R 131120Z APR 12

ALCOAST 172/12
COMDTNOTE 4050
SUBJ: 2012 HOUSEHOLD GOODS (HHG) MOVE MANDATORY REQUIREMENTS
A. COMDT COGARD WASHINGTON DC 131355Z FEB 12/ALCOAST 070/12
1.  This ALCOAST is to reiterate the requirements of Ref (A) and to
provide additional HHG transportation guidance.  To avoid delays when
filing personally procured move (PPM) claims commands are to ensure
that all members departing on permanent change of station (PCS)
orders receive a printed copy of Ref (A) and this ALCOAST.  To avoid
delays or denials when filing HHG damage claims commands are also to
ensure that all members reporting PCS complete the mandatory customer
satisfaction survey (CSS) outlined in Ref (A).  SPOs are requested to
place these requirements on the unit check in/out worksheet.
2.  PPM claims must include unloaded and loaded weight tickets from
the place of origin.  Without unloaded and loaded weight tickets from
origin, members will not be paid the incentive portion of their PPM
move.  Reimbursement will only be paid for any authorized actual
allowable costs that are directly related to the PPM.  Members must
plan ahead to ensure that certified scales are available at the time
and date they plan to begin their move.
3.  Members anticipating PCS orders are not entitled to transport
HHGs or relocate their dependent(s) until their orders have actually
been issued.  Without a statement from a members assignment officer
(AO) members cannot be reimbursed for transporting their HHGs or
relocating their dependent(s) before PCS orders are issued, see JFTR
U5330-G.1.A.
4.  To prevent delays when shipping a personally owned vehicle (POV)
to or from OCONUS members should have their POV measured by the
vehicle processing center (VPC) or contractor no later than 7-10 days
prior to the actual POV drop off date.  The VPC must advise members
that the governments maximum obligation cannot exceed the cost to
ship a vehicle equal in size to 20 measurement tons unless approved
through the secretarial process for medical reasons.  The VPC will
recommend ways for the member to downsize the vehicle and explain how
excess costs are determined.  The VPC or contractor will refer the
member to the government representative when payment of excess cost
is warranted.  To pay excess cost for oversized POVs a member may pay
for the excess cost and complete the cash collection voucher, form
DD1131, or a pay adjustment authorization, form DD139 will be
completed.
5.  In accordance with JFTR, par. U5417 members with dependents who
own more than one POV may be authorized shipment of their second POV
within CONUS.  Members must personally procure all POV transportation
when shipping a second POV within CONUS, government transportation is
not authorized.  To be eligible the member and their dependent(s)
must travel together in one POV, commercial travel at government
expense is not authorized for the member or any dependents.  Members
must request their orders indicate this entitlement and reflect the
maximum reimbursement computations.  The governments transportation
cost for the second POV will be limited to the remainder of the
monetary allowance in lieu of transportation (MALT) plus per diem a
member or dependent would have been entitled to for non-concurrent
travel by two POVs to the new PDS.  Any excess costs incurred to ship
a second POV will be borne by the member.  The entitlement to ship a
POV within CONUS when the member is physically unable to drive or
there is insufficient time in accordance with JFTR, par. U5415 may
only be authorized by COMDT (CG-1222).
6.  POVs including recreational vehicles (RV), and camper trailers
are not considered HHG and may not be transported as such for either
a PPM or a government funded HHG move.  Costs to rent an auto
transport are not reimbursable for actual cost PPM claims, or for
operating expenses advancements.
7.  Because fuel and toll reimbursement is not authorized for POVs
used to conduct a PPM, all fuel and toll receipts must be annotated
to indicate which vehicle the fuel or toll cost was for (e.g. fuel or
toll for rental truck).  If receipts are not annotated, no
reimbursement will be authorized for fuel or toll costs.  Members are
not authorized to use personally owned boats to conduct a PPM.
8.  The requirements of Ref (A) and this ALCOAST cannot be over
emphasized.  Request for waivers to the requirements outlined in Ref
(A), or this ALCOAST will not be approved.
9.  COMDT (CG-1222) POC is CWO James Jeffery at 202-475-5393,
james.r.jeffery(at)uscg.mil or Mr. Tony Pearson at 202-475-5368,
anthony.h.pearson(at)uscg.mil.
10.  RDML David R. Callahan, Director Reserve and Military Personnel
sends.
11.  Internet release authorized.