R 231820Z MAY 12 ALCOAST 258/12 COMDTNOTE 5090 SUBJ: STANDARDIZED ENVIRONMENTAL COMPLIANCE EVALUATION TRACKING AND REPORTING A. ENVIRONMENTAL COMPLIANCE EVALUATION (ECE) PROGRAM, COMDTINST 16478.5 (SERIES) B. STANDARD ENVIRONMENTAL COMPLIANCE ASSESSMENT TRACKING AND REPORTING TOOL, DHS CAO MEMORANDUM, 15 SEPT 2011 1. AS ESTABLISHED IN REF (A), ENVIRONMENTAL COMPLIANCE EVALUATIONS (ECES) ARE CONDUCTED A MINIMUM OF EVERY THREE YEARS AT ALL APPLICABLE COAST GUARD SHORE FACILITIES. 2. ECES INFORM CG COMMANDS REGARDING THE STATUS OF THEIR UNITS ENVIRONMENTAL PROGRAMS AND RESPONSIBILITIES BY IDENTIFYING AREAS OF ENVIRONMENTAL REGULATORY NONCOMPLIANCE SO THAT ENVIRONMENTAL ISSUES CAN BE PROACTIVELY ADDRESSED. ECE RESULTS PROVIDE UNIT COMMANDERS, COMMANDING OFFICERS AND OFFICERS-IN-CHARGE RECOMMENDATIONS FOR CORRECTIVE ACTIONS, ASSISTANCE IN DEVELOPING PROJECTS FOR FUNDING, AND ADVICE ON ENVIRONMENTAL TRAINING, STAFFING, AND PROGRAM MANAGEMENT. EXECUTION OF THE CG SHORESIDE ECE PROGRAM IS MANAGED BY THE SHORE INFRASTRUCTURE LOGISTICS CENTER ENVIRONMENTAL MANAGEMENT DIVISION (SILC-EMD) AND CONDUCTED BY THE CIVIL ENGINEERING UNITS. 3. IAW REF (B), ALL DHS COMPONENTS ARE REQUIRED TO UTILIZE THE US ARMY CORPS OF ENGINEERS (USACE), RESEARCH AND DEVELOPMENT CENTER, CONSTRUCTION ENGINEERING RESEARCH LABORATORYS (CERL) WEB-BASED COMPLIANCE PROGRAM TRACKING AND REPORTING TOOL (CPTRACK) AS THE STANDARDIZED ENVIRONMENTAL AUDIT DATABASE ACROSS THE DEPARTMENT. EFFECTIVE IMMEDIATELY, ALL USCG ECE ENVIRONMENTAL AUDIT DATA WILL BE ENTERED INTO AND MANAGED VIA CPTRACK. 4. THE IMPLEMENTATION OF CPTRACK WILL PROVIDE THE CG WITH THE ABILITY TO ESTABLISH UNIT ENVIRONMENTAL FOOTPRINT DATA AS WELL AS CURRENT AND HISTORICAL ECE REPORTS AND PROVIDE A VARIETY OF METRIC OPTIONS FOR ANALYZING CG COMPLIANCE TRENDS AND REPORTING THROUGHOUT THE CG AND DHS. THE FOLLOWING ECE PROCEDURAL CHANGES MUST BE INSTITUTED TO SUPPORT CPTRACK DATA ENTRY AND MAINTENANCE: A. CPTRACK PASSWORDS: PRIOR TO AN ECE, UNIT ECE POC(S) MUST REQUEST A CPTRACK ACCESS PASSWORD. REQUEST FORMS CAN BE OBTAINED FROM SILC-EMD POCS IDENTIFIED BELOW. B. UNIT PROFILE DATA: AT LEAST 30 DAYS PRIOR TO THE ECE, UNIT ECE POC(S) WILL BE REQUIRED TO INPUT-UPLOAD UNIT ENVIRONMENTAL PROFILE DATA. COORDINATION AND ASSISTANCE FOR THIS DATA ENTRY WILL BE PROVIDED BY THE ECE AUDIT TEAM. C. ECE FINDINGS: THE AUDIT TEAM WILL ENTER RESULTS OF THE ECES INTO CPTRACK AND NOTIFY THE SILC-EMD UPON COMPLETION. SILC-EMD WILL SUBSEQUENTLY NOTIFY THE UNIT POCS AND IMMEDIATE CHAIN OF COMMAND, THAT THEIR UNIT ECE IS AVAILABLE IN CPTRACK. D. CORRECTIVE ACTION PLANS: UNIT ECE POC(S) SHALL BE REQUIRED TO REVIEW THEIR ECE REPORT AND INPUT THEIR CORRECTIVE ACTION PLANS INTO CPTRACK FOR ALL IDENTIFIED FINDINGS. CORRECTIVE ACTION PLANS ARE REQUIRED WITHIN 45 DAYS OF ISSUING THE FINAL ECE REPORT. UNITS SHALL BE REQUIRED TO IDENTIFY WHETHER SPECIFIC CORRECTIVE ACTIONS ARE UNIT-LEVEL REMEDIES OR REQUIRE DEPOT-LEVEL SUPPORT. UNITS SHALL BE REQUIRED TO MONITOR AND TRACK CORRECTIVE ACTIONS TO INCLUDE PROVIDING QUARTERLY STATUS REPORTS TO THEIR SUPPORTING CIVIL ENGINEERING UNIT (CEU) UNTIL ALL ECE FINDINGS HAVE BEEN RETURNED TO COMPLIANCE. 5. ECE FINDINGS HAVE THE HIGHEST VISIBILITY WITHIN CG AND DHS. CLOSURE OF ECE FINDINGS IS ONE OF THE METRICS ON THE DHS CAOS ANNUAL SCORECARD. DHS HAS SET A GOAL THAT ALL ECE FINDINGS BE CLOSED WITHIN 12 MONTHS OF IDENTIFICATION. SHORE UNITS, DISTRICTS, SECTORS, CEUS, SILC-EMD, AND HQ MUST WORK COLLABORATIVELY TO MEET THIS REQUIREMENT AND ENSURE CG OPERATIONS SUSTAIN ENVIRONMENTAL COMPLIANCE AND FOSTER ENVIRONMENTAL STEWARDSHIP AND SUSTAINABILITY. INSTRUCTIONS TO INCORPORATE THE USE OF CPTRACK CAN BE FOUND IN THE FOLLOWING USCG HYPERLINK-CPTRACK JOB-AIDE OR VIA THE SILC-EMD ENVIRONMENTAL PORTAL AT HTTPS://COLLAB.USCG.MIL/LOTUS/MYQUICKR/ENVIRONMENTAL---RESTORATION- AND-COMPLIANCE/LIBRARY (SMALL LETTERS). 6. FUTURE UPDATES TO REF (A) WILL INCORPORATE THESE POLICY AND PROCESS CHANGES. SILC-EMD POCS ARE MARK LAMB AT 757-628-4462 OR MARK.A.LAMB (AT) USCG.MIL (SILC COMPLIANCE PROGRAM MANAGER) AND CHRIS DUNN AT 757-628-4314 OR CHRIS.A.DUNN (AT) USCG.MIL (CG CPTRACK POC/SILC COMPLIANCE PROGRAM ASSISTANT). 7. RADM RONALD J. RABAGO, ASSISTANT COMMANDANT FOR ENGINEERING AND LOGISTICS, SENDS. 8. INTERNET RELEASE AUTHORIZED.