R 192327Z JAN 10 ALCOAST 029/10 COMDTNOTE 7220 SUBJ: COAST GUARD RESERVE PARTIAL MOBILIZATION ENTITLEMENTS AND ORDERS POLICY IN SUPPORT OF HAITI EARTHQUAKE A. TITLE 10 U.S.C., SECTION 12304 B. PERSONNEL AND PAY PROCEDURES MANUAL, PSCINST M1000.2A C. JOINT FEDERAL TRAVEL REGULATIONS (JFTR) D. COAST GUARD PAY MANUAL, COMDTINST M7220.29B E. RESERVE POLICY MANUAL, COMDTINST M1001.28A F. COAST GUARD ADMINISTRATIVE INVESTIGATIONS MANUAL, COMDTINST M5830.1 G. COMDT COGARD WASHINGTON DC 171834Z DEC 08/ALCOAST 605/08 H. COMCOGARD PSC ARLINGTON VA 091909Z SEP 09/ALCGPSC 045/09 I. COMDT COGARD WASHINGTON DC 142210Z JAN 10/ALCOAST 021/10 1. THE PRESIDENT HAS SIGNED AN EXECUTIVE ORDER AND SECDHS HAS AUTHORIZED THE COAST GUARD TO MOBILIZE RESERVISTS FOR A PERIOD NOT TO EXCEED 180 DAYS. THE PURPOSE OF THIS ALCOAST IS TO PROVIDE POLICY CLARIFICATION CONCERNING ENTITLEMENTS AND ORDERS ISSUANCE FOR RESERVISTS MOBILIZED UNDER THIS EO TO ENSURE THAT MOBILIZED RESERVISTS RECEIVE ALL COMPENSATION AUTHORIZED UNDER LAW OR REGULATION UNDER TERMS OF THEIR ORDERS. A COPY OF THIS ALCOAST SHOULD BE GIVEN TO EACH MOBILIZED RESERVIST TO ENSURE UNDERSTANDING OF HIS OR HER ENTITLEMENTS AND BENEFITS. 2. ALL RESERVISTS INVOLUNTARILY MOBILIZED TO AD UNDER REF A SHOULD BE ISSUED ORDERS FOR A MINIMUM OF 31 DAYS TO OPTIMIZE OPERATIONAL AVAILABILITY WHILE PROVIDING APPROPRIATE ENTITLEMENTS. PER REF A, ORDERS SHALL NOT EXCEED OR BE EXTENDED BEYOND 180 DAYS. ACTUAL RELEASE FROM ACTIVE DUTY (RELAD) DUE TO COMPLETION OF MISSION OR REQUIREMENTS MAY OCCUR AT ANY TIME AS LONG AS PROPER RELAD PROCEDURES ARE FOLLOWED PER CH 3 AND CH 11 OF REF B. 3. RESERVISTS INVOLUNTARILY MOBILIZED TO AD UNDER REF A ARE NOT ORDERED TO A NEW PERMANENT DUTY STATION (PDS). THIS DISTINCTION PRECLUDES THE ISSUANCE OF PERMANENT CHANGE OF STATION (PCS) ENTITLEMENTS AND IS THE CONCEPTUAL FOUNDATION FOR THE PAY AND ALLOWANCE ENTITLEMENTS CITED IN THIS ALCOAST. 4. TRAVEL AND TRANSPORTATION ENTITLEMENTS: ALL RESERVISTS SHALL BE RECALLED TO A CONUS DUTY SITE. IF RESERVISTS ARE DEPLOYED TO HAITI THEY WILL NEED A SET OF TDY ORDERS IN ADDITION TO MOBILIZATION ORDERS. A. TRAVEL ENTITLEMENTS. (1) UNDER REF A, RESERVISTS MAY NOT BE INVOLUNTARILY ORDERED TO ACTIVE DUTY FOR GREATER THAN 180 DAYS AND ARE AUTHORIZED TRAVEL ALLOWANCES, INCLUDING TRAVEL TIME, FROM THEIR RESIDENCE TO THEIR RECALL DUTY SITE. (2) INVOLUNTARY ACTIVE DUTY ORDERS UNDER AUTHORITY OF REF A ARE TDY TYPE ORDERS