M4600.17 (series)
B. Personnel and Pay Procedures Manual (PPPM), PPCINST M1000.2
(series)
1. Purpose: This message provides interim PCS travel claim submission
policy and procedures.
2. Background: An internal audit of PCS financial data from FY 2007
to FY 2011 revealed there are approximately 6,500 PCS travel orders
with outstanding travel advances totaling 11M Dollars.  A PCS travel
advance is essentially a short term loan from the CG to the member.
In order to retain any or all of the funds realized from an advance,
a travel voucher must be submitted. If a voucher is not submitted,
the outstanding advance constitutes an outstanding loan from the CG
to the member.
3. Interim policy:  Members shall submit their initial PCS travel
voucher to the unit AO or SPO NLT 30 calendar days after arriving at
their new permanent duty station. Members shall ensure that the
voucher is mailed to PPC for adjudication NLT 2 business days after
the initial voucher is submitted to the unit AO or SPO. This interim
policy will be incorporated in subsequent amendments to Refs (a) and
(b).
4. Action: all Coast Guard Area, District, and Unit Commanders,
Commanding Officers, Officers-in-Charge, Assistant Commandants,
Chiefs of headquarters staff elements, Commanding Officers of
headquarters units and Office Chiefs, through their respective travel
AOs, are responsible for the following:
   	a. Review of PCS reporting checklists and confirmation that each
reporting member submits their initial PCS travel voucher NLT 30
calendar days after arriving at the command and that the voucher is
mailed to PPC for adjudication NLT than 2 business days after the
voucher is submitted to the unit AO or SPO.
	b. Review of each members PCS travel voucher and confirmation that
any authorized expense that is 75 dollars or over is accompanied by a
valid, itemized receipt. Receipts are mandatory for lodging claims
during TLE, rental vehicles, and any common carrier transportation
regardless of the dollar amount.
5. In many cases members have incurred authorized reimbursable
expenses during PCS travel and the submission of travel claims will
result in additional payment to the member.
6. The enforcement of this travel policy will ensure entitled
benefits are paid to CG members in a timely manner and adjudication
of travel vouchers and liquidation of advances will not result in
collection. Coast Guard members found to have outstanding PCS travel
advances will receive a letter of notification requiring the
submission of a PCS travel voucher with supporting documentation.
7. For questions concerning this action order, please contact LT Jeff
Childs at c.jeffrey.childsATuscg.mil. Questions regarding submission
of a travel claim, contact your local AO or PPC customer care branch,
CCB, at 785-339-2200/toll free 1-866-772-8724, via e-mail to
ppc-dg-customercare(at)uscg.mil, or by completing the web form at
http://www.uscg.mil/ppc/ccb/.
8. Mr. Curtis Odom, Acting Assistant Commandant for Human Resources,
sends.
9. Internet release authorized.