R 191250Z APR 12

ALCOAST 181/12
COMDTNOTE 1400
SUBJ: POLICY CHANGE FOR THE ADMINISTRATION OF SERVICEWIDE EXAMS (SWE)
A. Enlisted Accessions, Evaluations, and Advancements, COMDTINST
M1000.2 (series)
1. To ensure the fairness of the SWE, effective after the May 2012
SWE, enlisted personnel E8 and below will no longer be authorized to
serve as the head of a SWE Examining Board.  Article 3.B.6.A of
Reference (A) will be changed to read:  Servicewide Exams may only be
received, stored, and proctored by Command designated SWE Officers
who are Commissioned Officers, Master Chief Petty Officers serving as
Officer-in-Charge (OIC), or civilians GS9 or above.  If additional
personnel are needed to assist the SWE Officer(s), monitors in the
grade of E6 or above or GS5 or above may be used.  Monitors may not
proctor exams or have access to SWE booklet content.  Active Duty
members may only act as monitors during exams for ranks equal to or
below the members current pay grade.
2.  Units with E8 OICs will no longer receive SWEs and must make
arrangements for other units to receive their SWEs.  If the nearest
SWE Officer is not at a local command, units must request the closest
SWE Officer travel to the unit to administer the SWE.  Travel for
this purpose must be coordinated with a full-time Educational Service
Officer who will obtain funding from the Personnel Service Center
Educational Services Specialist (PSC-FS), Jose.A.Velazquez (at)
uscg.mil or (202) 493-1733.
3.  This change will be incorporated into the next update to
Reference (A).
4.  For questions on SWE administration, contact PPC (adv) via email
at PPC-DG-ADV or via phone at (785) 339-3400.
5.  Released by RADM Steven E. Day, Acting Director of Reserve and
Military Personnel Policy.
6.  Internet release authorized.