AND MUST REFLECT THE AVAILABILITY OF GOVT QUARTERS AND MESSING. GOVT QUARTERS AND MESSING SHALL BE USED TO THE MAXIMUM EXTENT POSSIBLE. B. PER DIEM AUTHORITY. (1) RESERVISTS INVOLUNTARILY RECALLED TO AD UNDER REF A FOR UP TO 180 DAYS WHOSE PRINCIPAL PLACE OF RESIDENCE IS NOT WITHIN COMMUTING DISTANCE OF THE AD SITE ARE ENTITLED TO APPLICABLE TRAVEL/PER DIEM ALLOWANCES FOR THE ENTIRE PERIOD. ABSENT A DETERMINATION UNDER PAR. 3.B.(2) BELOW, A ONE-WAY REASONABLE COMMUTING DISTANCE IS CONSIDERED 50 MILES/ONE HOUR. (2) LOCAL ORDER-ISSUING AUTHORITIES ARE RESPONSIBLE FOR DETERMINING THE LOCAL REASONABLE COMMUTING DISTANCES WITHIN THEIR AORS. AREAS WITHIN A REASONABLE COMMUTING DISTANCE ARE DESCRIBED IN PAR. U3500-B OF REF C. (3) REGARDLESS OF THE DISTANCE ACTUALLY TRAVELED, A RESERVIST WHO VOLUNTARILY COMMUTES BETWEEN HOME AND DUTY LOCATION IS NOT AUTHORIZED PER DIEM OR ALLOWANCES, EVEN IF HIS OR HER RESIDENCE LIES OUTSIDE THE LOCAL REASONABLE COMMUTE DISTANCE. RESERVISTS IN THE LOCAL TRAVEL AREA, RESIDING OUTSIDE THE LIMITS OF THE DUTY LOCATION, MAY BE AUTHORIZED PER DIEM WHEN THEIR DUTIES REQUIRE THEM TO REMAIN AWAY FROM THEIR PRINCIPAL PLACE OF RESIDENCE. ONE ROUND TRIP MILEAGE TO/FROM THE MEMBERS RESIDENCE IS AUTHORIZED FOR THE ENTIRE TDY PERIOD. (4) WHEN GOVT QUARTERS AND MESSING ARE AVAILABLE AND THE MEMBER DOES NOT COMMUTE FROM HOME TO DUTY STATION, LODGING REIMBURSEMENT IS LIMITED TO THE AMOUNT CHARGED BY THE HOUSING FACILITY AND MEAL PORTION OF PER DIEM IS LIMITED TO THAT AUTHORIZED FOR ON-BASE MESSING. FOR PERSONNEL DEPLOYED OCONUS AT LOCATIONS WHERE QUARTERS AND MESSING (INCLUDING FIELD RATIONS) ARE PROVIDED WITHOUT CHARGE, PER DIEM IS LIMITED TO THE INCIDENTAL EXPENSES RATE APPROPRIATE TO THE TDY LOCATION. (5) RESERVISTS ASSIGNED TO CAREER SEA PAY ELIGIBLE VESSELS ARE NOT AUTHORIZED PER DIEM. (6) FULL PER DIEM IS AUTHORIZED IF NO GOVT QUARTERS OR MESSING ARE AVAILABLE. 4. PAY AND ALLOWANCES: A. BASIC ALLOWANCE FOR HOUSING (BAH). RESERVISTS ORDERED TO ACTIVE DUTY UNDER REF A ARE ENTITLED TO LOCALITY-BASED BAH BASED UPON THE RESERVISTS RESIDENCE PER SECTION 3-G-11 OF REF D FOR THEIR RESPECTIVE PAY GRADE AND DEPENDENCY STATUS. A RESERVIST RETAINS ENTITLEMENT TO LOCALITY-BASED BAH EVEN IF RELAD BEFORE COMPLETION OF THE DUTY PERIOD SPECIFIED IN THE ORDER. B. BASIC ALLOWANCE FOR SUBSISTENCE (BAS). BAS IS ALWAYS AUTHORIZED FOR BOTH OFFICER AND ENLISTED PERSONNEL ON ACTIVE DUTY AND ENTITLED TO