R 251942Z APR 11

ALCOAST 201/11
COMDTNOTE 12300
SUBJ: OFFICE OF PERSONNEL MANAGEMENT (OPM) ANNOUNCES NEW STATUS
DEFINITION-UNSCHEDULED TELEWORK-FOR THE WASHINGTON, DC AREA
A. WASHINGTON, DC AREA DISMISSAL AND CLOSURE PROCEDURES, DATED 15
DECEMBER 2010
1.  THIS ALCOAST PROVIDES GUIDANCE AND PROCEDURES ISSUED BY THE
OFFICE OF PERSONNEL MANAGEMENT (OPM) IN A 15 DECEMBER 2010 MEMORANDUM
IMPLEMENTING PROVISIONS OF REF A.
2.  THE NEW PROCEDURES IDENTIFY A NEW STATUS DEFINITION CALLED
UNSCHEDULED TELEWORK, WHICH ENABLES EMPLOYEES AND MILITARY MEMBERS TO
WORK FROM HOME, OR AN ALTERNATE WORKSITE, ON NON-SCHEDULED TELEWORK
DAYS, TO THE EXTENT POSSIBLE, WHEN SEVERE WEATHER CONDITIONS OR OTHER
CIRCUMSTANCES DISRUPT COMMUTING IN THE WASHINGTON, DC AREA.  (THE
WASHINGTON, DC AREA INCLUDES THE DISTRICT OF COLUMBIA, MONTGOMERY AND
PRINCE GEORGES COUNTIES IN MARYLAND, ARLINGTON, AND FAIRFAX COUNTIES,
AND THE CITIES OF ALEXANDRIA, FAIRFAX, AND FALLS CHURCH IN VIRGINIA).
THE FULL TEXT OF THIS GUIDANCE AND DETAILED DEFINITIONS OF ALL
WASHINGTON, DC AREA OPERATING CONDITIONS CAN BE FOUND AT
HTTP://WWW.OPM.GOV/OCA/COMPMEMO/DISMISSAL.PDF
3.  CIVILIAN EMPLOYEES AND MILITARY MEMBERS MUST HAVE A SIGNED
TELEWORK AGREEMENT IN PLACE AND AN ABILITY TO WORK FROM HOME OR AN
ALTERNATE WORKSITE TO BE ELIGIBLE FOR UNSCHEDULED TELEWORK.
INDIVIDUAL TELEWORK AGREEMENTS SHOULD SPELL OUT WHETHER AN
EMPLOYEE/MEMBER IS EXPECTED TO TELEWORK WHEN A DELAYED ARRIVAL, EARLY
DEPARTURE OR CLOSURE HAS BEEN ANNOUNCED.  CIVILIAN EMPLOYEES MUST
ALSO DOCUMENT THEIR TELEWORK IN THE TIME AND ATTENDANCE SYSTEM,
WEBTA.  INFORMATION ABOUT TELEWORK, INCLUDING DOCUMENTING TELEWORK IN
WEBTA, AND A LINK TO REF A, CAN BE FOUND ON THE CIVILIAN HUMAN
RESOURCES TELEWORK WEBSITE:
HTTP://WWW.USCG.MIL/CIVILIANHR/BENEFITS/TELEWORK.ASP  IF FURTHER
INSTRUCTION REGARDING WEBTA IS NEEDED, REFER TO THE EMPLOYEE USER
GUIDE AT THE FOLLOWING LINK: HTTP://WWW.USCG.MIL/CIVILIANHR/WEBTA.ASP
MILITARY MEMBERS MUST CONTACT THEIR SUPERVISORY CHAIN WHEN REQUESTING
UNSCHEDULED TELEWORK.
4.  THE WASHINGTON, DC AREA DISMISSAL AND CLOSURE PROCEDURES WILL USE
THE FOLLOWING OPERATING STATUS ANNOUNCEMENTS:
    A.  OPEN.
    B.  OPEN WITH OPTION FOR UNSCHEDULED LEAVE OR UNSCHEDULED
TELEWORK.
    C.  OPEN-(XX) HOUR DELAYED ARRIVAL WITH OPTION FOR UNSCHEDULED
LEAVE OR UNSCHEDULED TELEWORK.
    D.  OPEN-(XX) HOUR EARLY DEPARTURE MEASURED FROM THE EMPLOYEES
NORMAL DEPARTURE TIME.  EMPLOYEES MAY REQUEST UNSCHEDULED LEAVE OR
UNSCHEDULED TELEWORK TO DEPART PRIOR TO THEIR INDIVIDUALLY STAGGERED
EARLY DEPARTURE TIMES.
    E.  FEDERAL OFFICES ARE CLOSED TO THE PUBLIC.
5.  EMPLOYEES OUTSIDE OF THE WASHINGTON, DC AREA MAY REFER TO THE
GUIDANCE PROVIDED BY THEIR LOCAL FEDERAL EXECUTIVE BOARD (FEB), IF
APPLICABLE, AT THE FOLLOWING LINK: HTTP://WWW.FEB.GOV/  THIS SITE CAN
BE VIEWED FOR INFORMATION ON OPERATING STATUS AND PROCEDURES WHEN
SEVERE WEATHER CONDITIONS OR OTHER CIRCUMSTANCES DISRUPT COMMUTING IN
THEIR GEOGRAPHICAL AREAS.
6.  QUESTIONS REGARDING THESE NEW PROCEDURES MAY BE DIRECTED TO YOUR
SERVICING COMMAND STAFF ADVISOR (CSA) OR HUMAN RESOURCES (HR)
SPECIALIST.  VISIT HTTP://WWW.USCG.MIL/CIVILIANHR/CONTACT.ASP  TO
LOCATE YOUR CSA OR HR SPECIALIST.
7.  RADM R.T. HEWITT, ASSISTANT COMMANDANT FOR HUMAN RESOURCES,
SENDS.
8.  INTERNET RELEASE AUTHORIZED.