BASIC PAY. (1) A DAILY DISCOUNT MEAL RATE MAY NOT BE DEDUCTED FROM ENLISTED PERSONNEL WHEN PERFORMING TDY AT A SHORE-BASED LOCATION WHERE MEALS (INCLUDING FIELD RATIONS) ARE PROVIDED WITHOUT CHARGE OR PER DIEM IS AUTHORIZED. (2) IN ALL CASES, MOBILIZED ENLISTED RESERVISTS PERFORMING DUTY ABOARD CAREER SEA PAY ELIGIBLE VESSELS WILL HAVE DAILY DISCOUNT MEAL RATES DEDUCTED AS APPROPRIATE. MOBILIZED RESERVE OFFICERS PERFORMING DUTY ABOARD CAREER SEA PAY ELIGIBLE VESSELS WILL PAY FOR THEIR MEALS ACCORDING TO ESTABLISHED LOCAL PROCEDURES. C. FAMILY SEPARATION ALLOWANCE TDY (FSA-T). FSA-T IS INTENDED TO COMPENSATE MEMBERS WITH DEPENDENTS FOR THE ADDITIONAL EXPENSES INCURRED BECAUSE OF FAMILY SEPARATION WHEN MEMBERS ARE ASSIGNED IN A TEMDU/TDY STATUS AWAY FROM THEIR DEPENDENTS. FSA-T MAY BE AUTHORIZED TO START FROM THE INITIAL DATE OF RECALL FOR PERSONNEL WHOSE DUTY REQUIRED THEM TO BE AWAY FROM THEIR DEPENDENTS FOR A PERIOD OF MORE THAN 30 CONSECUTIVE DAYS. IF A MOBILIZED RESERVIST RETURNS HOME DURING THE INITIAL 30 DAY PERIOD OF FAMILY SEPARATION FOR ANY REASON (SUCH AS A SHORT VISIT DURING LIBERTY OR LEAVE), THE 30 DAY SEPARATION PERIOD MUST BE RE-SET. D. ADVANCE PAY. NOT APPLICABLE. E. COLA. RESERVISTS RECALLED UNDER REF A ARE AUTHORIZED COLA BASED UPON THE MEMBERS RESIDENCE. F. FAMILY SUPPLEMENTAL SUBSISTENCE ALLOWANCE (FSSA). MOBILIZED RESERVISTS MAY BE ELIGIBLE FOR FSSA. SEE SECTION 3-M OF REF D CONCERNING POLICY AND APPLICATION PROCEDURES. G. SPECIAL AND INCENTIVE PAYS. RESERVISTS RECALLED TO AD WHO PERFORM DUTIES UNDER THE SAME CIRCUMSTANCES AS ACTIVE DUTY COMPONENT MEMBERS ARE ELIGIBLE TO RECEIVE ANY OF THE SPECIAL/INCENTIVE PAYS LISTED IN REF D SECTIONS 4-B (CSP), 4-G (DIVE PAY), 4-H (IDP/HFP), 4-I (SDAP), 4-J (PA BOARD CERT PAY), OR 5-C (FLIGHT DECK HDIP), 5-E (HDIP-VBSS), AND ALCOAST 285/06(FLPP). RESERVISTS QUALIFIED FOR AND ORDERED TO DUTIES FOR WHICH SPECIAL DUTY ASSIGNMENT PAY (SDAP) IS AUTHORIZED MUST HAVE SDAP AUTHORIZED ON THE ORDERS (ON ORIGINAL OR BY AMENDMENT) WHICH RECALLED THEM TO AD. H. UNIFORM ALLOWANCES. ENLISTED RESERVISTS ARE ENTITLED TO BMA OR SMA. I. REF B CH 3 AND CH 11 CONTAIN PAY AND PERSONNEL PROCEDURES RELATED TO RESERVE MOBILIZATIONS FOR SERVICING PERSONNEL OFFICES (SPOS). SPOS NEED TO BE EXTREMELY CAREFUL WHEN PREPARING INVOLUNTARY MOBILIZATION ORDERS IN ORDER TO PREVENT OVERPAYMENTS/ UNDERPAYMENTS. SEE PARA 6.A. BELOW REGARDING RESERVE ORDER PROCESSING. 5. BENEFITS: A. LEAVE. LEAVE IS ONLY EARNED FOR ACTIVE DUTY PERIODS OF 30 OR MORE CONSECUTIVE DAYS. RESERVISTS WHO SERVE A COMBINED CONSECUTIVE PERIOD OF 30 DAYS OR MORE, ACCRUE 2.5 DAYS OF LEAVE PER MONTH OF ACTIVE DUTY. MOBILIZED RESERVISTS SHOULD, CONSISTENT WITH THEIR UNITS OPERATIONAL REQUIREMENTS, BE ALLOWED AND ENCOURAGED TO USE THEIR ACCRUED LEAVE, HOWEVER, ORDERS WILL NOT BE EXTENDED SOLELY FOR THE PURPOSE OF TAKING ACCRUED LEAVE. ACCRUED LEAVE MUST BE SOLD AT RELAD PER SECTION 10-A OF REF D. ALL TRAVEL CLAIMS MUST BE REVIEWED TO ENSURE LEAVE TAKEN IS ANNOTATED AS SUCH. LEAVE ACCRUED UNDER ORDERS OF 365 DAYS OR LESS ARE NOT SUBJECT TO THE 60 DAY CAREER LIMITATION ON SALE OF LEAVE. B. SERVICEMEMBERS GROUP LIFE INSURANCE (SGLI). ALL RESERVISTS RECALLED TO ACTIVE DUTY ARE AUTOMATICALLY INSURED UNDER SGLI FOR 400,000 DOLLARS, UNDER TRAUMATIC SGLI (TSGLI) FOR UP TO 100,000 DOLLARS FOR A SCHEDULED, DISMEMBERMENT-TYPE LOSS, AND, IF MARRIED, UNDER FAMILY SGLI (FSGLI) FOR UP TO 100,000 DOLLARS. CHILDREN ARE AUTOMATICALLY COVERED UNDER SGLI WITHOUT ANY ADDITIONAL CHARGE. RESERVISTS MUST SPECIFICALLY DECLINE OF REDUCE SGLI AND/OR FSGLI COVERAGE BY SUBMITTING PROPERLY EXECUTED FORMS SGLV-8286 (SGLI) AND/OR SGLV-8285A (FSGLI) TO THEIR SPO, EVEN IF THEY HAVE PREVIOUSLY OPTED TO DECLINE OR REDUCE SUCH COVERAGE IN RESERVE STATUS. RESERVISTS ELECTING REDUCED OR NO COVERAGE MUST COMPLETE THE REQUIRED FORMS WITHIN 60 DAYS OF REPORTING FOR DUTY. (1) UPON RELAD FROM INVOLUNTARY ACTIVE DUTY, RESERVISTS TRANSITIONING TO SELRES WILL AUTOMATICALLY BE RE-ENROLLED AT FULL SGLI/FSGLI COVERAGE AND MUST COMPLETE ANOTHER FORM SGLV-8286 AND/OR SGLV-8285A TO DECLINE OR REDUCE THEIR COVERAGE. (2) UPON RELAD FROM TITLE 10, RESERVISTS TRANSITIONING TO IRR, WITHOUT SCHEDULED TRAINING, WILL NO LONGER BE ELIGIBLE FOR SGLI/FSGLI, BUT WILL RETAIN 120 DAYS OF COVERAGE FOLLOWING RELAD, PROVIDING THEY DO NOT DECLINE COVERAGE DURING OR AFTER THEIR ACTIVE DUTY PERIOD. (3) RESERVISTS ELECTING TO DECLINE OR REDUCE COVERAGE, MUST DO SO WITHIN 60 DAYS OF COMMENCEMENT OF ELIGIBILITY. MEMBERS MAY COMPLETE THE FORM AFTER THE END OF THE INVOLUNTARY ACTIVE DUTY PERIOD, BUT THE FORM AFTER THE END OF THE INVOLUNTARY ACTIVE DUTY PERIOD, BUT NOT MORE THAN 60 DAYS AFTER THE ACTIVE DUTY ELIGIBILITY PERIOD STARTED. RESERVISTS WHO TRANSITION FROM ACTIVE DUTY TO SELRES, MAY COMPLETE ONE FORM (WITHIN THE SAME TIME FRAME) TO COVER BOTH PERIODS. EXAMPLE: A RESERVIST IS RECALLED UNDER REF A ON 15 JAN 2010. IF HE/SHE ELECTS TO OPT OUT OR REDUCE THE LEVEL OF COVERAGE, HE/SHE MUST COMPLETE THE FORM NLT 14 MAR 2010. IF THE RESERVIST TRANSITIONED TO SELRES ON 12 FEB 2010, HE/SHE MAY COMPLETE ONE FORM FOR BOTH PERIODS UP UNTIL 13 APR 2010. RETROACTIVE REQUESTS TO DECLINE OR REDUCE SGLI/FSGLI COVERAGE AND SUBSEQUENT REFUND OF PREMIUMS WITHIN THE 60 DAY LIMIT WILL NOT BE APPROVED EXCEPT UNDER EXTREMELY UNUSUAL CIRCUMSTANCES (DOES NOT INCLUDE SPO ERROR - MEMBERS MUST FOLLOW-UP REQUESTS FOR DECLINED OR REDUCED COVERAGE TO ENSURE TIMELY PROCESSING). C. THRIFT SAVINGS PLAN (TSP). ALL RESERVISTS IN A PAY STATUS MAY PARTICIPATE IN THE THRIFT SAVINGS PLAN BY COMPLETING FORM TSP-U-1 AND MAILING IT TO PSC (MAS-TSP). RESERVISTS SHOULD ENSURE THAT SUFFICIENT FUNDS ARE AVAILABLE IN THEIR PAY ACCOUNT AFTER TSP DEDUCTIONS TO COVER ANY OUTSTANDING GARNISHMENTS OR DEBTS (SUCH AS SGLI/FSGLI PREMIUMS). D. MEDICAL: (1) RESERVISTS SUPPORTING HAITI RELIEF OPERATIONS MUST ENSURE THEY ARE GREEN IN COAST GUARD BUSINESS INTELLIGENCE (CGBI) FOR THEIR INDIVIDUAL MEDICAL READINESS AND WITHIN COMDT ALLOWABLE WEIGHT STANDARDS. IF A RESERVIST IS FOUND AFLD WITHIN THE FIRST 30 DAYS OF ACTIVE DUTY, CONTACT ARL-SG-CGPSC-RPM-3(AT)USCG.MIL FOR GUIDANCE ON IMMEDIATE RELAD. (2) IF A RESERVIST IS FOUND AFLD AFTER BEING ON ACTIVE DUTY 31 DAYS OR MORE, CHAPTER 6 OF REF E APPLIES. (3) IN ALL CASES, ISSUANCE OF A LINE OF DUTY DETERMINATION (LOD) IS THE CRITICAL FIRST STEP. LOD POLICY APPLICATION IS SPECIFICALLY OUTLINED IN 6.A.6 OF REF E AND CH 7 OF REF F, AND CAN BE SATISFIED BY COMPLETION OF CG-3822 OR LETTER INCIDENT REPORT. (4) FOR ADDITIONAL GUIDANCE ON MEDICAL PROPHYLAXIS, OPERATIONS, AND REPORTING REQUIREMENTS FOLLOW REF I. CONTACT ARL-SG-CGPSC- RPM-3(AT)USCG.MIL FOR SPECIFIC GUIDANCE REGARDING INJURY, ILLNESS, OR ANY MEDICAL CONDITION REQUIRING RETENTION ON ACTIVE DUTY. E. DEFENSE ENROLLMENT ELIGIBILITY REPORTING SYSTEM (DEERS): RESERVISTS ORDERED TO ACTIVE DUTY UNDER REF A AND THEIR DEPENDENTS ARE ENTITLED ACTIVE DUTY TRICARE BENEFITS AND MUST BE CORRECTLY ENROLLED IN DEERS. UNDER TITLE 10 USC 12304 TRANSITION ASSISTANCE WILL BE AUTHORIZED UPON RELAD OF RESERVISTS CALLED TO DUTY UNDER THIS ORDER. IT IS IMPERATIVE THAT THE MOBILIZATION ORDERS ARE PREPARED IN DIRECT ACCESS AS SPECIFIED IN PARAGRAPH 6.C AND 6.D BELOW, AND CLEARLY STATES THE NAME OF THE CONTINGENCY OPERATION. F. TRICARE RESERVE SELECT (TRS) AND TRICARE DENTAL PROGRAM (TDP): TRS AND TDP PREMIUMS ARE SUSPENDED FOR MEMBERS ORDERED TO ACTIVE DUTY FOR 31 DAYS OR MORE. 6. ADMINISTRATION PROCEDURES. A. FIELD COMMANDS AND D(XR)S MUST COMPLETE DILIGENT REVIEWS OF RECALL CANDIDATES BEFORE ISSUING ORDERS. COMMANDS MUST VERIFY A RESERVISTS READINESS TO PERFORM DUTY PRIOR TO DEPLOYMENT, OR IN EXIGENT CIRCUMSTANCES IN THE FIRST 30 DAYS. B. COMMANDS ARE REQUIRED TO DETERMINE THE AMOUNT OF COMBINED ACTIVE SERVICE FOR RECALL CANDIDATES BEFORE ISSUING ORDERS. MEMBERS APPROACHING 16 YRS OR MORE COMBINED ACTIVE SERVICE MUST OBTAIN COMDT (CG-13) APPROVAL PER REF G AND REF H. C. ORDER PREPARING OFFICIALS SHALL ENSURE THAT ORDERS ARE PREPARED IN DIRECT ACCESS USING THE FOLLOWING INFORMATION: (1) DUTY TYPE - INVOL ACTIVE DUTY, TITLE 10 SECTION 12304 (2) PURPOSE OF DUTY - DR - DISASTER RESPONSE (3) OPERATIONAL ID NUMBER 00025.00 - HAITI EARTHQUAKE (4) REFERENCE/AUTHORITY - ENTER MRTT NUMBER OR MESSAGE TRAFFIC SELECTING MEMBER FOR RECALL. D. ORDER NOTES: ALL RECALL ORDERS SHALL USE THE FOLLOWING ORDER NOTES AT A MINIMUM: (1) DELETE M01, M02, M04, AND M07 (2) ADD M13 (CITING LEGAL AUTHORITY FOR RECALL AND EXECUTIVE ORDER NUMBER) (3) ADD M14 (CITING PURPOSE OF ORDERS) E. SPECIFIC GUIDANCE FOR RESERVISTS IN SUPPORT OF THE HAITIAN EARTHQUAKE CAN BE FOUND ON THE COAST GUARD RESERVE WEB SITE AT HTTP://WWW.USCG.MIL/RESERVE. THE WEBSITE CONTAINS A DIRECT ACCESS RESERVE ORDERS GUIDE, AN EXAMPLE OF RESERVE MOBILIZATION ORDERS IN SUPPORT OF THIS CONTINGENCY, AS WELL AS LINKS TO ESGR, PPC, UP TO DATE MESSAGE TRAFFIC, AND OTHER INFORMATION AS IT IS PRODUCED. ORIGINAL ORDERS MUST BE PRINTED AND SIGNED. F. RESERVISTS MAY USE TITLE 10 ACTIVE DUTY TO SATISFY ON A DAY- FOR-DAY BASIS ALL OR PART OF THEIR ANNUAL ACTIVE DUTY FOR TRAINING REQUIREMENT. G. PROVIDE A COPY OF THIS ALCOAST TO EACH MOBILIZED RESERVIST TO ENSURE UNDERSTANDING OF HIS OR HER ENTITLEMENTS AND BENEFITS. 7. QUESTIONS CONCERNING PAY AND TRAVEL ALLOWANCE ENTITLEMENTS MAY BE SUBMITTED VIA E-MAIL TO: COMPENSATION (AT) USCG.MIL. QUESTIONS CONCERNING DEERS ELIGIBILITY MAY BE SUBMITTED VIA EMAIL TO: DAVE.S.WASHBURN (AT) USCG.MIL. QUESTIONS CONCERNING RESERVE ORDERS AND BENEFITS SHALL BE DIRECTED TO THE SERVICING PSSU. QUESTIONS REGARDING ORDER ISSUING PROCEDURES SHALL BE DIRECTED TO THE SERVICING D(XR). 8. RELEASED BY RADM R. T. HEWITT, ASSISTANT COMMANDANT FOR HUMAN RESOURCES. 9. INTERNET RELEASE AUTHORIZED.